36C25521R0103 0005.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0005 02-17-2021

36C25521R0103

657A4-20-700

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25521R0103

07-20-2021

X

X X x

AMENDMENT

Project Number 657A4-20-700 EHRM Infrastructure Upgrades

ADD QUESTION AND RESPONSES TO VENDOR QUESTIONS.

SOLICITATION DUE DATE REMAINS SEPTEMBER 20, 2021 AT 2PM CST.

Cedric Graham Contract Specialist

JOHN J. PERSHING VA MEDICAL

CENTER

657A4-20-700 EHRM Infrastructure Upgrades - Poplar Bluff, MO

Response to Contractor Questions Submitted on 08/24/2021

SUBMISSION 1

QUESTION: Do the 100% Construction Drawings and Specifications meet all requirements of the OEHRM Site Infrastructure and End User Device (EUD) Requirements Document dated April 15, 2021 Version 2.0 and incorporated PDF attachments nested within?

ANSWER: The 100% Construction Drawings and Specifications meet all requirements of the EHRM except the dual geographically diverse and carrier-diverse circuits. Because of the location of the hospital in Poplar Bluff, dual circuits are not available at this time. However, diverse pathways have been identified and are available for carrier diverse circuits when a second provider becomes available.

SUBMISSION 2

QUESTION: Do the 100% Construction Drawings and Specifications meet all NEC/NFPA and other applicable healthcare facility codes referred to in the VHA Publications such as VHA Directive 1028 and Electrical Design Manual?

ANSWER: Yes

SUBMISSION 3

QUESTION: Do the 100% Construction Drawings and Specification meet all VHA requirements that are applicable to this project?

ANSWER: No. Due to space restrictions at this facility the TR’s do not meet the size requirements of VHA design guidelines. OIT ITOPS SD Data Center and Infrastructure Engineering was aware of this during the design phase and their input was followed.

SUBMISSION 4

QUESTION: Outside of the Phasing Plans identified in the Construction Drawings, will additional phasing be at the contractor’s discretion?

ANSWER: Additional phasing at the contractor’s discretion is acceptable as long as the plan is approved by the COR.

Response to Contractor Questions

(Rev: 08/27/2021)

SUBMISSION 5

REFERENCE: Drawing 1-T-401, Keynote 117 THE NEW CERNER EQUIPMENT SHALL BE

INCORPORATED INTO THE EQUIPMENT CABINETS

QUESTION: What is the contractor’s role in Incorporating Cerner Equipment into the Equipment Cabinets?

ANSWER: Contractor is not responsible for incorporating any Cerner Equipment into the new equipment cabinets. Keynote is for informational purposes only.

SUBMISSION 6

QUESTION: Are conduit raceways required for LV in mechanical rooms and/or open spaces?

ANSWER: Yes. However, work with facilities, as there may be some areas where this is not necessary.

SUBMISSION 7

QUESTION: Is the contractor responsible for any Guest WIFI revisions/additions for this project beyond what is identified on the Construction Drawings?

ANSWER: No. Guest WIFI is not part of this scope of work. Note, however, that there are some areas where Guest WIFI equipment may need to be moved in order to accommodate this project.

Also, some Guest WIFI cabling will need to be installed/replaced as part of the BioMed move to its new location within the Server Room.

SUBMISSION 8

QUESTION: Are all existing switches to be reused for the racks? If so, please further define migration to the new racks. What switches are available and is the VA Purchasing any New Switches?

ANSWER: While the VA is anticipating purchasing new switches, at the present time the existing switches are expected to be moved into the new racks as shown.

SUBMISSION 9

QUESTION: What areas/floors of this project are patient floors and anticipated to be occupied during construction?

ANSWER: 3rd Floor South (Wing 3A) and all of 4th Floor.

SUBMISSION 10

QUESTION: Are there required working hours for this project? Are (4) 10’s acceptable and if so, can the off-duty hours work begin at 2pm?

ANSWER: The required working hours on this project must be scheduled in a manor that will not impact patient care, this will result in the need for night and weekend work. 4 day, 10 hour shifts are acceptable. Off duty hours begin at 5:00 pm.

SUBMISSION 11

REFERENCE: Drawing 1-T-401, Key Note 133 RE-ROUTE EXISTING GUEST WIFI CABLES AND

FIBER OPTIC CABLES FROM ROOM G-081 TO THE NEW BIOMED EQUIPMENT RACKS IN THE

NEW SERVER ROOM. COORDINATE WITH FACILITIES PERSONNEL

QUESTION: How many Guest WIFI cables and fiber cables are to be rerouted?

ANSWER: Contractor will need to determine. Work with facilities to help determine exact number. It is estimated to be 15 to 20.

SUBMISSION 12

QUESTION: Is there a requirement to only use existing routes for LV Cabling?

ANSWER: No. Contractor may establish new routes if needed. However, existing routes and cable trays should be used as much as possible. Any new routing will require proper cable support.

SUBMISSION 13

QUESTION: Which will be utilized in the Server room, a cable tray, or a ladder rack?

ANSWER: Basket type cable tray is used within the Server Room. See details.

SUBMISSION 14

REFERENCE: Drawing 1-T-401, Keynote 132 PROVIDE ASSISTANCE AS NEEDED TO MOVE

THE EQUIPMENT IN THE ONE 4-POST AND ONE 2-POST DATA RACK FROM ROOM GA-081 TO

THE NEW BIOMED EQUIPMENT LOCATIONS IN THE NEW SERVER ROOM. MOVE THE

EXISTING NURSE CALL CABINET EQUIPMENT TO THE NEW SERVER ROOM. THIS WILL ALSO

REQUIRE ASSISTANCE FROM AND COORDINATION WITH THE SECURITY SYSTEM AND

PHILIPS PATIENT MONITORING PERSONNEL.

QUESTION: Please expound on what “Assistance” will be required of the contractor to move BioMed.

ANSWER: Contractor will need to work with the facilities and biomed personnel and have labor available to help with the physical move of the equipment. Also, contractor will be responsible for installing cabling in order for these systems to be operational in their new location.

SUBMISSION 15

REFERENCE: Drawing 1-T-401 Keynote 131 INSTALL NEW CAT6A CABLES FROM THE NEW

SERVER ROOM BIOMED EQUIPMENT LOCATIONS TO THE NEW GROUND FLOOR TR RACKS

OR THE RACK IN THE SERVER ROOM "CUBBY", AS NECESSARY. THESE WILL REPLACE THE

CABLES LABELED HD10 - HD 18, PLUS ADDITIONAL CABLES, THAT PROVIDE CONNECTIONS

FOR THE SECURITY, PHILIPS PATIENT MONITORING AND NURSE CALL SYSTEMS.

COORDINATE THESE CABLE ADDITIONS WITH OIT AND OTHER FACILITY GROUPS AS

APPLICABLE.

QUESTION: How many cables are needed to move Biomed?

ANSWER: It is estimated that 12 to 15 cables will need to be installed.

SUBMISSION 16

QUESTION: Other that the new section of duct bank, what conduits/sizes are available in the existing duct bank?

ANSWER: Contractor will need to determine. However, it is anticipated that the contractor will need to overlay new fiber innerduct and cables within occupied conduits. In some cases the contractor may be able to pull the old cables out after the alternate fiber pathway has been installed, terminated and cut over. This is part of the phasing that the contractor will need to work out with facilities and

OIT.

SUBMISSION 17

QUESTION: What are the power requirements, disconnect sizes and PDU Basis of Design for each rack?

ANSWER: Each disconnect shall be able to handle 3,980 VA at 208V/3-phase. Each disconnect shall be rated for 30A, fused at 20A. Each disconnect shall have a 3-foot drop cord (with strain relief) with L21-20R for connection to the rack-mounted, vertical PDU’s. The basis of design for the PDU’s is Chatsworth Econnect. Each PDU shall have the following features: MONITORED; L21-20 PLUG;

THREE-PHASE; 208/120V INPUT; 20A; (30) C13 OUTLETS, (6) C19 OUTLETS, 208V OUTPUT; 3

X 2P HYDRAULIC MAGNETIC BREAKERS; LCD; ETHERNET; USB, AND ENVIRONMENTAL

SENSOR PORTS; IP AND SERIAL MONITORING; IP CONSOLIDATION (PDU LINKING); TOOL-

LESS MOUNTING; 70.5"H X 2.2"W X 2.2"D

SUBMISSION 18

QUESTION: Drawings 01-HA- 600 visual key hatching, remove asbestos roofing membrane, do we only replace the 25 square feet called out or the entire west roof?

ANSWER: Yes, replace up to 25 square feet of roofing system. Exact size may vary for the area of impact, but only the impacted portion of the roof is to be replaced.

SUBMISSION 19

QUESTION: Drawings 01-HA- 600, What type of roofing is on this roof?

ANSWER: Membrane system with potential underlying multilayer built up insulated roof system containing asbestos layers. Additional details for replacement will need to be provided by Spur

SUBMISSION 20

QUESTION: Is this roof still under warranty?

ANSWER: All roofing is out of warranty except for the new urgency care, which should not be impacted by this project.

SUBMISSION 21

QUESTION: Drawing 05-HA-100 is building 5 1st floor environmental work. Building 5 floor 1 is not indicated in the scope in the specifications. Please advise if building 5 floor 1 is to be included and what is the scope?

ANSWER: No abatement is directed for performance of work at 1st floor of Building 5, but there are asbestos-containing materials that need to be avoided and/or protected during the conduct of work.

SUBMISSION 22

QUESTION: Are there existing open conduits in the fiber optic pathway shown on page 00-TS-101 and if so what size are they?

ANSWER: Contractor will need to determine. However, it is anticipated that the contractor will need to overlay new fiber innerduct and cables within occupied conduits. In some cases, the contractor may be able to pull the old cables out after the alternate fiber pathway has been installed, terminated, and cut over. This is part of the phasing that the contractor will need to work out with facilities and

OIT.

SUBMISSION 23

QUESTION: The specified Indoor/Outdoor fiber cable is specified to be green. This does not follow TIA color code standards. Can the VA provide a basis of design manufacturer part # for the backbone fiber? Currently lead times are exceeding 52 weeks for custom ordered cables; will the VA accept standard TIA color code outer jacket for single mode armored indoor/outdoor single mode (yellow)?

ANSWER: The green color was selected in order to differentiate this new fiber system from the old system. However, if facilities finds the yellow cable acceptable, we have no issue with that.

SUBMISSION 24

QUESTION: To meet the 40% fill ratio spec in section 27-05-33 2 2D.1 for work area outlets (locations) receiving 4 each Cat6A cables the existing conduits feeding these locations are likely not 1” inch in diameter, therefor the existing conduits which are most likely ¾” will not meet the specification with 4 cables installed. How would the VA like to resolve this fill ratio requirement? A minimum of a 1” conduit will be required. Shall new conduits and backboxes be installed?

ANSWER: Contractor can free run the new cabling in the wall.