S06 36C25726R0018 - 0008 - Update PoP and FAR Clauses.pdf
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- Attached to
- The VA North Texas Health Care system requires community based Outpatient clinic (CBOC))
- Solicitation number
- 36C25726R0018
About this file
This is a Standard Form 30 amendment to a solicitation/modification of contract issued by the Department of Veterans Affairs, VHA RPO West - NCO 17 (Network Contracting Office 17), dated September 29, 2026, for solicitation number 36C25726R0018 (original date June 29, 2026).
The amendment updates the Period of Performance and applicable Federal Acquisition Regulation (FAR) clauses for a fixed-price indefinite-delivery indefinite-quantity (IDIQ) contract for Primary Care Services at a Community Based Outpatient Clinic (CBOC) in Sherman, Texas (Grayson County). The contract structure consists of a one-year base period (December 1, 2027 through November 30, 2028) followed by nine option periods, each 12 months in duration through November 30, 2037. Services are priced on a capitation basis using Per Member Per Month (PMPM) rates with estimated member populations ranging from 4,305 PMPM in the base year to 6,678 PMPM by option year nine. The total guaranteed minimum award is $581,175.00 (representing current fiscal year bona fide need), and the ceiling for the entire contract effort is $70,000,000.00. The Government does not guarantee orders beyond the guaranteed minimum. Task orders will be issued unilaterally within contract scope or bilaterally when terms and conditions change, with individual task orders not exceeding 12 months. Billing is based on a monthly billable roster of patients with at least one qualifying encounter in the previous 12 months, and costs for unassigned/unenrolled patient visits are included in the PMPM rate. Updated FAR clauses 52.216-18 (Ordering) and 52.216-22 (Indefinite Quantity) govern the contract with an ordering period from December 1, 2027 through November 30, 2037.
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Text version
5. PROJECT NUMBER (if applicable)
CODE 7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO. 1. CONTRACT ID CODE
FACILITY CODE CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30 PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print) (Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer)
1 5
0008 09-29-2026
MSO-2026-COM-0003
36C257
Department of Veterans Affairs
VHA RPO West - NCO 17
Health Care Resources Branch
11495 Turner Road
El Paso TX 79936-1372
Carlos Jaquez - 915-341-4575 carlos.jaquez@va.gov
36C257
See block 6
To all Offerors/Bidders
36C25726R0018
06-29-2026
X
X X
X 1
The purpose of this amendment is to update the Period of Performance and the applicable FAR clauses.
a. Refer to Section B.2 – Schedule of Services for the updated Period of Performance as shown on the continuation page.
b. Refer to Section C – Contract Clauses for the updated FAR clauses as shown on the continuation page.
c. All other terms and conditions remain in full for and effect.
Carlos Jaquez
Contracting Officer
CONTINUATION PAGE
B.2 SCHEDULE OF SERVICES
Sherman, TX (Grayson County) Community Based Outpatient Clinic (CBOC) Services
Contract Guaranteed Minimum and Contract Maximum
The fixed-price indefinite-delivery indefinite-quantity (IDIQ) contract will have a one-year base period with nine (9) option periods. All Per Member Per Month (PMPM) quantities are estimated. The total guaranteed minimum quantity of services that the Government will acquire under this indefinite delivery, indefinite quantity (IDIQ) contract is $581,175.00, which also represents a bona fide need of the current fiscal year. The guaranteed minimum award amount is for the entire contract duration. The ceiling amount for the entire contract effort is $70,000,000.00.
Ordering Procedures
The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount of $581,175.00. The aggregate value of orders placed under this contract shall not exceed the IDIQ contract maximum. See FAR clause 52.216-19, Order Limitations, for minimum and maximum values of each task order (TO). Task Orders are contingent upon availability of funds per FAR clause 52.232-18.
This contract type allows the Department of Veteran Affairs Network Contracting Office 17 (NCO 17) contracting officers to place orders with the contractor on an as needed basis, in accordance with the FAR Clauses 52.216-18, Ordering. NCO 17 will obligate the funding and order the services by issuing a task order.
The contractor shall initiate work when so directed by a Task Order. No work under any Task Order shall be performed unless specifically authorized by the contracting officer. Approval of a Task Order shall not constitute approval to exceed any item listed in the contract or general provisions of the contract. The contractor shall not exceed the task order amount or change the task order without prior written approval of the contracting officer.
Task orders within scope of the IDIQ contract will be issued unilaterally in accordance with the IDIQ contract terms and conditions and bilaterally when change in terms and conditions is negotiated in accordance with contract clauses FAR 52.212-4 (c), FAR 52.216-18, FAR 52.216-19, and FAR 52.216-22.
Each task order shall have an established period of performance or delivery date. Individual Task order shall not exceed a 12-month period.
Billing/Payment Procedures
The contractor will be provided a list of all patients on the billable roster at the time when the contractor begins performing clinical services and will be able to bill for those patients on the billable roster in the following month’s invoice. In order to remain on the monthly billable roster, patients shall have at least one qualifying encounter during the previous 12 months. See section 19. Billing and Invoicing Procedures of the Performance Work Statement (PWS) for further information on the billable roster, qualifying encounters, and invoicing procedures.
For Veterans newly assigned in Patient Centered Management Module (PCMM) the contractor may bill for patients newly assigned in PCMM the month following a qualifying encounter.
For unassigned/unenrolled patient visits/encounters - PMPM includes cost of unassigned/unenrolled patient visits.
Contractor shall not bill separately or propose an additional Line-Item Number (LIN) for these costs.
See Section E instructions to Offerors for further information regarding pricing proposals related to clinic buildout.
Base Year – December 1, 2027 through November 30, 2028
Estimated Total for Base Year $_______________
Option Year One – December 1, 2028 through November 30, 2029
Estimated Total for Option Year One $______________
Option Year Two – December 1, 2029 through November 30, 2030
Estimated Total for Option Year Two $______________
Option Year Three – December 1, 2030 through November 30, 2031
Estimated Total for Option Year Three $______________
Option Year Four – December 1, 2031 through November 30, 2032
Estimated Total for Option Year Four $______________
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 4,305 PMPM X 12 Months = 51,660 Estimated PMPM Annual ly
PMPM 4,305 $ $ $
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 4,520 PMPM X 12 Months = 54,243 Estimated PMPM Annual ly
PMPM 4,520 $ $ $
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 4,746 PMPM X 12 Months = 56,955 Estimated PMPM Annual ly
PMPM 4,746 $ $ $
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 4,984 PMPM X 12 Months = 59,802 Estimated PMPM Annual ly
PMPM 4,984 $ $ $
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 5,233 PMPM X 12 Months = 62,793 Estimated PMPM Annual ly
PMPM 5,233 $ $ $
Option Year Five – December 1, 2032 through November 30, 2033
Estimated Total for Option Year Five $______________
Option Year Six – December 1, 2033 through November 30, 2034
Estimated Total for Option Year Six $______________
Option Year Seven – December 1, 2034 through November 30, 2035
Estimated Total for Option Year Seven $______________
Option Year Eight – December 1, 2035 through November 30, 2036
Estimated Total for Option Year Eight $______________
Option Year Nine – December 1, 2036 through November 30, 2037
Estimated Total for Option Year Nine $______________
Estimated Total for Base and Option Years: $
(End of Schedule of Services)
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 5,494 PMPM X 12 Months = 65,932 Estimated PMPM Annual ly
PMPM 5,494 $ $ $
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 5,769 PMPM X 12 Months = 69,229 Estimated PMPM Annual ly
PMPM 5,769 $ $ $
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 6,058 PMPM X 12 Months = 72,690 Estimated PMPM Annual ly
PMPM 6,058 $ $ $
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 6,360 PMPM X 12 Months = 76,325 Estimated PMPM Annual ly
PMPM 6,360 $ $ $
Line-Item
Number
(LIN)
Description of Services Unit Estimated
Quantity Price per Unit
Total
Estimated
Cost per
Month
Total Estimated Cost per Year
Primary Care Services at capitation rates per member per month (PMPM)
Estimated 6,678 PMPM X 12 Months = 80,142 Estimated PMPM Annual ly
PMPM 6,678 $ $ $
SECTION C - CONTRACT CLAUSES
C.3 52.216-18 ORDERING (AUG 2020)
(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from December 1, 2027 through November 30, 2037.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.
(c) A delivery order or task order is considered "issued" when—
(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;
(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or
(3) If sent electronically, the Government either—
(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or
(ii) Distributes the delivery order or task order via email to the Contractor’s email address.
(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.
(End of Clause)
C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995) (DEVIATION NOV 2025)
(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.
The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."
(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.
(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after November 30, 2037.
(End of Clause)
(End of Contract Clauses)
End of Document
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