36C25523R0095 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 80

0001 06-27-2023

657-18-115JC

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25523R0095

06-21-2023

X

X X

(1) One

Solicitation 36C25523R0095 Project Number: 657-18-115JC Replace Various AHU and VAV Units.

1. The purpose of this amendment is to update evaluation factor's 1 and 2 as indicated.

2. The proposal due date remains 7/28/2023 2:00 PM CST Unchanged.

3. All other terms and conditions for this solicitation remain unchanged.

Paul Dixon Jr.

Contracting Specialist

CONTINUATION PAGE

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 79

657-18-115JC

Department of Veterans Affairs Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway Leavenworth KS 66048-5055

Department of Veterans Affairs Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway Leavenworth KS 66048-5055

Dixon Jr., Paul 913-946-1116

The Department of Veteran Affairs, NCO 15, intends to award a Construction Contract for Project 657-18-115JC Replace Various AHU's and VAV's, located at 915 N. Grand Blvd., Saint Louis, Missouri 64133.

This project is being solicited as a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

Proposals received in response to this solicitation will be evaluated in accordance with the Federal Acquisition Regulation FAR 15.101-2, Best Value Lowest Price Technically Acceptable (LPTA) source selection process.

NOTE: The term offer, and bid are interchangeable for this solicitation.

Payment and Performance bonds are required.

Those offerors not providing the documentation outlined in the "Proposal Submittal Instructions" will be deemed non-responsive to the terms of the solicitation. The NAICS code for this project is 236220 Commercial and Institutional Building Construction, with a small business size standard of $45.0 M Estimate of construction magnitude for this project is $1,000,000.00 to $5,000,000.00. (VAAR 836.204) There will be one site visit for this project. The site visit is scheduled Thursday June 29, 2023, 9:00 AM CT.

Interested bidders are highly encouraged to attend. Location will be Building 16 room A208. (address above).

All questions pertaining to this project are due by July 7, 2023 at 9:00AM CT.

Send all questions to Paul.Dixon@va.gov.

**PHYSICAL COPIES OF PROPOSALS WILL NOT BE ACCCEPTED FOR THIS SOLICITATION.

ORIGINAL BID BONDS MUST BE RECEIVED AT THE CONTRACTING OFFICE PRIOR TO THE SOLICITATION CLOSING: July 28, 2023, 2:00 PM ATTN: PAUL DIXON JR., 3450 S. 4th STREET, LEAVENWORTH, KANSAS 66048. CALL ONE OF THE FOLLOWING NUMBERS FOR BID BOND

DOCUMENTS TO BE RECEIVED UPON ARRIVAL: (913)946-1116.

A single award will be made on CLIN 0001, but in the event that the bid exceeds the funds available a single award may be made on an alternate bid CLIN.

All Contractors and Offerors shall submit pricing for each bid item. All contractors and joint ventures must be registered in SAM and SBA (VetCert) https://veterans.certify.sba.gov/ by the proposal due date in order to be eligible for award.

Provide SAM Unique Entity ID: __________________________

NOTICE: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212 (d).

**Period of Performance will be 550 calendar days for all bid items.

10 180

X X 52.211-10

X 10

Digital 2:00 PM

07-28-2023

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Price to be submitted on Page 6 of this solicitation.

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX 877-353-9791 512-460-5429

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

PROPOSAL SUBMITTAL INSTRUCTIONS

PRICE BREAKDOWN AND CALCULATION OF SELF-

PERFORMED/SUBCONTRACTED WORK - Appendix 1

APPENDIX 2 - Pre-Award Contractor Safety and Environmental Record Evaluation Form

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.246-26 REPORTING NONCONFORMING ITEMS (NOV 2021)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEC 2022) ...30

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(OCT 2022)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.8 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) ALTERNATE I

(OCT 2018)

4.14 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.15 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.16 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.17 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

4.18 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

4.19 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.20 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.21 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019)

4.22 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.23 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

ALTERNATE I (APR 2019)

4.24 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.25 DBA and SCA Wage Rates

4.26 List of Attachments

BID ITEMS

SAINT LOUIS JOHN COCHRAN PROJECT 657-18-115JC

FCA Replace Various Air Handling Units and Variable Air Volume Units

CLIN 001 I, GENERAL CONSTRUCTION: BASE BID:

Requires a Construction Contractor to replace various Air Handling Units and Variable Air Volume Units on several different floors in the main hospital, Building 1. Work includes, but not limited to, coordination of the disconnection and removal of existing AHUs and VAVs, coordination of the reconnection and placement of new AHUs and VAVs, maintain existing HVAC requirements in occupied spaces during the removal and replacement of AHUs and VAVs, abate hazardous materials, and finishing the space for patient care. The above work and other project requirements are defined by the Specifications and Drawings. (Period of Performance 550 days)

CLIN 002, DEDUCTIVE ALTERNATE NO.1: All work in BASE BID except for corridors on 6 North, 7 North, and 7 South. (Period of Performance 550 calendar days)

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20% percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

PROJECT SPECIFIC INFORMATION

PROJECT TITLE AND NO: 657-18-115JC, FCA Replace Various Air Handling Units and

Variable Air Volume Units

PROJECT LOCATION: Saint Louis, Missouri VA Medical Center John Cochran Division, 915 North Grand Blvd., Saint Louis, MO 63106-1621

MAGNITUDE OF PROJECT: Between $1,000,000.00 and $5,000,000.00 (VAAR 836.204)

TYPE CONSTRUCTION: GENERAL CONSTRUCTION

NAICS: 236220, Commercial and Institutional Building Construction, small business size standard $45.0M

PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 180 calendar days for the base bid. The time stated for completion shall include final cleanup of the premises.

SITE VISIT: A site visit will be conducted on: 6/29/2023 at 9:00 AM CST. Location: Saint Louis John Cochran Division 915 North Grand Blvd., Saint Louis, MO 63106-1621 Room A208.

BID GUARANTEE

A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish a photocopy of the original bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Bidders shall provide an original bid guarantee within two business days after notification by the Contracting Officer.

PERFORMANCE & PAYMENT BONDS: In accordance with FAR 28.102-1 and Contract Clause 52.228-15, Contractors are reminded that any amount awarded over $30,000 shall require Payment Protection (Bonds) (See Clause 52.228-13), and awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 days after award.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA (reference 52.222-23):

Goals for Female Participation for each trade 6.9%

Goals for Minority Participation for each trade 12.7% The Geographical covered area for this solicitation (project) is St. Louis, Missouri

LIQUIDATED DAMAGES: (__) YES or (X) NO (reference Contract Clause 52.211-12)

Amount Per Day: _____NA_______

WARRANTY OF CONSTRUCTION FOR GUARANTEE PERIOD SERVICES: () YES or (X ) NO (reference VAAR 852.246-75).

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or ( X) NO (reference VAAR 852.236-90)

Description: ____NA_____________________________________

METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376B, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the contracting officer to determine if the product is acceptable. The contracting officer, in concert with the Contracting Officer’s Technical Representative, will accept or reject the product, (reference VA Handbook 0100, Metrics).

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

Davis Bacon - General Decision Number: MO20230056 04/14/2023

Submit questions pertaining to this project by Friday July 7, 2023 at 2:00 PM CT to

Paul.Dixon@va.gov.

PROPOSAL DUE DATE: Monday July 28, 2023, by 2:00 PM CT via email to:

Paul.Dixon@va.gov mailto:Paul.Dixon@va.gov

Basis for Award: Lowest Price Technically Acceptable (LPTA) Offer

SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc.

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.

Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information will result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

A designated and qualified site superintendent shall be present on the job site at all times. This individual must have a minimum of 3 years’ experience as a site superintendent/foreman and must have OSHA 30 training documentation.

SECURITY REQURIEMENTS:

For non-PIV and full PIV badges, contractors must meet HSPD-12 requirements. Station is responsible for all additional costs associated with this non-PIV/PIV badging requirements.

Contractor backgrounds are required to be processed through the CO to the VHA Service Center.

The COR is required to either escort or arrange escorts for un-cleared contractor personnel while on the premises performing work under the contract during non-business hours. The escort has to be a government official i.e., VA employee.

SAFETY

“VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR LOWEST PRICE TECHNICALLY ACCEPTABLE COMPETITION

SOLICITATION: 36C25523R0095

PROJECT: 657-18-115JC, FCA Replace Various Air Handling Units and Variable Air Volume Units

LOCATION: Department of Veteran Affairs, Saint Louis, Missouri VAMC, John Cochran Division

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposal (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The Five (5) evaluation factors for determination of technical acceptability consist of:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Experience of Proposed Key Staffing

4. Technical Construction Experience of Proposed HVAC Contractors, Manufacturer, Suppliers, Installer OR Related Subcontractors.

5. Contractor Safety Plan

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. Offerors shall submit proposals electronically by email to: Paul.Dixon@va.gov . The email(s) shall include the following as attachments:

(a) Part 1 - Technical Proposal (Item 2.c. below)

(b) Part 2 - Price Proposal (Item 2.a. and 2.b. below)

The total size if any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3…

Original Bid Bonds must still be received at Attn: Paul Dixon Jr., Network Contracting Office 15 (NCO15) 3450 S. 4th Street Trafficway Leavenworth, KS 66048 via US Postal Service or other courier prior to the solicitation closing time. A copy of the bid bonds must be submitted with the emailed proposal submission.

Project # 657-18-115JC FCA Replace Various Air Handling Units and Variable Air Volume Units, Saint Louis VA Medical Center, John Cochran Division.

2. DOCUMENTS TO SUBMIT.

The original documents to be included in the submission identified above consist of:

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (SAM Unique Entity ID:) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer.

c. DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-2 for the Lowest Price Technically Acceptable (LPTA) Offer.

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Qualifications of Proposed Key Staffing

4. Technical Construction Experience of Proposed HVAC Contractors, Manufacturer, Suppliers, Installer OR Related Subcontractors.

5. Contractor Safety Plan

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR.

To be technically acceptable, Offerors should identify no less than ONE (1), and no more than Three (3), relevant, previously awarded and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must reflect:

A. HVAC replacement/installation, at a hospital or medical facility, as a prime contractor;

B. A dollar magnitude between $1,000,000.00 to $5,000,000.00.

C. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant.

For each of the submitted Relevant Past Performance contracts, provide the following information:

(1) The name of the construction contract, and the contract ID number;

(2) The name of the contracting agency or organization the contract was awarded by;

(3) The date of the construction contract award and the contract award amount in dollars;

(4) The date of the construction contract completion, and the final contract amount, in dollars;

(5) A brief description of the construction contract scope of work;

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address;

phone number; and email address (if applicable).

Factor 1 SPECIAL NOTE for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR.

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than One (1) and no more than Three (3) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project that were previously awarded and completed. The construction project submitted must involve:

A. Work as a prime under the same NAICS code as this solicitation (236220 – Commercial and Institutional Building Construction), that involved replacement of various air handling units and variable air volume units at a medical facility.

B. Work of a dollar magnitude between $1,000,000.00 to $5,000,000.00. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

C. Work where the offeror self-performed at least Fifteen percent (15%) of the cost of the project labor performed on the site, using the offeror’s own employees or employees of other eligible SDVOSB concerns IAW VAAR 852.219-10.

D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or Medical Facility. If an offeror chooses to submit experience that was not conducted at a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical roof construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

For each of the submitted Technical Construction Experience projects, provide the following information:

(1) The name and location of the construction project;

(2) The performance period, including the starting and completion dates;

(3) The total cost of the project in dollars;

(4) The percentage of total labor self-performed by the offeror's employees.

(5) A brief description of the construction project scope of work, which explains how the project involved work as a prime contractor under NAICS Code 236220 involving construction work that was technically similar to the project work under this Solicitation.

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address;

phone number; and email address (if applicable).

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED STAFFING.

Qualified offerors must submit a detailed resume of each key individual.

To be technically acceptable, this information will be evaluated to determine if each key individual has the appropriate technical training and construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below:

(a) Project Manager; Must have a minimum of 5 years’ experience as a project manager and must provide a minimum of 3 projects with similar scope of this project, i.e., new build/add-on.

Provide the following information on the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

b) Quality Control (QC) manager; Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the following information of the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of- contact at the organization that awarded the submitted contract, including: the name of the point-of-contact;

their current mailing address; phone number; and email address (if applicable).

(c) Safety Officer; must have OSHA 30 training (must provide certificate) with a minimum of 5 years of experience as a safety officer.; provide a list of safety training completed, which includes, at a minimum, life safety, excavation safety, fall protection training, scaffold safety, crane/rigging safety. Provide a minimum of 3 projects with similar scope of this project, where they have acted as the safety officer. Provide the following information on the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point- of-contact at the organization that awarded the submitted contract, including:

the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

(d) Site Superintendent; Must have minimum of 5 years’ experience as a site superintendent and must have OSHA 30 training (must provide certificate). Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the following information on the submitted projects: Name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact;

their current mailing address; phone number; and email address (if applicable).

Factor 3 Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Key Staffing unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of Staffing shall have equal or better qualifications subject to the approval by the contracting officer.

FACTOR 4: TECHNICAL CONSTRUCTION EXPERIENCE OF PROPOSED HVAC

CONTRACTORS, MANUFACTURER, SUPPLIERS, INSTALLERS OR RELATED

SBCONTRACTORS.

To be Technically Acceptable, the offerors must provide evidence that the roofing contractor has the technical qualifications and experience needed to meet the technical performance requirements of this project. As such, provide evidence of qualifications of such contractor in accordance with VA HVAC Specifications.

Approval by the Contracting Officer is required of products or services of proposed manufacturer, suppliers and installers and will be contingent upon submission by Contractor of documentation stating the following:

1. Installer has technical qualifications of at least five years of successful experience, trained supervisory and installation personnel, and facilities to install roof system specified herein.

2. Proposed Contractor shall submit a list of two or more prior commercial HVAC installations.

The list shall include projects that have been in operation for a period of not less than two years preceding the date of these specifications.

3. Approval of contractor’s equipment will be contingent upon having frequent and satisfactory maintenance records. Emergency service (repair or replacement) for critical equipment shall be within two hours of receipt of notification. HVAC contractor shall submit names and addresses of authorized service departments which will render service to this installation.

Factor 4 Special Note: When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered must be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

FACTOR 5: CONTRACTOR SAFETY PLAN

To be technically acceptable, Offerors must provide a complete construction safety plan:

1. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

2.The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

d. PRICE PROPOSAL.

Price is to be submitted on page 3 of the solicitation. Offerors must provide a price for each bid item. In addition, offerors shall use Appendix 1, which includes a breakdown of material and labor costs, by specification division for each bid item and identifies which divisions will be completed by SDVOSB contractors. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated see Appendix 1.

Note: It is intended that award will be made on bid item 1; however, should bids exceed the funds available, award may be made on an alternate bid item.

3. BASIS OF AWARD.

VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. Note that offers that are not technically acceptable cannot be selected for award, regardless of price.

4. Special Contract Requirements

SUBSTITUTIONS OF SUBCONTRACTORS AND / OR KEY PERSONNEL

A. When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered must be the same personnel who will actually perform on the project.

If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee.

The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications.

5. SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE

All Bidders/Offerors shall submit required information pertaining to their past Safety and Environmental record, see Appendix 2. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one

(1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information documenting that their current Experience Modification Rate (EMR) is equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Bidders/Offerors with an EMR of greater than 1.0 will be considered “Unacceptable”. Failure to affirm being within these guidelines or submit this information will result in a determination of unacceptable and the Bidder/Offeror will be ineligible for award.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc.

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.

Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

This requirement is applicable to all subcontracting tiers. Prospective prime contractors are responsible for determining the acceptability of their prospective subcontractors consistent with this safety requirement.

PRICE BREAKDOWN AND CALCULATION OF SELF-

PERFORMED/SUBCONTRACTED WORK - Appendix 1

Offerors for Commercial and Institutional Construction Contractors (NAICS code 236220) must provide at least 25% for of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns.

Provide a breakdown of material and personnel costs, by specification division listed for the project.

Home Office overhead, profit/fee and bond costs shall be added after a subtotal of personnel and material/equipment costs has been calculated. Clearly identify the personnel costs you will be performing, and the personnel costs of other eligible service disabled veteran-owned small business concerns. Below is the required format.

THIS DOCUMENT MUST BE COMPLETED FOR EACH BID ITEM.

Specification Division

SDVOB Vendor (Y or N)

Personn…