36C25524R0096.docx

36C25524R0096

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25524R0096 X 06-12-2024

657-23-115JB

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 Jennifer Hill 913-946-1142 The Department of the Veterans Affairs intends to award a Construction Contract for Project 657-23-115JB Correct Campus Steam System Failures at the St. Louis VA Medical Center, 1 Jefferson Barracks Drive St. Louis, MO 63125 The NAICS Code for this project is 238220 - Plumbing, Heating and Air Conditioning Contractors. The size standard is $19.0 Million. Estimate of construction magnitude for this project is Between $1,000,000 and $5,000,000..

This project is being solicited as a Service Disabled Veteran Owned Small Business (SDVOSB) set aside.

Proposals received in response to this solicitation will be evaluated and award made in accordance with Federal Acquisition Regulation FAR 15.101-1, Best Value - Tradeoff source selection process.

Offerors not providing the documentation outlined in the "Instructions to Offerors" will be rated unacceptable and will be ineligible for award.

There will be only one site visit for this project on June 20, 2024 at 9:00 A.M Central Time in Bldg. 1 Room 1W26 at St. Louis VA Medical Center, 1 Jefferson Barracks Drive St. Louis, MO 63125

All questions pertaining to this project are due on June 28, 2024 by 10:00 AM Central Time. All questions must be emailed to: Jennifer.Hill@va.gov.

(Questions other than those received via email will not be answered) Provide Contractor Unique Entity :_______________ Contractors are required to electronically submit their complete proposal by email to the Contracting Officer:

Jennifer Hill Email: Jennifer.Hill@va.gov Telephone: 913-946-1142 Physical copies of the proposal shall not be accepted.

Bid bond (electronic copy) must be included in the proposal and hard copies of bid bonds (only) mailed to:

NCO 15, Attn: Jennifer Hill 3450 S. 4th Street, Leavenworth, Kansas 66048.

The Government intends to make a single award on Contract Line Item number (CLIN) 1.

All Contractors and Joint Ventures must be certified in SBA VetCert, and registered in SAM.gov at the time of proposal due date through the time of award to be eligible for award. See FAR 52.204-7(b)(1).

NOTICE: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212(d).

X X 52.211-10 X zero

10:00 AM

CDT

07-24-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete A.3 Price/Cost Schedule starting on page 5 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin

TX

877-353-9791 512-460-5429 X Jennifer A. Hill

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

BID ITEM 1, CONSTRUCTION: Work includes construction to improve steam and condensate system functionality, manhole access, safety considerations, remote valve operation, monitoring of manhole system components, and conditions of non-compliance with VA and industry standards.

Architectural- Work includes all labor, material, equipment and supervision to perform the required architectural work on this project including, but not limited to the upgrading manhole access and installing new manhole lids.

Mechanical Scope- Work includes all labor, material, equipment and supervision to perform the required Mechanical construction work on this project including, but not limited to replacing compensators, steam valves, condensate receiver pumps, condensate distribution loop, duplex sump pumps, remote steam trap and valve monitoring, and moisture monitoring in the steam vaults.

Electrical Scope- Work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including providing electrical support to remote steam trap monitoring and valve operation and electrical controls to condensate and duplex sump pump stations.

Period of performance for this contract is estimated to be 180 days and shall include mobilization, construction, final inspection, final corrective work, closeout documents, as-builts, warranties, O&M manuals, release of claims, and final payment.

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

Wichita

1.1 PROPOSAL SUBMITTAL INSTRUCTIONS

FOR BEST VALUE – TRADEOFF SOUCE SELECTION PROCESS

SOLICITATION: 36C25524R0096

PROJECT: 657-23-115JB Correct Campus Steam System Failures LOCATION: St. Louis VA Medical Center, 1 Jefferson Barracks Drive St. Louis, MO 63125

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). All proposals shall be subject to evaluation by a team of government personnel. The government reserves the right to award without discussions based upon the initial evaluation of the proposals.

The proposals will be evaluated in accordance with the content provided in the solicitation. Using the Tradeoff process under the Best Value Continuum, and in accordance with Federal Acquisition Regulation (FAR) Part 15.101-1, it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. All non-price evaluation factors, when combined are more important than price. Evaluations will be based on the following evaluation factors:

1. Relevant Construction Experience of the Prime Contractor (Non-price)

NOTE: Failure to comply with the RFP requirements will be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. Offerors shall submit proposals electronically by e-mail to Jennifer.Hill@va.gov The email(s) shall include the following attachments:

The total size of any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3… Original Bid Bonds must still be received at the Contracting Office via US Postal Service or other courier within 5 calendar days after the solicitation closing date.

Package shall be marked as follows:

ORIGINAL RESPONSE TO RFP 36C25524R0096

Project 657-23-115JB Correct Campus Steam System Failures This package is to contain the signed PDF copies of the documents listed below:

2. DOCUMENTS TO SUBMIT

Documents to be included in the proposal identified above shall consist of:

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

Price shall be broken out on the “Calculation of Self Performed/Subcontracted Work” form.

Contractor Certification Regarding Safety and Environmental (Appendix 2)

b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer. Bid guarantee shall be 20 % percent of the bid price or $3,000,000 whichever is less.

c. DOCUMENTATION OF TECHNICAL CAPABILITY. Proposals received in response to this solicitation will be evaluated and award shall be made consistent with Federal Acquisition Regulation (FAR) Part 15.101-1 for the Best Value – Tradeoff source selection process.

The following NON-Price Evaluation Factors will be used as the basis for determining Technical Capability:

1. Relevant Construction Experience of the Prime Contractor (Non-price)

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the construction experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT CONSTRUCTION EXPERIENCE OF THE PRIME CONTRACTOR.

To be evaluated under this factor, Offerors shall submit a minimum of two (2) and maximum of three (3) construction project examples for the Prime Contractor that best demonstrates recent and relevant experience by the Prime Contractor on projects that are similar in size, scope, and complexity to the RFP requirements. Subcontractor work cannot be substituted and shall not be accepted. The projects must demonstrate an Offeror’s construction experience as a prime construction contractor directly responsible to the project owner and managing multiple subcontractors.

The offeror shall provide a short description of the project and state what work fulfilled the relevant experience areas for construction of new buildings including but not limited to: modification and relocation of the site utilities, high-pressure steam distribution systems installation and controls integration, new building construction and additions to existing buildings, modifications to existing utilities, physical security construction, storm drain and sewer updates, phased construction, fire alarm and sprinkler system updates with integration into existing systems, updating of controls and auxiliary systems, updating communications, and electrical service to multiple hospital or commercial buildings.

Project(s) should have a minimum value of $2,000,000.00 and be 100% complete. Projects submitted by the Offeror shall be completed within the past five (5) years from the date of issuance of this RFP. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and shall not be considered. Projects which are similar in size, scope, and complexity and were at an active Hospital, Medical Center, or project site with 24-hour day operations are preferred and will be rated higher.

A project is defined as a construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project.

Offeror’s submission should include at a minimum:

•Provide the Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design Build, Design Bid Build).

•For each of the construction projects submitted, the offeror must submit contact information including project owner name, email, and phone number, and provide a short description of the project, cost at time of award and cost at time of completion (original contract completion date and final completion date must be provided). An explanation of the differences between original and final cost and original completion date and final completion date should be included. Provide a statement regarding issues which impeded the Prime Contractor’s ability to comply with the terms and conditions of the contract and how they were resolved. Project owners will be contacted regarding adherence to contract schedules, submission of data deliverables, managerial performance, the contractor’s ability to comply with terms and conditions of the contract, and overall quality of the work performed.

•If the project owner’s contact information cannot be verified for at least 2 of the 3 submitted examples using the information provided by the bidder, then the proposal will be considered unacceptable for this factor and receive no further consideration.

•Provide a description of the scope of work, to include the work performed by the prime contractor. Scope of work includes information on subcontractors managed during the project.

•Provide project statistics that include start and completion dates (original and actual) and project cost (original and actual). If original and actual completion dates and project cost differ, provide an explanation as to why they differ.

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower.

(Note: If submitting as a Prime/Sub teaming arrangement under FAR 9.601(2), the designated prime must meet the specific requirements of Factor 1 “Relevant Construction Experience of the Prime Contractor” in order for the teaming arrangement to be deemed acceptable. Subcontractor experience will not be considered.)

FACTOR 2: PROJECT SCHEDULE

To be evaluated under this factor, offerors must:

Provide a Draft Project Schedule:

Prepare and submit a practicable construction schedule showing all necessary work elements to complete the project identified under this solicitation within the time frame specified on the SF1442. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. The submitted schedule must be developed using project scheduling software such as MS Project, Primavera, or any other comparable form.

Each Offeror's construction schedule must address the following:

•Order of work elements to include project phasing, Submittals, Mobilization, Demolition, Construction, Equipment Deliveries and Lead Time, Installation of new Equipment, Red Zone Inspection at 85% Complete, Final Inspection, Punch List, Closeout Document Submittals, De-Mobilization.

•Number of days for each work element •Identification of long lead time materials •Identification of separate work elements •The VA’s review and approval of RFI’s, Submittals and other pertinent documents.

•Interruption of VA Facilities utilities, delivery of Government furnished equipment, rough-in drawings, project phasing and any other specification requirements.

The proposed schedule must include the activities which are consistent with those described within the project specifications and drawings and must not exceed the Government's maximum allowable performance period, as noted in Block 11 of the SF 1442. The project will start at the issuance of the Notice to Proceed. For scheduling purposes, assume the Notice to Proceed will be issued thirty (30) calendar days after the award date (use September 30, 2024, for schedule estimating purposes). (Note that there is no guarantee the Notice to Proceed will be issued within this timeframe.)

*The schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15. The awarded contractor shall, within five (5) days after receiving the Notice to Proceed, submit a revised schedule which will supersede the proposed schedule. The revised schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442.

Provide a Narrative for Project Challenges:

Describe in a written narrative, the challenges identified for this project and a plan for addressing these challenges. This plan shall include contractor’s plan to minimize the disruption of patient care to the greatest extent possible.

FACTOR 3: TECHNICAL QUALIFICATIONS AND EXPERIENCE OF PRIME OR SUBCONTRACTOR RELEVANT TO HIGH PRESSURE BOILERS AND CONTROLS INTEGRATION

To be evaluated under this factor, offerors shall provide:

Training certificates and certifications for key personnel related to this factor. Submit a minimum of two (2) and maximum of three (3) construction project examples demonstrating the recent and relevant experience and technical qualifications of high-pressure steam distribution systems installation and controls integration key personnel (i.e.: high pressure steam distribution systems Automation Controls Installer/Technician(s), Boiler Installer/Technician(s), and Boiler Combustion Analyzer).

Only projects which key personnel worked on and have been completed within past 5 years and which demonstrate relevant high-pressure steam distribution systems construction, boiler and/or utility plant construction, hospital and/or medical renovation may be submitted. The Offeror must clearly identify for which of the relevant experience area(s) each project example pertains to, as well as submit documentation of past construction/project experience of relative scope and size to this project. Relative Experience in the following areas shall be identified:

Project A – (Example) This project that (key personnel) worked on may qualify and be listed for hospital and medical renovation projects or, Project B – (Example) This project that (key personnel) worked on may qualify and be listed for high pressure steam distribution systems construction projects or, Project C – (Example) This project that (key personnel) worked on may qualify for both relevant experience areas (Hospital/Medical Renovation and high-pressure steam distribution systems construction projects.)

In addition, in the submitted projects the offeror shall state what work fulfilled the relevant experience areas for the critical high-pressure high pressure steam distribution systems and controls integration and installation work either by the prime, or by the proposed critical high steam distribution systems and controls integration and installation work subcontractor.

After contract award, substitution of key personnel shall not be allowed without written concurrence from VA Contracting Officer.

During the period of performance of the Contract, the Contractor shall make NO substitutions of key unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any substitutions after award must be determined equally or more qualified by the Contracting Officer.

For each of the projects submitted for high pressure steam distribution systems installation and controls integration construction experience, the offeror must submit contact information including project owner name, email, and phone number, and provide a short description of the project, cost at time of award and cost at time of completion, original contract completion date and final completion date. An explanation of the differences between original and final cost and original completion date and final completion date should be included. If the project owner’s contact information cannot be verified and the reference checks for key personnel cannot be verified for the submitted examples using the information provided by the bidder, then the proposal will be considered unacceptable for this factor and receive no further consideration.

FACTOR 4: TECHNICAL QUALIFICATIONS OF PROPOSED STAFFING

To be evaluated under this factor, qualified offerors must submit a detailed resume of each key individual (listed below) on the Prime contractor’s staff for his project. To promote maximum continuity on this project, key staffing positions must not to be subcontracted out. This factor will be evaluated to determine if contractor’s key personnel have the appropriate technical training and previous relevant construction experience to meet the technical requirements of the key staffing positions for a project of this nature. No one individual can perform more than two of the key staffing positions below:

(a) On-Site Superintendent – Must have a minimum of 5 years of experience as a construction site superintendent and must have OSHA 30 training. Provide references (that can be contacted) for a minimum of 2 projects and a maximum of 3 construction projects with similar size and scope to this project (include brief project description). To be considered for evaluation, all projects submitted must have been performed within the last five years and valid contact information must be provided.

If references cannot be verified based on the contract information provided, then the proposal will be considered unacceptable for this factor and will receive no further consideration.

(b) Quality Control Manager – Must have a minimum of 5 years of experience as a construction project manager. Provide references (that can be contacted) for a minimum of 2 and maximum of 3 construction projects with similar scope and size to this project (include brief project description). To be considered for evaluation, all projects submitted must have been performed within the last five years and valid contact information must be provided. If references cannot be verified based on the contract information provided, then the proposal will be considered unacceptable for this factor and will receive no further consideration.

(c) Safety Officer – Must have a minimum of 5 years of experience as a Construction Safety Officer Must provide an OSHA 30 Certificate and a list of safety training that, at a minimum, includes “life safety, excavation safety, scaffold safety, fall protection training, confined space training, and crane/rigging safety”. Provide references (that can be contacted) for a minimum of 2 and a maximum of 3 construction projects with similar scope and size to this project (include brief project description). To be considered for evaluation, all projects submitted must have been performed within the last five years and valid contact information must be provided. If references cannot be verified based on the contract information provided, then the proposal will be considered unacceptable for this factor and will receive no further consideration.

Special Note: Only submit information for personnel who will perform relevant duties at the construction site for this project on a resulting contract. When an offeror submits a proposal in response to this Request for Proposals and the training and experience of specific key personnel is a required evaluation factor, then that person who is offered is expected to be the same person who will actually perform the specified work on the project. Substitution between submittal of the proposal and award will not be acceptable Any substitutions after award must be determined equally or more qualified by the Contracting Officer and St. Louis Jefferson Barracks VAMC Engineering staff.

Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the proposed key personnel staffing unless the substitution is necessitated by illness, death, or termination of employment of key personnel. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of key staffing shall have equal or better qualifications, subject to the approval by the Contracting Officer and Contracting Officer Representative (COR).

FACTOR 5: PAST PERFORMANCE

To be evaluated under this factor, Prime Contractor shall provide current and relevant information regarding the Prime Contractor’s actions under previously awarded contracts referenced under Factor 1, “RELEVANT CONSTRUCTION EXPERIENCE OF THE PRIME CONTRACTOR”. If a completed past performance evaluation is available in PPIRS, it shall be submitted with the proposal for each project referenced in Factor 1, “RELEVANT CONSTRUCTION EXPERIENCE OF THE PRIME CONTRACTOR”. If there is not a completed past performance evaluation available in PPIRS, then the Prime Contractor shall submit Past Performance Questionnaires (PPQ) (ATTACHMENT 3) for each project referenced in Factor 1, Construction Experience. The Prime Contractor shall notify their client that the PPQ shall be submitted by the reference via email to the Government’s point of contact jennifer.hill@va.gov . If the Prime Contractor is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Prime Contractor shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires.

The Government reserves the right to contact references for verification or seek additional past performance information from other sources (i.e. Small Business Administration (SBA), Contractor Performance Assessment Reporting System (CPARs), System of Award Management (SAM), Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), etc). All offerors shall be certified in VetBiz as an SDVOSB and registered in SAM as an SDVOSB prior to the due date of offers.

SPECIAL NOTE 1: For Prime Contractors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of a Prime Contractor that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement, provided that such information is relevant to the construction in this solicitation.

SPECIAL NOTE 2: For Prime Contractors that have Past Performance: Prime Contractors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 6: PRIME CONTRACTOR’S SAFETY PLAN

To be evaluated under this factor, the Prime Contractor shall provide a construction safety plan that is deemed acceptable, at a minimum, and meets the following requirements:

a. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, and emergency procedures guidelines.

b. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

If the safety plan does not address the requirements listed above (a and b), the proposal will be deemed unacceptable under this factor and will not receive further consideration.

FACTOR 7: PRICE PROPOSAL

The total evaluated price will be determined by the Offeror’s price for the respective CLIN 0001(BID ITEM 1) that is intended to be awarded. (see A.3 Price/Cost Schedule starting on page 6).

In addition, offerors shall include a breakdown of material/equipment costs and labor costs, by specification division for each Contract Line Item Number (CLIN). Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. The above costs must be submitted on the “ A.2 CALCULATION OF SELF-PERFORMED/SUBCONTRACTED WORK” work sheet. In addition to a PDF version of this document, an editable spreadsheet with the information shall also be submitted to conduct bid analysis if necessary.

The VA reserves the right to award to a higher priced offeror in accordance with the stated evaluation criteria. The VA also reserves the right to award to a lower priced, lower rated offeror if it’s in the interest of the VA.

3. BASIS OF AWARD.

The Government will award a contract resulting from this solicitation to the responsive offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. Factors 1-7 identified above shall be used to evaluate offers. All non-price factors (i.e., factors 1-6) are of equal importance. All non-price evaluation factors when combined are more important than price.

Note: Offers that are rated Unacceptable under any factor cannot be selected for award, regardless of price.

4. SPECIAL CONTRACT REQUIREMENTS.

SUBSTITUTIONS OF KEY PERSONNEL OR SUBCONTRACTORS

When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered must be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee with St. Louis VA Engineering staff and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer and/or St. Louis VA Engineering staff, the contractor will propose another employee who possesses equivalent qualifications and experience.

5. SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFCATION RATE

All Bidders/Offerors shall submit required information pertaining to their past Safety and Environmental record see Appendix 2. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All bidders/Offerors shall submit information documenting their current Experience Modification Rate (EMR) is equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead. Bidders/Offerors with an EMR of 1.0 or greater will be considered “Unacceptable”. Failure to affirm being within these guidelines or submit this information will result in a determination of unacceptability and the Bidder/Offeror will be ineligible for award.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance Inc. (NCCI) by completing/submitting the form ERM-6 and providing the rating on letterhead from NCCI. Note: self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, AND PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

This requirement is applicable to all subcontracting tiers. Prospective prime contractors are responsible for determining the acceptability of their prospective subcontractors consistent with this safety requirement.

(END OF PROPOSAL SUBMITTAL INSTRUCTIONS)

APPENDIX 2 - Pre-Award Contractor Safety and Environmental Record Evaluation Form

Information provided below is current and applicable to Solicitation 36C25524R0096:

Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

2. Provide six-digit North American Industrial Classification System (NAICS) Code for this acquisition: __________________________________

3. Who administers your company’s Safety and Health Program? ____________________________

4. Company’s Insurance Experience Modification Rate (EMR): ____________________________

1.2 CALCULATION OF SELF-PERFORMED/SUBCONTRACTED WORK

In order to be responsive to this solicitation, the offeror must submit this work sheet for each bid item. Offerors for General Construction (NAICS code 236220) must provide at least 15 percent (25% for NAICS codes 238210 & 238220) of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. Provide a breakdown of material and personnel costs, by specification division listed for the project. Home Office overhead, profit/fee and bond costs shall be added after a subtotal of personnel and material/Equipment costs has been calculated. Clearly identify the personnel costs you will be performing, and the personnel costs of other eligible service disabled veteran-owned small business concerns. Each Division listed is for the entire project (i.e. add all Division 1 costs for each bid line item and report it).

Division 01

Division 02

Division 03

Division 04

Division 05

Division 06

Division 07

Division 08

Division 09

Division 10

Division 12

Division 13

Division 21

Division 22

Division 23

Division 26

Division 27

Division 28

Division 31

Division 32

Division 33

Division 34

Submittal exchange or equal

Calculation of self-performed personnel costs:

1. Total personnel costs * both prime and all subcontractors: $_________________

2. Subtract all subcontractor personnel costs* that are not SDVOSB companies that will perform work on this contract: $__________________

3. Remainder is ‘Total amount of work to be self-performed under the Contract’: $__________________

4. Self-performed work = Line 3/Line 1 x 100 = __________%

*personnel costs include labors, mechanics, other tradesmen, and office personnel directly charged to the project (includes project manager, job superintendent, administrative, estimators, etc.)

I certify the above representations are true and correct to the best of my knowledge.

(Title of Authorized Representative)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation.