Revised Technical Evaluation Factors 657-21-114JC 5-21-2025.docx

Technical Evaluation Factors Project 657-21-114JC Correct HVAC Systems for VHA Directive 116.2 Issued with Amendment 002 5/21/2025

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR.

To be technically acceptable, Offerors should identify no less than two (2), and no more than four (4), relevant, previously awarded and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must reflect:

1. Construction work, at a hospital or medical facility operating 24 hours a day, as a prime contractor that is similar in scope to the work required under this contract; (NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors) that was equal to, or greater than $1,000,000.00

2. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant.

3. Relevant past performance must have been satisfactory or better. Provide project CPARS.

4. For each of the submitted Relevant Past Performance contracts, provide the following information:

(a) The name of the construction contract, and the contract ID number.

(b) The name of the contracting agency or organization the contract was awarded by.

(c) The date of the construction contract award and the contract award amount in dollars.

(d) The date of the construction contract completion, and the final contract amount, in dollars.

(e) A brief description of the construction contract scope of work.

(f) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

FACTOR 1 SPECIAL NOTE:

For Offerors That May Lack Past Performance Information:

In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR.

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than two (2) and no more than four(4) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project that were previously awarded and completed. The construction project submitted must involve:

1. Work as a prime under the same NAICS code as this solicitation (238220 – Plumbing, Heating, and Air-Conditioning Contractors), that involved renovation or replacement of Mechanical Systems in a medical facility.

2. Work of a dollar magnitude equal to, or greater than $1,000,000.00. If offering subcontracted work as proof of technical Plumbing, Heating, and Air-Conditioning experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

3. Work where the SDVOSB prime contractor did not pay more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database IAW with FAR 52.219-14 and VAAR 852.219-75.

4. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or Medical Facility operating 24 hours a day. If an offeror chooses to submit experience that was not conducted at a hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved mechanical systems construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

For each of the submitted Technical Construction Experience projects, provide the following information:

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED STAFFING.

Qualified offerors must submit a detailed resume of each key individual To be technically acceptable, this information will be evaluated to determine if each key individual has the appropriate technical training and construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below:

1.Project Manager; Must have a minimum of 5 years’ experience as a project manager and must provide a minimum of 3 projects with similar scope of this project, i.e. new build/add-on. Provide the following information on the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number and email address. Include any professional certifications or licenses to validate training and experience as a project manager.

2. Quality Control (QC) Manager; Must have a minimum of 5 years’ experience as a Quality Control (QC) manager. Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the following information of the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of- contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Include any professional certifications or licenses to validate training and experience as a quality control manager.

3.Safety Officer; must have OSHA 30 training (must provide certificate) with a minimum of 5 years of experience as a safety officer.; provide a list of safety training completed, which includes, at a minimum, life safety, excavation safety, fall protection training, scaffold safety, crane/rigging safety. Provide a minimum of 3 projects with similar scope of this project, where they have acted as the safety officer. Provide the following information on the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of construction contract scope of work and how the safety program was implemented; Identify at least one point- of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address. Include any professional certifications or licenses to validate training and experience as a safety officer.

4. Site Superintendent; Must have minimum of 5 years’ experience as a site superintendent and must have OSHA 30 training (must provide certificate). Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the following information on the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address. Include any professional certifications or licenses to validate training and experience as a superintendent/foreman/lead mechanic.

Factor 3 Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Key Staffing unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of Staffing shall have equal or better qualifications subject to the approval by the contracting officer. The superintendent may serve as the safety officer, but not project manager or quality control manager. The project manager can be the same individual as the quality control manager or safety officer, but not all 3.

FACTOR 4: TECHNICAL EXPERIENCE OF PROPOSED PLUMBING, HEATING, and AIR-CONDITIONING INSTALLERS AND RELATED SUBCONTRACTORS.

To be Technically Acceptable, offerors must provide evidence that any HVAC subcontractor it uses has the technical qualifications and experience needed to meet the technical performance requirements of this project. Offeror must demonstrate that its intended subcontractor(s) each have at least five years of successful technical construction experience installing and/or deploying HVAC systems similar to that required under this project. Offerors must submit no less than two (2) and no more than four (4) examples of their subcontractor’s successful technical construction experience with projects that were previously awarded and completed involving technical requirements similar to the requirements of this project. The construction projects submitted must involve:

1. Work under NAICS: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

2. Work that was of a similar size, scope and complexity to the HVAC work for this project that was equal to or greater than $1,000,000.00. The work performed must have been at an active and occupied Hospital or Medical Facility. If an offeror chooses to submit experience that was not conducted at a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical construction requirements similar to that described in the Plans & Specifications of this solicitation. The projects must be complete that have been in operation for a period of not less than two years preceding the date of this solicitation.

For each of the submitted Technical Construction Experience projects, provide the following information:

Factor 4 Special Note 1: When an offeror submits its proposal in response to this Request for Proposal, and the name and experience of a specific contractor/subcontractor is a required evaluation factor, such as here, then that contractor/subcontractor who is offered shall be the same contractor/subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

Factor 4 Special Note 2: In the event the prime contractor does not intend to subcontract any of the plumbing, heating and air-conditioning installation and related work, the offeror may utilize information provided under Factor 2 for the submittal requirements of this factor. Factor 4 cannot be left blank. The contractor will still need to provide information for this factor, even if you are submitting the same information as provided in Factor 2.

FACTOR 5: CONTRACTOR SAFETY PLAN

Offerors must provide a construction safety plan that is deemed acceptable and meets the following requirements:

1. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

2. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.