Project 580-22-106 Statement of Work.docx

MRI-Extremity Site Prep Project No: 580-22-106 Scope of Work 1 Foreword

1.1 Contractor shall provide all labor, materials, tools, equipment, expertise, administration, supervision and transportation as necessary to perform all work in accordance with provided construction specifications, drawings, all documents attached to this contract, all terms and conditions of this contract, and this statement of work.

1.2 This document does not relieve the contractor of their professional responsibility to comply with all local and federal construction and environmental codes and to perform and complete a fully coordinated job.

2 General Project Description

2.1 The project will be preparing the site for the replacement of the existing MRI-Extremity located on the 1st floor of building 100. The project will be completed in one phase and include support during the removal and installation of the VA provided MRI equipment. All construction work must adhere to the latest JCAHO, NFPA, and life safety requirements. All construction work must be performed without affecting medical center’s operations. Some work will be after normal hours and weekends.

2.2 Work includes specialized construction labor & supervision for architectural, mechanical, electrical, plumbing, medical gas, radiation protection, fire protection and demolition work as required by provided construction documents. This Scope of Work document is not considered to be a comprehensive description of work details for this project. All work shall be completed per the plans/drawings and specifications.

3 General Construction Requirements

3.1 Prior to any mobilization and construction, the contractor shall request and have an approved Infection Control Construction Permit, Construction Safety Plan, and an Interim Life Safety Measures Certification from the VAMC. Also project/construction schedule, schedule of values/prices and construction phases have to be provided and approved by VA’s COR/Project Engineer and/or Contracting Officer.

3.2 Contractor shall completely prepare site, prior to the installation of the equipment, and furnish labor, equipment and materials to perform work for this specific project as required by construction documents.

3.3 The entire project’s associated construction and temporary works shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, UBC, local, Federal and industry requirements and regulations.

3.4 Project Record Drawings: The Contractor will maintain a set of Record Drawings. The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be available for review by the VA Project Manager at all times.

3.5 The following milestone dates shall be incorporated into the contractor’s schedule.

3.5.1 Submittal Schedule and log shall be provided within ten (10) calendar days after Notice to Proceed. The contractor shall provide it to the Contracting Officer’s Representative (COR) for approval and shall include the dates for submission of Shop Drawings, Product Data, and Samples.

3.5.2 All Shop Drawings, Product Data and Samples shall be submitted and approved by the VA within sixty (60) calendar days after Notice to Proceed. The VA will provide the Contractor with written comments within 15 business days after receiving each submittal.

3.5.3 The Contractor shall submit a construction schedule within ten (10) calendar days after Notice to Proceed. The construction schedule shall be prepared in terms of calendar days (not working days). Once the construction schedule is submitted by the Contractor and approved by the CO, no lateness in the schedule shall be tolerated without the CO’s approval.

3.5.4 A pre-construction meeting shall be held within ten (10) calendar days after award of Contract. During the construction, the Contractor shall attend all weekly or bi-weekly construction progress meetings. The meeting schedule and place will be discussed in the pre-construction meeting.

4 General Contract Requirement

4.1 VA’s Normal Working Hours are 7:00 am to 4:30 p.m., Monday through Friday. Contractor shall coordinate work with the COR in order to not disrupt the end user’s operations which may include work earlier or later in the day and on weekends or federal holidays with at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with VA daily operations.

4.2 Pursuant to clause 52.236-8 Other Contracts incorporated by reference under section 4.33 52.252-2 Clauses Incorporated by Reference, Contractor shall fully cooperate with the other contractors and with Government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting Officer. If required by the Contracting Officer, Contractor shall, at no additional cost to the VA, coordinate with other VA’s activities including but not limited to construction activities near the job site to ensure the construction work under this project will be in harmony with those activities. This coordination shall include but not limited to the careful scheduling of work commencement, equipment mobilization etc.

4.3 The following legal holidays are observed by this Government Agency:

and any day declared by the federal government as holiday.

5 Construction Scope The following is a general overview of the contractor scope of work Note 1 – Before demolishing the existing break room, a new break room must be constructed by combining the rooms 1C-377 and 1C-390. The New break room must be 100% completed before the old break room is demolished.

General Requirements and Work Plans

· Provide ICRA planning and plan review with facility Infection Control staff

· Produce Shop drawings keep a copy of all approved shop drawings.

· Record drawings showing all changes made during construction.

· Job site work shall be performed during normal working hours (7:30 am – 4:00 pm). Permission to work at the site during any periods other than standard work hours must be approved by Michael E. DeBakey VA Medical Center in advance.

· Compliance with Michael E. DeBakey VA Medical Center’s utility interruption policies.

· Compliance with Michael E. DeBakey VA Medical Center’s orientation and clearance programs.

· Provide daily broom cleaning of the job site, debris removal and appropriate disposal.

· Final extended installation cleaning. Site Sterilization and waxing of floors.

· Administer Safety and infection control program. Infection Control: The installation of drywall and plastic shrouds as temporary partitions to secure areas, control dust, protect adjacent areas and equipment. Include HEPA filtered exhaust negative air units and HEPA air scrubbers for infection control during the construction work. Walk off mats and shoe covers to reduce tracking.

Existing Conditions Sections of drywall within the area of renovation shall be removed as necessary.

Remove the wall in between rooms 1C-390 and 1C-377 – This will be the new break room. Do not demolish the ceiling tiles or light fixtures in the rooms 1C-390 and 1C-377. Cut the wall 6” below the ceiling tile and close the soffit.

Remove the walls between the rooms 1C-316, 1C-398, 396, 394, 394A, 398A, 398B. Remove the ceiling titles in these rooms as shown in demolition plans.

The existing vinyl flooring and rubber cove base in the treatment room and maze shall be removed entirely.

Flooring outside the area of renovation shall be protected where subject to construction traffic.

· Sections of the floor slab in the treatment room shall be saw cut and removed as necessary for sewer/plumbing removal.

· Existing casework within the treatment room and control room shall be removed. Removed, casework shall be turned over to the facility or removed from site.

· Existing HVAC ceiling diffusers and HVAC ductwork in the treatment room shall be removed entirely. HVAC diffusers and ductwork within the remainder of the renovation shall be removed as necessary for the work.

· Existing plumbing drain and water piping shall be removed.

· Unused electrical raceway, conduit and disconnects shall be removed. DEMOLISH ALL ELECTRICAL DEVICES IN AREA OF WORK. REMOVE CONDUIT AND CONDUCTORS BACK TO NEAREST JUNCTION BOX. LABEL AND CAP FOR RE-USE IN NEW WORK. Existing light fixtures in the area of renovation shall be removed or preserved as indicated in the electrical drawings. Contractor shall meter existing circuit panels and advise to facility if the new loads exceed capacity. Verify if the existing MRI panel can support the new 400A circuit break, if that doesn’t work then connect to the USS-9 switchgear as shown in the design drawings.

· Contractor shall trace the conductors back to the source in the circuit breaker panel, reuse the circuit breaker and relabel the breaker panel. It is very important for the facility to minimize adding new circuit breakers if the existing breakers have the rating.

· The existing fire suppression system shall be removed within the working space.

· Remove lockers from the breakroom. Reinstall lockers in the new break room.

Concrete & Masonry Pour new concrete pad for the outdoor air-cooled condenser for the new chiller unit. Patch and repair masonry related to chiller work required for this project.

Metals, Wood & Plastics, Thermal & Moisture Protection, Doors, Frames, Hardware and Windows, Finishes Install RF shielding and RF shield door and window as per the architectural drawings.

Finishes – Contractor shall submit samples of the flooring material and wall paint and receive approval from the facility before application.

All finishing materials such as floors, paint, door, hardware shall be reviewed and approved by the MEDVAMC facility planning team.

Specialties Remove the window panels and the doors and the wall protectors to bring in the new magnet. Reinstate everything once magnet is installed. Protect floor, repair or replace the damage to floor/wall.

Equipment Contractor shall provide Forklift and rigging services to remove the old magnet and install the new magnet.

Furnishings Contractor shall supply as per the arch drawings.

Special Construction As per the arch drawings.

Remove the drywall covering the window adjacent to the control room. Install blinds for the window. Apply tint to the window. Remove window, doors and wall protection along the corridor in order to bring the magnet into the exam room. Once magnet is installed, finish closing the exam room walls. Read GE drawings for the checklist to be completed before brining in the Magnet.

Fire Suppression The existing sprinkler piping and heads in the treatment room shall be removed entirely.

New non-ferrous Sprinkler piping and heads shall be installed in the treatment room. Piping shall route through the RF shield penetration panel.

New sprinkler system work shall conform to NFPA 25 standards..

Plumbing Install plumbing, hand sink in the MRI control room and the break room as per the arch drawings.

MEDICAL GAS: The existing medical gas outlets (oxygen, medical air and vacuum) within the treatment room shall be removed back to the maze and zoned off. After installation of the new RF shield, medical gas outlets shall route through an RF shield penetration panel and will be installed in the treatment room. Install medical gas wall outlets and plumbing tie-in in the new patient prep room 1C-376A.

Heat, Ventilating, and Air Conditioning Provide and install new aluminum HVAC ductwork in the treatment room. New supply ductwork shall have external wrap insulation installed.

New HVAC ductwork shall route through the RF Shield HVAC wave guides. Wave guide location shall be determined during the design phase of the project.

New aluminum ceiling diffusers shall be installed in the area of renovation.

Provide and install one (1) split system air conditioning unit for the equipment room.

Modifications, additions, servicing, repairs, rebalancing or warranty of existing HVAC systems. After completion of HVAC work, a test and balance of the HVAC system affected by the work shall be performed by a qualified, independent testing agency certified for such work.

Tie-in for new equipment to the Energy Management system.

Provide split AC, exhaust fans. Install blower fan assembly and exhaust pipes as shown in the design drawings.

Provide and install stainless steel cryogen vent piping from the treatment room

Electrical The existing 480-volt, 200-amp feeder wire shall be reused. New shunt trip main disconnect and necessary electrical disconnects for the new equipment.

Raceway system in finished areas shall be metallic, galvanized heavy-wall conduit and electrical metallic tubing in trade size, concealed whenever possible.

Install ceiling hung aluminum ladder tray as required for cabling of the new system.

Provide and light fixtures in the equipment room as shown in design drawings.

Contractor shall carefully retrace the conductors back to the source circuit breaker. Perform metering in the panel boards to verify additional loads are within the rated capacity. Terminate at the nearest junction box, label and reuse. Re-Label the panel boards accordingly.

Verify of the circuit breaker feeding the existing MRI can support the new UPS load. If required, install new 400A line from the USS9 in basement as per the drawings.

Remove existing Techgate and Ferroguard , reuse these as per the details shown in design drawings.

All device cover plates, disconnect covers and panel covers shall be labeled.

Devices required to be on the facilities emergency power branch shall tie into the existing system.

Electronic Safety and Security Provide and install two (2) key card controlled electronic door lock to match existing facility devices.

Existing electronic safety and security devices shall be removed and reinstalled as necessary for the production of the work.

6 Project Meetings

6.1 Each week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.

6.2 During construction, each day in the morning the crew and site supervisor shall hold tool box talk, the activities for the day, ICRA and safety shall be discussed during the toolbox talk.

6.3 Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to the all attendees within 48 hours after change notice.

7 Safety and Security

7.1 Contract workers under this project may require a VA issued identification card before the start of construction work at the Houston VAMC. There is no charge for the badges; however, multiple trips to MEDVAMC facility maybe required.

7.2 Contract employees, including all subcontractor employees, must be TB tested and receive a flu shot (each year under the contract performance) if they will work within the VA Hospital Building 100. A letter from the prime contractor shall be submitted to the CO prior to work commencing that all staff members are TB negative and the flu shot was received.

7.3 All contract personnel are subject to inspection of personal effects when entering or leaving the project site.

7.4 Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all police requirements. Parking in designated patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance by the COR prior to starting the project.

7.5 Contractor shall abide by MEDVAMC’s policy for measures to prevent the spread of COVID. Policies may change during contract performance. COR and/or CO will provide updates as they are issued by the Facility Director. Contractor shall follow the protocols found here: Safer Federal Workforce

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