36C25621R0122 JA.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval for Other Than Full and Open Competition

1. Contracting Activity:

Department of Veterans Affairs, VISN 16, Overton Brooks VAMC. Network Contracting Office 16.

2237 The proposed procurement, Request For Proposal (RFP) 36C25621R0122 is for the Cath Lab Expansion Renovation NRM Construction project at the Overton Brooks VAMC.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Cath Lab Renovation project at the Overton Brooks VAMC that will be awarded as a firm fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials and installation. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Building Automation and HVAC Control System

i. Johnson Controls Metasys Building Automation and HVAC Control System

b. Fire Alarm System

i. Johnson Controls Notifier IFC 3030 Intelligent Addressable Fire Alarm System and compatible peripherals

c. Door Hardware

i. Best E Keyway mortise lockset with 7 pin interchangeable cores

d. Access Control

i. Hirsch

e. Nurse Call System

i. Lone Star Communications.

f. Public Address System

i. VALCOM System by Concise Network Solutions

g. Interior Signage

i. Creative Signage, Sign System, https://creativesignage.com/

h. Laminar Flow Air Flow System

i. Air FRAME by SLD Technology

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is to construct the Cath Lab Renovation project at the Overton Brooks VAMC. The scope includes everything necessary to construct a functional space that meets the requirements of the Department of Veterans Affairs. There are eight (8) brand name systems listed for which the VA is not able to accept equal or alternate items. The value of VAAR Construction magnitude for the entire project is between $2,000,000.00 and $5,000,000.00.

a. Building Automation and HVAC Control System

i. Johnson Controls Metasys Building Automation and HVAC Control System

ii. Value:

iii. Unique Qualifications: This product, the Johnson Controls Metasys Building

Automation and HVAC Control System, is the only product that allows for a single HVAC control system for the Overton Brooks facility. Johnson Controls Metasys control system is the campus wide building and HVAC control System.

b. Fire Alarm System

i. Notifier IFC 3030 Intelligent Addressable Fire Alarm System and associated peripherals.

ii. Value:

iii. Unique Qualifications: This product, Johnson Controls Notifier IFC 3030 Fire Alarm

System, is the only product that allows for a single fire alarm system to be used throughout the Overton Brooks facility. Overton Brooks VAMC currently has the Johnson Controls Notifier IFC 3030 Fire Alarm System as the campus wide fire alarm system. The existing Notifier IFC 3030 alarm panel has excess capacity for the connection of peripheral equipment to be installed and monitored as part of the Expand Radiology &SPS project. This fire alarm system will activate alarms within the building to alert occupants that assistance may be required.

c. Door Hardware

i. Best E keyway mortise lockset with 7 pin interchangeable cores

ii. Value:

iii. Unique Qualifications: The medical center requires all construction incorporate the

Best E keyway keying system, to maintain facility wide access control requirements.

The Overton Brooks facility uses Stanley door hinges, Norton door closers, and Von Duprin exit devices across the campus and will preferentially consider these manufacturers to maintain uniformity of products but will still consider approved equal items that meet project specifications.

d. Access Control

i. Hirsch

ii. Value:

iii. Unique Qualifications: All of the access control equipment within the hospital is a

Hirsh product. To maintain consistence throughout the medical center, all construction projects shall utilize the Hirsch brand of access controls. This helps the medical center mitigate having to stock a mixture of access control products from various vendors on station and ensures that the new access control products installed in the project integrates seamlessly with our existing system.

e. Nurse Call System

i. Lone Star Communication System and associated peripherals.

ii. Value:

iii. Unique Qualifications: This product, Lone Star Communication, is the only system/product that will integrate into our existing Nurse Call system and is current under warranty. Work on any part of our existing Nurse Call system other than by Lone Start Communications will void our warranty.

f. Public Address

i. VALCOM System by Concise Network Solutions

ii. Value:

iii. Unique Qualifications: All of the public address equipment within the hospital is a product of by VALCOM System and installed and maintained by Concise Network Solutions. To maintain consistence throughout the medical center, all construction projects shall utilize the VALCOM public address system and be installed by Concise Network Solutions for any project public address requirements. Additionally, this helps the medical center mitigate having to stock a mixture of public address products from various vendors on station and ensures that the new public address system installed in the project integrates seamlessly with our existing system.

g. Interior Signage

i. Creative Signage, Sign System, https://creativesignage.com/

ii. Value:

iii. Unique Qualifications: All of the interior signage within the hospital is a product of

Creative Signage. To maintain consistence throughout the medical center, all construction projects shall utilize the Creative Signage vendor for any project signage requirements. Additionally, this helps the medical center mitigate having to stock a mixture of signage products from various vendors on station.

h. Laminar Flow AirFlow System

i. Air FRAME by SLD Technology

ii. Value:

iii. Unique Qualifications: Cath Lab procedure rooms have limiting height restrictions due to the existing structural constraints. The laminar flow design for the room is very stringent. SDL Technology makes a narrow laminar flow air distribution airframe. The mechanical design for this project is specific to this piece of equipment. The mechanical design for the project would have to be re accomplished if a different piece of equipment is utilized.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302 1; 41 USC §253(c)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302 2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302 3;

( ) (4) International Agreement per FAR 6.302 4 ( ) (5) Authorized or Required by Statute FAR 6.302 5;

( ) (6) National Security per FAR 6.302 6;

( ) (7) Public Interest per FAR 6.302 7;

Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Overton Brooks VAMC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

Building Automation and HVAC Control System Johnson Controls Metasys Building Automation and HVAC Control System Impact: An incompatible system may require installation of new “front end” and remote workstations as well as new software and programming. Additionally, installation of components that match the existing building automation system minimizes maintenance costs and bench stock requirements. It is necessary to match the existing system to ensure there are no interface problems, impacts to patient safety and familiarity of the product to the staff and maintenance personnel.

This is the only way to ensure complete compatibility and that the campus will not have two HVAC control systems on the Overton Brooks campus.

Fire Alarm System Johnson Controls Notifier IFC 3030 Fire Alarm System Impact: Installation of a system that interfaces properly with the existing system will ensure patient safety is maintained at the highest level. Additionally, installation of components that match the existing fire alarm system minimizes maintenance costs and bench stock requirements. No other system will integrate with our existing fire protection system. It is necessary to match the existing system to ensure there are no interface problems and that system operation and maintenance is maintained to ensure patient and worker safety.

c. Door Hardware

i. Best E keyway mortise lockset with 7 pin interchangeable cores

ii. Impact: The Best system is the current mechanical access control system and it is required to maintain a facility wide keying system per VA specification 08 71 00 1.3 E “The following items to be of the same manufacturer, if possible, except as otherwise specified:

1. Mortise locksets – Best Brand

2. Hinges for hollow metal and wood doors Stanley

3. Surface applied overhead door closers Norton

4. Exit devices – Von Duprin

It is also important to note that maintaining bench stock for the parts and keying components of an entirely different locking system and hardware sets would be expensive and time consuming. Use of another brand would require duplicating efforts in training and double the stock on hand for replacement parts. These items are competitively priced and are widely available.

d. Access Control

i. Hirsch

ii. Impact: Installation of a system that interfaces properly with the existing system will ensure appropriate security access is maintained at the highest level.

Additionally, installation of components that match the existing access control system minimizes maintenance costs and bench stock requirements. No other system will integrate with our existing access control system. It is necessary to match the existing system to ensure there are no interface problems and that system operation and maintenance is maintained to ensure safety.

e. Nurse Call System

i. Lone Star Communications Nurse Call System

ii. Impact: Installation of a system that interfaces properly with the existing system will ensure patient safety is maintained at the highest level. Additionally, installation of components that match the existing nurse call system minimizes maintenance costs and bench stock requirements. No other system will integrate with our existing nurse call system. It is necessary to match the existing system to ensure there are no interface problems, that system operation and maintenance is maintained to ensure patient and worker safety and the existing warranty is not voided.

f. Public Address

i. VALCOM System by Concise Network Solutions

ii. Impact: Installation of a system that interfaces properly with the existing system will ensure our public address system and coverage is maintained at the highest level across the medical center. Additionally, installation of components that match the existing access control system minimizes maintenance costs and bench stock requirements. No other system will integrate with our existing public address system. It is necessary to match the existing system to ensure there are no interface problems, that system operation and maintenance is maintained to ensure safety and that the existing warranty is not voided.

g. Interior Signage

i. Creative Signage

ii. Impact: Installation of a system that seamlessly interfaces properly with the existing system will ensure patient safety is maintained at the highest level. Additionally, installation of components that match the existing signage minimizes maintenance costs and bench stock requirements. No other system exactly matches our existing Creative Signage system. It is necessary to match the existing system to ensure continuity throughout the medical center and ensure integrity of our signage system is maintained.

h. Laminar Flow AirFlow System

i. AirFRAME by SLD Technology

ii. Impact: The AirFRAME system by SLD is required to ensure the appropriate laminar flow over the catherization table is provided. Without this piece of equipment, the entire HVAC design for each of the Cath Laboratories would have to be re accomplished and which designed which is not only cost prohibitive but also time impact prohibitive. Installation of the AirFRAME will ensure design integrity and design compliance with VA HVAC design requirements. No other system will integrate with our existing design.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service Disabled Veteran Owned Small Business (SDVOSB) Set Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated price to the Government for the items requested to be brand name is approximately

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing systems being used at the Overton Brooks VAMC. Converting the entire facility to another manufacturer’s system to accommodate two floors of a single building would be extremely disruptive to medical center operations and prohibitively expensive.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Stacy Walden Date Project Manager/COR, Overton Brooks VA Medical Center

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer VISN 16 Date

b. One Level Above the Contracting Officer I certify the justification meets requirements for other than full and open competition.

Supervisory Contracting Officer Date

Kaitlyn N.

West 1815491

Digitally signed by Kaitlyn N. West 1815491 Date: 2021.07.08 11:08:10 -05'00'

STACY M.

WALDEN 244989

Digitally signed by STACY

M. WALDEN 244989

Date: 2021.07.08 14:25:09 -05'00'

Digitally signed by Beth A. Cook 1488467 Date: 2021.07.13 14:15:14 -05'00'