Amendment 4 Attachment 2 36C25726R0016 - Updated Conformed Solicitation.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

e

1 93

36C25726R0016

X

549-23-723

00674

Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

Contracting Office (138C) 11495 Turner Road El Paso TX 79936-4221

Miguel Gonzalez (915) 282-1732

549-23-723 - NRM Upgrade Utility Grand Prairie

The contractor shall be responsible for providing all labor, materials, equipment, and supervision needed for the project as specified in the Statement of Work, plans and specifications.

Site Visit: November 14, 2025, at 1 pm CST. Meet at the VA Grand Prairie Bldg. 9

RFI's due by November 21, 2025, at 1:00 pm CST. RFI's shall be submitted to miguel.gonzalez4@va.gov and include horacio.fernandez@va.gov as the Contracting Officer for the project.

RFI responses shall be annotated as an amendment to the solicitation by the close of business, December 11, 2025.

Note: This requirement is set-aside for SDVOSB's. In order to be eligible for award SDVOSB's must be registered and be a verified in the Vendor Information Pages (www.veterans.certify.sba.gov)

This project is being solicited as a request for proposal (RFP) under NAICS 236220. See “Proposal Preparation Instructions” for additional information.

Proposal is due no later than January 7, 2026, by 1:00pm CST. Proposal is to be submitted by email to both miguel.gonzalez4@va.gov and horacio.fernandez@va.gov.

10 548

X 52.211-10

X

1:00 CST

1-7-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

11/24/25

11/25/25

12/5/25

12/11/25

00674

Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504 none Financial Services Center (FSC) Department of Veterans Affairs

P.O. Box 149971 Austin TX 78714-8971

Horacio Fernandez

VA-VHA-RPOW-2026-0001

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 STATEMENT OF WORK

A.4 PRICE/COST SCHEDULE

A.5 DRAWINGS AND SPECIFICATIONS

A.6 SELF-PERFORMED CALCULATIONS

A.7 PROPOSAL PREPARATION INSTRUCTIONS

A.8 SPECIAL STANDARD OF RESPONSIBILITY

A.9 PAST PERFORMANCE EVALUATION QUESTIONNAIRE

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.6 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.14 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.16 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.17 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019) ALTERNATE I (APR 2019)

4.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.20 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.21 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 71

4.22 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.23 IT CONTRACT SECURITY

4.24 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

Wage Determination

A.3 STATEMENT OF WORK

STATEMENT OF WORK (CONSTRUCTION)

VA North Texas Health Care System

Utility Upgrade Grand Prairie VA

Project No.: 549-23-723

A. GENERAL INFORMATION

1.1 Title of Project: Utility Upgrade Grand Prairie, Project No. 549 -23-723

1.2 The contractor shall provide all resources necessary to accomplish the deliverables described in this scope of work (SOW), and combined issued for construction drawings (IFC) and specifications.

1.3 All work shall be accomplished in accordance with the and requirements of the most current building codes, Government codes, regulations, procedures, contract specifications, and the technical requirements of this Statement of Work (SOW). Contractor shall comply with VA Construction Standards. https://www.cfm.va.gov/til/

1. Background

1.4 The project is located at 2737 Sherman St, Grand Prairie, TX 75051

1.5 The utility upgrade Grand Prairie project includes to completely construct utility upgrade project including, but not limited to demolition, removal of existing materials, furnish all necessary labor, materials, and the construction equipment for the construction for the Utility Upgrade Grand Prairie project. Utility shutdowns shall be coordinated at least 14 days prior and shall be approved by the VA. Contractors shall work Monday through Friday except on federal holidays unless approved by the VA engineer.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. After hours construction may need to occur to reduce the impact to administrative staff and patients.

All after hours work shall be coordinated at least 14 days prior and shall be approved by the VA. Any associated costs for after-hours work shall be incidental to the contract.

Specific project phasing items are outlined in the Construction drawings. A high level of coordination will be required to keep the existing building (PACT Clinic) connected and functional at all times. Any utility shutdown to the existing PACT clinic shall be performed after normal business hours during the work week or on the weekend.The clinic business hours are from 7:00 am to 5:00 pm. Disruption of power to the clinic during normal workdays and hours is not acceptable. ?

1.6 All work must be completed during regular business hours (Monday-Friday from 7:00 am and 5:00 pm) unless approved by the COR. Upon completion of daily work, the contractor shall clean up dust and debris from the space.

1.7 Proper safety and infection control measures shall always be observed during construction. Contractor is responsible for the ICRA/PCRA and must submit them to the VA before construction starts.

https://www.cfm.va.gov/til/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

1.8 Maintain operations of the existing plumbing, electrical, heating, and cooling systems while new systems are installed.

1.9 The contractor is responsible for repairs and/or replacement of any or all government owned equipment/property that is damaged during the construction process.

1.10 Coordination will be necessary with the VA Contracting Officer’s Representative (COR) to minimize utility disruptions during business hours.

1.11 The contractor is required to give a 14-day notice prior to interrupting utilities.

Contractors are required to examine the areas affected by the interruption prior to starting the work and post signage of the affected areas.

1.12 All work shall be made with minimal interruption to existing building.

1.13 Contractor shall field verify all materials to insure size and type prior to installation.

1.14 Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241.

2 The scope of work: Mechanical

A central plant servicing the PACT Clinic is to b eprovided. The plant water distribution system shall be underground. The PACT water system shall be routed similar to the existing chilled water system and enter on the south side of the existing electrical room. The chilled and heating water serving the dental shall be routed on the west side of the building and shall be terminated at the northern most point of the PACT area.

The Chilled water plant shall consist of four 60-ton air cooled chillers, two chilled water pumps and additional appurtenances needed for proper plant operations. The chillers and pumps are provided in an N+1 manner.

The Central plant will also provide heating water through the use of two boilers installed in the basement of the PACT clinic. The heating plant has two boilers and two pumps, and additional appurtenances for proper plant operations. The boilers and pumps are provided in an N+1 manner. Boilers are sized at 1,500 MBH each.

A new 3” natural gas line at 15 PSI will be routed from the road north of clinic down to service the PACT Clinics and new standby generator. Existing Natural gas services will be abandoned once new systems are in place. Clarification: 4” gas line at the site meter which immediately splits toa 2” supply for the PACT clinic and a separate 3” supply capped off for future work.

3 Electrical

Electrical distribution system (Normal power), New 12.47KV, 3-phase, PMH-12 switchgear to serve below three transformers:

• 750kVA pad mounted utility transformer shall be provided.

• 1,500kVA pad mounted utility transformer servicing PACT building.

• Provide two 1,500kVA pad mounted transformers.

PACT building main switchboard – MSB: 4000A main breaker, 208Y/120V, 3-phase, NEMA-3R. This switchboard will feed (2) new automatic transfer switches, HVAC equipment and re-feed all branch panels, X-ray equipment transformer located by the existing chiller.

Electrical distribution system (Generator power)

• 700kW, 208V/3PH, natural gas outdoor generator.

• 3,000A outdoor generator dock station.

• Main emergency switchboard ‘MSE’: 3000A MLO, 208Y/120V, 3-phase, NEMA-3R.

• 1,200A, 208V/3PH – Outdoor standby ATS (serving PACT standby load, user’s selected load).

• 260A, 208V/3PH – Outdoor Emergency ATS (serving PACT emergency loads).

• 1,200A, 208Y/120V, 3-PH, standby distribution panel – located outdoor.

• 250A, 208Y/120V, 3-PH emergency panel – located outdoor.

• (2) 100A, 208V/120V, 3-PH emergency panels – to be located inside PACT building.

4 Civil

The site is located on the VA Campus in west Grand Prairie, North Texas at the intersection of Sherman Street and Mid Cities Boulevard. The scope of this project includes the development of a Utility Yard to house the PACT building clinic electrical and HVAC equipment. The project will also include the widening of the driveway connecting the proposed utility yard to Hospital Boulevard, and a temporary asphalt drive on the north side of the PACT building to serve the dumpsters on the west side of the site.

Demolition

Demolition related to this project will include removal of several trees, existing concrete driveway from Hospital Boulevard, a car port, and asphalt parking at the rear of the building. Several mechanical and electrical pads will also be removed in phases to allow for continuous operation of the PACT facility.

Reference MEP plans for more detail on equipment disconnect and demolition phasing.

Storm Sewer

An existing 4” roof drain outfalls in a landscape area within the limits of the proposed utility yard on the west side of the PACT building. The existing roof drain will require new piping to extend the outfall beyond the limits of the utility yard wall and discharge into landscape area.

Grading and Drainage

The site drains generally from the northwest to the southeast. Roughly half of the site drains via sheet and gutter flow to both Mid Cities Blvd and Hospital Blvd. There are no public storm improvements in the row. The drainage then flows offsite via gutter flow in Hospital Blvd to an inlet at the northwest corner of Hospital Blvd and the southeast and Great Southwest Pkwy. The proposed improvements will increase the amount of impervious cover and increase the runoff from the site. The City of Grand Prairie has reviewed our preliminary site plan and drainage analysis and determined detention will not be required.

The proposed grading in the utility yard will provide positive drainage away from the building and equipment pads towards the driveway. The utility yard drainage will then be conveyed down the new driveway to Hospital Boulevard. The dumpster pad and associated pavement improvements will be graded to drain to an existing ditch on the north side of the PACT building. The existing unimproved ditch crosses the north side of the campus and outfalls to Mid Cities Blvd.

5 Structural

The primary structural framing elements for this project will consist of masonry walls, concrete pad for the generator, and concrete pad for the chiller.

• The masonry wall will consist of 8" CMU block and a height of 8-foot-tall. The masonry wall will be supported by a continuous concrete grade beam. The grade beam will be supported by 24" diameter bell piers with a length of approximately 20' long spaced at approximately 24 feet.

• The pads for the generators and chillers will be a concrete slab with turndown edges at the perimeter. The pads shall be placed on bell piers to avoid movement of the subgrade.

Geotechnical Report 94225110-R1 dated May 20, 2022 by Terracon Consultants, Inc. provides information related to utility trenches, pavement parameters, bell piers, and auger-cast-piles.

2. Applicable Codes and Regulations

3.1 The contractor (to include Subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures. Although some publication dates are given, the construction shall be by current references and standards.

5.1.1 Current state and national codes, regulations and specifications involving, but not limited to architectural, civil, structural, electrical, environmental, and mechanical disciplines associated with the construction of this project.

5.1.2 Americans with Disabilities Act (ADA) through adoption of the ADA ABA Accessibility Guidelines, July 2004 with corrections, Aug 2005.

5.1.3 29 CFR 1910, Occupational Health and Safety

5.1.4 ICC International Building Code

5.1.5 NFPA 70, National Electrical Code.

https://www.cfm.va.gov/TIL/index.asp

3. Performance Period:

a. The contractor shall complete the work required under this SOW will be 548 calendar days or less from date of award, unless otherwise directed by the COR. If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. After hours work can start no earlier than 5:00 PM to minimize disruption to staff and patients adjacent to the construction boundaries.

b. Warranties. The Contractor shall provide one (1) year performance agreement labor and material in addition to the manufacturer’s warranty. The construction warranty period shall begin on the date of project acceptance and shall continue for the full product warranty period.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a pre-construction meeting or has advised the contractor that the pre-construction meeting is http://www.cfm.va.gov/TIL/index.asp waived and the Notice to Proceced (NTP) has been full executed. Contractor must attend the pre-construction meeting.

C. GENERAL REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 14 calendar days from the date of receipt. The contractor shall have 14 calendar days to deliver the final deliverable from date of receipt of the Government’s comments unless specifically outlined.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in this SOW.

Task One: The contractor shall provide a detailed project schedule for the VA project team, which presents the contractor's plan for completing the contract. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the contract as defined here. Shop drawings fully describing components to be installed shall be submitted for review and acceptance.

Deliverable One: A detailed work plan and briefing. Shop drawings fully describing all components and work products. Within 21 calendar days after notice to proceed.

Task Two: Utility Upgrade Grand Prairie VA

Deliverable Two: A completed project per the plans and specifications. Within 548 calendar days after notice to proceed.

Task Three: Provide two hard copies of each As-built drawings. In red ink record all items that are different or does not match the project plan set.

Deliverable Three: Two copies of As-built drawings. Within 14 calendar days of project completion.

The contractor is expected to attend weekly project update meetings as scheduled by the COR. It is the contractor’s responsibility to prepare an agenda and distribute minutes for each meeting and come prepared to discuss the current disposition of the project to include:

• Safety

• Schedule- planned vs actual progress

• Outstanding requests made to the Government

• Current project status

• Future plans and scheduling

• Upcoming events such as utility interruption, excavation, hot work, etc.

E. SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the Delivery Date for each deliverable specified.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer( CO). A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. REPORTING REQUIREMENTS

1. The contractor shall provide the COR with monthly written progress reports submitted electronically. These are due to the COR by the second workday following the end of each calendar month, throughout the project's duration.

2. The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation.

3. Contractor is required to submit copies of all certified payrolls to the COR for review, H. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized. “is not authorized per VAAR Clause 852.203-70. Clause is included for your reference: 852.203-70 Commercial Advertising. without the written approval of the CO.

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 NRM Upgrade Utility Grand Prairie

1.00 JB $_________ $_________

The contractor shall provide all labor, equipment, tools, materials, supplies and supervision for the utility upgrade of Grand Prairie project. Includes to completely construct utility upgrade project including, but not limited to demolition, removal of existing materials, and the construction equipment for the construction for the Utility Upgrade Grand Prairie project in accordance with the Statement of Work, drawings, and specifications.

0002 Payment Bond 1.00 EA $_________ $_________

GRAND TOTAL $_________

A.5 DRAWINGS AND SPECIFICATIONS

See attached document: A5 - GP UTILITY IFC DRAWINGS.

See attached document: A5 - 549-23-723 SPECIFICATIONS Part 1.

See attached document: A5 - 549-23-723 SPECIFICATIONS Part 2.

See attached document: A5 - 549-23-723 SPECIFICATIONS Part 3.

A.6 SELF-PERFORMED CALCULATIONS

INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK IAW “Limitations on Subcontracting” (VAAR 852.219-10)

OFFEROR’S SELF PERFORMED ESTIMATED CALCULATIONS

At the time of proposal Offeror’s are required to complete.

a) Offeror’s total proposed price: $ __________

b) Amount projected to be paid to non VIP listed SDVOSBs: $ __________

c) Offeror’s percentage of estimated Non VIP work (b/a X 100 = %) __________%

d) Offeror’s percentage of estimated self-performed work (100 – c = %) __________%

A/E-Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed VOSBs.

General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

A.7 PROPOSAL PREPARATION INSTRUCTIONS

1. Introduction: These instructions prescribe the format of proposals along with the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Notice: For a proposal to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1- Instructions to Offerors. Failure to furnish proposals that comply with all instructions and include complete copies of required documents, at the predetermined due date for submission, shall result in elimination from consideration for award.

3. Submission instructions: Offers must be submitted by email to the Contracting Officer, Horacio Fernandez and Contracting Specialist, Miguel Gonzalez, by email at horacio.fernandez@va.gov and miguel.gonzalez4@va.gov. Proposals may not be submitted by fax. Offers must be submitted on or before the due date and time listed on page one, block thirteen.

Proposals must be submitted in four volumes:

a. Technical Acceptability-Vol. I

b. Past Performance-Vol. II

c. Price-Vol. III

d. Solicitation, Offer, & Award Documents-Vol. IV

Offerors may submit their proposals in one to four emails. Volumes I through IV must be submitted as separate, searchable PDF’s. Each volume must be submitted as attachments to their submission email(s). Proposals submitted by any other method, including hyperlinks or drop boxes, will not be considered. The subject of each email shall be in the following format, specifying which volume(s) are included:

“36C25726R0016, 549-23-723 Proposal – Company Name, Volume I”. Each email must clearly indicate how many total emails the Offeror will be sending.

4. Format Instructions: Proposals must be clearly indexed and logically assembled. Each volume must have a clear title at the top of the first page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Proposal page limitations are applicable to this procurement. The table below indicates the maximum page count for each volume:

Volume Number Factor File Name Page Limitations mailto:horacio.fernandez@va.gov

Volume I Technical Acceptability Tech.pdf 5 pages

Volume II Past Performance Past Perf.pdf 40 pages

Volume III Price/Cost Price.docx Complete A.4, Price/Cost Schedule for Project Pricing

Volume IV Solicitation, Amendments, Offer & Award Documents, Certifications & Representations

OfrRep.pdf None

If the Offeror submits annexes, documentation, attachments, or the like, such will count against the Offeror’s page limitations unless otherwise indicated in this solicitation. The page count will be determined by counting the pages in the order they come up in the print layout view. Pages in violation of these instructions, including those that exceed the total page limit for a particular volume, will not be evaluated. Proposals must be in at least 12-point font and have at least 1” margins.

If an offeror includes a table of contents or a glossary of terms or abbreviations, those pages will not be included in the page count of that volume. However, substantive information included on table of contents or glossary pages will not be considered.

1. Content Instructions: Information must be confined to the appropriate volume. The Offeror shall confine submissions to essential matters sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. All proprietary information shall be clearly and properly marked.

2. Volume Specific Submittal Instructions:

a. Volume I – Technical Acceptability: Provide proof of Experience Modification

Rating (EMR). Each Offeror shall provide their current EMR, or verifiable equivalent, from their insurance company or from their state, based on the offeror’s state of incorporation’s EMR requirements. The Government will consider the most recent timeframe corresponding to the Offeror’s insurance coverage period. If an offeror submits an EMR older than 12 months, using a three-year average at the time of proposal submittal, that offer shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 1.00 will be considered technically acceptable. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, the Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Offeror a Unity Rating of 1.0.

b. Volume II – Past Performance Past Performance Project History Offerors are to submit information relating to up to three projects valued at least $10,000,000.00, it has completed within the last three years. Offerors must provide a detailed summary of these projects, including:

a. Owner Government Agency/Company who awarded contract

b. Location (physical address)

c. Project Name

d. Project Description (Details of construction renovation requirements, challenges, and solutions)

e. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

f. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

g. Owner POC (Name, Title, Telephone Number, Email)

h. Subcontractors (Roles, Responsibilities, Percent of work)

i. A narrative description of the project that includes whether the project involved work on a healthcare installation. The narrative must also address the complexity and magnitude of the project, any challenges faced and how the offeror responded to those challenges, whether the project stayed on schedule, whether any unforeseen site conditions were encountered, any other unusual factors, and the degree of success obtained. Offerors are encouraged to include supporting documents such as photographs that support the narrative.

c. Volume III – Price: Complete Price/Cost Schedule

(1) Complete the price offer schedule in section A.4

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 3.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219- 73(d)(3).

d. Volume IV - Solicitation, Offer, & Award Documents-Vol. IV

i. Certifications and Representations. An authorized official of the offeror shall sign the SF 1442 and all certifications requiring original signature.

Volume 4 must contain the following:

1. Solicitation Section A – Standard Form SF 1442 and Acknowledgement of Amendments, if any.

2. Any proposed exceptions to solicitation terms and conditions. Any Offeror-imposed terms and conditions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable and thus ineligible for award.

3. A copy of the VETS 4212 Federal Contractor Reporting (if applicable).

4. Signed 852.219-75, VA Notice of Limitations on Subcontracting— Certificate of Compliance for Services and Construction.

5. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

a. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

b. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

EVALUATION FACTORS FOR AWARD

1. Source Selection Process Overview. All proposals shall be subject to evaluation by a team of Government personnel. Proposals will be evaluated strictly in accordance with their written content. Subjective judgment by the government is implicit in the evaluation process.

Basis for Award.

The Source Selection process will be completed as a past performance, price tradeoff (PPTO), where there is a tradeoff between past performance and price factors and will allow the Government to accept other than the lowest priced proposal. Past performance is significantly more important than price. The highest past performance, lowest price-rated offerors will determine the best value basis for contract awards.

The Highest Past Performance Rated, Lowest Price approach will best achieve the objective of awarding contracts to Offerors for Project (insert project name), with expertise and qualities that are most important to VISN 17. The Government will make an award to the contractor that obtains a substantial confidence rating for the past performance factor. The Government reserves the right to award to a contractor who obtains substantial confidence, followed by satisfactory confidence if deemed necessary.

a. The Government will first review proposals to determine whether they are complete and comply with the instructions set forth in this solicitation. The Government will eliminate all proposals that were submitted late and not subject to an applicable exception, fail to comply with all instructions, or are incomplete. Offerors are to be and will be verified at https://dsbs.sba.gov/ as a SDVOSB under NAICS Code: 236220 – Commercial and Institutional Building Construction which has a $45 Million small business size standard.

The Government will then determine whether remaining offerors are able to meet the following bonding requirements. Each offeror must demonstrate its ability to obtain bonding for a minimum amount of the offeror’s proposed price. The offeror shall demonstrate all bonding comes from the Bureau of the Fiscal Service (BFS), Surety Bonds, List of Certified Companies found at https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html.

A complete proposal is one that includes all required information and documentation, including any applicable representations, forms, or clauses requiring information or signatures from offerors. Proposals which merely restate a requirement or state that a requirement will be met, without providing supporting rationale, will be deemed incomplete and not considered.

b. Next, the Government will evaluate each remaining offeror’s Volume I Technical

Capability. The Government will eliminate any proposals that are not technically acceptable.

c. The Government will then conduct a tradeoff process with all remaining offerors. The Government will consider Volume II Past Performance and Volume III Price in this tradeoff process. In using this source selection process, the Government intends to make award based on which offeror provides the best value to the Government considering and comparing the past performance and price of each remaining offeror.

https://dsbs.sba.gov/ https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

Past Performance is significantly more important than price in this process. The Government may thus choose not to make award to the offer with the highest past performance rating or the lowest priced offeror. In the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner.

The Government intends to rate and then rank each offeror before deciding which offeror presents sufficient value to merit award. The Government reserves the right to not make award to an offeror who does not present sufficient value considering past performance and price.

d. The Government intends to make award without discussions, but it reserves the right to conduct discussions if doing so would be in the best interest of the Government. Initial proposals should contain offeror’s best offer. The Government may request clarifications, as described in FAR 15.306(a).

e. A contract will be awarded to the offeror who presents the best value to the Government considering Past Performance and Price.

2. Evaluation Factors

a. Technical Acceptability: Experience Modification Rating (EMR)

i. The Offeror shall provide their current EMR. Any EMR older than 12 months, at the time of proposal submittal shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 1.00 is considered Technically Acceptable.

ii. The Offeror shall provide their EMR or verifiable equivalent, from their insurance company or from their state, based off the offeror’s state of incorporation’s EMR requirements. The EMR, or equivalent, shall be newer than 12 months, at time of proposal receipt. It is understood that EMRs may have a future forecasted start date due to how the company who generates EMRs assigns EMRs. As such, EMRs provided with a future start date will be deemed acceptable, if an EMR is not more than three months from the date of solicitation close date. A letter that states there isn’t enough work experience to have EMR will automatically constitute a numbered rating of “1.0”. Any stated equivalents shall be explained thoroughly to the Government. A lack of sufficient detail may deem this Factor as “Unacceptable”.

iii. Any Offeror who receives a rating of Unacceptable as part of the technical acceptability review will be eliminated from consideration for award.

b. Past Performance

i. The Government will assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. In this context, “Offeror” refers to the proposed prime contractor. A joint venture will be assessed on the combined performance of each or as a team of the joint venture offerors.

ii. The Government will conduct a performance risk assessment based on the quality, relevancy, and recency of the Offeror's past performance, as well as that of its major subcontractors, as it relates to the probability of successful accomplishment of the required effort. Offerors are cautioned that the Government will review available past performance data available in the Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to consider past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of any data provided. Offerors are reminded that the burden of proving low performance risk rests with the Offerors.

Per FAR 15.305(a)(2)(iv), “in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.”

c. Price: Fixed Price. The Government will evaluate offers by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The Government will evaluate the total proposed price of all Offerors who are not eliminated before the tradeoff process stage as an indicator of the value the Offeror will provide on project. The Government will also evaluate the Total Evaluated Price to determine whether proposals are fair and reasonable.

SOLICITATION, AMENDMENTS, OFFER, AWARD DOCUMENTS, CERTIFICATIONS

AND REPRESENTATIONS.

1. Standard Form (SF) 1442 Solicitation, Offer, and Award:

All blocks under section "OFFER" on page 2 of SF 1442 (Item 14 through 20C) shall be completed. Offerors shall be solely responsible for monitoring Government's website SAM.gov for amendments to this solicitation, if any, and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.

2. Duly executed Bid Bond /Guarantee:

Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the offer. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements.

3. SDVOSB Certification:

Offerors are required to be SDVOSB certified with the Small Business Administration (SBA). Offerors must register their businesses at MySBA Certifications, https://certifications.sba.gov/. Verification of the offerors’ SDVOSB certification will be conducted using SBA Small Business Search, https://search.certifications.sba.gov/.

Offerors must have an active registration in the System for Award Management (SAM), including completed and annually validated representations and certifications.

Verification of offerors active SDVOSB registration will be conducted using SAM.gov.

4. Acknowledgement of All Amendments:

The Offeror must acknowledge and agree to all amendments by either 1.) completing block 19 of the SF 1442, or 2.) returning the signed amendment form(s) with the submission.

5. Bid Guarantee:

The Offeror must furnish a bid guarantee (see FAR 52.228-1). The bid guarantee must be provided on SF 24.

6. Representations & Certifications:

To be eligible for award, offerors must have an active System for Award Management (SAM) registration when submitting their proposal and at the time of award, validate their annual representations and certifications via SAM.gov (https://sam.gov). Offerors must complete and sign FAR clause 52.219-28(h) if they are a small business that does not have representations and certifications (reps and certs) in SAM. This solicitation includes the provision at FAR 52.204-7; therefore, offerors are not required to complete the representations and certifications at FAR 52.204-8(b)(2).

7. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment:

The Offeror must provide its response to FAR 52.204-24(d) Representation, unless the requirements in the first paragraph of this provision have been met.

8. Information Regarding Responsibility Matters:

The Offeror must provide its response to FAR 52.209-7(b).

9. Violation of Arms Control Treaties or Agreements:

The Offeror must provide its response to FAR 52.209-13(b) Certification.

10. Limitations on Subcontracting—Certificate of Compliance for Services and

Construction:

To be eligible for award for an SDVOSB set-aside contract for services and construction, VAAR 852.219-75, Limitations on Subcontracting (LOS) requires certification to be completed, signed, and returned with the offeror’s proposal. The completed and signed forms will become part of the official award documentation.

a) VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(JAN 2023) (DEVIATION).

b) Self-Performed Work Calculation Worksheet.

11. Notice to SB Joint Venture/Mentor Protegee:

Any Offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the Offeror’s proposal will render the Offeror ineligible for award.

12. Superintendent Work:

The awardee will be required to always provide a superintendent on the project in accordance with FAR Clause 52.236-6. The Superintendent is considered a key position and SHALL NOT be subcontracted and must work directly for the prime contractor.

The Government will strictly enforce all the proposal submission requirements outlined in the solicitation. Failure to comply with these requirements will result in an Offeror's proposal being rejected as being incomplete or non-conforming to solicitation requirements.

It is solely the responsibility of offerors to ensure the Government receives proposal before or on the exact due date and time set forth in this solicitation. Offerors shall provide confirmation of the bid bond delivery via email to Horacio Fernandez, horacio.fernandez@va.gov and Miguel Gonzalez, miguel.gonzalez4@va.gov prior to the closing date and time.

Deadline for all inquiries for this solicitation is listed on SF1442. Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on the same website where this solicitation is posted: www.SAM.gov. All interested offerors, including those submitting inquiries, are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

mailto:horacio.fernandez@va.gov…