36C25622R0067 VHA Supplemental Contract Requirements for Combatting COVID-19.docx
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- Solicitation number
- 667-22-4-1404-0033
About this file
This document outlines supplemental contract requirements for combatting COVID-19 for contractors providing services to the Department of Veterans Affairs. Contractors must ensure employees working in or traveling to VA locations are fully vaccinated against COVID-19 or show proof of a negative COVID-19 test within three days prior to entry. Documentation of vaccination or test results must be maintained and available for inspection, but will not be collected by the VA. Contractor employees are also subject to daily COVID-19 screening protocols and may be denied entry if they do not pass. For any task or delivery orders already in progress prior to this modification, contractors must comply with the supplemental requirements.
The related federal contract opportunity is a solicitation notice for Project 667-18-119 to upgrade the water distribution system at the main hospital in Shreveport, Louisiana. Offerors must be registered in the System for Award Management and Vendor Information Pages and verified as a Service-Disabled Veteran-Owned Small Business. The North American Industry Classification System code is 236220 for commercial and institutional building construction with a size standard of $39.5 million. Responses are due in accordance with the solicitation package.
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VHA Supplemental Contract Requirements for Combatting COVID-19
1. Contractor employees who work in or travel to VHA locations must comply with the following:
a. Documentation requirements:
1) If fully vaccinated, contractors shall show proof of vaccination.
i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.
2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.
3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.
4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.
a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.
1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.
Last Updated on Friday, April 22, 2022
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