36C25626Q1011_1.docx

36C25626Q1011

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

CONTRACT SPECIALIST

CHRISTOPHER ROSSI

CHRISTOPHER.ROSSI2@VA.GOV

CHRISTOPHER.ROSSI2@VA.GOV

PLACE OF PERFORMANCE

HAMMOND VA CLINIC

ST. JOHN'S VA CLINIC

2400 CANAL STREET

NEW ORLEANS LA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in FAR Subpart 13; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice.

The solicitation number is 36C25626Q1011 and is issued as a Request for Quotation (RFQ).

The Southeast Louisiana Veterans Healthcare System (SLVHCS) requires triennial system testing of the entire electrical distribution system in accordance with VHA Directive 1028. The areas include the New Orleans VA Medical Center at 2400 Canal St, New Orleans, LA 70119, the St. John VA Clinic (CBOC) 4004 West Airline Highway Reserve, LA 70084‑5712, and the Hammond VA Clinic (CBOC) 1131 South Morrison Boulevard Hammond, LA 70403‑5409. All work shall be performed to ensure a clean, safe, functional, and compliant environment for Veterans, visitors, and staff.

Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside applies to all items in this solicitation. Interested persons may submit quotes, and all eligible quotes must be received prior to the response date listed on FBO to be considered by the Government. This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS.

The NAICS code is 238210 (Electrical Contractor and other Wiring Installation Contractors) and the size standard is $19 million.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026‑01 (03/13/2026). Only emailed requests received directly from the requester will be accepted.

RESPONSES ARE DUE, August 5th, 2026, by 13:00 p.m. Central Time (CST). Quotes are due electronically to Christopher.rossi2@va.gov no later than the response date listed on FBO. Only electronic quotes will be considered.

Phone calls will not be accepted, all question and or concerns must be submitted via email to Christopher.rossi2@va.gov by 13:00 p.m. Central Standard Time (CST) NLT 21 July , 2026. A site visit is scheduled for 16 July, 2026 at 10:00 CST.

Point of contact for this solicitation is Christopher Rossi at Christopher.rossi2@va.gov. All Inquires must be submitted electronically.

-Addendum to FAR 52.212-1 Instructions to Offerors.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Page 1 of

Combined Synopsis/Solicitation Notice

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PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25626Q1011 07-08-2026 Christopher Rossi christopher.rossi2@va.gov 08-0 -2026 13:00

CDT

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 X X 238210 $19 Million N/A X Department of Veterans Affairs The Southeast Louisiana Veterans Healthcare System (SLVHCS) 2400 Canal Street New Orleans LA 70119 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

See CONTINUATION Page The Southeast Louisiana Veterans Healthcare System (SLVHCS) requires Triennial Electrical Maintenance service for the

SLVHCS.

All responses are due by 08/05/2026 at 13:00pm CST.

Any questions are to be submitted via email to christopher.rossi2@va.gov by 07/21/2026 at 13:00pm CST.

This solicitation is 100% Set-Aside for SDVOSB's.

All Offerors must be registered/certified SAM at the time of solicitation close and award.

A site visit is planned for July 16, 2026 at 10:00am.

All work is to be performed at:

1. 2400 Canal Street, New Orleans, LA, 70119.

2. 4004 West Airline Highway, Reserve, LA 70084

3. 1131 South Morrison Boulevard, Hammond, LA 70403 Wage Determination LA20260041 Mod 2 Applies Wage Determination 2015-5189 Rev 33 Applies See CONTINUATION Page 629-3660162-639-851100-2543 0100501X8 X X Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C25626Q1011

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Southeast Louisiana Veterans Healthcare System (SLVHCS) 2400 Canal St.

NEW ORLEANS, LOUISIANA 70119

SCOPE OF WORK & TECHNICAL REQUIREMENTS PROFESSIONAL TESTING, MAINTENANCE AND EVALUATION OF ELECTRICAL SYSTEMS AND EQUIPMENT

1. General Information

1.1. This specification delineates the scope of work and technical requirements for the mandatory triennial electrical system testing, and electrical system analysis for the New Orleans Facility to include Fisher house Building “S”, 4 Shotgun House Buildings (all 4 are considered building R)) and 2 Dept. of Veterans Affairs owned clinic buildings. It shall include the periodic testing, maintenance, evaluation and one-line drawing update of the electrical distribution system at this 2,300,000 square foot facility. Testing, inspection and maintenance shall be conducted, at a minimum, on medium voltage systems (over 600 volts), low voltage equipment (under 600 volts), electrical studies (short circuit and selective coordination), power quality studies, infrared scans, station battery, power factor capacitor banks, grounding systems. Significant effort shall be made by the contractor to align scheduling maintenance on equipment with common end user impact to occur concurrently, i.e. switchgear, transformer, and circuit breaker panels.

1.2. Period of Performance. Total period of performance for this contract shall consist of one (1) base year and four (4) one-year option periods.

1.2.1. Base Year (September 1, 2026– August 31, 2027). VA requirements dictate the need to conduct triennial system testing of the entire electrical distribution system for the hospital campus and two (2) Community Based Outpatient Clinics (CBOC’S). Testing start time shall be mutually agreed to at least 21 calendar days (3 weeks) in advance by contractor and the VAMC Engineering Management Electrical Supervisor and VAMC Maintenance and Operations Supervisor. Most work must be performed at night and weekends. Times for all electrical outages will be approved by the Engineering Management Electrical supervisor and Utility Systems Operator Supervisor. Electrical system analysis shall occur during this time to include IR scans and maintenance of medium and low voltage circuit panels. Testing, inspection, maintenance and VA employee training on the fourteen (14) operating room LIM panels shall be conducted and documented. Transformer maintenance and IR scans shall be conducted on equipment indicated by VA to be scheduled for the base year. Please see attached schedules for equipment listings directed in the base year.

1.2.2. Option Year One (September 1, 2027 – August 31, 2028) Transformer maintenance and IR scans shall be conducted on equipment indicated by VA to be scheduled for the option year.

1.2.3. Option Year Two (September 1, 2028 – August 31, 2029). Contractors shall provide electrical system analysis to include power flow, protective device coordination, and short circuit study. Transformer maintenance and IR scans shall be conducted on equipment indicated by VA to be scheduled for the option year.

1.2.4. Option Year Three (September 1, 2029 – August 31, 2030). Full Triennial Electrical System Maintenance, LIM Panel maintenance and training. Items noted in base year and option year one shall occur in total during this period. Transformer maintenance and IR scans shall be conducted on equipment indicated by VA to be scheduled for the option year

1.2.5. Option Year Four (September 1, 2030 – August 31, 2031). Contractor shall provide full electrical system analysis to include power flow, protective device coordination, and short circuit study. Transformer maintenance and IR scans shall be conducted on equipment indicated by VA to be scheduled for the option year.

1.2.6. Performance Objectives. The Contractor shall perform all inspections, testing, repairs, and maintenance as required meeting the NETA, NFPA and VA Directive 1028 requirements for maintaining tie circuit breaker and transfer switches every 36 months. The contractor shall provide full system maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the New Orleans VA Medical Center, and the VA owned CBOC St. John in Reserve La, and the VA owned CBOC in Hammond La. Work shall also include a power system analysis concerning efficiency. The contractor shall provide training to VA personnel concerning LIM panels and general electrical safety. The contractor shall readily identify any deficiencies observed that are outside of the scope of this contract for mediation by the VA.

1.2.7. All work shall adhere to and follow the latest editions of the following: The Joint Commission (TJC); VHA Directive 1028 Electrical Power Distribution Systems dated July 25, 2014, National Electrical Code (NFPA 70); Recommended Practice for Electrical Equipment Maintenance (NFPA 70B); Standard for Electrical Safety in the Workplace (NFPA 70E); Health Care Facilities Code (NFPA 99); Life Safety Code (NFPA 101); Standard for Emergency and Standby Power Systems (NFPA 110); Occupational Safety and Health Requirements (OSHA) Part 1910 Subpart J, The control of hazardous energy (lockout/tagout) (1910.147); Occupational Safety and Health Requirements Part 1910 Subpart S , Electrical (1910.301-1910.399); Safety and Health Regulations for Construction Part 1926 Subpart K, Electrical (1926.400-1926.449). Please refer to the attached spreadsheet for equipment lists and dates of last noted service. All services shall be performed in accordance with noted regulations (listed here within) such that no maintenance services shall lapse with regard to directed service intervals

1.3. Places Of Performance

New Orleans VA Medical Center 2400 Canal Street New Orleans, LA 70119-6535 St. John VA Clinic (CBOC) 4004 West Airline Highway Reserve, LA 70084‑5712 Hammond VA Clinic (CBOC) 1131 South Morrison Boulevard Hammond, LA 70403‑5409

1.4. Deliverables

Task Order 1 Base Year (September 1, 2026-August 31, 2027)

Electrical Systems Analysis

Task Order 2 Option Year 1 (September 1, 2027- August 31, 2028)

Task Order 3 Option Year 2 (September 1, 2028- August 31, 2029)

Task Order 4 Option Year 3 (September 1, 2029- August 31, 2030)

Task Order 5 Option Year 4 (September 1, 2030- August 31, 2031)

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1.5. Key Personnel

1.5.1. Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

1.5.2. The Supervising Field Service Engineer must be accredited as a Certified Electrical Test Technologist by the NICET (National Institute for Certification of Engineering Technologists) or the NETA (National Electrical Testing Association) and have a minimum of 5 years of experience on similar major testing projects. (NOTE: Persons with high qualifications, such as a Bachelor’s of Science or higher degree in engineering, need not be accredited or certified, provided they can demonstrate, to the satisfaction of the Engineering Management Electrical supervisor, SLVHCS, New Orleans, LA, that they have the required specialized knowledge and at least five (5) years of experience in testing switchgear and power distribution systems.) All other testing Technicians assigned to the project must be certified by NICET, NETA, or must have an equivalent qualification certification. (NOTE: Persons who, by their education, training and specialized experience can qualify for certification but who have not yet applied or taken exams, need not be accredited or certified provided these persons can demonstrate, to the satisfaction of the Engineering Management Electrical Supervisor, SLVHCS, New Orleans, LA, that they have the requisite specific knowledge and at least five (5) years of specialized experience.) Test assistants and apprentices may be assigned to the project as assistants to certified technicians at a ratio not to exceed two certified to one non-certified assistant or apprentice.

1.5.3. Roles and designated assignments, by staff members, shall be made known to the VA prior to beginning any work.

1.5.4. The names and certification numbers of the Registered Professional Engineer supervising the work and signing the test reports and the Supervising Field Service Engineer must be provided by the contractor and verified by the Contracting Officer, before contract award. After contract award, similar data for all certified technicians who will be assigned to work on the project must also be submitted and approved before starting work on the contract.

1.6. Type of Contract: Firm Fixed Price Contract.

1.7. Place of Performance

1.7.1. The work shall be performed at 2400 Canal St. New Orleans, Louisiana for the following buildings (Building # - Title [Building Letter Designations]):

1.7.1.1. 00 – Concourse [A]

1.7.1.2. 01 – Inpatient [B, C]

1.7.1.3. 02 – Diagnostic and Treatment [D, E, F, G]

1.7.1.4. 03 – Outpatient [H, J]

1.7.1.5. 04 – Patient Garage [K]

1.7.1.6. 05 – Staff Garage [L]

1.7.1.7. 06 – Transitional Living and four shot gun houses [M, R1, R2, R3, R4]

1.7.1.8. 07 – Central Energy Plant [N]

1.7.1.9. 08 – Research [P]

1.7.1.10. 09 – VA Administration [Q]

1.8. COR Authority

1.8.1. In no event is the Contracting Officer’s Representative (COR) empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.

1.9. Hours of Work

1.9.1. Hours of service shall be from 6:00 am to 6:00 pm, Monday through Friday unless otherwise stated. Some portions of work must be completed after hours in order to reduce impact to patient care and operations.

2. General Requirements

2.1. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

2.2. Provisions: The Contractors shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform the maintenance, repair, component replacement, cleaning and servicing as outlined in this scope and in order to meet all regulatory compliance requirements stated. Period of Performance shall not exceed 150 calendar days per task order.

2.3. Electrical Systems and Equipment

2.3.1. Electrical systems and equipment to be inspected, tested and preventive maintenance accomplished for are defined as:

2.3.1.1. All energized VA-owned electrical distribution systems from Entergy (public utility) service through and including all main low voltage circuit breakers and all other circuit breakers installed in the switchgear located in the following areas:

2.3.1.1.1. Central Energy Plant Electrical Vault 13.2 KV Switchgear (Normal)

2.3.1.1.2. Central Energy Plant Electrical Value 13.2 KV Emergency/Standby Paralleling switchgear

2.3.1.1.3. Central Energy Plant Substation USS07-1

2.3.1.1.3.1. Spare breakers are to be serviced in this space as well (not to exceed 40).

2.3.1.1.4. Pan Am (VA Administration) Substation USS09, EUSS09 (Emergency Substation)

2.3.1.1.5. Staff Parking and Patient Parking Substation USS04, EUSS04 (Emergency Substation)

2.3.1.1.6. Transitional Living Substation USS06, EUSS06 (Emergency Substation)

2.3.1.1.7. Research Substation USS08, EUSS08 (Emergency Substation)

2.3.1.1.8. D&T Substation USS02-1, USS02-2, EUSS04 (Emergency Substation)

2.3.1.1.9. Inpatient Substation USS01

2.3.1.1.10. Outpatient USS03, USS03-1

2.3.2. The Emergency power electrical distribution system from switchgear and components installed in the emergency generator room panel (with exception of diesel engines, generators, fuel system and emergency generator controls) shall be tested and maintenance conducted on all components with exception to those system types listed. Testing and preventative maintenance all breakers and all ATSs throughout 2400 Canal St.

2.3.3. All other system types included in this contract include the following:

2.3.3.1. Switchgear and Switchboard Assemblies.

2.3.3.2. Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

2.3.3.3. Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

2.3.3.4. Transformers, Liquid-Filled.

2.3.3.5. Metal–Enclosed Busways.

2.3.3.6. Switches, Air, Low-Voltage.

2.3.3.7. Switches, Air, Medium-Voltage, Metal-Enclosed.

2.3.3.8. Switches, Oil, Medium-Voltage.

2.3.3.9. Switches, Vacuum, Medium-Voltage.

2.3.3.10. Switches, SF6, Medium-Voltage.

2.3.3.11. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

2.3.3.12. Circuit Breakers, Air, Low-Voltage Power.

2.3.3.13. Circuit Breakers, Air, Medium-Voltage.

2.3.3.14. Circuit Breakers, Oil, Medium and High-Voltage.

2.3.3.15. Circuit Breakers, Vacuum, Medium-Voltage.

2.3.3.16. Circuit Breakers, SF6.

2.3.3.17. Protective Relays, Mechanical, and Solid State.

2.3.3.18. Protective Relays, Microprocessor Based.

2.3.3.19. Grounding Systems.

2.3.3.20. Ground-fault Protection Systems.

2.3.3.21. Motor Control, Motor Starters, Low-Voltage.

2.3.3.22. Motor Control, Motor Starter, Medium-Voltage.

2.3.3.23. Emergency Systems, Engine Generators.

2.3.3.24. Emergency Systems, Automatic Transfer Switches.

2.4.

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2.5. Electrical System Condition

2.5.1. General Condition Assessment/Electrical System Analysis

2.5.1.1. The contractor shall observe and record the general condition of all substations listed in this Statement of Work. An analysis shall be done noting: the type of equipment; salient characteristics of the equipment including parameters such as type, voltage, amperage, location, component designation, etc; the age of the physical equipment; installation age; normal service life; and anticipated remaining service life. Per the VA electrical Design Manual, section 1.15.4 Age and Physical Condition, recommendations shall be on equipment that is showing a signs of a minimum of 15 years of additional life or is at less than 60% of its remaining life. Should such equipment be found, the contractor shall make recommendations for replacement including equipment types and models suitable to applications of the facility as well as a cost estimate for replacement (labor and materials)

2.5.1.2. The contractor shall provide all necessary hazard signage, both posted and painted, that is found to be deficient or nonexistent as part of the electrical system maintenance not included elsewhere in this PWS. All signs shall adhere to the latest edition of the NEC and NFPA Life Safety Code

2.5.2. Electrical System Inspection, Testing, and maintenance. See this Section in General Requirements

2.6. Electrical System Analysis

2.6.1. Short Circuit Study

2.6.1.1. Contractors shall use field verified single line drawings and data to perform a three-phase bolted fault short circuit momenta1y and interrupting duties system sho1t circuit calculation for the facilities electrical system. The calculations shall be conducted in accordance with applicable ANSI C37.010, C37.5, C37.13, NFPA 70E, NEMA, and NEC standards and codes. At a minimum, the following location shall be included:

2.5.1.1.1 Electric utility supply termination point.

2.5.1.1.2. Incoming Switchgear

2.5.1.1.3. Unit substation primary and secondary terminals

Transformer nameplate impedance shall be used when available.

2.6.1.1.1. A section of the study shall be devoted to verification of equipment duty ratings clearly identifying whether equipment is within or operating outside it interrupting rating.

2.6.1.1.2. Short circuit calculations must be tabulated and included with the project submittals.

2.6.1.2. Protective Device Coordination Study

2.6.1.2.1. Contractor shall provide a Protective Device Coordination Study to determine satisfactory setting and ratings for the facilities protective devices in accordance with applicable industrial standards such as ANSI/IEEE 399 and ANSI/IEEE 242. Coordination Study results must include time-current curves (TCC) and provided with project submittals. Deficiencies in device settings or-rated equipment are to be noted in the report. Protective device settings are to be tabulated separately and included within the report.

2.6.1.2.1.1. Proposed protective device coordination time-current (TCC) shall be displayed on log-log scale graphs.

2.6.1.2.1.2. Include on each TCC graph, a complete title and one-line diagram with legend identifying the specific portion of the system covered.

2.6.1.2.1.3. Terminate device characteristic curves at a point reflecting maximum symmetrical or asymmetrical fault current to which the device is exposed.

2.6.1.2.1.4. Identify the device associated with each curve by manufacturer type, function, and, if applicable, tap, time delay, and instantaneous settings recommendations.

2.6.1.2.1.5. Plot the following characteristics on the TCC curve, where applicable:

2.6.1.2.1.5.1. Electric utility overcurrent protective device.

2.6.1.2.1.5.2. Medium voltage equipment overcurrent relays.

2.6.1.2.1.5.3. Medium and low voltage fuses including manufacturer’s minimum melt, total clearing, tolerance, and damage bands.

2.6.1.2.1.5.4. Low voltage equipment circuit breaker trip devices, including manufacturer’s tolerance bands.

2.6.1.2.1.5.5. Transformer full-load current, magnetizing inrush current, and ANSI through-fault protection curves.

2.6.1.2.1.5.6. Ground fault protective devices, as applicable.

2.6.1.2.1.5.7. Pertinent motor starting characteristics, where applicable.

2.6.1.2.1.5.8. The largest feeder circuit breaker in each motor control center and applicable panel board.

2.6.2. Testing equipment (or equivalent) shall include: Easy Power Software (electrical study component); AEMC Model 3945 Power Quality Analyzer; Mikron M7800 Thermal Imager

2.6.3. Study Contractor Requirements

2.6.3.1. Obtain the existing single-line and riser drawings.

2.6.3.1.1. Prepare a preliminary set of single-line diagrams. Field-verify these drawings and mark up to reflect the current condition of the electrical system. Drawings should be submitted to the Professional Engineer for updates. A revised set of single-line drawings are to be sent to the field personnel for use in data gatherings.

2.6.3.1.2. Conduct the data gathering segment. Data gathering should be documented in a spreadsheet format using establish data gathering forms. Simultaneously, an infrared scan of all electrical equipment is to be conducted to identify issues.

2.6.3.1.3. Data sheets are to be submitted to the Professional Engineer to begin input into the Easy Power software.

2.6.3.1.4. Field personnel will conduct power quality studies at each low voltage substation and other points deemed necessary. Results are to be forwarded to the Profession Engineer for review and inclusion of pertinent data for the study.

2.6.3.1.5. Elevation drawings are to be created providing a visual representation of the medium and low voltage switchboards, main distributions switchboards, motor control centers, etc.

2.6.3.1.6. Upon completion of the short circuit and selective coordination study, all protective devices are to be adjusted to reflect settings outlined in the study. Equipment that cannot be coordinated should be outlined in the report summary with appropriate recommendations.

2.6.3.2. Study Report

2.6.3.2.1. The contractor shall provide a report each of the studies noted here including:

2.6.3.2.1.1. Short circuit

2.6.3.2.1.2. Selective coordination segment should be in Volume 1.

2.6.3.2.1.3. Total system analysis

2.6.3.2.2. All reports shall contain findings and recommendations as they pertain to its individual section

2.6.3.2.3. Additional reports and documentation shall be provided including

2.6.3.2.3.1. Elevation drawings with corresponding data sheets.

2.6.3.2.3.2. Infrared survey results.

2.6.3.2.3.3. Other observations.

2.6.3.2.3.4. Findings and recommendations.

2.6.3.2.4. Electronic copies will be generated and included on a CD-ROM in the binder cover for each volume.

2.6.3.2.4.1.1.1. .

2.6.3.2.5. Short-Circuit Output Data shall include, but not be limited to the following reports:

2.6.3.2.5.1. Low voltage fault reports shall include a section for three-phase fault calculations and shall show the following information:

2.6.3.2.5.1.1. Voltage.

2.6.3.2.5.1.2. Calculated fault current magnitude and angle.

2.6.3.2.5.1.3. Fault point X/R ratio.

2.6.3.2.6. Momentary Duty Report shall include a section for three-phase fault calculations and shall show the following information:

2.6.3.2.6.1. Voltage.

2.6.3.2.6.2. Calculated symmetrical fault current magnitude and angle.

2.6.3.2.6.3. Fault point X/R ratio.

2.6.3.2.6.4. Calculated asymmetrical fault currents.

2.6.3.2.7. Interrupting Duty Report shall include a section for three- phase fault calculations and shall show the following data:

2.6.3.2.7.1. Voltage.

2.6.3.2.7.2. Calculated symmetrical fault current magnitude and angle.

2.6.3.2.7.3. Fault point X/R ratio.

2.6.3.2.7.4. No AC Decrement (NACD) ratio.

2.6.3.2.7.5. Equivalent impedances.

2.6.3.2.7.6. Multiplying factors for 2, 3, 5, and 8 cycle circuit breakers.

2.6.3.2.8. Recommended Protective Device Settings:

2.6.3.2.8.1. Phase and ground relays:

2.6.3.2.8.1.1. Current transformer ratio.

2.6.3.2.8.1.2. Current setting.

2.6.3.2.8.1.3. Time setting.

2.6.3.2.8.1.4. Instantaneous setting.

2.6.3.2.8.1.5. Recommendations on improved relaying systems, if applicable.

2.6.3.2.8.2. Circuit Breakers:

2.6.3.2.8.2.1. Adjustable pickups and time delays (long time, short time, ground).

2.6.3.2.8.2.2. Adjustable time current characteristic.

2.6.3.2.8.2.3. Adjustable instantaneous pickup.

2.6.3.2.8.2.4. Recommendations on improved trip systems, if applicable.

2.6.3.2.9. Incident Energy and Flash Protection Boundary Calculations

2.6.3.2.9.1. Arcing fault magnitude.

2.6.3.2.9.2. Protective device clearing time.

2.6.3.2.9.3. Duration of arc.

2.6.3.2.9.4. Arc flash boundary.

2.6.3.2.9.5. Working distance.

2.6.3.2.9.6. Incident energy.

2.6.3.2.9.7. Hazard risk category.

2.6.3.2.10. Protective Device Settings

2.6.3.2.10.1. Contractors shall set adjustable protective devices to reflect proposed settings identified in the Protective Coordination Study. This must be coordinated with facility engineering staff as certain device settings can only be performed during a power outage.

2.6.3.2.11. Equipment Labeling and Miscellaneous Work: Contractor shall install applicable labels (customary warning labels-high voltage, Owner provided equipment identification labels, etc.) found missing or deficient while collecting field data and as agreed with the facility engineering staff. Contactor shall install applicable hardware (missing screws, breaker blank fillers, latches, etc.) found missing or deficient while collecting field data and as agreed with the facility engineering staff.

2.6.3.2.11.1. Hazard Orientation

2.6.3.2.11.1.1. Following arc flash warning label installation, Contractor shall provide two 2-day arc flash awareness training classes for personnel identified by facility engineering staff. Training must be NFPA-based to include:

2.6.3.2.11.1.1.1. Potential arc flash hazards associated with working on energized equipment.

2.6.3.2.11.1.1.2. Show and discuss each level of personal protective equipment (PPE) and effects of combining levels.

2.6.3.2.11.1.1.3. Site visits with attendees to at least two recently labeled areas designed to discuss facility- specific hazards and PPE requirements to perform energized work.

2.6.3.2.11.1.2. See Section Training section for more details.

2.6.3.2.12. Training.

2.6.3.2.12.1. Training shall be completed for no more than 25 VA employees at any given session. Training shall consist of two 2-day, 8-hour training courses provided for VA employees. Training shall occur at VA property and shall include classroom and site visit training in various electrical rooms.

2.6.3.2.12.2. The Contractor shall provide certifications for all participants of the training. A sign-in sheet noting the employees who attended the training shall be provided and maintained by the contractor. Sign in sheet shall include:

2.6.3.2.12.2.1. Name of the employee (line for printing and signature)

2.6.3.2.12.2.2. Date of training

2.6.3.2.12.2.3. Title of training with a designation of which 2-day session it is.

2.6.3.2.12.2.4. Name of the instructor(s)

2.6.3.2.12.3. A copy of this sign in sheet a long with the topics covered under the training and length of the training shall be provided to the VA for training records.

2.6.3.2.12.4. Mandatory training topics include NFPA 70E and OSHA

2.6.3.2.12.4.1. Basic electrical safety

2.6.3.2.12.4.1.1. Safety Standard Types: NFPA 70E® & Others

2.6.3.2.12.4.1.2. OSHA Electrical Safety Regulations Overview

2.6.3.2.12.4.2. Electrical hazards review

2.6.3.2.12.4.2.1. Arc Flash

2.6.3.2.12.4.2.2. Arc blast

2.6.3.2.12.4.2.3. Shock

2.6.3.2.12.4.3. Prevention, Identification of Hazard, Increasing Safe Working Conditions

2.6.3.2.12.4.3.1. Damage to People and Equipment

2.6.3.2.12.4.3.2. Dangers of Static Electricity

2.6.3.2.12.4.3.3. Accident Prevention

2.6.3.2.12.4.3.4. Electrical Lockout / Tagout

2.6.3.2.12.4.3.5. Emergency Response

2.6.3.2.12.4.3.6. Environment

2.6.3.2.12.4.3.6.1. Determining Proper Approach Distances

2.6.3.2.12.4.3.6.2. Securing Energized Work Permits

2.6.3.2.12.4.3.7. Understanding an Arc Flash Analysis

2.6.3.2.12.4.3.7.1. Reading Arc Flash One Line Diagrams

2.6.3.2.12.4.3.7.2. Interpreting Arc Flash Analysis Reports

2.6.3.2.12.4.3.7.3. Results from facility Arc Flash Analysis conducted

2.6.3.2.12.4.3.8. Personal Protective Equipment (PPE)

2.6.3.2.12.4.4. Safety Related Maintenance Requirements

2.6.3.2.12.4.4.1. Common Electrical Equipment

2.6.3.2.12.4.4.2. Premises Wiring

2.6.3.2.12.4.4.3. Controller Equipment

2.6.3.2.12.4.4.4. Fuses & Circuit Breakers

2.6.3.2.12.4.4.5. Rotating Equipment

2.6.3.2.12.4.5. Hazardous (Classified) Locations

2.6.3.2.12.4.5.1. Batteries & Battery Rooms

2.6.3.2.12.4.5.2. Portable Electrical Tools & Equipment (PPR)

2.6.3.2.12.4.5.3. Requirements for Special Equipment

2.6.3.2.12.4.5.4. Electrolytic Cells

2.6.3.2.12.4.5.5. Batteries & Battery Rooms

2.6.3.2.12.4.5.6. Lasers

2.6.3.2.12.4.5.7. Power Electronic Equipment

2.6.3.2.12.4.6. Electrical Safety Program

2.6.3.2.12.4.6.1. Complying with NFPA 70E®

2.6.3.2.12.4.6.2. Determining your PPE Requirements

2.6.3.2.12.4.6.3. Documentation of Records

2.6.3.2.12.5. The training will be based on NFPA provided material using NFPA trained instructors.

2.6.3.2.13. Exit Briefing

2.6.3.2.13.1. Upon completion of each study, but prior to issuing study submittals, Contractor shall conduct an exit briefing for facility engineering staff and others designated representatives. The briefings shall include:

2.6.3.2.13.1.1. Overview of each study phase and related issues.

2.6.3.2.13.1.2. Identification of defective or improperly rated equipment including results of infrared scanning.

2.6.3.2.13.1.3. Dangerous arc flash hazard areas.

2.6.3.2.13.1.4. Recommended solutions for mitigating dangerous arc flash hazard levels to include potential implementation of “maintenance settings.”

2.6.3.2.13.1.5. National Electric Code (NEC) violations.

2.6.3.2.13.1.6. Other electrical safety related issues.

2.6.3.2.13.1.7. Recommendations.

2.6.3.2.14. Submittals

2.6.3.2.14.1. Upon completion of the Arc Flash Study, electrical maintenance and Power system analysis, the Contactor shall submit three (3) bound copies including electronic version on CD or DVD of the final reports containing the following:

2.6.3.2.14.1.1. Power System Studies - The completed short-circuit, protective device coordination arc flash hazard analysis studies shall include the following sections:

2.6.3.2.14.1.1.1. Executive Summary.

2.6.3.2.14.1.1.2. Descriptions, purpose, basis, and scope of the studies.

2.6.3.2.14.1.1.3. Tabulation of circuit breakers fuse, and other protective device ratings versus calculated short-circuit duties.

2.6.3.2.14.1.1.4. Protective device time versus current coordination curves, tabulations of relay and circuit breaker trip unit settings, and fuse selection

2.6.3.2.14.1.1.5. Fault current calculations include a definition of terms and guide for interpretation of the computer printout.

2.6.3.2.14.1.1.6. Details of the incident energy and flash protection boundary calculations.

2.6.3.2.14.1.1.7. Recommendations for system improvements where needed.

2.6.3.2.14.1.1.8. Electrical system one-line diagram in printed and electronic version. The electronic version must be in AutoCAD and PDF formats.

2.6.3.2.14.1.2. Thermographic (Infrared Scan) Report:

2.6.3.2.14.1.2.1. Tabulation of all equipment items (by location, equipment type and circuit identification) infrared scanned as a part of the study.

2.6.3.2.14.1.2.2. Thermographic report section identifying each reportable deficiency to include among other things:

2.6.3.2.14.1.2.2.1. Thermal image

2.6.3.2.14.1.2.2.2. Visual image

2.6.3.2.14.1.2.2.3. Thermal readings

2.6.3.2.14.1.2.2.4. Location

2.6.3.2.14.1.2.2.5. Condition and probable cause

2.6.3.2.14.1.2.2.6. Priority level

2.6.3.2.14.1.2.2.7. Recommended action

2.6.3.2.14.1.3. Supplemental Reports:

2.6.3.2.14.1.3.1. Contractor shall prepare a report documenting findings and observation not addressed elsewhere in the submittals. This section shall include condition of found equipment and corrective actions taken to resolve or repair same.

2.6.3.3. All work shall be conducted under the supervision and approval of a Registered Professional Electrical Engineer under the full-time employment of an approved engineering firm. The Registered Professional Electrical Engineer shall have a minimum of five (5) years’ experience in performing and interpreting power systems studies.

2.6.3.3.1. All electrical single-line drawings should be updated to incorporate all upgrades and additions to the electrical system. This is necessary to provide maintenance personnel with up-to-date information to ensure proper safeguards are in place while performing maintenance operations. This should be incorporated into the short circuit and selective coordination study project.

2.6.3.3.2. Lockout/tagout procedures should be revised upon completion of the drawing updates. Both are necessary to provide maintenance personnel with up-to-date information to ensure proper safeguards are in place while performing maintenance operations.

2.6.4. Adverse Condition

2.6.4.1. The contractor shall verify that no electrical equipment is functioning in an adverse condition such as little air flow, outside temperature and humidity exposure, etc. Check for equipment damage or signs of corrosion on equipment. Should rust be found on any of the equipment, the contractors shall paint the entire enclosure of the affected equipment with a rust inhibiting paint. The paint must have the capability of chemically converting the existing rust to become part of the paint upon application. Safety Data Sheets (SDS) and material submittals shall be given to the VA by the contractor for the approval of this paint if needed.

2.6.5. Discharge Testing

2.6.5.1. The Contractor shall perform discharge testing on all medium and high voltage equipment. The test should identify insulation breakdowns due to voltage stresses. The contract shall use an UltraProbe 9000 ultrasound units or higher. Prior to conducting testing, the contractor shall:

2.6.5.1.1. Establish a baseline noise level by which to compare all scanned equipment. The baseline decibel level shall adhere to manufacturer’s recommendations.

2.6.5.1.2. Scan all medium voltage cable terminations, bus work, transformers and switches not fewer than two (2) times. Results shall be recorded. Should conflicting results arise, the contractor shall scan the equipment an additional two times to eliminate the potential of false reading or an error in scanning. All scans conducted, whether repeat or initial, shall be recorded.

2.6.5.1.3. Report on whether any units have shown signs of the presence of partial discharges or corona damage.

2.6.6. Oil Testing

2.6.6.1. The Contractor shall test the oil for all medium voltage oil-type transformers. Samples shall be taken at no fewer than 50 mL. The Contractor shall provide an overview of the results for each transformer, conduct a comparison of test results to normal test limits, denote any irregularities or abnormalities resulting from the test. The analysis shall adhere to The Institute of Electrical and Electronics Engineers (IEEE) C-57.104-2008 “IEEE Guide for the Interpretation of Gases Generated in Oil-Immersed Transformers”. Excerpts from this IEEE Reference noting the four level criteria for classifying transformer risks shall be included in the contractor’s report including but not limited to section 6.5 Evaluation of transformer condition using individual and TDCG concentrations; Dissolve gas concentrations.

2.6.6.1.1. When conducting oil sampling, the contractor shall take every precaution necessary to ensure that no moisture is pulled into the oil tank when taking samples. Adhere to manufactures’ recommendations concerning positive pressure on the oil compartment and use of nitrogen blankets.

2.6.6.2. The Contractor shall provide fault gas interpretation results and shall also note within the report the significance of each gas being tested for the electrical system.

2.6.6.3. Oil levels shall be tested and verified. The Contractor shall provide the anticipated amounts need to bring the transformers back to normal levels.

2.6.7. Corona Damage

2.6.7.1. The contractor shall provide in detail with a report noting the areas where corona damage is present and an assumption as to the conditions that led to it. The contractor shall provide pictures of each instance noting the affected equipment and location of the equipment. System impact shall be detailed within the report concerning the damage as well.

2.6.7.2. The Contractor shall remediate all instanced of corona damage and shall provide pictorial evidence before and after maintenance has been conducted. The contractor shall also outline specifically what has been done to correct this item should it arise.

2.6.8. Frozen/Inactive Circuit Breakers

2.6.8.1. The Contractor shall exercise all circuit breakers to test for tripping mechanisms. Should any breakers fail, the Contract shall service them by providing at a minimum but not limited to lubrication of the units to ensure proper operation.

2.6.9. Verification of localized disconnects

2.6.10. Circuit labeling

2.6.11. Electrical Panel source Identification

2.7. Contractor Qualifications

2.7.1. The work under this contract shall be performed under the supervision of a qualified Registered Professional Engineer. The Registered Professional Engineer shall discuss with the VA Engineering Management Electrical supervisor the procedures used to inspect, test and service the equipment covered under this contract. The Registered Professional Engineer shall personally review the final report and discuss with the Engineering Management supervisor the result of the services, any recommendations, future actions and professional opinions which are contained in the report.

2.7.2. Field service work shall be performed directly by Field Service Engineers who have successfully demonstrated their knowledge and experience in the Field of Electrical Power Distribution System Testing. The Field Service Engineer shall be capable of: (1) testing, assessing, evaluating, servicing, and reconditioning components, (2) assuring that the equipment on which work has been performed is safe, reliable and acceptable for its intended purpose, and (3) identifying defective equipment and potential safety problems, environmental hazards, and code violations.

2.7.3. Prospective bidders should visit the site to verify actual conditions. Appointments to visit the site shall be made with the Engineering Management Electrical supervisor, or his designee.

2.8. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard…