S05 - 549-23-723 Upgrade Utility GP VA RFIs - FINAL JSG 12-05-2025.pdf

VA Grand Prairie Utility Upgrade Pre-bid RFIs

Color Code Used for Responses

ARCHITECT and/or VA – RED

STRUCTURAL – ORANGE

CIVIL – BLUE

MEP - PINK

1. Detail 04/S2.01 calls for the switchboard foundation to be installed against the existing building. Please advise us if any expansion/compression fill material is required between the slab and the existing brick wall.

a. With the grade beam doweled to the existing, 04/S2.01 has no expansion fill material required. No expansion shown or callout was necessary.

2. Sheet C03.00 calls for the new 6” pavement to be installed against the existing building. We could not locate any sections on sheet S03.00 or details on sheet C07.00 for this condition. It appears most of the concrete pavement will be placed against the existing brick wall and existing concrete columns. Can the A/E advise on the details required for this condition?

a. There is no S03.00, so this is not a structural question.

RLG Civil – Paving details are on sheet C07.00, there are no cross-section details of the existing building and proposed pavement on the civil plans. Please refer to structural and architectural on this question.

3. Sheet S03.00 does not appear to include any detail for pavement or sidewalk tie-ins at existing curbs or sidewalks. Can the A/E advise on the details for these conditions?

a. There is no S03.00, so this is not a structural question.

RLG Civil – Please refer to the city details on proposed pavement to existing pavement connections. I have included this detail sheet with this RFI.

4. Please advise us if the private access drive from Hospital Boulevard to the sliding gate is to receive a 6” concrete curb.

RLG Civil – The driveway is to have a 6” curb from Hospital Blvd up to 10-ft away from the utility yard wall. That 10-ft will have a variable height curb on both sides of the driveway. This is shown on sheet C04.00 Grading & Drainage Plan. The area needs to drain away from the wall.

5. Please advise us on what the order of precedence is for this project.

a. VA to answer. Please refer scope on A-001

6. The solicitation document includes a statement of work for this project. If appears the statement of work includes work that is either not included within the design documents or does not match the design documents. Please clarify we are to follow the drawings and specifications when it comes to the specific scope of work for this project, otherwise advise if we are to follow the solicitation documents in lieu of the drawings and specifications. For example:

a. The solicitation calls for extending the existing roof drains to the outfall beyond the utility yard wall, however this work is not noted on the drawings. If this work is required, please provide the quantity, location and details for such work.

1. This work is not required for this project.

b. The structural scope calls for the CMU to be 8”, however the drawings call for the utility yard wall to be 12” CMU and only the 8” CMU is for the dumpster enclosure.

1. Both 8” CMU and 12” CMU are shown on plan S1.00 and sections on

Sheet S2.01. Provide both 8” and 12” CMU accordingly.

7. Sheet S0.01, Geotechnical Information note #4 states if discrepancies between the report and construction documents are discovered, the report shall govern. Based on our review, there are segments of the Geotech report that do not match the drawings or recommendations that were not incorporated into the design documents.

a. Example 1: the Geotech report recommends constructing a clay or flowable fill

“trench plug” at least two feet out from the face of the building exterior, however this work is not noted on the drawings. Please provide us with some guidance regarding the intent of the geotechnical report, and if such items as the one listed above are required, please provide details and locations where this work is required and advise if all other recommendations listed in the Geotech report and not noted on the drawings is also required.

1. Not required.

b. Example 2: Geotech report includes pavement subgrade compaction alternative and pavement subgrade moisture conditioned alternative methods that do not appear to be referenced in the drawings. Please provide us with some guidance regarding the intent of the geotechnical report, and if such items as the one listed above are required, please provide details and locations where this work is required and advise if all other recommendations listed in the Geotech report and not noted on the drawings is also required.

1. The structural slabs for pads and grade beams on are void cartons, so the moisture conditioning is not necessary.

8. Sheet C07.00, typical paving section (private) and typical asphalt paving section calls for

6” base compacted subgrade and 8” base compacted subgrade compacted to

95%. Our understanding is that these notes are intended for the contractor to compact the existing subgrade and is not to be confused with aggregate base material. Please confirm this is correct or clarify the note.

RLG Civil – Per the Geotechnical Report, the PCC will need a compacted subgrade of 6 inches at 95% standard proctor at -2 to +3 percentage points of materials optimum moisture content or 12 inches of compacted flex base at 95% max TxDOT TEX-113E at -2 to +3 percentage points of optimum moisture content.

You will either have the compacted subgrade or flex base. Please refer to the

Geotechnical Report for specifics and requirements.

9. 01/S2.00 states the depth to bearing stratum for base bid purposes is 20’ deep, however the actual depth to bearing stratum is to be determined in the field by the geotechnical testing agency. Based on the Geotech report, all boring logs show fat clay to depths much deeper than 20’ and based on pier foundation note #1, it’s our understanding the fat clay is considered the bearing strata for this project. Please clarify if for the purposes of this bid, we are to include cost for a pier depth of 20’ and any additional depths required in the field will be considered a change.

a. Use 20’ for pier depth. Any additional depth will be a change.

10. Sheet M410 refers to detail 1/M400, however sheet M400 was not provided. Please provide us with detail 1/M400.

a. Campos - Current Sheet, dated 3/11/25, does not reference 1/M400. Please clarify where on the drawing it shows 1/M400. There is a note on the sheet to refer to 4/M410.

11. We could not locate details or requirements for the CW/HW piping trench from the chillers to the utility box. Our assumption is that there are details for the general trench, pipe entry/exit, pipe penetration into the basement, pipe penetration into utility box, etc. Please advise us if these details will be provided.

a. Campos - Drawings with trench details will be a future Addendum. Piping below piers and of any other obstructions.

12. Will the pre-bid sign-in sheet be provided?

a. VA to answer. Yes, will be provided.

13. It’s our understanding that an amendment will be issued November 25th. Due to the upcoming Thanksgiving holiday, would the Government consider extending the bid date in order for the contractors, subcontractors and vendors to properly review and consider the amendment issued?

a. Questioning will be answered in the Amendment.

14. Sheet A-002B makes note to a New Building Expansion, however we could not find any work associated with this expansion on the project plans. Please advise us if we are to disregard this note.

a. Disregard this note.

15. The solicitation requires two (2) completed PPQ’s. Would the Government consider allowing a completed CPARS evaluation in lieu of the PPQ?

a. VA to answer.

16. Are there any proprietary systems, products or equipment required for this project?

a. Provide equipment per specifications.

17. Section 03 30 00, 2.2.A.4, slump: please confirm the sample to determine the maximum slump will be taken at the point of delivery. For example: if we use a concrete pump for placement, the sample will be taken at the pump discharge and not the truck in order to comply with ASTM C-172 ( standard requirements and procedures for sampling freshly mixed concrete).

a. Take samples at truck.

18. Section 04 20 00, 3.13.D: can the engineer clarify if the lab is required to be present every time the masonry contractor is grouting the wall or if at only certain SF or intervals?

a. Yes, during grouting.

19. Section 04 20 00, 3.13.E: can the engineer clarify at what intervals we are required to prepare grout specimens, mortar specimens, and/or prisms for this project?

a. Grout testing frequency is one test per day for the first three days. The compressive strength test specimens should consist of 3 test specimens. After the first 3 test, test specimens should be made and tested at least once a week or for every 30 cubic yards of grout or every 5000 sq. ft of wall, whichever comes first.

20. We could not find any control joints for the masonry noted on the drawings. Per S0.01, control joints in masonry are not to exceed 30’. Can the engineer advise if we are to follow the maximum spacing or if there is any specific spacing or requirements we need to follow?

a. Not to exceed 30’. Architect may have location preferences. Submit locations for review.

21. Regarding the masonry control joints: can the engineer clarify if we are to place a control joint where the 8” CMU and the 12” CMU intersect?

a. No control joints between.

22. We could not locate a section or detail for the concrete sidewalks. Will the sidewalks require the use of the typical paving section, or will a separate detail be provided?

a. Not for structural to answer.

RLG Civil - Sidewalks will be diNerent than the typical pavement detail. Please see sheet C07.02 for sidewalk details.

23. Sheet C07.00 includes a detail for sawed joints, however we could not find the requirements for the maximum spacing requirements for sawed joints on the concrete pavement or sidewalks. Can you the engineer please advise on the spacing requirements for sawed joints for pavement, sidewalks and curbs?

a. Not for structural to answer.

RLG Civil – Joint spacing on 6 inch pavement is 15 feet max and on 4 inch sidewalk is 6 feet. See sidewalk detail on sheet C07.02.

24. Detail 07/S2.01 calls for a 6” galvanized pipe bollard. It’s our understanding these bollards will be galvanized and not painted. Please confirm this is correct.

a. Correct, galvanized means galvanized.

25. Sheet M410 shows the new underground CW/HR supply and return piping routed through several structural items that would prevent constructability.

a. Example 1: The mechanical piping routed into the basement is not feasible as shown due to the electrical pad piers shown on sheet S1.00. The piping as shown is directly routed through concrete piers. We will need a proper mechanical trench detail and the engineer to advise on how much piping can be stacked, spacing between piping, spacing against adjacent structures (piers in this case), minimum coverage, etc. A potential solution would be for the engineer to reroute the piping away from the piers.

1. Piers are installed first, then reroute piping as necessary around the bell piers. No minimum spacing to pier is required.

2. Campos - Drawings with trench details will be provided in Addendum.

Piping to be routed to avoid structural elements and of any other obstructions.

b. Example 2: The engineer should consider there is electrical conduit bottom feeding the new ATS per E103. Currently the mechanical piping routed into the crawl space directly below the ATS. It is imperative we be provided proper electrical ductbank and mechanical trench details noting the specific parameters in which we will be required construct these intersections/crossings and in order to provide a proper proposal and properly assess the risk associated with the work required.

1. Campos - Piping to be routed minimum 18” below electrical conduit and electrical duct banks.

c. The mechanical piping is directly routed through the dumpster enclosure pier and bollards. Suggestion: route the mechanical piping between the dumster enclosure and backwall piers. Consideration should be given to the bollard depth, otherwise perhaps install surface mounted bollard on the back side of the enclosure.

1. MEP plans are not dimensioned, so route as necessary around piers and bollards. Bollard is shown in detail 07/S2.01. No surface mounted bollards.

2. Campos – Piping to be routed to avoid structural elements and of any other obstructions.

d. Plans do not include a detail on how the mechanical piping will cross the new concrete beams. Per S2.01 the bottom of the void box is 4’-2” below slab. We ask the engineer advise on this condition. If beam penetration is needed, then we ask for a detail. If the intent is to route the mechanical piping below the beams, then provide a detail or information on the parameters for such.

1. Piping should cross below the bottom of void box on the grade beam.

2. Campos – Pipe to be routed to avoid structural elements and any other obstructions.

26. Please advise on what the expectation will be regarding the concrete placement within the mechanical courtyard. Due to the phasing requirements associated with this project, we do not see how it would be feasible to provide a monolithic placement within the courtyard. Per S0.01 the location of construction joints shall be approved by the structural engineer. Can the engineer advise us if the pavement placement within the mechanical courtyard can be phased to accommodate the project phasing?

a. See structural for belled piers, grade beams, and slabs for pads. See civil for pavement. Civil and Structural work are generally not poured monolithically.

27. Regarding Limitations on Subcontracting (4.24 VAAR 852.219-75 VA NOTICE OF

LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES

AND CONSTRUCTION (JAN 2023) (DEVIATION), the paragraphs listed on page 78 don’t have any of the associated boxes selected. Please verify, since it is not specified what percentage this will be subject to. Is it 50%(Services), 75%(Special Trades), or

85%(Construction)?

a. VA to answer.

28. Is the project subject to Buy American

Act?

a. VA to answer. Yes

29. How much spacing is there between the outdoor hydronic piping and the electrical conduits?

a. Campos – Refer to Bidding RFI 25b response.

30. Sheet E-702 Primary from Oncor shows wire, conduit and concrete encasement.

Usually, Oncor provides wire and not concrete encased. Electrical provides raceway and pull string per their specifications. Should Oncor specs be followed for bid or will drawings overrule their specifications?

a. Campos – Use drawings for BID purpose and verify exact requirements with

Oncor prior to construction:

Oncor latest contact: Jakob Spencer (Jakob.spencer@oncor.com) - (817) 301-

3659.

31. Has Oncor provided fees for service and if so, what is amount and should we include in our cost?

a. Campos – We are unaware of any fees from Oncor. Verify requirements with

Oncor prior to bidding. Contractor responsible for all fees related to utility work on the project.

32. Sheet E702 refers to E701 continuation, drawing not available. When will the sheet be available?

a. Campos – Sheet E701 is attached.

33. Where is the x-ray room located?

a. In the true southeast corner (front) of the VA Clinic building.

34. It is unclear how space is between the place where the hydronic piping penetrates the crawl space and the electrical conduit for the ATS. Please clarify how much spacing is required. Please clarify.

a. Campos – Refer to Bidding RFI 25 b response.

35. Will trench details be made available in a supplemental drawing? Since the bottom edge of the concrete void box is a little more than 4’ below slab, and if either/any of the systems are placed below that, a trench safety plan (and trench safety boxes) will be required, as well as possibly being considered a confined space per OSHA guidelines.

a. Campos - Drawings with trench details will be provided in an Addendum.

36. Detail 04/S2.01 calls for the switchboard foundation to be installed against the existing building. Please advise us if any expansion/compression fill material is required between the slab and the existing brick wall.

a. With the grade beam doweled to the existing, 04/S2.01 has no expansion fill material required, so no expansion shown or callout was necessary.

37. Sheet C03.00 calls for the new 6” pavement to be installed against the existing building. We could not locate any sections on sheet S03.00 or details on sheet C07.00 for this condition. It appears most of the concrete pavement will be placed against the existing brick wall and existing concrete columns. Can the A/E advise on the details required for this condition?

a. There is no S03.00, so this is not a structural question.

RLG Civil – Please see response in question number 2.

38. Sheet S03.00 does not appear to include any detail for pavement or sidewalk tie-ins at existing curbs or sidewalks. Can the A/E advise on the details for these conditions?

a. There is no S03.00, so this is not a structural question.

RLG Civil – Please see response in question number 3.

39. Please advise us if the private access drive from Hospital Boulevard to the sliding gate is to receive a 6” concrete curb.

RLG Civil – Please see response in question number 4.

40. Please advise us on what the order of precedence is for this project.

a. VA to answer. Refer to scope on A-001

41. The solicitation document includes a statement of work for this project. If appears the statement of work includes work that is either not included within the design documents or does not match the design documents. Please clarify we are to follow the drawings and specifications when it comes to the specific scope of work for this project, otherwise advise if we are to follow the solicitation documents in lieu of the drawings and specifications. For example:

a. VA to answer. Follow drawings and specifications

42. The solicitation calls for extending the existing roof drains to the outfall beyond the utility yard wall, however this work is not noted on the drawings. If this work is required, please provide the quantity, location and details for such work.

a. This work is not required for this project.

43. The structural scope calls for the CMU to be 8”, however the drawings call for the utility yard wall to be 12” CMU and only the 8” CMU is for the dumpster enclosure.

a. Both 8” CMU and 12” CMU are shown on plan S1.00 and sections on Sheet

S2.01. Provide both 8” and 12” CMU accordingly.

44. Sheet S0.01, Geotechnical Information note #4 states if discrepancies between the report and construction documents are discovered, the report shall govern. Based on our review, there are segments of the Geotech report that do not match the drawings or recommendations that were not incorporated into the design documents.

a. Geotechnical Report does have options and alternatives which were not used or incorporated into the structural documents.

45. Example 1: the Geotech report recommends constructing a clay or flowable fill “trench plug” at least two feet out from the face of the building exterior, however this work is not noted on the drawings. Please provide us with some guidance regarding the intent of the geotechnical report, and if such items as the one listed above are required, please provide details and locations where this work is required and advise if all other recommendations listed in the Geotech report and not noted on the drawings is also required.

a. Not required.

46. Example 2: Geotech report includes pavement subgrade compaction alternative and pavement subgrade moisture conditioned alternative methods that do not appear to be referenced in the drawings. Please provide us with some guidance regarding the intent of the geotechnical report, and if such items as the one listed above are required, please provide details and locations where this work is required and advise if all other recommendations listed in the Geotech report and not noted on the drawings is also required.

a. The structural slabs for pads and grade beams on are void cartons, so the moisture conditioning is not necessary.

47. Sheet C07.00, typical paving section (private) and typical asphalt paving section calls for

6” base compacted subgrade and 8” base compacted subgrade compacted to

95%. Our understanding is that these notes are intended for the contractor to compact the existing subgrade and is not to be confused with aggregate base material. Please confirm this is correct or clarify the note.

RLG Civil – Please see response in question number 8.

48. 01/S2.00 states the depth to bearing stratum for base bid purposes is 20’ deep, however the actual depth to bearing stratum is to be determined in the field by the geotechnical testing agency. Based on the Geotech report, all boring logs show fat clay to depths much deeper than 20’ and based on pier foundation note #1, it’s our understanding the fat clay is considered the bearing strata for this project. Please clarify if for the purposes of this bid, we are to include cost for a pier depth of 20’ and any additional depths required in the field will be considered a change.

a. Use 20’ for pier depth. Any additional depth will be a change.

49. Sheet M410 refers to detail 1/M400, however sheet M400 was not provided. Please provide us with detail 1/M400.

a. Campos - Current Sheet, dated 3/11/25, does not reference 1/M400. Please clarify where on the drawing it shows 1/M400. There is a note on the sheet to refer to 4/M410.

50. We could not locate details or requirements for the CW/HW piping trench from the chillers to the utility box. Our assumption is that there are details for the general trench, pipe entry/exit, pipe penetration into the basement, pipe penetration into utility box, etc. Please advise us if these details will be provided.

a. Campos - Drawings with trench details will be provided in an Addendum.

Coordinate piping below piers and of any other obstructions.

51. Will the pre-bid sign-in sheet be provided?

a. VA to answer. Yes, will be provided.

52. It’s our understanding that an amendment will be issued November 25th. Due to the upcoming Thanksgiving holiday, would the Government consider extending the bid date in order for the contractors, subcontractors and vendors to properly review and consider the amendment issued?

a. VA to answer.

53. Sheet A-002B makes note to a New Building Expansion, however we could not find any work associated with this expansion on the project plans. Please advise us if we are to disregard this note.

a. Disregard this note.

54. The solicitation requires two (2) completed PPQ’s. Would the Government consider allowing a completed CPARS evaluation in lieu of the PPQ?

a. VA to answer.

55. Are there any proprietary systems, products or equipment required for this project?

a. Provide equipment per the specifications.

56. Section 03 30 00, 2.2.A.4, slump: please confirm the sample to determine the maximum slump will be taken at the point of delivery. For example: if we use a concrete pump for placement, the sample will be taken at the pump discharge and not the truck in order to comply with ASTM C-172 ( standard requirements and procedures for sampling freshly mixed concrete).

a. Take samples at truck.

57. Section 04 20 00, 3.13.D: can the engineer clarify if the lab is required to be present every time the masonry contractor is grouting the wall or if at only certain SF or intervals?

a. Yes, during grouting.

58. Section 04 20 00, 3.13.E: can the engineer clarify at what intervals we are required to prepare grout specimens, mortar specimens, and/or prisms for this project?

a. Grout testing frequency is one test per day for the first three days. The compressive strength test specimens should consist of 3 test specimens. After the first 3 test, test specimens should be made and tested at least once a week or for every 30 cubic yards of grout or every 5000 sq. ft of wall, whichever comes first.

59. We could not find any control joints for the masonry noted on the drawings. Per S0.01, control joints in masonry are not to exceed 30’. Can the engineer advise if we are to follow the maximum spacing or if there is any specific spacing or requirements we need to follow?

a. Not to exceed 30’. Architect may have location preferences. Submit locations for review.

60. Regarding the masonry control joints: can the engineer clarify if we are to place a control joint where the 8” CMU and the 12” CMU intersect?

a. No control joints between.

61. We could not locate a section or detail for the concrete sidewalks. Will the sidewalks require the use of the typical paving section, or will a separate detail be provided?

RLG Civil – Please see response in question number 22.

62. Sheet C07.00 includes a detail for sawed joints, however we could not find the requirements for the maximum spacing requirements for sawed joints on the concrete pavement or sidewalks. Can you the engineer please advise on the spacing requirements for sawed joints for pavement, sidewalks and curbs?

RLG Civil – Please see response in question number 23.

63. Detail 07/S2.01 calls for a 6” galvanized pipe bollard. It’s our understanding these bollards will be galvanized and not painted. Please confirm this is correct.

a. Correct, galvanized means galvanized.

64. Sheet M410 shows the new underground CW/HR supply and return piping routed through several structural items that would prevent constructability.

a. Campos - Refer to Bidding RFI 25 a, b, c, d response.

65. Example 1: The mechanical piping routed into the basement is not feasible as shown due to the electrical pad piers shown on sheet S1.00. The piping as shown is directly routed through concrete piers. We will need a proper mechanical trench detail and the engineer to advise on how much piping can be stacked, spacing between piping, spacing against adjacent structures (piers in this case), minimum coverage, etc. A potential solution would be for the engineer to reroute the piping away from the piers.

a. Piers are installed first, then reroute piping as necessary around the bell piers.

No minimum spacing to pier is required.

b. Campos - Refer to Bidding RFI 25 a, b, c, d response.

66. Example 2: The engineer should consider there is electrical conduit bottom feeding the new ATS per E103. Currently the mechanical piping routed into the crawl space directly below the ATS. It is imperative we be provided proper electrical ductbank and mechanical trench details noting the specific parameters in which we will be required construct these intersections/crossings and in order to provide a proper proposal and properly assess the risk associated with the work required.

a. Campos - Refer to Bidding RFI 25a, b, c, d response.

67. The mechanical piping is directly routed through the dumpster enclosure pier and bollards. Suggestion: route the mechanical piping between the dumster enclosure and backwall piers. Consideration should be given to the bollard depth, otherwise perhaps install surface mounted bollard on the back side of the enclosure.

1. MEP plans are not dimensioned, so route as necessary around piers and bollards. Bollard is shown in detail 07/S2.01. No surface mounted bollards.

2. Campos - Refer to Bidding RFI 25 a, b, c, d response.

68. Plans do not include a detail on how the mechanical piping will cross the new concrete beams. Per S2.01 the bottom of the void box is 4’-2” below slab. We ask the engineer advise on this condition. If beam penetration is needed, then we ask for a detail. If the intent is to route the mechanical piping below the beams, then provide a detail or information on the parameters for such.

a. Piping should cross below the bottom of void box on the grade beam.

b. Campos - Refer to Bidding RFI 25 a, b, c, d response.

69. Please advise on what the expectation will be regarding the concrete placement within the mechanical courtyard. Due to the phasing requirements associated with this project, we do not see how it would be feasible to provide a monolithic placement within the courtyard. Per S0.01 the location of construction joints shall be approved by the structural engineer. Can the engineer advise us if the pavement placement within the mechanical courtyard can be phased to accommodate the project phasing?

a. See structural for belled piers, grade beams, and slabs for pads. See civil for pavement. Civil and Structural work are generally not poured monolithically.

70. Sheet A-002B calls for a new concrete pad in the basement for the boilers. If this pad is required, can the engineer advise us on the requirements for this pad? Otherwise, can the engineer confirm a 4” housekeeping pad, 3000psi, with #3 @ 18” OCEW will suNice?

a. Detail 06/S2.01 is for a new housekeeping pad.

71. Sheet A-002B calls for a new concrete pad for the boilers, however per the mechanical drawings, the existing boiler is to be demolished. Please confirm a new housekeeping pad for the boilers is not required.

a. Yes, Detail 06/S2.01 is for a new housekeeping pad.

72. Section 04 20 00, 3.3 states the CMU walls have been designed to be permanently braced by the floor and roofing and not designed to cantilever above grade. It appears section 3.3 may have been written for a diNerent project where the walls are braced by the roof framing. It’s our understanding this project will require the walls to cantilever above grade permanently and no bracing is required. Please confirm this is correct, otherwise advise how this section applies to this specific project.

a. Correct, walls will cantilever above the base grade. No bracing required.

Administrative / General

Tax Exemption

73. Question: Is this project exempt from sales tax? If so, will the VA provide a tax exemption certificate for material purchases?

a. VA to answer. Yes

Submittal Platform

74. Question: Will the VA permit the use of Procore or an equivalent construction management software platform for submittals and project communications?

a. VA to answer. Contracting will not accept third party software, i.e., Procore. All correspondence to contracting will be done via email. Procore is acceptable to the architect for all CA correspondence.

Stored Material Payment

75. Question: Will payment applications be accepted for materials stored on-site or in a bonded oN-site warehouse?

a. VA to answer.

Economic Price Adjustment Clause

76. Question: Will the Government consider including an Economic Price Adjustment (EPA) clause to address significant fluctuations in material pricing?

a. VA to answer.

TariF-Based Price Escalation

77. Question: If tariNs are imposed on materials (e.g., steel, wood) after bid submission but before award, will the Government allow a price escalation even if the materials remain

Buy American–compliant?

a. VA to answer.

Contractor Badging / PIV Process

78. Question: Will the Government provide detailed requirements for contractor badging?

Please clarify the PIV process, including documentation, background checks, and estimated processing time.

a. VA to answer. VA will provide

Notice to Proceed (NTP)

79. Question: How soon after contract award does the Government anticipate issuing the oNicial Notice to Proceed?

a. VA to answer. Undeterminable, due to varying factors

Bid Validity Duration

80. Question: Will the Government consider reducing the required bid validity period (e.g, to

120 days) to account for inflation and contractor pricing risk?

a. VA to answer.

CPARS and PPQs

81. Question: Can CPARS be submitted in lieu of PPQs?

a. VA to answer.

Previous PPQs

82. Question: If PPQs are required, may previously completed PPQs (from prior submissions or projects) be used?

a. VA to answer.

Personnel / StaFing

SSHO, QCM, and Superintendent Roles (Triple Hatting)

83. Question 1: May one individual serve in dual or multiple roles (SSHO, QCM, Superintendent) if fully qualified?

a. VA to answer. QCM and superintendent need to be two different people.

84. Question 2: If not, may the Superintendent also serve as SSHO?

a. VA to answer. No

Security Procedures and Point of Contact

85. Question: The documents reference VA/VBA security procedures (badging, inspections, vehicle access restrictions). Can the VA provide a point of contact for coordinating subcontractor clearances?

a. VA to answer. Will be provided.

Site Logistics

Temporary Facilities and Utilities

86. Question 1: Will the contractor be required to provide a site oNice/trailer, or will space within the facility be made available?

a. VA to answer. Contractor will be required to provide a site office/trailer.

87. Question 2: Will the VA allow temporary connection to existing utility infrastructure, with the contractor responsible for metered usage?

a. VA to answer. Yes, for water and power, contractor internet access to be provided by contractor.

Parking and Staging

88. Question: Will designated parking and staging areas be provided for contractor personnel and deliveries? Will the VA provide laydown space or containers, or must these be arranged oN-site?

a. VA to answer. Parking and staging area will be provided.

Commissioning

Commissioning Agent

89. Question: Will the VA provide and hire the commissioning agent, or is the contractor responsible?

a. VA to answer. Contractor is reponsible for commissioning the project

Technical / System Requirements

90. RFI 016 – Infection Control Measures (ICRA)

91. Question 1: What ICRA level is required for the project?

a. VA to answer. Level II

92. Question 2: If Level 3 or higher, are modular wall systems (e.g., STARC panels) approved for containment?

a. VA to answer. Yes

Hazardous Materials

93. Question 1: Will the VA provide recent asbestos and lead survey reports?

Question 2: If abatement is required, will the VA identify known ACM/LCM locations?

a. VA to answer. Building was renovated in 2025, and no ACM abatement is required.

Building Occupancy

94. Question: Will the facility remain occupied during construction, or will temporary relocation of staN/equipment be required?

a. Building will be occupied.

Demolition & Phased Work

95. Question: Will demolition of major systems (e.g., AHUs, utilities) require after-hours or phased work to minimize disruption?

a. Campos – When existing chiller gets decommissioned for the operation of the new chillers, Contractor to coordinate with VA.

Temporary HVAC Solutions

96. Question: Will the VA provide temporary cooling/heating during system cutovers? If not, should the contractor include these systems?

a. VA to answer. VA is not providing temporary cooling or heating

b. Campos – VA to confirm.

Cable Pathways

97. Question: Are existing primary and secondary cable pathways intended to be reused?

a. Yes.

98. Sheet A-002B calls for a new concrete pad in the basement for the boilers. If this pad is required, can the engineer advise us on the requirements for this pad? Otherwise, can the engineer confirm a 4” housekeeping pad, 3000psi, with #3 @ 18” OCEW will suNice?

a. Detail 06/S2.01 is for a new housekeeping pad.

99. Sheet A-002B calls for a new concrete pad for the boilers, however per the mechanical drawings, the existing boiler is to be demolished. Please confirm a new housekeeping pad for the boilers is not required.

a. Yes, Detail 06/S2.01 is for a new housekeeping pad.

100. Section 04 20 00, 3.3 states the CMU walls have been designed to be permanently braced by the floor and roofing and not designed to cantilever above grade. It appears section 3.3 may have been written for a diNerent project where the walls are braced by the roof framing. It’s our understanding this project will require the walls to cantilever above grade permanently and no bracing is required. Please confirm this is correct, otherwise advise how this section applies to this specific project.

a. Correct, walls will cantilever above the base grade. No bracing required.

101. We could not locate any power for DDC control panels associated with this project. If any additional 120v power is required, please advise which circuits this should come from.

a. Campos - The intent is for the PACT and future dental clinic to be under the same control system. Accommodation on the existing DDC system will need to be made for the new chiller system and be able to have some capability to connect dental clinic control system.

102. Please advise us if any fire alarm integration is required for the new mechanical/electrical systems included with this project. If any is required, please advise on what that work entails.

a. No fire alarm scope associated with new electrical work.

103. . Is this project tax exempt? If so, will a tax exemption certificate be provided

a. VA to answer. Will be provided

104. 2. Is staging/storage space available onsite, and are there limits on space or time?

a. VA to answer. staging and storage is available on site

105. 3. Will temporary power be required for critical clinic operations during tie-ins?

a. Campos - Please coordinate with VA.

106. 4. Are there environmental or hazardous material reports for the areas being demolished?

a. VA to answer. Shutdowns shall be scheduled in the evenings or on weekends.

VA staff hrs. 7: 30 am to 4:30 pm M-F VA Patients hrs.8:00am to 4:00 pm M-F

107. 5. The scheduled product is an air cooled chiller. Is this supposed to be a two pipe heat pump that can reverse and provide chilled water or hot water as needed?

a. Campos – Yes, 2 pipe heat pump chillers. Refer to drawings for additional information.

108. 6. The schedule notes are typical for air cooled chillers, not heat pumps. If the equipment will be heat pumps, can the scheduled notes be discarded (or replaced with appropriate notes for heat pumps)?

a. Campos – Discard typical scheduled notes for air cooled chillers. Heat pumps notes to be provided at a later date.

109. 7. The scheduled model is equivalent to 60 tons. The scheduled cooling capacity is 420,000 BTUH (35 tons). Can we provide equipment that matches the scheduled capacity (35 tons)?

a. Campos – The chillers are sized based on the block load. 60 ton chiller is operating at 35 tons. The 60 ton unit allow for built in redundancy when chillers are down and when both buildings are at full capacity.

110. 8. If the equipment is to be 2 pipe changeover Heat Pump, that will need to be controlled by the BMS. Would you consider an alternative 4 pipe that would reduce controls complexity and cost?

a. Campos – Not opposed to a 4-pipe system.

111. 9. Is there a method of freeze protection intended for the outdoor water piping?

Possibly heat trace or glycol?

a. Campos – Heat Trace. Refer to Addendum 1 drawings 03/11/2025 for additional information. Field Coordinate location of heat trace panel.

112. 10. What are the max cooling and heating loads for day 1 operation of the building, and the max loads for final use of the building?

a. Campos – The chillers are sized to handle future load of the dental clinic and current load for PACT building.

113. 11. Who is responsible for locating the fiber line?

a. Contractor.

114. 12. What are the working hours?

a. VA to answer. VA staff hrs. 7: 30 am to 4:30 pm M-F VA Patients hrs.8:00am to 4:00 pm M-F

115. 13. Will the VA provide the commissioning agent?

a. VA to answer. Contractor is responsible for commissioning the project

116. 14. Does the contractor need to have a 3rd party inspector for the material testing, compaction testing, rebar placement, mortar/grout testing, site surveying, and stalking?

a. Yes. 3rd party inspector is required.

117. 15. Will the contractor or VA get in touch with 811 prior to digging?

a. Contractor.

118. 16. Please advise on what was descoped from the original bid drawing sets?

a. Work related to the New Dental Clinic building.

119. 17. Who is the incumbent controls contractor at the facility?

a. VA to answer. Siemens

120. 18. Please identify what certifications are required to tap into the city utilities?

RLG Civil – There are no civil utilities connecting to city utilities within this phase of the project.

121. 19. Will Temporary Fencing of the construction site be required?

a. VA to answer. Yes

122. 20. Will there be a storm water prevention plan requi

RLG Civil – SWPPP will be required when disturbing 1 acre or more of land.

123. A-001 IFC Bid Package instructions mention that this solicitation needs to include The Design Narrative and Geotechnical Report. Please provide these documents.

a. VA to provide. Will b eprovided.

124. It appears that prevailing wage information is missing. Please provide the most up-to-date prevailing wage determination.

a. VA to answer.

125. Please clarify if Storm Water Pollution Prevention Plan and subsequent inspections will be required on this project.

RLG Civil – SWPPP will be required on all projects that are one or more acres. City will inspect the driveway connection into their right of way.

126. C03.00 Legend outlines concrete paving thicknesses but does not mention anything about the base under the concrete. C07.00 TYPICAL paving section outlines

12” flex base over 6” compacted subgrade. Please clarify if 12” flex base o/ 6” compacted subgrade occurs at ALL concrete pavement sections, including crossed hatched (6” 4500 psi), no hatch (6” 4000 psi), diagonal hatch (6” 4000 psi), and dots

(sidewalk 4” 3000 psi) or clarify concrete paving section to include base.

RLG Civil – Per the Geotech Report, the pavement must have either compacted subgrade or flex base. Please refer to the Geotech Report for all specifics and requirements.

127. Please clarify traNic control requirements for the new driveway at Hospital Blvd and the new curb near the main entrance, specifically if a traNic control plan and permit are required, and if a traNic control permit fee will be applicable.

RLG Civil – A traNic control plan and permit are recommended and typical with driveway connections to city roads but this will need to be determined by the owner, architect, and contractor.

128. Installation of a new curb and new driveway, as shown on C03.00, will require asphalt repair of the existing roadway. Please clarify the existing asphalt sections in both areas.

RLG Civil – The new driveway at Hospital Blvd is proposed to be concrete and is tying into existing concrete. The proposed temporary fire lane is asphalt and will be tying into existing asphalt concrete.

129. A-002A and A-002B state “New PACT Clinic Bldg Addition” at the North side of the existing 1 story Brick and concrete building. Please confirm this scope is NIC for this project.

a. Confirmed. Not in this scope of work.

130. C04.00 shows sidewalk going toward new door of the PACT Clinic Bldg

Addition. It is not shown as new, but this sidewalk is not existing either. Please confirm that this new sidewalk in the Northeast corner of existing building is NIC.

RLG Civil – Please refer to the architect. Civil was under the impression that the sidewalk here exists or is to be installed prior to this phase of the project.

Provide the new sidewalk.

131. C05.00 shows to pick up new gas service on the East side of the existing building;

however, there are no detailed plans for this scope. Please provide complete gas service plans including POC, the exact run, etc.

RLG Civil – Please refer to MEP or gas provider for this layout. The gas line work shown on civil plans is for reference only.

132. Please clarify if the new gas line will be installed by GC or by the local gas company, and clarify who will do the trenching, the repair, and the laying of the gas pipe. If by GC, please provide all pertinent information.

a. Campos – GC will lay gas pipe after meter. GC will be responsible for trenching and back fill. Refer to drawings dated 03/11/25 for clarification of gas scope.

133. Please clarify if the gas service rework or the new meter will require any gas service connection or development fees, and if yes, what are those fees?

a. Campos – Contractor to coordinate with local utility for all fees. All necessary connection fees to be part of contractor bid.

134. Please confirm that no work occurs outside of project limit as shown on

C03.00. For example, there’s a new “barrier-free ramp on the Northeast corner of the building and I wanted to confirm that we do not need to provide a new ADA ramp across the street, which would be outside of the project limits.

RLG Civil – All work to be done is within the project limits shown in the plans. The barrier free ramp on the northeast area of the site has an existing receiving ramp that will remain.

135. C07.02 shows truncated domes. Please clarify where do they occur.

RLG Civil – Truncated domes are typically used for ramps that are going toward traNic. Please refer to the architect if the domes are desired on the barrier free ramp. If so, the truncated domes will need to be installed perpendicular to the traNic.

Install at curb ramps that lead to traNic crossings.

136. M410 keynotes 6 and 15 state to run the gas line above grade. Can you please further clarify this scope? Would this be a building-mounted gas line, or would pipe stands be needed? Are there any details for pipe stands? At what height should the gas line run “above grade”? Please clarify the above-grade gas line further.

a. Campos – The gas pipe will be underground to the two locations noted in keynote 6 and keynote 15. Refer to drawings dated 03/11/25 for additional information. Keynote 6 is a stub for future Dental Clinic. Keynote 15 is a stub for generator scope. Pipe stands to be rollers.

137. M410 sheet note G explains how the contractor is responsible to walk to verify existing conditions. Please clarify if contractors who did not attend either of the 2 jobwalks will be disqualified from bidding this project.

a. Campos – Not an answer for MEP regarding contractual requirements.

However, if there are existing conditions that could have been observed during a walkthrough as indicated on the drawings then the contractor will be responsible for that work.

138. M410 note H mentions Siemens. Please clarify if Siemens is a required vendor, and please provide their contact information.

a. Campos – Siemens is in the PACT building.

139. Please clarify if there are any required vendors/contractors that GCs must use on this project and provide their contact information.

a. VA to answer. Siemens, Oncor, Atmos Energy. POCs will be provided

140. Please clarify if the government is aware of any hazardous materials on this project like contaminated soils, asbestos or lead. If yes, please clarify if the abatement/removal should be included in the bid and please provide appropriate reports or quantities.

a. VA to answer. Building was revovated in 2025. ACM abatement is not required.

141. Keynote 2 on M410 states to install gas line 4’-6” below grade, which is in conflict with keynotes 5 and 16 that state gas line above ground. Please clarify.

a. Campos – Portion of the chilled water piping will be above grade at the chillers and pump skid. The gas piping will be underground until it stub ups for future dental clinic, and emergency generator. The gas line will have some oFset to cross the hydronic lines. Field coordinate.

142. M410 keynotes 4 and 5 mention piping to be ran above ground. Please provide detail for piping stands.

a. Campos – Detail will be provided in an addendum.

143. M410 keynote 15 mentions bush relocation. This is not shown on landscape drawings. Please confirm this scope is required and clarify new bush location and if any irrigation rework will be required for this bush or anywhere on this project.

a. Campos – Refer to picture provided on Sheet M410 regarding bush location and need to remove/relocate for access to gas meter and regulator. Final determination of bush relocation not part of MEP scope.

144. Please clarify any limitations (workdays and hours, duration, etc.) for utility shutdowns necessary to construct the scope of this project.

a. VA to answer.VA staff hrs. 7: 30 am to 4:30 pm M-F VA Patients hrs.8:00am to 4:00 pm M-F

145. M703 shows mechanical controls. Please clarify whether the VA has a required controls contractor on this project and provide their contact information.

a. Campos – Contractor is responsible for all MEP requirements including controls for the project.

146. E101 shows new overhead primary lines and new power pole. Please clarify if this scope will be performed by GC or local electricity provider.

a. Campos – Oncor to provide the overhead service. All work after the power poles to be in the contractor scope.

147. Please clarify if the new electrical service will require any connection or development fees.

a. Campos – Refer to previous response for RFI 31. Coordinate with Oncor

(Jakob Spencer (Jakob.spencer@oncor.com) (817) 301-3659.

148. Please clarify if any scope will be carried out by the local electric provider.

a. Campos – Refer to previous response for RFI 30, 31, 32 & 146.

149. Numerous areas on E702 state “see E701 for continuation”. E701 was not provided as part of these plans. Please provide E701.

a. Campos – sheet E701 is attached.

150. E103 shows 3 new j-boxes for gates to be run back to the security/IT room. Please clarify the location of and the distance to the security/IT room.

a. Campos – IT room #1034. The maximum distance from each J-box to IT room is 100 feet max.

151. S2.01 detail 01 shows masonry wall with cast stone cap and mentions to reference Architecturals. Architecturals do not have any elevations or mentions of cast stone cap. Moreover, A-002B detail C2 sub-detail A shows brick over masonry. It appears that architectural finishes are not properly outlined on these plans. Please provide all appropriate architectural floor plans, elevations, and sections that accurately detail brick, stone cap, stucco finish, bollard finish, dumpster enclosure roof, etc.

a. Provide masonry wall per S2.0/ detail 01 & 02. Masonry and grout to be per note on F5/A-002B that states “Stacked Bond / Black Mortar / Burnished Block – Basis of Design: Grand Blanc Cement Products / Cast Stone Cap”.

152. It appears that the scope of this project will terminate existing driveway (on the

West side of the property), which is shown on the demo plan C02.00. However, C03.00 does not show any termination to be installed in that location. For bidding purposes, please confirm that it is acceptable to have a sawcut edge within the existing driveway as the termination (no signage, no railroad ties, no asphalt…