36C25725B0017 0006.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) none 03-31-2025 504-25-115 00674 Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple

TX

76504 00674 Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple

TX

76504 To all Offerors/Bidders

36C25725B0017

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-08-2025 13:00 CDT X The Purpose of this amendment is to:

a. Post a revised Statement of Work. "see attachment SOW"

b. Include RFI question and answer. "see attachment RFI's 08 Q's and A's"

c. Shift all the dates further out from RFI due date to bid opening due date.

1. RFI due date 4/08/2025 1:00pm CST

2. RFI answers date 4/15/2025 1:00pm CST

3. Bid due date 5/01/2025 1:00pm CST

4. Bid opening 5/02/2025 12:00pm CST "see attachment Bid Opening"

Horacio Fernandez Contracting Officer

VA-VHA-RPOW-2024-0108

STATEMENT OF WORK

REPLACE AND CORRECT ROOF BLDG. 44

504-25-115

1. SCOPE: Provide all labor, supervision, materials, equipment, to replace a roof and introduce various components at the Amarillo Veterans Affairs (VA) Health Care Facility located in Amarillo, Texas 79106. This project is to replace the flat roof to Buildings 44, including new flashing and cleaning and clearing out downspouts from any clogs.

2. CONTRACTOR RESPONSIBILITIES: The Contractor shall exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor shall be repaired by the Contractor to its original condition at no additional cost to the Government. The contractor shall restore ALL disturbed grounds to existing conditions. The Contractor shall ensure that all materials are new, free from defects, imperfections and asbestos free (NO ASBESTOS CONTAINING MATERIALS SHALL BE USED ON THIS PROJECT).

3. SCHEDULE OF WORK: The Contractor shall notify the Contracting Officer’s Representative (COR) Mr. Serven Bebanco, Engineering Building 34, Phone 806-355-9703 Ext 7951. prior to start of work. The Contractor shall schedule work through the COR. The Contractor shall coordinate work with COR NLT 3 days before starting work. Work shall be completed within sixty (60) days of start date. Other contractors may be working in the same area performing other work. The contractor shall execute work in a manner so as not to impede other contract work.

The Contractor shall let the Contracting Officer (CO) know if a lead time for materials will take more than seven (7) days prior to receiving the Notice to Proceed (NTP) to either extend the contract at no additional cost to the VA or NTP date to be adjusted.

4. HOURS OF WORK: The normal hours of work are 07:30 to 16:30 (4:30) Monday through Friday. Work shall be performed during normal work hours. Work to be performed in other than normal hours and shall be approved by the COR at least seven (7) Calendar Days prior.

Building 44 will have no access through the building the majority of the time. Contractor shall make a secure way to access to get on the roof. Access through the building shall be scheduled with the COR.

a. The Federal Holidays are as follows:

5. WORKMANSHIP: All work under this contract shall conform to the standards of these specifications. The Contractor at no additional cost to the Government shall correct work not meeting these specifications. Work shall be accomplished by mechanics skilled in the trade.

6. DAILY PROGRESS REPORTS: The Contractor shall provide daily progress report no later than 9:00 AM the following day of work accomplished the previous day to the COR by e-mail. Daily Progress Reports shall be typed and sent to the COR in PDF format.

7. WORKING CONDITIONS: The buildings and the surrounding site areas will be occupied, and Government operations will continue on a normal, temporary or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the construction period.

Building 44 will have no access through the building the majority of the time. Contractor shall make a secure way to access to get on the roof. Access through the building shall be scheduled with the COR.

8. SITE VISIT: The Contractor shall visit the site to determine the full extent of the work. Failure to inspect the site will not constitute grounds for a claim after contract award. A site visit will be scheduled through the Contracting Officer.

9. DISPOSAL: Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all Occupational Safety and Health Administration (OSHA) requirements concerning removal, transporting, and disposal of the material. All waste and recycle receipts shall be turned in to the COR by e-mail, weekly.

Various items are to be turned over to the government, including:

1. Damaged Copper Material – Any Copper that is demoed, shall be turned over to the VA through the recycling process of special metal materials unless COR states otherwise, then the recycling of such materials is to be completed by the Contractor and the Recycled Receipt to be turned in to the COR.

10. CLEAN-UP: The Contractor shall keep the area and surrounding areas clean and organized; as in neat, tidy, free of trash and debris daily. Contractor to exercise methods such as Clean as you go. As part of keeping the area clean, the Contractor is responsible for verifying NO screws, nails or any hardware is to be left on roads, parking or sidewalks to where they will cause a flat tire or harm.

11. TEMPORARY FACILITIES: Temporary electrical power and water may be provided by the Government at no cost to the Contractor from existing lines and sources located at the building site. The characteristics and source locations may be verified by a visit to the site. The Contractor shall provide ample temporary storage shed space for materials requiring shelter from the weather, and security and safety protection. Storage facilities shall be located in the areas of the facility designated by the Contracting Officer’s Representative.

12. SAFETY AND FIRE: The Contractor shall comply with the most recent fire and safety rules and regulations; NFPA and OSHA Standards, for minimum safety requirements.

13. PERMITS: The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

14. WARRANTEE: The contractor shall warrantee work to be free of defects and workmanship for a period of 1 year from date of acceptance.

15. PARKING: Parking is limited. The COR will notify the Contractor at the start of the project where the contractor may or may not park. This is an active Hospital and there is parking that is reserved for Patients Only as well as various medical staff. Contractor is to put together an internal plan for Carpooling to reduce the amount of Parking Spaces to be taken over by the Contractor during construction.

16. STATEMENT OF WORK: The Contractor shall perform demo and installation for all materials and components. Work shall include, but not limited to the following:

1. Prior to start of work, the contractor is responsible for reporting all existing damage that may cause water intrusion to the building.

1. Contractor to replace Flat Roofs as shown and/or described in project drawing and specifications.

1. Contractor to completely remove Rock Ballasted Ethylene Propylene Diene Monomer (E.P.D.M.) and any Fully Adhered Flat Roofs down to Metal deck and replace with Built-up new Fully Adhered Thermoplastic Polyolefin (T.P.O.) roofing system, including an improved slope to guide water off roof. T.P.O. Roofing System shall run up parapet wall and terminate under flashing.

2. Existing Flashing is tied in under the Exterior Insulation Finishing Systems (EIFS), Contractor to bend up existing Flashing to terminate T.P.O. Bend Flashing back down and add Copper flashing (per Industry Standards) to overlap above existing flashing to protect cracks that may have occurred to the flashing or EIFS stucco.

2. Contractor to remove as much unnecessary and unused items from roof as needed to complete a more continuous T.P.O. roof.

2. Contractor to take in account and complete all expansion joints per Industry Standards.

2. Roof is all metal ribbed decking. Metal Deck Roof requires for contractor to build up roof on deck with and install a Fully Adhered T.P.O. System approximately 9,500 sq/ft. Contractor is responsible for creating a Slope for water to not pool and to have continuous flow to new T.P.O. Style Drains. Each Drain consists of a Regular Drain and an Overflow Drain. All Drains are to be protected during demo and construction and snaked at end of construction to verify no clogs.

1. Install non-freezing T.P.O. walk pads as designated by warranty standards per manufacture specifications to lead from Access Hatch to each Mechanical Unit for Maintenance and all need to be service units.

1. All unused curbs/pads, holes and gaps found on deck of roof are to be removed and properly patched per industry standards to become watertight.

1. All Plumbing Vent Boots to be replaced with a T.P.O. Style Boot. All Vents to receive new vent caps to stop rainwater from entering while continuing to vent.

1. Contractor to replace Existing Pitched Roofs to Building 44 as shown and/or described in project drawing and specifications.

6. Contractor to completely remove and replace with new Concrete Tiles approximately 2,000 sq/ft, contractor to field verify, install all new underlayment and raised Batons.

1. All gutters, flashings and downspouts are to be replaced with new copper to match existing historical design (See Building 26 during on-site Pre-Bid Walkthrough). Downspouts shall be protected from debris during the duration of the project and snaked at the end of the project. Gutters shall all receive a new copper endcap/flashing, cut to shape, and welded to cover gap and any exposed wood or interior brick. All end caps shall be matching.

7. Install Copper Mesh to keep out birds and debris from entering gutters.

7. When replacing downspouts, all existing holes are to be patched and exterior is to be repaired as needed to appear clean and blended with rest of exterior of building.

7. Flashing that goes around the building where no gutters are found shall be replaced and watertight.

7. Any Grout Joints found to be cracked or opened along Gutter and Flashing shall be filled.

1. Flashing mentioned shall be installed where code and Industry Standards advise.

1. Contractor to install Update Lightning Protection with Proper Grounding to Building 44. Per SPECS, Lightning Protection shall follow NFPA and Underwriters Laboratories (UL) standards, a UL Representative shall inspect the Lightning Protection and a Certification shall be issued and turned over to the COR for acceptance. An existing expired Lightning Protection is currently installed.

1. Both Roof and Lightning Protection 3rd party inspection check lists shall be turned in to the COR to become part of Punch List.

1. Contractor to install new Hatch Rail System (At least 500 lbs. rated) with an Electric Lift to assist mechanics to place mechanical devices onto roof and safety handrails.

1. Entire Roof and Components shall be water tested for both Leaks and Water Flow.

17. QUALITY ASSURANCE: The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of theses specifications.

18. SUBMITTALS: Contractor shall provide with their quote manufacturer’s descriptive literature for items mentioned in STATEMENT OF WORK with Data Sheets and/or Shop Drawings.

19. ATTACHMENTS:

a. Attachment 1 – Infection Control Risk Assessment (ICRA) Construction Requirements.

END OF SECTION

RFI's 08 Q's and A's There appears to be a discrepancy between the written solicitation and verbal statements made during the second site visit, which could impact our bid pricing.

The solicitation explicitly states:

7. Contractor to replace Existing Pitched Roofs to Building 44 as shown and/or described in project drawing and specifications.

a. Building 44 Pitched Roofs to receive same roof style as Buildings 12 and 26 with Spanish Villa Style Terra Cotta Gold Flashed – Slurry Finish as shown and/or described in project drawing and specifications.

b. Contractor to completely remove Clay/Stone Tiles, inspect Sheathing and replace any damaged Sheathing. Install all new underlayment and raised Batons (VA provide the tiles).

However, during the second site visit, we were informed that the contractor would now be responsible for procuring the tiles. This contradicts the written solicitation and scope of work. Additionally, in response to RFI #51, the VA provided information on the type of tiles used on other buildings but did not confirm that the contractor is responsible for supplying them.

Furthermore, in a separate RFI, it was specifically noted that:

"During the 1st site visit, the VA was providing the terracotta tiles to replace the existing ones. At the 2nd site visit, we were informed that the contractor was responsible for the procurement."

VA Response: Yes, Contractor is responsible for the new tiles. Tiles to match building 12,14 and 29.

The response to this RFI was to refer to RFI #51, which, as stated above, does not confirm a change in responsibility.

The SOW has been updated to accommodate the tiles that the contractor will be responsible.

Bid Opening

1. Move the virtual public bid opening date to Friday May 2, 2025, 12:00 p.m. CT.

2. In order to attend this public bid opening via Microsoft Teams, all interested parties shall notify miguel.gonzalez4@va.gov, and horacio.fernandez@va.gov via email. The email Subject Title shall be: 36C25725B0017 Bid Opening Request. The body of the email shall contain a list of email(s) of the attendees, in order to ensure an invite is sent out prior to the virtual public bid opening.

3. The email shall be received by no later than Thursday May 1, 2025, 1:00 p.m. CT.

4. Attendance to the virtual public bid opening is not mandatory for a bid to be considered for award.

36C25725B0017 - Replace Roof Building 44