36C25725B0017 0004.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) none

1 12

0004 03-17-2025 504-25-115

00674

Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

00674

El Paso Contracting Office Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

To all Offerors/Bidders

36C25725B0017

02-25-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-03-2025 14:00 CDT

X 1

The purpose of this amendment is to:

a. Provide the Request for Information (RFI's) Answers.

b. Add FAR Clause 52.223-23 Sustainable Products and Services.

c. The receipt of offers is extended per Block 11. above.

Horacio Fernandez Contracting Officer

VA-VHA-RPOW-2024-0108

RFI: PRE-BID

Project Number: 504-25-115

Project Name: Replace and Correct Building 44 Roof

Solicitation: 36C25725B0017

1) Please clarify the type and material used for the hatch lift.

VA RFI Response: Contractor is responsible for the material and design for submittals.

Must be rust proof.

2) Railing recommendation should be stainless steel not fiberglass?

VA RFI Response: Not fiberglass, contractor will be responsibility for the material for submittals. Must be rust proof.

3) Is ballast being replaced?

VA RFI Response: No, Ballast will not be installed back.

4) If RTU needs to be lifted will there only space in the parking lot for the crane in rear?

VA RFI Response: No, RTU will not be lifted. contractor will be responsible making sure sealed and no leak.

5) Any shut down if necessary for extended period or is there temp unit?

VA RFI Response: No. contractor will be responsible for temp unit if necessary.

6) When can a moisture scan be done?

VA RFI Response: If contractor on site they can do scan after the award.

7) All I can find is/ are we replacing the small lower tile roof on the N. side?

VA RFI Response: Yes.

8) Will there be a roof plan coming for the roof pitches and crickets?

VA RFI Response: No, contractor is responsible for the roof pitched and crickets plan.

This is to be submitted as layout plan to the VA.

9) Does the VA require the same architectural design on the install gutters?

VA RFI Response: No, Gutters need to match the existing architectural design on building 12,14 and 26.

10) Does the VA want perimeters gutters added where there are none currently in place?

VA RFI Response: No.

11) Will the VA provide the R-Value for the Project?

VA RFI Response: Please Review SPECS for all bidding purposes.

12) Does the VA require the perimeter parapet wall be wrapped and flashed as part of the roof system to eliminate possible water intrusion through the parapet wall?

VA RFI Response: Yes, Contractor will be required to submit with the layout.

13) The perimeter wall appears to have a covered scupper boxes, do those need to be utilized?

VA RFI Response: No, there is no existing covered scupper boxes on this roof.

14) Is there a specific underlayment for the terra-cotta roof section?

VA RFI Response: Please see drawing A-103, Detail C.

15) Can you provide the roof core to determine if the slope is built into insulation or decking?

VA RFI Response: No, Contractor is responsible for the slope and submit slope plan to the VA.

16) Is the roof hatch rated to accommodate the intended lifting weight of the hoist requirements?

VA RFI Response: No.

17) The drawing A-101 Noted 21. “Demo all roof drains and overflow drains and replace with new” does the contractor replace just the basket and clamping ring, or all three components, basket, clamping ring and drain bowl (which is hard pipe into the sewer and drain lines?).

VA RFI Response: Yes, 3 components need to be replaced.

18) Is there a list of preferred TPO manufacture and what mils, 60mil, 80 mil?

VA RFI Response: VA will not provide TPO manufacturer, Please Review SPECS for all bidding purposes.

19) The paperwork says the VA will provide the concrete tiles, but in the meeting today 3/4/25 it was said they will not provide the concrete tiles. Please clarify if the contractor is to provide the concrete tiles?

VA RFI Response: Yes, the contractor will provide the concrete tiles. Tiles to match building 12,14 and 29.

20) If we are sticking to flashing the TPO on the parapet wall just like the EPDM is, do we have to remove the lighting protection that is attached to the EIFS?

VA RFI Response: Yes, contractor is responsible for demo and installing new lighting protection.

21) Will the VA require a designated superintendent and Site Safety Health Officer (SSHO) roles to be present on site at all times on this project?

VA RFI Response: Yes.

- 13a – If yes, can the superintendent and SSHO be a dual-hatted individual?

VA RFI Response: Yes.

- 13b – Do these roles need to be directly employed for the Prime Contractor?

VA RFI Response: Yes.

22) Considering this project is largely outdoors, what ICRA requirements will be the VA enforce on the project?

VA RFI Response: Zero ICRA required.

23) Is 110 Alloy for the copper acceptable? The gauge is no problem, but no alloy specified.

For your reference, I have attachment the copper manufacturer’s cert.

VA RFI Response: Used in previous project:

Item No. 03071 Description: Revere cold rolled sheet copper.

Alloy: C1100 Temper: H00 1/8 Hard SPECS ASTM B370-12

36 X 120 X 16OZ CR SHT CU 2M

ASTM B-370.

(REVERE COPPER PRODUTS, INC)

TPO ROOF:

24) How thick is the existing EPDM roof?

VA RFI Response: Please see drawing A-103, Detail C.

25) Do you have a preferred R-Value for the new roof system?

VA RFI Response: Please Review SPECS for all bidding purposes.

26) Do you want a coverboard; type and dimension is needed?

VA RFI Response: If referring to TPO Insulation and Cover Board, this is dependent on Submitted Material and Slope Plan to the VA.

27) Do you have a specified pitch pan type, please provide detail drawing?

VA RFI Response: No, Contractor will provide based on referenced VA standard.

28) Do you have a detailed drawing and description for the new Hatch Rail System. How does it attached to the roof?

VA RFI Response: Contractor is responsible for the new design and submit fabrication plan to the VA.

29) Do you have a specified electric lift system? Would the lift be hard-wired with a switch, or does it simply plug in as needed?

VA RFI Response: Plug in as needed.

30) Can you provide the contact information for the plumbers and electricians who were at the meeting?

VA RFI Response: Signed in sheets ware submitted to the CS and CO.

PITCHED ROOF:

31) Battens and counter battens, do you have a specific dimension and type?

VA RFI Response: Please Review SPECS for all bidding purposes.

32) Batten fasteners, do you have a specific type of fastener?

VA RFI Response: Please Review SPECS for all bidding purposes.

33) Do you want the existing tiles to be salvaged?

VA RFI Response: Yes.

34) Copper detail for the peak where tile cap and parapet wall meet, do you have a flashing detail?

VA RFI Response: No, Contractor will provide based on referenced VA standard.

35) Do you have a detailed drawing and description for the new Hatch Rail System. How does it attached to the roof?

VA RFI Response: Contractor is responsible for the new design and submit fabrication plan to the VA.

36) Addressing the plywood sheathing, do you need a price per square foot to replace any deteriorated sheathing and would this be covered as a change order?

VA RFI Response: Please see drawing A-103, Detail C.

37) Regarding Copper, 16 Ga and 20 Ga is specified but is 110 alloy acceptable?

VA RFI Response: Yes.

38) At the perimeter edge of the roof, (where it meets the stucco wall). The copper is not currently capping the top of the stucco wall. Do you want to correct this situation and add a detailed drawing for what is needed?

VA RFI Response: Yes. Contractor to provide the drawings on submittals.

39) Do you want the tiles to be sealed?

VA RFI Response: Not sure what refers to. Contractor may submit

40) Do you have a detailed drawing and description for the new Hatch Rail System. How does it attached to the roof?

VA RFI Response: Contractor is responsible for the new design.

General:

41) Does the roof currently contain asbestos?

VA RFI Response: No.

42) Where is the lay down area and how much space is provided?

VA RFI Response: Due to all the construction going on, for this project, please bid assuming there will not be space available for a full laydown yard with efficient space.

Materials will need to be brought in as when ready to be used.

43) Parking?

VA RFI Response: Due to all the construction going on, for this project, please plan on a carpool plan with all employees/workers. Parking may be assigned by the time of this project’s kickoff.

44) Is additional flashing needed under tile/over stucco at parapet walls?

VA RFI Response: Yes, Contractor will be required to submit with the layout.

45) A drawing for slopes and crickets would be helpful if it can be provided.

VA RFI Response: Contractor is responsible for the roof pitched and crickets plan. This is to be submitted as a layout plan to the VA.

46) What is the required hail rating and wind rating for the project?

VA RFI Response: Rating shall be for what is typical in the Potter / Randall County area of Texas. The Amarillo area is in Wind Zone 1, but the flat roof shall meet requirements for 90+ mph gusts.

47) What cover board is specified for the project?

VA RFI Response: If referring to TPO Insulation and Cover Board, this is dependent on Submitted Material and Slope Plan to the VA.

48) Fasten first layer of insulation?

VA RFI Response: Yes, the deck is a metal roof. First level needs to be Mechanically installed.

49) Second layer of insulation is adhered. Can we mechanically attach all layers of insulation and adhere the coverboard and TPO to achieve the same results?

VA RFI Response: Second layer needs to be fully adhered due to Mechanically fastening. Two layers will cause more penetrations in the metal roof. Only way to complete this would be to tack down the first layer and then mechanically fasten the second and adhering the cover board. Contractor to submit for VA comment on materials and plan.

50) Is 115 mil Fleece back the desired TPO system? The specs say 60 mil fabric backed which is 115 mil in Carlilse.

VA RFI Response: 60 mil is the TPO thickness, not including the Fleece Back.

Contractor to submit materials to prove TPO thickness.

51) What exact brand and product/color of tile is needed for the sloped roof?

VA RFI Response: Cannot Specify which brand the contractor is to use, but what was used on other Buildings, such as Building 12 & 21 was:

CROWN BUILDING PRODUCTS

Profile: TUSCANY / UNIVERSAL TRIM Color: SUNSET SLURRY COATED

52) On the pitched roof do we need to install a ridge flashing over the to cap the existing EIFS on the inside of the parapet wall? (on roof site walk we observed cracks and deterioration in the EIFS that would cause leaks into the flat roofing system) VA RFI Response: EIFS is to be repaired. Flashing is both lower and upper, not covering all of EIFS.

53) Is the VA wanting to keep the existing concrete tiles or do we need to bid disposal of it?

VA RFI Response: Disposal.

54) During the 1st site visit the VA was providing the terracotta tiles to replace the existing ones. At the 2nd site visit we were informed that the contractor was responsible for the procurement. Is there a preferred supplier and does the VA require clay or concrete tiles?

VA RFI Response: Refer to Pre-Bid RFI #51.

55) Will any mechanical units need to be disconnected/reconnected, and/or raised by crane?

VA RFI Response: Refer to Pre-Bid RFI #04. No, RTU/Mechanical Units will not be lifted. contractor will be responsible making sure sealed and no leak.

56) Do these units need to be recommissioned as well?

VA RFI Response: No, Refer to Pre-Bid RFI #04 & 55.

57) Does the VA want the same profile as the existing gutters?

VA RFI Response: No, Gutters need to match the existing architectural design on building 12,14 and 26. Refer to Pre-Bid RFI #09.

58) What width of gutter does the VA want? 5”, 6”, or 7”?

VA RFI Response: This will need to be measured and verified on the field by Awarded General Contractor.

59) What gauge of copper is required for the gutters?

VA RFI Response: Please see Pre-Bid RFI #23.

60) Lighting protection doesn’t have a code. Note 19 ask it to be up to code. We will need the standards for the VA for us to bid this.

VA RFI Response: Please find added SPECIFICATION 26 41 00 for FACILITY

LIGHTNING PROTECTION.

61) Are there any prints for the lighting protection?

VA RFI Response: No, this is to be submitted and installed per code. Submit plan to

VA.

62) Do they have any information on the existing lighting protection?

VA RFI Response: No. VA Records did not show the current Lightning Protection.

Assumed it was installed later and not added to Building Engineering Folder.

63) The statement of work part 3b states “Contractor to remove as much unnecessary and unused items from roof as needed to complete a more continuous T.P.O. roof.” It is unclear what items exist on the roof and will require removal. Please clarify which items are to be removed/items that are existing to remain.

VA RFI Response: There were three Pre-Bid Site Visits where roofers were given the opportunity to visually see the roof and take pictures. These items may be found while removing roof material. Removing Items are typically viewed as the same value as having to install boots/curbs and cuts.

64) The statement of work part 8b states “When replacing downspouts, all existing holes are to be patched and exterior is to be repaired as needed to appear clean and blended with rest of exterior of building.” Please confirm that any existing holes to be repaired will only require patching and touchup as needed.

VA RFI Response: Contractor to bid with possible holes to be filled. ALL existing holes are to be patched and exterior is to be repaired as needed to appear clean and blended with rest of exterior of building.

**NEW** 65 – 77

65) Spec section 07 95 13 has been provided, however no expansion joint cover locations can be found on the drawings. Please provide the quantity, type, and location of any required expansion joint cover assemblies.

VA RFI Response: Expansion Joints are typically found under the membrane of the roof material. No Drawings in Engineering Folder show the Expansion Joints, but it is typical for a Building like this to have Expansion Joints. Contractor to bid assuming two full lengths and across any alcoves on roof.

66) Spec section 26 05 13 for medium voltage cables has been provided, however no medium voltage cabling can be found on the drawings. Please provide revised electrical plans that show any medium voltage electrical, if it is required.

VA RFI Response: Please avoid the Medium Voltage SPEC unless if found to be needed.

67) Lightning protection is referenced in the statement of work, but no specifications have been provided. Please provide a specification section for division 26 lightning protection.

VA RFI Response: Please find added SPECIFICATION 26 41 00 for FACILITY

LIGHTNING PROTECTION.

68) Is the VA aware of any areas of this roof that have excessive water logged insulation and will require dewatering?

VA RFI Response: No.

69) Statement of work note 5 says to repair holes in existing steel deck. How many and what size holes are expected to be patched? The plans do not specifically call out the quantity and location of repairs.

VA RFI Response: Contractor to bid with possible holes to be filled. Bid with a possibility of up to four sheets of corrugated metal sheeting needing to be cut and sealed for different sized holes.

70) Please provide an electrical panel location for the new circuit required for the electric hoist equipment.

VA RFI Response: Location and Panel will be provided at time of Award.

71) Drawing no. A-105, detail A3 displays that there is a “plumbing vent stack or electrical conduit”, is that getting demoed? If so, can the VA confirm if it is a plumbing vent stack or electrical conduit.

VA RFI Response: This detail represents how both receive a boot. But if the item there is found to no longer be in use, get with the COR to find out if it gets removed prior to install.

72) The statement of work part 8 states “All gutters, flashings and downspouts are to be replaced with new copper to match existing historical design (See Building 26 during on-site Pre-Bid Walkthrough).” Please provide the locations, quantity, and lengths of the called-out downspouts that are to be replaced.

VA RFI Response: This will need to be measured and verified on the field by Awarded General Contractor. Please see drawings Keynote 12 for best approximate measurements and locations. Please also see Drawing A-102 for elevations.

73) Please advise if we are replacing the entire lightning protection system. The Drawings say to bring it up to code. More clarification on the LP requirements will help us bid this more efficiently.

VA RFI Response: Existing material is over a decade old. It is assumed all will need to be replaced as the code has changed. Please see added SPECIFICATION 26 41 00 for more information.

74) There is no way to visually identify a ground counterpoise or down conductors. Confirm the Lightning Protection System SOW is only for the LPS on the roof?

VA RFI Response: Lightning Protection shall be a full system. Please see added SPECIFICATION 26 41 00 for more information. Also, contractor to bid assuming a new grounding triangle will need to be installed for grounding.

75) Are the existing materials allowed to be reused or are new LPS materials required?

VA RFI Response: Existing material is over a decade old. It is assumed all will need to be replaced as the code has changed.

76) What is the LPS installation standard, UL96A, NFPA 780 or another standard?

VA RFI Response: Please find added SPECIFICATION 26 41 00 for FACILITY LIGHTNING PROTECTION for the following:

National Fire Protection Association (NFPA):

70-17...................National Electrical Code (NEC) 780-17.................Standard for the Installation of Lightning Protection Systems

Underwriters Laboratories, Inc. (UL):

96-16...................Lightning Protection Components 96A-16................Installation Requirements for Lightning Protection Systems 467-13.................Standard for Grounding and Bonding Equipment

77) Is a UL letter of finding be required for the LPS installation?

VA RFI Response: Yes, See SPEC 01 00 00 Section 1.3.10. Also, please find added SPECIFICATION 26 41 00 for FACILITY LIGHTNING PROTECTION.

A.1 52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (MAY 2024)

(a) Definitions. As used in this clause—

Biobased product means a product determined by the U.S. Department of Agriculture (USDA) to be a commercial product or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials and forestry materials, or that is an intermediate ingredient or feedstock. The term includes, with respect to forestry materials, forest products that meet biobased content requirements, notwithstanding the market share the product holds, the age of the product, or whether the market for the product is new or emerging. (7 U.S.C. 8101) (7 CFR 3201.2).

Recovered material means waste materials and by-products recovered or diverted from solid waste, but the term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process. (42 U.S.C. 6903).

Sustainable products and services means products and services that are subject to and meet the following applicable statutory mandates and directives for purchasing:

(1) Statutory purchasing programs.

(i) Products containing recovered material designated by the U.S. Environmental Protection Agency (EPA) under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https:// www.epa.gov/smm/comprehensiveprocurement-guideline-cpgprogram#products).

(ii) Energy- and water-efficient products that are ENERGY STAR® certified or Federal Energy Management Program (FEMP)- designated products (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https:// www.energy.gov/eere/femp/search-energyefficient-products and https:// www.energystar.gov/products?s=mega).

(iii) Biobased products meeting the content requirement of the USDA under the BioPreferred® program (7 U.S.C. 8102) (7 CFR part 3201) (https://www.biopreferred.gov).

(iv) Acceptable chemicals, products, and manufacturing processes listed under EPA’s Significant New Alternatives Policy (SNAP) program, which ensures a safe and smooth transition away from substances that contribute to the depletion of stratospheric ozone (42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap).

(2) Required EPA purchasing programs.

(i) WaterSense® labeled (water efficient) products and services (https://www.epa.gov/ watersense/watersense-products).

(ii) Safer Choice-certified products (products that contain safer chemical ingredients) (https://www.epa.gov/ saferchoice/products).

(iii) Product and services that meet EPA Recommendations of Specifications, Standards, and Ecolabels in effect as of October 2023 (https://www.epa.gov/greenerproducts/recommendationsspecifications-standards-and-ecolabelsfederal-purchasing).

(b) Requirements.

(1) The sustainable products and services, including the purchasing program and type of product or service, that are applicable to this contract, and any products or services that are not subject to this clause, will be set forth in the statement of work or elsewhere in the contract.

(2) The Contractor shall ensure that the sustainable products and services required by this contract are—

(i) Delivered to the Government;

(ii) Furnished for use by the Government;

(iii) Incorporated into the construction of a public building or public work; and

(iv) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract (versus costs which are normally applied to the Contractor’s general and administrative expenses or indirect costs). This includes services performed by contractors performing management and operation of Government owned facilities to the same extent that, at the time of award, an agency would be required to comply if an agency operated or supported the facility.

(3)(i) Except as provided in paragraph (b)(3)(ii) of this clause, sustainable products and services must meet the applicable standards, specifications, or other program requirements at time of quote or offer submission; and

(ii) Sustainable products and services must meet the EPA Recommendations of Specifications, Standards, and Ecolabels in effect as of October 2023.

(c) Resource. The Green Procurement Compilation (GPC) available at https://sftool.gov/greenprocurement provides a comprehensive list of sustainable products and services and sustainable acquisition guidance. The Contractor should review the GPC when determining which purchasing programs apply to a specific product or service.

(End of Clause)

See attached document: S05 - Facility Lightning Protection - 264100.

End of Document

A.1 52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (MAY 2024)