Amendment 4 Attachment 1 RFI Responses.pdf
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- Solicitation number
- 36C25726R0016
About this file
This document is a Questions and Answers (Q&A) file for a VA (Veterans Affairs) solicitation numbered 36C25726R0016, likely for a construction project. Key details include: the solicitation requires two completed Performance Past Questionnaires (PPQs) specific to this opportunity, with no substitutions allowed from CPARS evaluations. For subcontracting, the contract follows VAAR 852.219-75 guidelines, which stipulate contractors cannot pay more than 85% of the government-paid amount to non-VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
The VA has extended the RFP due date, with the bid guarantee set at 20% of the bid price or $3,000,000, whichever is less. The solicitation addresses several contractor concerns, including material pricing fluctuations (which can be submitted via a Request for Equitable Adjustment), temporary cooling/heating systems during cutover (to be included by the contractor), and wage determinations. The VA confirmed it is tax-exempt and that representations and certifications will be needed after award. Contractors are advised that previously completed PPQs cannot be used, and new PPQs must be specifically prepared for this opportunity.
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15 The solicitation requires two (2) completed PPQ’s. Would the Government consider allowing a completed CPARS evaluation in lieu of the PPQ?
No, the Solicitation requires two (2) completed PPQ’s.
27 Regarding Limitations on Subcontracting (4.24 VAAR 852.219-75 VA NOTICE OF
LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR
SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION), the paragraphs listed on page 78 don’t have any of the associated boxes selected. Please verify, since it is not specified what percentage this will be subject to. Is it 50%(Services), 75%(Special Trades), or 85%(Construction)?
IAW VAAR 852.219-75 (General construction) the contractor will not pay more than 85% in total to all subcontractors of the amount paid by the government.
(ii) X General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.
52 It’s our understanding that an amendment will be issued November 25th. Due to the upcoming Thanksgiving holiday, would the Government consider extending the bid date Page 13 in order for the contractors, subcontractors and vendors to properly review and consider the amendment issued?
Yes, the VA will extend the RFP Due Date.
54 The solicitation requires two (2) completed PPQ’s. Would the Government consider allowing a completed CPARS evaluation in lieu of the PPQ?
75 Will payment applications be accepted for materials stored on-site or in a bonded on-site warehouse?
Materials on site of the project location.
76 Will the Government consider including an Economic Price Adjustment (EPA) clause to address significant fluctuations in material pricing?
No, request for equitable adjustment is the route for submitting due to price fluctuations
77 If tariffs are imposed on materials (e.g., steel, wood) after bid submission but before award, will the Government allow a price escalation even if the materials remain Buy American–compliant?
No, see answer above for REA’s stated in 76.
80 Will the Government consider reducing the required bid validity period (e.g, to
120 days) to account for inflation and contractor pricing risk?
No
81 Can CPARS be submitted in lieu of PPQs?
82 If PPQs are required, may previously completed PPQs (from prior submissions or projects) be used?
The PPQ’s should be newly completed specifically for this opportunity.
90 RFI 016 – Infection Control Measures (ICRA)
The ICRA & PCRA information will be provided.
96 Will the VA provide temporary cooling/heating during system cutovers? If not, should the contractor include these systems?
The VA is not providing temporary cooling or heating.
Yes, the contractor should include these systems and shutdowns should be done after work hours or at weekends.
124 It appears that prevailing wage information is missing. Please provide the most up-to-date prevailing wage determination.
The most up-to-date wage determination has been provided in Amendment 04.
169 Texas Tax Code section 151.309 explains that if a taxable item is sold, leased, or rented to, or stored, used, or consumed by, specific governmental entities, then that item is exempted from the taxes imposed by the Texas Tax Code. Please confirm that the owner of this project falls into any of these categories:
Yes, the VA is tax exempt from local, state, and federal taxes, tax certificates will be provided.
200 Will the Government consider adding a price realism clause to Solicitation
36C25726R0016 to ensure proposed prices reflect a clear understanding of the scope and reduce performance risk? Including such a provision would help safeguard against unrealistically low offers that could jeopardize successful completion.
No, see answer above for REA’s stated in 76.
202 Please confirm that the most up-to-date prevailing wage determination has been provided
Yes, the most up-to-date wage determination (Published Date 7-17-25 in SAM.gov) was provided in the Solicitation on page 79 when published and also listed on page 85 on the Updated Conformed Solicitation.
203 Are the Representations and certifications submitted as part of the price proposal?
Yes, representations and certifications will be needed after award.
204 The amount of the bid guarantee is missing. Please provide this information.
FAR 52.228-1(c) The amount of the bid guarantee shall be 20% percent of the bid price or $3,000,000.00, whichever is less.
205 Solicitation states: Provide pricing as requested in the Schedule of Service identified within the SF1442. Is this referring to the Price/cost schedule and the self-performed calculation sheet?
Corrected proposal preparation instructions are inserted as part of the updated conformed Solicitation with this Amendment 04.
206 In light of the substantial number of RFIs submitted and the overlap of the solicitation period with two holidays, we kindly request an extension of the due date.
Granting this extension will promote broader subcontractor participation and support the submission of fully qualified proposals.
Yes, RFP has been extended, see Amendment 04.
File details come from the government source that posted it. Updated .