S02 - 36C25625Q0843.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

667-25-4-505-0263

36C25625Q0843 07-23-2025

T Miller 713 - 791-1414 x229073 08-04-2025

2:30 PM CDT

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

T Miller

Houston TX 77056-5643

X 100

X

811310

$12.5 Million

N/A

X

Department of Veterans Affairs

Overton Brooks VA Medical Center

CC:

510 E Stoner Ave LA 71101

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

See CONTINUATION Page

The Overton Brooks Veterans Affairs Medical Center (OBVAMC) requires inspection, cleaning, and maintenance of underground and above ground storage/day tanks in accordance with the Performance Work Statement (PWS).

Solicitation is 100% SDVOSB set aside. Contractor must be listed in SBA Veteran Small Business Certification (VetCert)

Submit all question to t.miller@va.gov

All questions must be submitted by 07/29/2025, @ 02:30 CST

This requirement will be a five (5) Year IDC with five (5)

Ordering Periods. IDC includes individual pricing for each tank and inspection required, as well as combined yearly amounts.

See CONTINUATION Page

X 1

36C25625Q0843

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-18 ORDERING (AUG 2020)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.6 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

C.7 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 35

C.12 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -COMMERCIAL

ITEMS

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.6 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Company:

Name:

Phone:

Email:

TIN:

SAM:

b. GOVERNMENT: Contracting Officer 36C256 Peter Wren peter.wren@va.gov Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, Tx, 77056-5643

Contract Specialist 36C256 T. Miller t.miller@va.gov Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, Tx, 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly or Annually upon completion of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

mailto:peter.wren@va.gov mailto:t.miller@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

YR

The Overton Brooks Veterans Affairs Medical Center, located at 510

E Stoner Ave, Shreveport, LA requires annual inspection of one (1) 20,000 gallon underground tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H999 - Other Quality Control, Testing, and Inspection - Miscellaneous

E Stoner Ave, Shreveport, LA requires annual inspection of one (1) 8,000 gallon underground tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires annual inspection of one (1) 1,000 gallon underground tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires annual inspection of one (1) above ground day tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires annual inspection of one (1) Above ground 250 gallon tote.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires monthly inspection of one (1) 20,000 gallon underground tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires monthly inspection of one (1) 8,000 gallon underground tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires annual inspection of one (1) 1,000 gallon underground tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires monthly inspection of one (1) above ground day tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires monthly inspection of one (1)

Above ground 250 gallon tote.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires pre-clean inspection and annual quality Sampling of one (1) 20,000 gallon underground tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires pre-clean inspection and annual quality Sampling of one (1) 8,000 gallon underground tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires pre-clean inspection and annual quality Sampling of one (1) 1,000 gallon underground tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires pre-clean inspection and annual quality Sampling of one (1) above ground day tank.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires pre-clean inspection and annual quality Sampling of one (1) above ground 250 gallon tote.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

12.00

MO

E Stoner Ave, Shreveport, LA requires annual and monthly inspection, cleaning, pre-clean inspection and annual quality sampling and maintenance of four (4) - 20,000 gallons, one (1) - 8,000 gallon, underground diesel storage tanks, one (1) - 1,000 gallon unleaded fuel tank, additionally five (5) above ground diesel storage/day tanks and two (2) above ground 250 gallon tote.

In accordance with the Performance Work Statement (PWS).

Contract Period: Base POP Begin: 08-18-2025 POP End: 08-17-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires annual and monthly inspection, cleaning, pre-clean inspection and annual quality sampling and maintenance of four (4) - 20,000 gallons, one (1) - 8,000 gallon, underground diesel storage tanks, one (1) - 1,000 gallon unleaded fuel tank, additionally five (5) above ground diesel storage/day tanks and two (2) above ground 250 gallon tote.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 2 POP Begin: 08-18-2026 POP End: 08-17-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires annual and monthly inspection, cleaning, pre-clean inspection and annual quality sampling and maintenance of four (4) - 20,000 gallons, one (1) - 8,000 gallon, underground diesel storage tanks, one (1) - 1,000 gallon unleaded fuel tank, additionally five (5) above ground diesel storage/day tanks and two (2) above ground 250 gallon tote.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 3 POP Begin: 08-18-2027 POP End: 08-17-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires annual and monthly inspection, cleaning, pre-clean inspection and annual quality sampling and maintenance of four (4) - 20,000 gallons, one (1) - 8,000 gallon, underground diesel storage tanks, one (1) - 1,000 gallon unleaded fuel tank, additionally five (5) above ground diesel storage/day tanks and two (2) above ground 250 gallon tote.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 4 POP Begin: 08-18-2028 POP End: 08-17-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

E Stoner Ave, Shreveport, LA requires annual and monthly inspection, cleaning, pre-clean inspection and annual quality sampling and maintenance of four (4) - 20,000 gallons, one (1) - 8,000 gallon, underground diesel storage tanks, one (1) - 1,000 gallon unleaded fuel tank, additionally five (5) above ground diesel storage/day tanks and two (2) above ground 250 gallon tote.

In accordance with the Performance Work Statement (PWS).

Contract Period: Option 5 POP Begin: 08-18-2029 POP End: 08-17-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

GRAND TOTAL

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 -

SHIP TO: Overton Brooks VA Medical Center

CC:

510 E Stoner Ave Shreveport, LA 71101

USA

1.00 08/18/2025 – 08/17/2030

MARK FOR:

FOB: DESTINATION

1001 SHIP TO: Overton Brooks VA Medical Center

CC:

510 E Stoner Ave Shreveport, LA 71101

USA

1.00 08/18/2025 – 08/17/2026

2001 SHIP TO: Overton Brooks VA Medical

CC:

510 E Stoner Ave Shreveport, LA 71101

USA

1.00 08/18/2026 – 08/17/2027

3001 SHIP TO: Overton Brooks VA Medical

CC:

510 E Stoner Ave Shreveport, LA 71101

USA

1.00 08/18/2027 – 08/17/2028

4001 SHIP TO: Overton Brooks VA Medical

CC:

510 E Stoner Ave Shreveport, LA 71101

USA

1.00 08/18/2028 – 08/17/2029

5001 SHIP TO: Overton Brooks VA Medical

CC:

510 E Stoner Ave Shreveport, LA 71101

USA

1.00 08/18/2029 – 08/17/2030

B.4 PERFORMANCE WORK STATEMENT

Inspect, Clean, and Maintain Fuel Storage Tanks Overton Brooks VAMC

1. Overview:

1.1 The Overton Brooks Veterans Affairs Medical Center, located at 510 E Stoner Ave, Shreveport, LA, 71101 requires inspection, cleaning, and maintenance of 4 – 20,000 gallons, 1 – 8,000 gallon, underground diesel storage tanks and 1 – 1,000 gallon unleaded fuel tank, additionally 5 above ground diesel storage/day tanks, respectively located in Bldg. 1 SB-5, 1N-101, Bldg. 3 and Bldg. 34.

Storage Tanks Quantity

20,000 Gallon Underground Diesel Storage Tanks

8,0000 Gallon Underground Diesel Storage Tanks

1,000 Gallon Underground Unleaded Fuel Tank

5 Above Ground Diesel Storage/Day Tanks

Above ground 250 gallon tote 2 (1 diesel, 1 unleaded gasoline)

2. Period of Performance:

2.1. Five (5) Year IDC with Yearly Ordering Periods.

3. Place of Performance:

3.1 Overton Brooks VA Medical Center

510 E Stoner Ave Shreveport, LA 71101

4. Compliance:

4.1 The Contractor shall report to the site to conduct all required inspections and tank cleaning. Compliance is required by The Joint Commission EC 02.05.07 EP 8, Louisiana Department of Environmental Quality (LDEQ) Act 521 of the 2016 Regular Session of the Legislature amended Louisiana Revised Statutes, Section 30:2194.1 to read: "No person shall place or dispense a regulated substance into an underground storage tank that has not been registered with the Louisiana Department of Environmental Quality and that does not have a current registration certificate." Certificate No. REG20210001 is assigned to Overton Brooks VA Medical Center, owner identification number 11204, AI number 9007.

4.2 The Contractor must provide equal or better records, inspection, compliance, annual, and/or maintenance reports than Attachment A and Attachment B.

5. Inspections:

5.1 Monthly:

5.1.1 Required Every 30 Days.

5.1.2 Visually check spill prevention equipment for damage.

5.1.3 Remove liquid or debris from spill buckets.

5.1.4 Check for and remove obstructions in fill pipe.

5.1.5 Check fill cap to ensure it is securely on fill pipe.

5.1.6 For the interstitial monitoring, check for a leak in the interstitial area.

5.1.7 Check release detection equipment (Veeder-Root) to ensure it is operating with no alarms or unusual operating conditions present.

5.1.8 Manually stick gauge each tank, using water finding paste to determine water present and level.

5.1.9 Fill and monitoring ports: Inspect all fill or monitoring ports and other access points to make sure that the covers and caps are tightly sealed and locked.

5.1.10 Review and keep current release detection records.

5.2 Annually:

5.2.1 Visually check containment sumps for damage and leaks to the containment area or releases to the environment.

5.2.2 Remove liquid in contained spill buckets, sumps, or debris.

5.2.3 For the interstitial monitoring, check for leaks in the interstitial area.

5.2.4 Check hand-held release detection equipment, groundwater bailers and tank gauge sticks, for operability and serviceability.

5.2.5 Fill and monitoring ports: Inspect all fill or monitoring ports and other access points to make sure that the covers and caps are tightly sealed and locked.

5.2.6 Spill and overfill response supplies.

5.2.7 Inventory and inspect the emergency spill response supplies. If the supplies are low, restock the supplies.

5.2.8 Inspect supplies for deterioration and improper functioning.

5.2.9 Containment sump areas: Look for significant corrosion on the UST equipment.

5.2.10 Dispenser hoses, nozzles, and breakaways: Inspect for loose fittings, deterioration, obvious signs of leaks, and improper functioning.

5.2.11 Annual Fuel Quality testing.

5.3 Pre-clean inspection and Annual quality Sampling:

5.3.1 The contractor should take a fuel sample from multiple spots in each tank.

These samples should be sent to a third-party lab for analytics. Depending on the results of tank sample testing, cleaning may be required.

5.3.2 Tank cleaning should be accomplished by pumping out concentrated amounts of contaminated fuel, sludge, microorganisms, and water followed by filtration and adding chemicals.

6. Safety Precautions:

6.1. Any work performed should be done by trained and qualified professionals.

Mandatory safety meetings will be required before work can begin on any testing or cleaning process. Work will be done without interruption to normal business at the site. Ingress and egress into the hospital cannot be blocked by any equipment. Any fire hazards should be eliminated at this time considering the contents of the tanks.

Fire extinguishers will be always required at the work area. Spill containment such as absorbing pads and booms should be on hand and readily available. Pre-work equipment inspections should be completed to avoid any spillage from damaged hoses, pumps, etc.

7. Cleaning Process:

7.1. Initially, tanks will be scanned and concentrated areas of sludge, water, or dirty fuel should be removed by pumping these areas. Cleaning chemicals and additional filtering will be introduced. Filters will continue to be changed out to lower micron as the tanks and fuel is cleaned. Chemicals should kill any microorganisms or algae growth inside the tanks and remove any sludge buildup on tanks walls or floor.

7.2. All filters and chemicals will be provided by the contractor.

8. Clean Sample and Tank Closure:

8.1. A sample should then be taken of the fuel after fuel and tanks are cleaned. This sample will also be sent to an outside lab for results. Extra chemicals should be added to the tank to help prevent growth in the tank over time. Contractor will then close tanks using proper seals, gaskets, etc. to ensure no new contaminates enter the tanks around the openings.

9. Tank Decommission:

9.1 The LDEQ oversees the closure process, which varies based on whether the tank is aboveground or underground and whether it contained hazardous materials. For USTs, closure requirements under LAC 33:XI mandate that owners notify the LDEQ at least 30 days before decommissioning. Tanks must be emptied, cleaned, and either removed or filled with an inert material. If contamination is suspected, a site assessment is required, and corrective action may be necessary before closure is approved.

9.2 The UST for unleaded fuels, 1,000 gallons, must be decommissioned according to

LDEQ requirements, fueling point and bollards removed, area made safe. UST must remain in ground due to location next to the Boiler Plant foundation. Unleaded fuel will be polished/water removed and placed into existing 250-gallon AST (tote). Any additional fuel remaining must be disposed of as hazardous waste or recycled and those funds returned to the VA FCP 900 recycling fund.

10. Disposal of Waste:

10.1. All materials and waste removed from the tanks and surrounding areas will be disposed of in compliance with all current environmental laws; local, state, and federal, regulations and notices.

11. Documentation/Reports:

11.1 Documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices required to maintain the equipment in accordance with manufacturer specifications. Test equipment used for calibration shall be listed on the service report by manufacturer, model number, serial number and date due calibration.

11.2 Any additional charges claimed will be approved by the CO via the COR before service is completed.

12. Reporting Requirements:

12.1 Upon arrival at Overton Brooks the contractor shall be required to log in with the

POC. This log-in is mandatory as well as wearing the contractor badge issued upon log-in. Contractor’s FSE(s) shall wear visible identification at all times while on the premises of the VA. Identification shall include, at a minimum, the employee’s name, position, and the contractor’s trade name. In addition, the contractor shall submit fingerprints through the VA police for issuance of a VA identification badge that shall be worn at all times while working at a VA facility.

12.2 When service is completed, the FSE shall document services rendered on a legible

ESR(s) and submit to the POC who set-up the service. The ESR can be submitted when logging out with the POC, via an internet web site or e-mail. ESRs should be submitted not later than 5 business days after service is complete. Preferred method of delivery is via email to the POC.

12.3 In those cases when the POC’s office is closed, contractor personnel will log in and/or out via the VA police and after-hours service shall be prearranged with the

POC.

13. Services Beyond the Contract Scope:

13.1 Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and POC, (in writing), of the existence of the development of any defects in, or repairs required to, the scheduled equipment which the contractor considers he/she is not responsible for under the terms of the contract.

13.2 Contactor shall furnish the POC with a written estimate of the cost to make necessary repairs.

14. Hours of Coverage:

14.1 The contractor will respond by phone at no additional charge, within the normal business hours (8:00 AM to 4:30 PM (CST) M-F).

14.2 All scheduled service/repairs shall be performed during these normal hours of coverage unless one of the following conditions exist:

14.2.1 The contractor wishes to perform such maintenance at a time that is outside of the normal hours of coverage, at no additional cost to the Government, and the contractor submits a request to the POC prior to the proposed start of the maintenance and the request is approved by the POC before work is begun.

14.2.2 The POC directs that the scheduled maintenance be performed at a time that is outside the normal hours of coverage and the additional cost is recommended by the POC and authorized by the CO.

14.3 Scheduled maintenance shall be performed in accordance with the manufacturer’s recommended intervals and should be scheduled/completed during the month the VA requests. Changes in this periodicity will occur only when approval is granted by the POC and CO.

14.4 Scheduling for unscheduled maintenance requirements outside of normal hours shall be coordinated with and require the approval of the POC.

14.5 Federal holidays observed by Overton Brooks VAMC are:

Labor Day Columbus Day Veteran’s Day Thanksgiving Day New Years Day Martin Luther King Day President's Day Memorial Day Juneteenth Independence Da y Christmas Day and any other day specifically designated by the President of the United States.

15. Identification, Parking, Smoking, and VA Regulations:

15.1 Contractor’s FSE(s) shall wear visible identification at all times while on the premises of the VA. Identification shall include, at a minimum, the employee’s name, position, and the contractor’s trade name.

15.2 It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from VA Police Service. VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

15.3 Smoking is prohibited inside all VA buildings.

15.4 Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

15.5 Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court.

16. Contractor Qualifications:

16.1 “Fully qualified” is based upon training and experience in the field. For training, the

FSE(s) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the Original Equipment Manufacturer (OEM) and equal to what the manufacturer provides their own field service personnel.

16.2 Contractor must provide, upon request, evidence of appropriate training of any

FSE(s) providing services under terms of the contract. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer.

17. Contractor Qualifications:

17.1 “Fully qualified” is based upon training and experience in the field. For training, the

FSE(s) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the Original Equipment Manufacturer (OEM) and equal to what the manufacturer provides their own field service personnel.

17.2 Contractor must provide, upon request, evidence of appropriate training of any FSE(s) providing services under terms of the contract. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

(End of Clause)

AUG 2020

C.3 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 08/18/2025 through 08/17/2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the

Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $100,000.00;

(2) Any order for a combination of items in excess of $249,999.00; or

(3) A series of orders from the same ordering office within 3 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection

52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the

Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the

Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after 08/17/2030.

C.6 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the

Contractor within 15 days.