36C25526Q0384 Sources Sought.docx

SUBJECT*

Medical Gas Maintenance Service and Inspection

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Laura Ferguson Laura.Ferguson@va.gov

PLACE OF PERFORMANCE

1500 N. Westwood Blvd

Poplar Bluff MO

ADDITIONAL INFORMATION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

1. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

2. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION: See attached Performance Work Statement (PWS)

3. This is NOT a solicitation announcement. This is an RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 541990. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

4. The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

a. The John J Pershing VA Medical Center requires a preventive maintenance/service and inspection contract on the medical air, medical instrument air, vacuum pumps, and medical gas piping systems inspections.

5. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the services that fulfill the requirement. If you are interested and are capable of providing the sought-out services, please provide the requested information as well as the information indicated below. Failure to respond to all questions in this sources sought will determine the interested party as non-responsive which may affect a set-aside decision for a resulting solicitation. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

a. Please provide your UEI number.

b. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

c. Is your company considered small under the NAICS code identified under this RFI?

d. If you are identified as a SDVOSB/VOSB or SB, identify how you intend to meet the requirements found in the limitations on subcontracting FAR or VAAR clauses. (providing 51% of the work outlined in section 4 above): Fill out attached Self Performance Worksheet.

e. Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirements described above.

6. Responses to this notice shall be submitted via email to Laura Ferguson at Laura.Ferguson@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Wednesday, May 20, 2026, at 1700 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

B.2 Performance Work Statement (PWS) Service and Maintenance of Medical Air Systems at John J. Pershing VA Medical Center

1. Introduction:

The purpose of this Performance Work Statement (PWS) is to establish a contract for the service and maintenance of the Beacon Medea’s Medical Air System Model# 4107005549, S/N HOP401608 , Powerex System Model# MTD050525, S/N (H)11/30/2018-6183006-287, and Atlas Copco Model # SF8+ S/N API775262, Instrument Air Systems and also Medical Vacuum systems, Flowserve Pump 1 Model: SV2004233, S/N: CA178601001 and Flowserve Pump 2 Model: SV2004233, S/N: CA178600201, located at the John J. Pershing VA Medical Center.

The contract will include a base year with four (4) option years for continued service.

2. Scope of Work:

The contractor shall provide all labor, parts, materials, tools, equipment, and transportation necessary to service and maintain the specified medical air systems to ensure they are operating efficiently and in compliance with National Fire Protection Association (NFPA) standards, specifically NFPA 99 (Health Care Facilities Code), NFPA 70 (National Electrical Code), and any other relevant NFPA standards.

Base Year Preventative Maintenance Services with Pipeline Inspection Annual Preventative Maintenance:

Instrument Air Atlas Copco M/N API775262 Replace VBelts Replace Inlet Filter Elements Replace Automatic Drain Kits Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Instrument Air Dryers Atlas Copco CD 10+ 24,000 Hour Service Replace inlet filters Replace Silencers Replace Dessicant Cartridges Rebuild Control Valve Replace Solenoid Valves Medical Air BeaconMedaes M/N 4107005549 S/N HOP404608

Replace Dewpoint and CO Sensor Kit Calibrate CO Sensor Replace Inlet Filters Replace VBelts Replace Dryer Pre Filter Kits Replace Dryer After Filter Kits Replace Dryer PreFilter Autodrains Replace Tank AutoDrain Rebuild Kit Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Air Powerex System M/N MT050 Dryers

M/N PMT17T

Replace Dew Point Sensor Replace CO Sensor Calibrate CO Sensor Replace Autodrain Kits Replace Inlet Filter Elements Replace VBelts Replace Dryer Inlet and After Filter Elements Replace Dryer Mufflers Replace PreFilter Bowl Autodrain Kits Replace Desiccant Kits Replace Dryer Check Valves Replace Dryer Solenoid Valves Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum Flowserve S/N CA178600201 Customer Tag No. P0M087270 Replace Water ShutOff Solenoids Clean Valve Screens Check Incoming Water Flow Replace Intake Filters (if applicable) Check incoming voltage and motor amp draws Check Auto Alternation Check Lead/Lag Settings Inspect Electrical and Mechanical Connections

Annual Medical Gas Pipeline Inspection Inspection Locations:

John J. Pershing VA Medical Center, Poplar Bluff, MO.

Cape Girardeau VA Health Care Center, Cape Girardeau, MO

Base Year Inspection of Medical Gas Sources

Inventoried by location.

Leak checked and documented.

Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code.

Master Alarm Panels

Inventoried by location Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings.

Verify proper points are being monitored at each panel.

Verify each panel is in the proper locations.

Verify proper labeling.

Medical Gas Outlets/Inlets – Connection points for each gas located mostly inpatient areas.

Inventoried by location in each room or area inspected left to right and then top to bottom.

Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition) Check function of outlet/inlet and latching mechanism.

Check for leakage with equipment and without equipment attached.

Document connection type and outlet/inlet manufacturer.

Oxygen Particulate Analysis Samples to be taken on each floor in each building.

Medical Air Dew Point Analysis Samples are taken on each floor in each building.

A sample will be taken at the medical air source to compare building samples.

Samples are taken on each floor in each building.

A sample will be taken at the medical air source to compare building samples.

Emergency Oxygen Supply Connection Box

Inventoried by location.

Check existing location for proper compliance.

Check existing piping arrangement to insure proper order of components.

Check to make sure box is secured.

Testing to ensure all medical gas booms, and columns are leak free

All hoses and secondary equipment were removed from the outlets on each boom and column.

A test pressure for each system was observed and documented.

All medical gas valves were shut over a period of 10minutes.

After the test period of 10minutes had past the pressure was observed once again.

Any pressure drop was recorded.

Recommendations will be made to find existing leaks and to make repairs.

Semiannual Preventative Maintenance:

Instrument Air

Atlas Copco M/N API775262

Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical component

Medical Air BeaconMedaes M/N 4107005549 S/N HOP404608

Calibrate CO Sensor Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components Medical Air

Powerex System M/N MT050 Dryers

M/N PMT17T

Calibrate CO Sensor Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum Flowserve S/N CA178600201 Customer Tag No. P0M087270

Check Incoming Water Flow Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Option Year 1 Preventative Maintenance Services with Annual Pipeline Inspection:

Annual Preventative Maintenance

Instrument Air

Atlas Copco M/N API775262

Replace VBelts Replace Inlet Filter Elements Replace Automatic Drain Kits Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Instrument Air Dryers Atlas Copco CD 10+

6,000 Hour Service

Instrument Air Dryers Atlas Copco CD 10+

6,000 Hour Service Replace inlet filters Replace Silencers

Medical Air BeaconMedaes M/N 4107005549 S/N HOP404608

Calibrate CO Sensor Replace Inlet Filters Replace VBelts Replace Dryer Pre Filter Kits Replace Dryer After Filter Kits Replace Dryer PreFilter Autodrains Replace Tank AutoDrain Rebuild Kit Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Air Powerex System M/N MT050 Dryers

M/N PMT17T

Calibrate CO Sensor Replace Autodrain Kits Replace Inlet Filter Elements Replace VBelts Replace Dryer Inlet and After Filter Elements Replace Dryer Mufflers Replace PreFilter Bowl Autodrain Kits Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum Flowserve S/N CA178600201 Customer Tag No. P0M087270

Check incoming voltage and motor amp draws Check Auto Alternation Check Lead/Lag Settings Inspect Electrical and Mechanical Connections

Annual Medical Gas Pipeline Inspection

Inspection Locations:

John J. Pershing VA Medical Center, Poplar Bluff, MO.

Cape Girardeau VA Health Care Center, Cape Girardeau, MO

Option Year 1

Medical Gas Sources

Inventoried by location.

Leak checked and documented.

Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code.

Master Alarm Panels

Inventoried by location Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings.

Verify proper points are being monitored at each panel.

Verify each panel is in the proper locations.

Verify proper labeling.

Medical Gas Outlets/Inlets – Connection points for each gas located mostly inpatient areas.

Inventoried by location in each room or area inspected left to right and then top to bottom.

Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition) Check function of outlet/inlet and latching mechanism.

Check for leakage with equipment and without equipment attached.

Document connection type and outlet/inlet manufacturer.

Oxygen Particulate Analysis Document connection type and outlet/inlet manufacturer.

Oxygen Particulate Analysis Samples to be taken on each floor in each building.

Medical Air Dew Point Analysis Samples are taken on each floor in each building.

A sample will be taken at the medical air source to compare building samples.

Emergency Oxygen Supply Connection Box Inventoried by location.

Check existing location for proper compliance.

Check existing piping arrangement to insure proper order of components.

Check to make sure box is secured.

Testing to ensure all medical gas booms, and columns are leak free All hoses and secondary equipment were removed from the outlets on each boom and column.

A test pressure for each system was observed and documented.

All medical gas valves were shut over a period of 10minutes.

After the test period of 10minutes had past the pressure was observed once again.

Any pressure drop was recorded.

Recommendations will be made to find existing leaks and to make repairs.

Semiannual Preventative Maintenance:

Instrument Air

Atlas Copco M/N API775262

Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical component

Medical Air BeaconMedaes M/N 4107005549 S/N HOP404608

Calibrate CO Sensor Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Air Powerex System M/N MT050 Dryers

M/N PMT17T

Calibrate CO Sensor Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum Flowserve S/N CA178600201 Customer Tag No. P0M087270 Check Incoming Water Flow Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Option Year 2 Preventative Maintenance Services with Annual Pipeline Inspection:

Annual Preventative Maintenance

Instrument Air

Atlas Copco M/N API775262

Replace VBelts Replace Inlet Filter Elements Replace Automatic Drain Kits Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Instrument Air Dryers Atlas Copco CD 10+ 12,000 Hour Service Instrument Air Dryers Atlas Copco CD 10+ 12,000 Hour Service Replace inlet filters Replace Silencers Replace Dessicant Cartridges

Medical Air BeaconMedaes M/N 4107005549 S/N HOP404608 Replace Dewpoint and CO Sensor Kit Replace Inlet Filters Replace VBelts Replace Dryer Pre Filter Kits Replace Dryer After Filter Kits Replace Dryer PreFilter Autodrains Replace Tank AutoDrain Rebuild Kit Replace Dryer Service Kits Extended Replace Desiccant Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Air Powerex System M/N MT050 Dryers

M/N PMT17T

Replace Dew Point Sensor Replace CO Sensor Replace Autodrain Kits Replace Inlet Filter Elements Replace VBelts Replace Dryer Inlet and After Filter Elements Replace Dryer Mufflers Replace PreFilter Bowl Autodrain Kits Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum

Flowserve S/N CA178600201

Customer Tag No. P0M087270

Check incoming voltage and motor amp draws Check Auto Alternation Check Lead/Lag Settings Inspect Electrical and Mechanical Connections

Annual Medical Gas Pipeline Inspection

Inspection Locations:

John J. Pershing VA Medical Center, Poplar Bluff, MO.

Cape Girardeau VA Health Care Center, Cape Girardeau, MO

Option Year 2 Inspection

Medical Gas Sources

Inventoried by location.

Leak checked and documented.

Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code.

Master Alarm Panels Inventoried by location Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings.

Verify proper points are being monitored at each panel.

Verify each panel is in the proper locations.

Verify proper labeling.

Medical Gas Outlets/Inlets – Connection points for each gas located mostly inpatient areas.

Inventoried by location in each room or area inspected left to right and then top to bottom.

Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition) Inventoried by location in each room or area inspected left to right and then top to bottom.

Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition) Check function of outlet/inlet and latching mechanism.

Check for leakage with equipment and without equipment attached.

Document connection type and outlet/inlet manufacturer.

Oxygen Particulate Analysis Samples to be taken on each floor in each building.

Medical Air Dew Point Analysis Samples are taken on each floor in each building.

A sample will be taken at the medical air source to compare building samples.

Emergency Oxygen Supply Connection Box Inventoried by location.

Check existing location for proper compliance.

Check existing piping arrangement to insure proper order of components.

Check to make sure box is secured.

Testing to ensure all medical gas booms, and columns are leak free All hoses and secondary equipment were removed from the outlets on each boom and column.

A test pressure for each system was observed and documented.

All medical gas valves were shut over a period of 10minutes.

After the test period of 10minutes had past the pressure was observed once again.

Any pressure drop was recorded.

Recommendations will be made to find existing leaks and to make repairs.

Semiannual Preventative Maintenance:

Instrument Air

Atlas Copco M/N API775262

Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical component

Medical Air

BeaconMedaes M/N 4107005549 S/N HOP404608

Calibrate CO Sensor Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Air Powerex System M/N MT050 Dryers

M/N PMT17T

Calibrate CO Sensor Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum Flowserve S/N CA178600201 Customer Tag No. P0M087270 Check Incoming Water Flow Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Option Year 3 Preventative Maintenance Services with Annual Pipeline Inspection:

Annual Preventative Maintenance

Instrument Air

Atlas Copco M/N API775262 Replace VBelts Replace Inlet Filter Elements Replace Automatic Drain Kits Check incoming voltage and motor amp draws.

Check AutoAlternation Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Instrument Air Dryers Atlas Copco CD 10+ 6,000 Hour Service Replace inlet filters Replace Silencers Medical Air BeaconMedaes M/N 4107005549 S/N HOP404608 Replace Inlet Filters Replace VBelts Replace Dryer Pre Filter Kits Replace Dryer After Filter Kits Replace Dryer PreFilter Autodrains Replace Tank AutoDrain Rebuild Kit Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Air Powerex System M/N MT050 Dryers

M/N PMT17T

Replace Autodrain Kits Replace Inlet Filter Elements Replace VBelts Replace Dryer Inlet and After Filter Elements Replace Dryer Mufflers Replace PreFilter Bowl Autodrain Kits Replace Desiccant Kits Replace Dryer Check Valves Replace Dryer Solenoid Valves Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum

Flowserve S/N CA178600201

Customer Tag No. P0M087270

Check incoming voltage and motor amp draws Check Auto Alternation Check Lead/Lag Settings Inspect Electrical and Mechanical Connections

Annual Medical Gas Pipeline Inspection Inspection Locations:

John J. Pershing VA Medical Center, Poplar Bluff, MO.

Cape Girardeau VA Health Care Center, Cape Girardeau, MO

Option Year 3 Inspection

Medical Gas Sources

Inventoried by location.

Leak checked and documented.

Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code.

Master Alarm Panels Inventoried by location Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings.

Verify proper points are being monitored at each panel.

Verify each panel is in the proper locations.

Verify proper labeling.

Medical Gas Outlets/Inlets – Connection points for each gas located mostly inpatient areas.

Inventoried by location in each room or area inspected left to right and then top to bottom.

Medical Gas Outlets/Inlets – Connection points for each gas located mostly inpatient areas.

Inventoried by location in each room or area inspected left to right and then top to bottom.

Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition) Check function of outlet/inlet and latching mechanism.

Check for leakage with equipment and without equipment attached.

Document connection type and outlet/inlet manufacturer.

Oxygen Particulate Analysis Samples to be taken on each floor in each building.

Medical Air Dew Point Analysis Samples are taken on each floor in each building.

A sample will be taken at the medical air source to compare building samples.

Emergency Oxygen Supply Connection Box Inventoried by location.

Check existing location for proper compliance.

Check existing piping arrangement to insure proper order of components.

Check to make sure box is secured.

Testing to ensure all medical gas booms, and columns are leak free All hoses and secondary equipment were removed from the outlets on each boom and column.

A test pressure for each system was observed and documented.

All medical gas valves were shut over a period of 10minutes.

After the test period of 10minutes had past the pressure was observed once again.

Any pressure drop was recorded.

Recommendations will be made to find existing leaks and to make repairs.

SemiAnnual Preventative Maintenance:

Instrument Air

Atlas Copco M/N API775262

Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical component

Medical Air BeaconMedaes M/N 4107005549 S/N HOP404608

Calibrate CO Sensor

Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Air Powerex System M/N MT050 Dryers

M/N PMT17T

Calibrate CO Sensor Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum

Flowserve S/N CA178600201

Customer Tag No. P0M087270

Check Incoming Water Flow Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Option Year 4 Preventative Maintenance Services with Annual Pipeline Inspection:

Annual Preventative Maintenance

Instrument Air

Atlas Copco M/N API775262 Replace VBelts Replace Inlet Filter Elements Replace Automatic Drain Kits Check incoming voltage and motor amp draws.

Replace Automatic Drain Kits Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Instrument Air Dryers Atlas Copco CD 10+ 24,000 Hour Service

Replace inlet filters Replace Silencers Replace Desiccant Cartridges Rebuild Control Valve Replace Solenoid Valves

Medical Air BeaconMedaes M/N 4107005549 S/N HOP404608 Replace Dewpoint and CO Sensor Kit Replace Inlet Filters Replace VBelts Replace Dryer Pre Filter Kits Replace Dryer After Filter Kits Replace Dryer PreFilter Autodrains Replace Tank AutoDrain Rebuild Kit Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Air Powerex System M/N MT050 Dryers

M/N PMT17T

Replace Dew Point Sensor Replace CO Sensor Replace Autodrain Kits Replace Inlet Filter Elements Replace VBelts Replace Dryer Inlet and After Filter Elements Replace Dryer Mufflers Replace PreFilter Bowl Autodrain Kits Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum

Flowserve S/N CA178600201

Customer Tag No. P0M087270

Check incoming voltage and motor amp draws Check Auto Alternation Check Lead/Lag Settings Inspect Electrical and Mechanical Connections

Annual Medical Gas Pipeline Inspection

Inspection Locations:

John J. Pershing VA Medical Center, Poplar Bluff, MO.

Cape Girardeau VA Health Care Center, Cape Girardeau, MO

Option Year 4 Inspection

Medical Gas Sources

Inventoried by location.

Leak checked and documented.

Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code.

Master Alarm Panels Inventoried by location Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings.

Verify proper points are being monitored at each panel.

necessary if each device is mounted on code compliant demand fittings.

Verify proper points are being monitored at each panel.

Verify each panel is in the proper locations.

Verify proper labeling.

Medical Gas Outlets/Inlets – Connection points for each gas located mostly inpatient areas.

Inventoried by location in each room or area inspected left to right and then top to bottom.

Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition) Check function of outlet/inlet and latching mechanism.

Check for leakage with equipment and without equipment attached.

Document connection type and outlet/inlet manufacturer.

Oxygen Particulate Analysis Samples to be taken on each floor in each building.

Medical Air Dew Point Analysis Samples are taken on each floor in each building.

A sample will be taken at the medical air source to compare building samples.

Emergency Oxygen Supply Connection Box

Inventoried by location.

Check existing location for proper compliance.

Check existing piping arrangement to insure proper order of components.

Check to make sure box is secured.

Testing to ensure all medical gas booms, and columns are leak free All hoses and secondary equipment were removed from the outlets on each boom and column.

A test pressure for each system was observed and documented.

All medical gas valves were shut over a period of 10minutes.

After the test period of 10minutes had past the pressure was observed once again.

Any pressure drop was recorded.

Recommendations will be made to find existing leaks and to make repairs.

SemiAnnual Preventative Maintenance:

Instrument Air

Atlas Copco M/N API775262

Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical component

Medical Air

BeaconMedaes M/N 4107005549 S/N HOP404608

Calibrate CO Sensor Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Air

Powerex System M/N MT050 Dryers

M/N PMT17T

Calibrate CO Sensor Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

Medical Vacuum

Flowserve S/N CA178600201

Customer Tag No. P0M087270

Check Incoming Water Flow Check incoming voltage and motor amp draws.

Check AutoAlternation Check Lead/Lag Settings Inspect electrical and mechanical components

3. Equipment Covered:

- BeaconMedeas Medical Air System- Model# 4107005549, S/N HOP401608

- Powerex System M/N MT050 Dryer Medical Air Pump- Model# MTD050525, S/N (H)11/30/2018-6183006-287

- Atlas Copco Instrument Air Systems- Model # SF8+ S/N API775262

- Flowserve Pump 1 Model: SV2004233, S/N: CA178601001

- Flowserve Pump 2 Model: SV2004233, S/N: CA178600201

4. Performance Requirements:

The contractor shall perform the following services to ensure compliance with NFPA 99 standards and per manufacturer specifications.

4.1 Preventative Maintenance:

- Conduct scheduled preventative maintenance as per the manufacturer's recommendations and in accordance with NFPA 99.

- Replace filters, lubricate parts, and perform necessary adjustments/calibrations.

- Perform system diagnostics and testing to ensure compliance with NFPA 70 & 99.

4.2 Corrective Maintenance:

- Diagnose and repair any malfunctions or breakdowns in compliance with NFPA standards.

- Replace or repair defective parts with original equipment manufacturer (OEM) parts.

- Conduct follow-up testing to ensure proper operation after repairs and compliance with NFPA 99.

4.3 Emergency Services:

- Provide emergency repair services within eight (8) hours of notification by the Medical Center.

- Ensure emergency services are available 24/7/365.

4.4 Documentation and Reporting:

- Maintain detailed records of all maintenance and repair activities.

- Provide quarterly maintenance reports to the Contracting Officer's Representative (COR).

- Submit a comprehensive annual performance report summarizing all activities and ensuring compliance with NFPA standards.

5. Qualifications and Experience:

- Contractor must have a minimum of five (5) years of experience servicing medical air systems.

- Technicians must be factory-trained and certified on the specified equipment.

- Contractor must provide proof of appropriate licensure, certification, and familiarity with NFPA standards.

6. Period of Performance:

The base period of performance is one (1) year (12 months) from the contract start date, with four (4) one-year (12 month) option periods.

7. Place of Performance:

John J. Pershing VA Medical Center 1500 North Westwood Boulevard Poplar Bluff, MO 63901

8. Hours of Operation:

- Regular maintenance services will be performed during normal business hours (Monday-Friday, 8:00 AM to 4:30 PM), excluding federal holidays.

- Emergency services will be available 24/7/365.

Federal Holidays:

- New Year's Day (January 1)

- Martin Luther King Jr. Day (Third Monday in January)

- Presidents' Day (Third Monday in February)

- Memorial Day (Last Monday in May)

- Juneteenth (June 19)

- Independence Day (July 4)

- Labor Day (First Monday in September)

- Columbus Day (Second Monday in October)

- Veterans Day (November 11)

- Thanksgiving Day (Fourth Thursday in November)

- Christmas Day (December 25)

9. Government Furnished Property:

- The government will provide access to the equipment for maintenance and repair services.

- The contractor will not take possession of any government property.

10. Quality Control:

- The contractor shall implement a quality control plan to ensure all work meets the standards specified and complies with relevant NFPA standards.

- The plan shall outline procedures to identify, prevent, and correct any deficiencies.

11. Security and Confidentiality:

- The contractor must adhere to VA regulations concerning patient privacy and data security.

- All personnel must pass a background check and obtain necessary clearances.

12. Payment and Invoicing:

- Invoices shall be submitted monthly in arrears Tungsten/OB10 network.

- Invoices must include detailed descriptions of services rendered and parts used.

- Payments will be made upon verification and acceptance of services by the COR.

13. Points of Contact:

- Contracting Officer: Laura Ferguson, Laura.Ferguson@va.gov

- Contracting Officer's Representative (COR): Gary L Robertson, (573) 429-4430, Gary.Robertson2@va.gov -Alternate Contracting Officer's Representative (COR): Kason Knight, (573) 660-2399

14. Definitions, Acronyms, and Abbreviations:

- COR: Contracting Officer's Representative

- OEM: Original Equipment Manufacturer

- NFPA: National Fire Protection Association

- VA: Veterans Affairs

End of Performance Work Statement

This document outlines the performance expectations for maintaining the specified medical air systems, ensuring compliance with relevant NFPA standards and reliable operation for the John J. Pershing VA Medical Center. If further modifications or additional information are needed, please let me know.

MARKET RESEARCH

SELF-PERFORMANCE WORKSHEET

This requirement is for Medical Gas Maintenance, Service, and Inspection. Please complete this worksheet in its entirety. Failure to provide all requested information may result in your firm being deemed a non-viable source. The Contracting Officer may request additional market research information based on your responses.

Provide the company name, address, and SBA Socioeconomic Status of the business that will perform this requirement:

Name Address SBA Socioeconomic Status

Will a subcontractor be used: _______________________

Is the subcontracted owned by an SDVOSB or other small business entity and if so, which type of entity (SDVOSB, VOSB, WOSB,): ____________________

Provide a list of any intended subcontractors for this requirement, along with their corresponding addresses. Also indicate any SBA socioeconomic certifications held by each subcontractor (e.g., SDVOSB, VOSB, 8(a), WOSB, HUBZone):

Company UEI Address SBA Socioeconomic Status