36C25725R0064 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 08-08-2025 671-22-198

Department of Veterans Affairs Central Texas Veterans HCS Building #171, Room B32 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

Department of Veterans Affairs Central Texas Veterans HCS Building #171, Room B32 1901 Veterans Memorial Dr. Building 171 Temple TX 76504

To all Offerors/Bidders

36C25725R0064

X

X X

See continuation page:

CONTINUATION PAGE

The purpose of this amendment is to:

1. Update the contracting points of contact for this solicitation.

a. The contract specialist (CS) has changed from Andres Garcia to Cassandra

King. Send correspondence and proposals via email to Cassandra King at cassandra.king@va.gov.

b. The Contracting Officer (CO) has changed from Andres Garcia to Horacio Fernandez. Send all proposals to Horacio Fernandez at horacio.fernandez@va.gov.

2. Correct address in blocks 7 and 8 of solicitation standard form SF 1142. The correct address is: Department of Veterans Affairs

Central Texas Veterans HCS Building #171, Room B32 1901 Veterans Memorial Dr.

Temple TX 76504

3. Incorporate revised wage determination. The attached determination supersedes the original wage determination. Revised waged determination file name is “Revised Wage Determination_8-01-2025”

4. Upload site visit sign in sheet.

5. Incorporate answers to RFI. See below.

6. All other terms and conditions remain unchanged and in full effect.

Solicitation 36C25725R0064

UPDATE CLC HVAC SYSTEM, PROJECT NO. 671-22-198.

CLC Building of Audie L. Murphy Memorial Hospital, 7400 Merton Minter St., San Antonio, TX 78229.

Q1. Staging Area Access Has VA designated specific staging areas, or should the contractor propose suitable alternatives for review and approval by the COR?

Answer: There are two possible areas for temporary staging. Staging Area-1 is the exterior area located immediately outside of CLC Mechanical Room 1A107, this area is partially covered and approx. 10’x 30’. Staging Area-2 is the exterior area located immediately outside of Corridor C2, this area is larger but not covered.

Q2. Mobile ICRA Unit Requirements, Quantity, and Return Protocol Per the scope reference on Page 1, please confirm the following regarding the mobile ICRA containment unit:

The total quantity of units the contractor is required to purchase for project execution

Whether a specific brand or model is mandated, or if contractor-sourced units are acceptable, provided they meet VA ICRA standards (e.g., HEPA filtration, negative pressure, sealed access)

If units must be returned to VA upon project completion, as stated, please clarify return protocol, including:

– Condition requirements at time of return

– Point of contact or receiving department

– Any associated documentation or transfer forms

Minimum performance criteria and required documentation for unit approval prior to deployment

Answer: The mobile ICRA containment unit shall be HEPA Certified for ICRA Class IV or higher and shall be returned to VA Engineering in usable condition. Additional ICRA containment barriers or units may be purchased, as needed, by the Contractor.

Q3. Badging Process Pre-NTP Can badge enrollment for contractor and subcontractor personnel begin prior to the issuance of the NTP?

Required forms: OF306, SAC Memo, Background Request Worksheet, PIV Sponsorship

Acceptability of early submission Point of contact for fingerprinting, background checks, and scheduling

Answer: An OF-306 will be required for this contract scope. Reference the SOW.

Q4. Can VA notify the awarded company ahead of NTP to initiate badge enrollment?

Forms required for advance submission Batch enrollment or expedited scheduling options Protocol for verifying badge eligibility prior to mobilization

Answer: VA will notify contractor to initiate badge enrollment after receiving bonds and before issuance of notice to proceed. Notice to proceed shall be issued upon completion of the necessary badging requirements. See sow for estimated time it takes for badging process.

Q5. Is it allowable per contract and EM 385-1-1 for the Superintendent to serve as both SSHO and QCM?

Required OSHA or safety certifications Any role limitations or documentation needed for concurrence Requirements for separate personnel during high-risk work phases

Answer: Not allowed for this contract scope. Reference the Specifications.

Q6. Who coordinates patient relocations during HVAC replacement phases?

VA Facility Management or CLC Services

Whether VA clinical staff will manage transitions, or the contractor must facilitate scheduling

Answer: Contractor shall coordinate the complete scheduled work with the COR and clinical staff prior to start of work and provide updated schedules each Month until all work is complete. For HVAC work in patient areas, provide three weeks look ahead schedules. The COR, as part of Facility Management, will relocate patients.

Q7. Has VA designated a laydown zone, or should the contractor identify and propose suitable staging areas?

Answer: See Q1.

Q8. What are the permitted daily work hours in patient-occupied zones?

Are noise thresholds or vibration monitoring procedures required

Answer: Work in patient rooms may be performed during regular business hours.

Reference the SOW for details.

Q9. Hot Work Permit & Fire Watch Protocols Will permits be coordinated directly with VA Fire Protection?

Expected turnaround for approval Required fire watch duration and responsibilities

Answer: 24-hour permits are coordinated with COR and VA Safety a day prior to “hot works”. Utility outages require a minimum of two weeks notice. Reference the Specifications for more General Requirements.

Q10. Will VA issue a current ICRA matrix for contractor use, or should the contractor submit containment documentation for approval?

Answer: Work outside of the Mechanical Rooms will require ICRA Class IV. Reference the plans and specifications or ASHE website for the latest ICRA Matrix.

Q11. What is the expected VA review period for critical submittals?

Is fast-track processing available for long-lead or schedule-sensitive items?

Answer: Product data, shop drawings, and sample submittal reviews can take up to 15 days. Submittal review periods vary by section and are found in the specifications.

Q12. Please confirm if any VFE is provided. If applicable:

Who manages delivery, installation, and integration?

Answer: VA only provides materials, installation, and integration for IT equipment.

Q13. Commissioning Agent Coordination Will VA provide a third-party commissioning agent, or is contractor engagement required?

Protocols for documentation and scheduling

Answer: VA has a Cx Agent, refer to the specifications.

Q14. Final TAB Reports & Acceptance Criteria

Required performance benchmarks for system acceptance Whether as-built drawings and sequence of operations must accompany TAB reports

Answer: Initial TAB report shall include preconstruction testing of the existing systems to set up benchmarks. Include manufacturers specifications and installation instructions with final TAB report.

Q15. Are we to dispose/abate of any asbestos, lead, mold or other hazardous material as part of this project? If so, provide appropriate hazardous material site survey report.

Answer: There are no known hazardous materials within the work areas of this contract. If any hazardous materials are suspected please notify the CO and COR immediately so the in-house abatement team can test the suspected materials.

Q16. What will the ICRA level be for this project?

Answer: Work within the Mechanical Rooms will require ICRA Class II, other work areas will require up to ICRA Class IV.

Q17. Are there any required/proprietary subcontractors the general contractor is to hire associated with this project?

Answer: Existing DDC System manufacturer is referenced in the specifications.

Q18. Will all work associated with this project able to be performed during regular working hours?

Answer: No, the CLC shall remain occupied and operational during the PoP of this contract. Utility outages, noisy work, and other work that may disturb operations shall be performed before or after regular working hours. Reference the SOW and specifications for more information.

Q19. It is our understanding that the Solicitation is a negotiated Bid (RFP) design-bid-build project with the Government's AE being responsible for the design portion (providing a full and complete set of Specifications and Plans) and the successful offeror being responsible for bidding and building the project based on the Specifications and Plans provided by the Government's AE. Put another way, the successful offeror will not be required to perform any design-build services as part of the contract - correct?

Answer: This is a design-bid-build project. The successful offeror will be responsible for any additional design work. The AE will not provide additional design work for this project.

Q20. Are we required to provide a 24 hour/day on-site fire watch during demolition?

Answer: Reference the specifications for fire watch and other requirements related to hot works activities and fire alarm/sprinkler outage.

Q21. Please confirm:

a. Fire Suppression to be left in place as-is.

b. Parts of the fire suppression are to be replaced. If so, please specify what is to be replaced.

c. The entire fire suppression system is to be removed and replaced throughout the entire construction space.

Answer: Fire suppression system replacement and repair is not part of this contract.

This is an occupied building, all existing systems within the work area shall be protected in place during construction.

Q22. Is the fire alarm system to be modified as part of this contract? If so please provide a SOW regarding this portion of work.

Answer: Fire alarm system modifications are not part of this contract.

Q23. Do the existing isolation and control valves for mechanical systems work or need to be replaced? Will VA provide phasing requirements for isolation valves.

Answer: Any existing isolation valve associated with completion of the scope of this contract should be capped or replaced by the contractor. Plan to provide a minimum of two additional isolation valves for each piping system in order to maintain continuity of HVAC and water supply for the building.

Q24. Is the existing electrical branch connected to an emergency backup generator for the new critical equipment being installed?

Answer: L1DP panel feeds the existing heating hot water and chilled water pumps and is not connected to a backup generator.

Q25. Are all new items and equipment specified on the keynotes?

Answer: No, that is not the purpose of keynotes. Provide all new items, parts, materials, and equipment as shown on the plans, including details, diagrams, schedules, general notes, and keynotes.

---------End of Site Visit Questions and Answers---------

ATTACHMENTS:

See attached document: 2025-07-25 Prebid Walk 36C25725R0064 Update CLC HVAC System.

See attached document: Revised WD_8-01-2025.