Amendment 0002 36C25626R0008 0002 .pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0002 04-28-2026

564-26-2-606-0001

564-19-403

36C256

Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25626R0008

03-24-2026

X

X X

X 1 (one)

RE: Renovate Sterile Processing Service (SPS)

A. Solicitation clarifications start on page 2.

B. Revised Price Sheet is attached.

C. Specifications section 275116 is added to the solicitation and attached.

D. See attached Site planning and Utility Connection Guide.

E. See attached Mobile Endoscope Reprocessing Unit Facilities Requirements.

F. See attached Site Visit Attendance Sheet.

Tabitha Contreras Contracting Officer

36C25626R0008 0002

A. FAR 52.217-8 and 52.217-9 are hereby added to the solicitation:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 20 Calendar Days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 months.

(End of clause)

B. The price proposal submission requirements are changed to say CLIN #2 for item #3 as highlighted below:

VOLUME II – PRICE EVALUATION & PRICE, SOLICITATION, OFFER & AWARD

DOCUMENTS SUBMISSION REQUIREMENTS

1. The Government will evaluate price to determine whether proposals are fair and reasonable.

2. 2-page SF1442 completed and signed by the signatory authority. All blocks under section "OFFER" on page 2 of SF1442 (Items 14 thru 20C) shall be completed. This also includes any continuation sheet, if applicable.

3. Offerors shall provide a breakdown of CLIN #2 on the price breakdown form provided in this solicitation.

4. Duly executed Bid Bond/Guarantee: Offerors shall use form SF24-16d Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the offer. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements.

5. To be eligible for award, Offerors are required to be VetCert SDVOSB certified at time of offers are due and at the time of contract award. Offerors shall register their businesses at https://www.veterans.certify.gov and https://www.sam.gov and complete the Reps and Certs.

6. Acknowledge all Amendments. Sign and submit each amendment issued. Offerors shall be solely responsible for monitoring the Government's website SAM.gov for amendments to this solicitation, if any, and acknowledge them in accordance with the solicitation requirements.

7. Provide documentation that VETS 4212 has been filed for 2025.

http://www.veterans.certify.gov/ http://www.sam.gov/

8. Provide Experience Modification Rate (EMR).

9. Provide OSHA records for the last 3 years.

10. Complete VAAR Clause 852.219-75.

C. Clarifications to RFI’s 36C25626R0008 Renovate Sterile Processing Services (SPS) are as follows:

1. QUES: Regarding Phasing Summary Phase 4: B- Demolish all temporary trailer power Unistrut's- contractor are to return devices to the Government: Please provide a list of devices that are to be returned to Government?

ANS: Primary items to be returned per Phasing Keynote 4.B are disconnects (ES101-B Sheet Keynotes). Contractor shall also return the temporary steel channels and any equipment installed thereon to VA (GC110-B through GC113-B Phase 4.B). The awarded contractor shall track and document installed items through their submittals and use that information to compile and coordinate the return of devices to the VA.

2. QUES: Regarding Phasing Summary: Phase 4C- Demolish temporary structure and return site original state: Please clarify which structures are considered temporary?

ANS: All items constructed in support of the temporary trailers are considered temporary.

3. QUES: Are the concrete ramp, stairs, and walkway to remain after completion of the project?

ANS: Yes, the concrete ramp, stairs, and walkway are to remain after completion of the project.

4. QUES: Can the VA provide SPECs for the 3 temporary trailers (MSPS, MEPS, MSSU) and generators?

ANS: Please reference Vendor Drawing Notes (GI001-B-I) and Vendor Reference Drawings. Temporary trailers must meet VA and ANSI/AAMI ST108 guidelines.

The Contractor must provide all deployment, delivery, installation, utilities, commissioning, labor, equipment, materials, testing, inspection, certificates, project management, submittals, drawings, programming, training, warranty, decommissioning, and closeout documents in accordance with drawings to provide fully equipped and functioning units to meet the capacity requirements of the station through the duration of the project.

The awarded Construction Contractor must provide and comply with the temporary trailer requirements, per attached "Site Planning and Utility Connections Guide and Mobile Endoscope Reprocessing Unit: Facility Requirements."

Service support is required. On-site response time must be within 24 hours from the time the Construction Contractor is contacted by the VA.

Construction Contractor is responsible for providing preventive maintenance of the equipment within the mobile units per the vendor's lease requirement, but no less than annually. The cost of the preventative maintenance shall be included in line-item No. 1.

Construction Contractor is responsible for ensuring water quality complies with ANSI/AAMI ST108 requirements, including performing all required water testing. If water test results fail to meet the VA's standard, the Contractor shall immediately treat the system (disinfect or otherwise correct the deficiency). Once corrective action is completed, retesting shall occur.

Refer to section 263213 Engine Generators for the temporary generator specifications.

5. QUES: Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

ANS: No (013526 par. 1.7.C).

6. QUES: If no to the question above, will the SSHO need to be full-time for this project?

ANS: The SSHO or an equally qualified Designated Representative/Alternate must maintain a presence on site during construction operations (013526 par. 1.7.D).

7. QUES: Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

ANS: The project superintendent may perform a dual role as CQC System Manager, provided assignee's credentials satisfies the requirements for both roles (014500 par.

3.4.B).

8. QUES: If no to the question above, will the QA/QC need to be full time for this project?

ANS: The project superintendent must always maintain a site presence, except as otherwise acceptable to the Contracting Officer (014500 par. 3.1). The CQC System Manager must always be on-site during construction (014500 par. 3.4.B).

9. QUES: Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

ANS: No. The SSHO's only duties are as the SSHO (013526 par. 1. 7.C).

10. QUES: Please confirm the issued drawing set, dated Feb 06, 2026, is the latest and complete set.

ANS: Confirmed, the latest drawing set is dated February 6, 2026.

11. QUES: Please confirm the current design documents meet current VA TIL guidelines.

ANS: The bid documents meet VA TIL requirements contractually in effect during design.

12. QUES: Please confirm the wage determination, dated Jan 02, 2026, is the most up to date wage determination for bidding purposes.

ANS: Confirmed.

13. QUES: Past Performance: lf we have a PPQ, requested for another opportunity, that is less than 12 months old, can we use it within our proposal? Or will a new PPQ need to be requested?

ANS: PPQ's are not required to be submitted with your proposal.

14. QUES: Is the use of temporary plastic wall panels (such as Edge guard panels) acceptable?

ANS: Yes, use of temporary plastic wall panels (e.g., Edge Guard-type panels) may be acceptable; however, all installations must comply with applicable fire and life safety code requirements. The Contractor is responsible for ensuring compliance and may propose any deviations during the submittal process, provided they are clearly identified and supported for review and approval (010000 par. 1.14.D.1, 013323 par. 1.5.F).

15. QUES: Please confirm the VA is responsible for the final terminal cleaning of the project area prior to activation of the space.

ANS: The Contractor is responsible for Final Cleanup of the project per project specifications 013526 par. 1.12.1 and 1.12.J.

16. QUES: Sheet GC110-B, Phase 4, Note D, states that the VA is responsible for commissioning the new SPS department. Is the VA also responsible for contracting the commissioning agent for the temporary SPS trailers?

ANS: No, the Contractor is responsible for commissioning their temporary SPS trailers (GC110-Bthrough GC113-B Phase 1.E). The VA will provide a third-party commissioning for the SPS. The Contractor remains responsible for meeting all commissioning requirements identified in the specifications.

17. QUES: Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings?

ANS: The order of precedence are Specifications, Drawings, Statement of Work (SOW).

18. QUES: Please confirm that the cost of the temporary SPS trailers should not be included in Line-Item No. 1.

ANS: See revised price sheet attached. The cost of the temporary trailers should be included in Line-Item 1.

19. QUES: We understand that the Government will review available past performance data available in the Contractors Performance Assessment Reporting System (CPARS).

Will the VA clarify if available CPARS should be submitted with our Volume I response, and, if so, will CPARS count towards the page limitation specified?

ANS: Copies of the CPARS report are not required to be submitted with your proposal.

20. QUES: Utility Interruptions Lead Time Utility interruptions require 7 days advance request and may be denied/rescheduled.

Question: For critical water loop tie-ins and BAS integration outages, what maximum acceptable outage durations are allowed, and are night or weekend windows mandated?

ANS:

1. Contractor must submit all minor utility interruption requests to VA-COR in writing, not less than seven (7) days in advance of the proposed interruption (010000 par. 1.6.K.2). Minor interruptions are those that only impact the construction area.

2. Major utility disruptions must be requested in writing at least fifteen (15) calendar days in advance (010000 par. 1.6.K.4). Major disruptions are those that impact areas/services outside of the construction area.

3. Requests must state the reason, date, exact time, and approximate duration of interruptions (010000 par. 1.6.K.2).

4. VA approves the Contractor's requested outage durations and interruption times, which may occur at times other than the Contractor's normal working hours (010000 par. 1.6.K.3).

21. QUES: Badging & Escort Requirements for Subcontractors Issue: Detailed badging, logs, and escort requirements; $100 fee for lost/unreturned badges.

Question: Confirm badge issuance lead time, whether same-day badges are available for short-duration specialty subs, and if batch submittals can expedite onboarding.

ANS: Badge issuance lead time for primary roles (Project Manager, Superintendent, SSHO, CQC) is 4 (four) weeks for PIV badges. A same day temporary badge can be provided for the primary roles with proper badging documentation. Prime contractors will then be responsible for providing VA required badging documents (Driver's License, Negative TB test from within past 90 days, Proof of Influenza Vaccine) for all subcontractors, then issuing and maintaining a badging log insuring that all on-site employees are properly badged. Same-day badges are available for short-duration specialty subs with proper badging documents. Batch submittals of the necessary badging documents can expedite onboarding.

22. QUES: Storage/Staging & Dock Access

Issue: Storage/staging requires 7 business days prior written request; unload/load at loading dock only; no front entry materials.

Question: Provide a site logistics plan (staging areas, laydown, trailer placement, dumpster location) and confirm daily dock time windows reserved for contractors.

1. A designated staging area has not been determined for this project. Staging and site logistics will be finalized at the premobilization walkthrough due to multiple ongoing construction activities on station. The Contractor's staging areas, laydown, trailer placement, and dumpster locations are proposed by the Contractor and approved by the Contracting Officer or Contracting Officer's Representative (010000 par. 1.6.A, 1.6.B, 1.34.N.10).

2. Use of the loading dock is restricted to scheduled deliveries only; it is not a laydown or parking area. All deliveries must be coordinated in advance with the VA COR (010000 par. 1.34.N.6). At this time, no dedicated daily dock time windows are reserved for contractors.

23. QUES: Warranty response codes & emergency service coverage General requirements list Code 1/2/3 warranty response times, and Division 28 has its own service response rules for ESS systems. Please confirm whether Code 1 (life-safety) applies to fire alarm, PACS, IDS, VASS, and BAS alarm interfaces. Also, please clarify whether the 2-hour on-site response time in the SOW replaces the 4-hour catastrophic response time listed in Division 28 for ESS systems.

1. Code 1 applies to fire alarm systems (010000 par. 1.35.E.4.a.2).

2. Code 1 applies to IDS and PACS (010000 par. 1.35.E.4.c.2).

3. The code for BAS failure depends on the specific, resulting failure.

4. Use Code 3 for all work not listed (010000 par. 1.35.E.4.q.1 ).

5. The 2-hour on-site response time in the SOW replaces the 4-hour response time listed in Division 28 for ESS systems.

24. QUES: Section 11 71 01 lists specific requirements for sterilizers and washers.

Please confirm the final selected models and provide the utility needs for each unit

(steam, condensate, hot/cold water, drain, electrical, and vent/hood). Also, please confirm any factory options included, such as built-in printers or network connections.

ANS: See Vendor Drawings for this information (Drawing Volume II).

25. QUES: Is there a proprietary contractor for the fire alarm system?

ANS: No. Any new systems/devices must be compatible with existing equipment. The facility currently utilizes Notifier equipment.

26. QUES: Please confirm that there is no public address system, no nurse call system and no mass notification system required on this project.

ANS:

1. There is no nurse call system.

2. There are public address/mass notification system requirements (EY103-B, EY106-B). Section 275116 is attached.

27. QUES: Please confirm that any equipment or material provided by the VA for either VA-installed or Contractor- installed will be tested by the VA and not the Contractor and that no submittals will be required from the contractor. Offerors cannot take responsibility for the operations and functionality of a piece of equipment we did not purchase.

ANS: Contractor submittals and testing are not required for VA-installed equipment; those responsibilities remain with the VA. For VA-furnished Contractor-installed equipment, the Contractor shall perform any testing as specified in the contract documents. The Contractor is responsible for inspecting all VA-furnished equipment upon receipt and notifying the VA of any damage or deficiencies. Once equipment is turned over to the Contractor, the Contractor assumes responsibility for its care and is liable for any damage incurred during handling, storage or installation.

28. QUES: Is the contractor responsible for temporary tie ins on the plumbing system to allow for the facility to continue to function?

ANS: Yes (010000 par. 1.21.B).

29. QUES: Is the contractor responsible for paying temp utility fees (Water, electric, etc ...... ) for our temporary construction facilities during the project duration?

ANS: Water is available at no cost to the awarded Contractor (010000 par. 1.21.F.1).

Electricity is available at no cost to the Contractor, except for listed, non-approved uses (010000 par. 1.21.E.1).

30. QUES: Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?

ANS: Special Note regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well.

The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law.

Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor's use of any tax exemption directly applicable to the Government under this procurement.

31. QUES: Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project?

The software is compatible with the VNs networks and is currently in use at many VA locations.

ANS: Yes. The Contractor must also provide the AE access to Procore.

32. QUES: During construction in an area where the ceilings or fire suppression system will be disrupted, will NFPA 241 apply? Will the government require additional security measures beyond NFPA code such as fire watch, temporary fire alarms, adjustment to sprinkler heads, etc.?

ANS: Yes, NFPA 241 applies to all areas undergoing construction, alteration, and demolition. The awarded Contractor must provide such measures as fire watch, temporary fire alarms, and adjustments to sprinkler heads where construction documents require.

33. QUES: Who is responsible for removing existing equipment in the SPS area?

ANS: The Contractor is responsible for disconnecting, capping, and making safe all existing equipment and utilities, as well as removing and relocating equipment as required. The Contractor must transport all removed equipment to the designated VA-provided storage areas and, once the remodel is complete, move the stored equipment back into SPS. Any equipment that is not being reused must be disposed of or turned in to the VA; the Contractor shall coordinate with the COR for this process. The VA will provide storage space within the temporary storage trailer and in designated areas of the building 1 basement corridor.

See attached document: 36C25626R0008 Revised Price Sheet.

See attached document: 36C25626R0008 SPEC Section 27 51 16.

See attached document: 36C25626R0008 Mobile Endoscope Reprocessing Unit.

See attached document: 36C25626R0008 Site Planning and Utility Connections Guide.

See attached document: 36C25626R0008 Site Visit Attendance Sheet.

VOLUME II – PRICE EVALUATION & PRICE, SOLICITATION, OFFER & AWARD DOCUMENTS SUBMISSION REQUIREMENTS