671-22-198 Construction SOW R3.pdf

CONSTRUCTION STATEMENT OF WORK

VA PROJECT NO. 671-22-198 UPDATE CLC HVAC SYSTEM

Audie L. Murphy Division | South Texas Veterans Health Care System

Existing Conditions

Site Location: The Community Living Center (CLC) Building of Audie L. Murphy Memorial Hospital is located at 7400 Merton Minter St., San Antonio, TX 78229.

Site Visit: Before submitting a proposal on the work specified herein, each Bidder shall inspect the site to familiarize themselves with all existing conditions, identify limitations, and field verify dimensions. Bidders shall document and submit RFIs or alternate suggestions of required work or materials prior to submitting a proposal. No extra compensation will be allowed because of the Contractor’s misunderstanding as to the amount of work involved or because of his/her lack of knowledge of any existing site conditions.

Instructions: Offerors are expected to attend the organized site visit on July 25th, 2025, at 6:00 AM.

Participants shall gather their teams outside the main entrance to the CLC Building before entering. A face mask will be provided at the ground level entrance to the CLC and must be worn at all times while inside. No photography of VA premises will be allowed without written permission of the CO. During this visit, site availability for construction staging area may be discussed with the COR.

Scope of Work

1. Provide all necessary work and services to update the HVAC system for the 2-Story CLC of the Audie L. Murphy VA Hospital. Services include general construction, selective demolition, site safety, quality control, testing, closeout and certain other items, as indicated on the project plans and specifications.

A. CLC HVAC: Updates include new temperature sensors, control valves, and VAV controls for the building heating, ventilation, and air conditioning system. Repair walls and ceiling to match the existing conditions which may vary from what is shown on the plans. This work requires phasing coordination with VA Infection Control and CLC Services for each of the approximately 130 areas of work. Purchase of a new mobile ICRA containment unit to be returned to the Government upon completion of the project.

B. MECHANICAL: Replacement of heat exchangers, chilled water pumps, heating hot water pumps, steam traps, piping, controls, valves, supports, equipment pads, and associated components as shown on the plans. Modify piping and shut off valves above to align with the new mechanical equipment and provide all components as shown on the drawings.

Install additional isolation for replacement of each component at a time to minimize outages. Furnish and coordinate a certified water balance company to perform preconstruction testing and to test and balance the new water side loop of AHUs pumps.

Testing and Balancing company shall certify the systems after installation, coordinate VA Project Engineer to witness, and provide the balancing reports.

C. ELECTRICAL: Replacement of new electrical actuators, VFDs, and power to support the HVAC Upgrades. Install new connections for the upgraded controls, existing terminal units, and new mechanical equipment. Connect new sensors and VFDs to the central BAS, program to maintain a pressure differential that is adjustable; BAS to display the measured differential pressure at each pump, differential pressure set point, VFD status, power monitor, and VFD speed. Provide work as shown on the plans and specifications.

Coordinate LOTO and utility outages with VA M&O and Safety Services through the COR.

D. PLUMBING: Replacement of hot and cold domestic water piping, water heaters, pumps, and thermostatic mixing valve with controls, valves, equipment pads, supports, and associated components as shown on the plans. Relocate the new domestic hot water

VA PROJECT NO. 671-22-198 UPDATE CLC HVAC SYSTEM

AUDIE L. MURPHY DIVISION | SOUTH TEXAS VETERANS HEALTH CARE SYSTEM

system as needed to provide access for regular maintenance and to minimize outages during construction. Coordinate LOTO, hot works, and outages with VA M&O and Safety.

E. Perform all work to comply with the most recent VA Master Construction Specifications.

2. The CLC shall remain occupied and operational throughout the construction period of performance (180 calendar days estimated) of this contract.

A. VA M&O will require access to the mechanical and electrical rooms during construction.

B. Coordinate work in public hallways and restrooms with the CLC and Police Services.

C. Work in office and exam rooms shall be performed after regular business hours.

D. Perform work in one patient room at a time and coordinate with VA Facility Management as necessary to temporarily relocate the patients in occupied rooms.

E. Adjacent areas to the work shall remain accessible for the duration of the project.

3. The Contractor shall provide all required barriers and controls to restrict access into the construction area while maintaining life safety measure. Protection against dust, fumes, odors, noise, etc. may be required as to not disturb/disrupt nearby VA Staff or operations.

4. Adjacent areas to the building must remain accessible for the duration of the project. The Contractor shall provide required barriers to restrict access into the construction area without limiting accessibility to adjacent areas. Provide control measures against dust, fumes, odors, noise, etc. as to not disturb/disrupt nearby VA Staff or operations.

5. This scope is not to be considered all inclusive, therefore the Contractor shall exercise due diligence to ensure that all requirements of the plans and specifications are addressed.

VHA Master Construction Specifications

Expectation: The Contractor shall follow the submittal process for all applicable specification sections.

Create a master submittal list to log all required submittal items and update the submittal log weekly until the submittal process is completed. All submittals shall include appropriate project information, CQ/PM signature, adequate descriptive literature, catalog cuts, shop drawings and other data necessary for the Government to ascertain that the proposed equipment and materials comply with the requirements. Catalog cuts shall be legible, submit the most current version with revision date, clearly identify equipment being proposed (i.e. highlight, cloud, etc.) and the intended use. It is the Contractor’s responsibility to provide submittals that meet all necessary Federal, State and Local code requirements for acceptance. Failure to meet these requirements are the responsibility of the Contractor and do not justify a request of time extension.

6. The VA Master Construction Specifications contain work procedures, submittals, and material requirements designed to meet the minimum regulatory compliance requirements. The VA Master Construction Specification Sections to be used for this construction contract include:

DIVISION 01 - GENERAL REQUIREMENTS (**Preconstruction Submittals**) 01 00 00 General Requirements ** 01 32 16.15 Project Schedules ** 01 33 23 Shop Drawings, Product Data, and Samples ** 01 35 26 Safety Requirements ** 01 42 19 Reference Standards 01 45 00 Quality Control ** 01 57 19 Temporary Environmental Controls ** 01 58 16 Temporary Interior Signage 01 74 19 Construction Waste Management ** 01 81 13 Sustainable Construction Requirements 01 91 00 General Commissioning Requirements

AUDIE L. MURPHY DIVISION | SOUTH TEXAS VETERANS HEALTH CARE SYSTEM

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 07 92 00 Joint Sealants

DIVISION 09 – FINISHES

00 29 00 Gypsum Board 09 51 00 Acoustical Ceilings 09 91 00 Painting

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 22 05 12 General Motor Requirements for Plumbing Equipment 22 05 19 Meters and Gages for Plumbing Piping 22 05 23 General-Duty Valves for Plumbing Piping 22 07 11 Plumbing Insulation 22 08 00 Commissioning of Plumbing Systems 22 11 00 Facility Water Distribution 22 11 23 Domestic Water Pumps 22 13 00 Facility Sanitary and Vent Piping 22 35 00 Domestic Water Heat Exchangers 22 40 00 Plumbing Fixtures

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 10 Common Work Results for Boiler Plant and Steam Generation 23 05 12 General Motor Requirements for HVAC and Steam Generation Equipment 23 05 51 Noise and Vibration Control for Boiler Plant 23 05 41 Testing, Adjusting, and Balancing for HVAC 23 07 11 HVAC and Boiler Plant Insulation 23 08 00 Commissioning of HVAC Systems 23 09 23 Direct-Digital Control System for HVAC 23 21 13 Hydronic Piping 23 21 23 Hydronic Pumps 23 22 13 Steam and Condensate Heating Piping 23 22 23 Steam Condensate Pumps 23 25 00 HVAC Water Treatment

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Raceway and Boxes for Electrical Systems 26 24 16 Panelboards 26 27 26 Wiring Devices 26 29 21 Enclosed Switches and Circuit Breakers 26 41 00 Facility Lightning Protection

AUDIE L. MURPHY DIVISION | SOUTH TEXAS VETERANS HEALTH CARE SYSTEM

Period of Performance

7. The CLC Building shall remain occupied and operational throughout the construction period of performance (180 calendar days) of this contract. Work shall be performed from Monday to Friday between 8:00AM and 4:30PM. Contractor access will be provided during this time, except special federal holidays unless discussed and approved by the CO ahead of time. The Federal Holidays are as follows:

Date January 1 3rd Monday in January 3rd Monday in February Last Monday in May June 19 July 4 1st Monday in September 2nd Monday in October November 11 4th Thursday in November December 25

Holiday Name

New Year's Day Martin Luther King, Jr. Day President’s Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Site Requirements

8. Infection Control & Prevention: All contract employees must complete the annual Infection Control & Prevention Safety Training Session. Training is available every Tuesday at 10:00 AM on the ground floor of Audie L. Murphy Memorial Hospital in room E-002. Each year, participants shall:

A. Attend the Infection Prevention and Safety Training 15-minute presentation in Audie Murphy Hospital’s Engineering Service Conference Room.

B. Provide proof of current tuberculin screening.

C. Provide proof of Influenza Shot by November 30th of each year (usually October 1st to the end of March annually); Federal Contractors will be expected to provide conformation of Influenza compliance on all employees working in or around VA healthcare facilities. VHA Directive 1192.01 establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities, through the vaccination of health care personnel.

9. Access Badge: After award of the contract but prior to NTP, all personnel requiring access to the site must work with the COR to complete contractor enrollment. Enrollment consists of document submission and attending in-person 30-minute appointment for identity verification and fingerprint collection for background investigations. The Contractor is responsible for delays due to document errors, missed appointments, or invalid identification documents submitted for enrollment.

A. Allow up to 30 business days to obtain a badge after enrollment and receiving a favorable determination by National Criminal History Check (NCHC). Attend a 15-minute badge pick-up appointment with the same valid identification documents used for enrollment.

B. Contractor’s employees and subcontractor employees shall not enter the site without an access badge. The badge will contain a personal picture, name of employee, and ICIP training sticker. Badges shall be worn on the outer garment and attached to the outer shirt or jacket pocket or worn around the neck secured by an identification card lanyard.

AUDIE L. MURPHY DIVISION | SOUTH TEXAS VETERANS HEALTH CARE SYSTEM

C. Within fifteen (15) days of substantial completion, all access badges must be returned to the CO regardless of the card expiration date. Temporary workers, such as demo crews, must return their access badge upon completion, transfer, or employment termination.

10. General Contractor: The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract requirements. The work history of each contract employee should contain recent healthcare construction experience directly related to the task and functions he/she is intended to perform under this contract.

Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the contractual requirements in an efficient, reliable, and professional manner.

11. The Government reserves the right, during the life of the resulting contract, to request work histories on any Contractor employee for the purposes of verifying compliance with the above requirements;

additionally, the Government reserves the right to review resumes and qualifications of Contractor personnel. Upon request, resume shall be provided, for review and acceptance by the CO. The intent is verification purpose and not for the Government to become the hiring authority.

12. Contractor and subcontractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

13. Smoking and/or vaping is strictly prohibited at all times while on the VA property.

14. Contractor employees and subcontractors shall have valid driver license, insurance, and obey all traffic laws when driving a vehicle on VA property. Personnel may be subject to inspection of their personal effects by VA Police and Physical Security Services when entering and leaving the site.

15. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while on site.

16. Contractors are not allowed to park in any VA patient, visitor, or employee parking lots.

17. Site Superintendent shall maintain a log for contract personnel to sign in and out each time they enter or leave the project site. The sign in/out log should remain at the site at all times.

18. Contractor and subcontractor personnel shall conduct themselves in a professional manner (i.e., timeliness, communication; spoken and written etc.). The CO may require the Contractor to remove from the job site any contractor employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is necessary in the interests of the Government. The VA Hospital Medical Director or designated representative has the authority to bar individuals from the Government facility. The removal or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this statement of work. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

19. Construction Safety: The Contractor shall furnish & post a board as instructed by the COR and VA Safety that includes, but is not limited to, a copy of ILSM/ICRA/PCRA/GEMS/Patient Safety signed determinations, Site Specific Emergency Contact information, Construction site fire response procedures & evacuation plan, post the number of accident-free days, emergency force contact information with nearest hospital including directions, etc.

20. The Contractor’s Superintendent shall conduct safety inspections of their construction operations.

Each work week shall begin with a toolbox meeting and the weekly topic shall be documented on the daily field reports. Daily field reports shall be handwritten and made available to the COR after each workday. A daily field report shall be provided for all construction activities including deliveries.

21. The worksite will be inspected weekly by VA Construction Safety Committee. Construction safety discrepancies will be noted and reported to the Contractor for immediate action. Repeated discrepancies will be reported to the CO.

22. VA Safety and COR shall have full authority to see that the Contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

23. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

24. Applicable ICRA and PCRA control measures must be implemented at all times.

AUDIE L. MURPHY DIVISION | SOUTH TEXAS VETERANS HEALTH CARE SYSTEM

25. Construction safety compliance will be a factor assessed in the Government’s evaluation of the Contractor performance. Failure to correct repeated safety discrepancies may result in contract termination for default.

26. Environmental Protection: The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

27. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR's 355, 370, & 372) to be stored and used on site. Hazardous materials must be inventoried when received and at the project's completion. The amounts used shall be maintained and reported for each calendar year.

28. Hazardous waste generated during the construction period of performance must be handled, transported, and disposed of, in accordance with all deferrals, state, and local hazardous waste regulations.

29. In order to provide for abatement and control of any environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control, erosion controls, storm water pollution and prevention, and other Division 01 General Requirements of the VA Master Construction Specification.

30. Contractor is responsible for daily housekeeping of all areas affected by construction. Construction areas shall be returned to condition in which they were initially found. VA Housekeeping Service shall not be dispatched for cleaning associated with construction. Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction.

31. Information Security: Contractor and subcontractor personnel shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in standard acquisition guidelines. Per the VA handbook 6500.6, no VA sensitive information will be transferred, shared, or stored with said vendor. As such, no additional mechanisms will be needed to ensure the protection of information.

32. Contractors will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

33. The Contractor will not have access to any proprietary business, technical, or financial information belonging to the Government or other companies associated with the VA.

34. There will be no federal records created, maintained, used, or dispositioned with this contract;

regardless of format ((paper, electronic, etc.) or mode of transmission (e-mail, fax, etc.).

35. The Contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

36. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

37. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the CO.

38. The Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

39. The Contractor must comply with Federal and Agency records management policies, including policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.], mode of transmission [e-mail, fax, etc.], or state of completion [draft, final, etc.].

AUDIE L. MURPHY DIVISION | SOUTH TEXAS VETERANS HEALTH CARE SYSTEM

40. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

The Contractor (and any subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

41. Government Property: The Contractor is liable for all damages to Government equipment, property;

utilities, etc., located at the site (e.g., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees or its subcontractors.

42. The Contractor shall immediately report all damages to the COR and provide a written report, within 24 hrs. The report shall describe what occurred, who was involved, when it occurred (time/date), where it occurred, how it occurred, and the proposed means to repair or replace the damaged area or item. A formal incident report shall be submitted in accordance with Division 01 General Requirements of the VA Master Construction Specification.

43. Contractor shall repair or replace any damages incurred during construction at their own expense and immediate provide corrective actions.

44. The Contractor shall perform the work in a manner consistent with the area security and life safety regulations with regard to building & site access.

45. Work shall not compromise security, communication or fire safety for occupants.

46. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241.

47. The Contractor shall comply with all applicable federal, state, and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

48. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

49. VA Police and Security Service shall have the express right to inspect for security violations at any time during the term of the contract.