36C25521R0103.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

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36C25521R0103

X

657A4-20-700

Department of Veterans Affairs Network 15 Contracting Office 3450 S. 4th Street

Leavenworth KS 66048

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street

Leavenworth KS 66048

Graham, Cedric 913-946-1141

Request for Quote for project 657A4-20-700, EHRM Infrastructure Upgrades at the Poplar Bluff VA Medical Center in Poplar Bluff, Missouri.

See attached Schedule, Statement of Work, Specifications and Drawing.

Period of Performance is 365 days after Notice to Proceed.

Payment and Performance bonds are required.

There will be only one site visit for this project. The site visit is scheduled for 08/17/2021 at 9:00 am CST 1500 North Westwood Blvd, Bldg 8, AT JOHN J. PERSHING POPLAR BLUFF VAMC.

All Questions pertaining to this project are due 08/24/2021 at 2:30PM CST .

Provide Contractor Duns Number:__________________________ Contractors working on this project are exempt from state sales tax, and a Project exemption Certificate will be issued upon award of this contract.

Note: The term offer and bid are interchangeable.

The NAICS code and size standard for this project are: NAICS 236220 - Construction Contractors with a size standard of $39.5 million.

Magnitude of VA Project: Between $5,000,000.00 to $10,000,000.00

Facility COR: Kyle Snow (573) 778-4705 kyle.snow2@va.gov Contracting Officer: Cedric Graham 913-946-1141 cedric.graham@va.gov

10 365

X X 52.211-10

X 10

1 2:00 PM CST CDT

09-09-2021

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(See Specification Section 01 00 00 Paragraph 1.3)

Price to be submitted on Page 3 of this solicitation

657-3610162-3969-854200-3220 23EHRMN02

36C255

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX 78714 512-460-5545

SUBMIT PROPOSALS THROUGH VENDOR PORTAL

SEND CONFIRMATION E-MAIL AFTER UPLOADING

TO CEDRIC.GRAHAM@VA.GOV

CEDRIC GRAHAM

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

STATEMENT OF WORK

2.1 PROJECT SPECIFIC INFORMATION

PROJECT SPECIFIC INFORMATION

2.2 PROPOSAL SUBMITTAL INSTRUCTIONS FOR GENERAL CONSTRUCTION

SOLICITATION

2.3 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

2.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.5 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN

2017)

2.6 52.216-1 TYPE OF CONTRACT (APR 1984)

2.7 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.8 MANDATORY WRITTEN DISCLOSURES

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

3.3 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2020)

GENERAL CONDITIONS

4.1 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.3 52.244-2 SUBCONTRACTS (JUN 2020)

4.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.5 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.6 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (JAN 2021) (JUL 2020) (DEVIATION) ALTERNATE I (JAN 2021)

4.7 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.8 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG

2020)

4.9 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.11 VAAR 852.237-70 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE

(OCT 2019)

4.12 CONTRACTOR CERTIFICATION REGARDING SAFETY AND ENVIRONMENTAL

4.13 PROJECT WAGE DETERMINATION

4.14 STATEMENT OF WORK (LIST OF SPECIFICATIONS AND DRAWINGS)

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be percent of the bid price or , whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

STATEMENT OF WORK

Project Number: 657A4-20-700

Project Title: EHRM Infrastructure Upgrades - Poplar Bluff, MO

** The C&A requirements do not apply, and a Security Accreditation Package is not required.

Scope of Work:

The Statement of Work is for performance of work associated with construction documents for the project 657A4-20-700 EHRM Infrastructure Upgrade at the John J.

Pershing VA Medical Center, located at 1500 North Westwood Boulevard, Poplar Bluff, MO 63901; VA Project No: 657A4-20-700 EHRM Infrastructure Upgrades – Poplar Bluff, MO

A pre-bid walkthrough will be held on site and scheduled by the contracting officer.

Questions may not be asked on site or directed to individuals. All questions shall be in writing and submitted to the Contracting Officer by the specified deadline. Questions that do not make the deadline will not be answered. Lack of attendance at the pre-bid walk through or omission of questions at the pre-bid walkthrough shall not be subject to modification due to site condition or details. A Hazardous Materials inspection report is available at the site visit. The report is inclusive of all known asbestos and lead as of the 2019 report.

The contractor shall provide all services, materials, labor, supervision, safety, certification and expertise for items described in the A/E provided Construction Documents; drawings and specifications. Work shall be phased in a manner that is not disruptive to Medical Center Operations. The A/E Narrative is supplemental to this SoW and provided as Reference Document, Attachment A.

Sealed bids shall be detailed. Bids shall be broken down by discipline, work order deliverables/materials, itemized equipment listing, man-hour labor (including premium time where required), and project management fees. Bids that are not detailed are considered incomplete and not technically acceptable.

657A4-20-700 EHRM Infrastructure Upgrades - Poplar Bluff, MO

Construction / Design Liquidated Damages / Time Extensions

In accordance with 52.211-12, Liquidated Damages-Construction (Sept 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $1,000 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of clause)

In accordance with 52.211-13, Time Extensions (Sept 2000)

Time extensions for contract changes will depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of construction. The change order granting the time extension may provide that the contract completion date will be extended only for those specific elements related to the changed work and that the remaining contract completion dates for all other portions of the work will not be altered. The change order also may provide an equitable readjustment of liquidated damages under the new completion schedule.

(End of clause)

Materials

• In accordance with 52.211-15, Material Requirements (Aug 2000)

• In accordance with 52.225-1, 3, 5, 8, 13, Buy American/Trade/Restrictions on

Foreign Purchases

Stop Work / Termination / Default / Delays

• In accordance with 52.242-15, Stop Work Order (Aug 1989)

• In accordance with 52.249-2, Termination (Apr 2012)

• In accordance with 52.249-8, Default (Apr 1984)

• In accordance with 52.249-14, Excusable Delays (Apr 1989)

SDVOSB - 852.219-10 VA Notice of total service-disabled veteran-owned small business set-aside.

Offers are solicited only from service-disabled veteran-owned small business concerns.

Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

BASE BID:

The Department of Veteran Affairs is in the process of migrating from our existing Computerized Patient Record System (CPRS) to a new Electronic Health Records Modernization (EHRM) platform. The new EHRM will help VA to provide safe care for our veterans, while also helping find and respond to information more quickly and accurately, freeing up time and energy to do things such as talk with patients more, think about medical decisions, and double-check work before administering or performing a treatment or procedure. This project will include the construction of a new fiber backbone, a new server room that will be utilized for both existing and new servers, as well as the renovation of O&IT closets as indicated to include room modifications; HVAC cooling and controls; patch panel upgrades; provide cabling upgrades to CAT 6A; provide additional power and data drops for end user deployment equipment; provide power upgrades to OI&T closets and Telephone Room located on the John J. Pershing VA Medical Center campus.

The contractor shall phase work appropriately so that medical center operations and network utilities are not impacted adversely and are operational thought-out the construction sequence. The contractor shall work and coordinate with the VA to schedule “cut over” times for new utilities and infrastructure. These times are subject to premium time and off hour work to support OIT in the transition to new network requirements.

The contractor shall provide demolition/abatement per construction drawings. Items connected to the network that are not specifically called out shall not be abandoned or neglected. The contractor shall coordinate with the COR and OIT for identification of devices not shown for demolition or reconnection.

The contractor shall provide new work related to new construction and renovation. The contractor shall provide new building addition. The contractor shall validate all field conditions. The contractor is responsible for site dewatering where required. The contractor shall provide all labor and equipment to fulfill construction document deliverables and commissioning of systems related to disciples of work; demolition, abatement, civil, structural, architectural, fire protection, plumbing, mechanical, electrical, and technology. The contractor shall provide opportunities for inspection of each discipline. The contractor shall submit a phasing plan with the construction schedule, and revise documents accordingly thought the lifecycle of this project. The contractor shall revise the submittal schedule as needed for complete documentation and QA/QC. The result and deliverable of this project is a fully functional VA Network with new infrastructure.

The contractor shall supply racks, cable management, patch panels, flooring systems, lights, wire, architectural systems, structural steel, doors, and all materials and equipment listed within the construction documents.

The contractor shall, with no exception, read, understand, and incorporate the document titled, “OEHRM Site Infrastructure and End User Device (EUD) Requirements” dated April 15, 2021 Version 2.0. (and incorporated PDF attachments nested within) This document serves as the basis of design for all construction documents and lists the minimum requirements in coordination with the specifications for this project.

Technical Requirements

The contractor is permitted to demolish/remove abandoned infrastructure (empty conduits, abandoned piping, etc.) as necessary to facilitate work in coordination with the COR. No infrastructure shall be abandoned in place. Work that is installed without proper coordination of existing utilities or poor workmanship will be rejected and reinstalled at no cost (additional) to the Government.

All new work shall be neat, co-located, and organized. Coordinate MEP work with maintenance access, existing systems, and new work. All work shall be parallel and perpendicular to building components and structures.

The contractor shall remove all hazardous materials within scope and as identified within the construction drawings. Items such as pipe insulation that is abated shall be reinsulated where applicable.

The contractor shall provide a revised schedule monthly and at the time of billing. The contractor shall submit a pencil copy of a pay application for review with an accurate schedule of values and corresponding construction schedule. Retainage due to mismanagement or poor workmanship will be withheld at 10% of each pay application where applicable.

The contractor shall coordinate with Medical Center Operations. The contractor shall provide a best effort not to impact medical center operations with construction activity.

The contractor shall provide administrative requirements including insurance, bonding (if required), Infection Control Risk Assessment permit, all required safety documentation, participate in construction progress meetings, submittals, close-out documentation, warranty, as-built drawings and all other documentation specified.

The contractor shall provide training, as required by specification, to VA maintenance and operation staff. The contractor shall provide a preventative maintenance document to the VA that indicates manufacturer recommendations for all items within the scope of work. The contractor shall supply 1 additional set of all PM items such as lubricants, fuses, filters, valves, and other required spare parts. System commissioning and acceptance shall occur prior to any training. Commissioning and/or Certification of components and functional testing shall be completed thoroughly and witnessed by the

COR.

Any deviations in required work items from the Construction Documents and this SoW shall come in the form of an RFI through the electronic submittal software. The A/E shall provide the first response and the VA shall provide the Final Response. The Contracting Officer is the only entity that can approve changes that impact the Scope of Work and Contract Cost. Any contractual changes will come in writing from the CO.

All NEC/NFPA and other applicable healthcare facility codes referred to in specification or VHA Publications such as VHA Directive 1028 and Electrical Design Manual are applicable to this project and will be strictly enforced. Seismic requirements published on the VA TIL and RP 8 are applicable. Any deviations or work that is non-conformant to standards, regulations, or specification shall be removed and corrected at no cost to the Government. The VA adopts the most current versions of the NFPA and other applicable publications. The arc flash and coordination study shall be performed (stamped) and field adjusted by a Professional Electrical Engineer and technician.

Installation of electrical systems shall be performed by licensed or journeymen electrician; provide documentation via submittal. Installation of communications systems shall meet all requirements for EHRM and other VHA Publications related to OIT Infrastructure Upgrades. The contractor shall coordinate with VA with all aspects to revised EHRM program requirements. These requirements may be revised and modified in the construction phase with evolving requirements and constraints applicable to a 100% fully functioning VA Network. The contractor shall adopt new publications with specific work results from EHRM and VHA publications with regard to EHRM. All current VHA Directives, Specifications, Guidebooks, and other TIL references are applicable at the time of bid. (https://www.cfm.va.gov/til/) (https://www.va.gov/vhapublications/)

Demolition management plans for recycled items shall be submitted to the COR. Items with scrap value such as engine generators, transfer switches, copper conductions, and other valued items shall have scrap tickets submitted to the COR. The Government has first right of refusal on all items. If the Government retains any items, it will be clearly indicated with a red tag, stating the VA shall retain the piece of equipment. The contractor is responsible to move retained items into storage on site and protect during demolition and transportation.

Due to limited parking, small campus size, and multiple construction projects, the contractor shall limit the number of contractor vehicles on site to (2) plus (1) pull behind trailer.

The contractor shall have the A/E on site for the Final Walkthrough and Punch List for Acceptance as well as other planned milestones for construction period services.

https://www.cfm.va.gov/til/ https://www.va.gov/vhapublications/

The contractor shall provide a 1-year warranty on all items within the Scope of this Project, subject to latent defects.

The contractor shall provide the Poplar Bluff VA Medical Center with the proper skilled labor, equipment, materials, supplies, and supervision for performance of all work indicated or referenced within this Statement of Work and by the corresponding Construction Documents (plans, specifications, VA TIL publications and other provided documents) for a 100% functional and certified product upon completion.

The SSHO - QA/QC and Superintendent shall be distinct and independent duties fulfilled by individual persons with minimum 5 years’ experience in Healthcare Mechanical System installations. The Site Superintendent and QA/QC shall be dedicated to this project alone, and not share duties of concurrent or future projects.

These incumbents shall have OSHA 30 Hour Certification, minimum. All other incumbents shall have OSHA 10 Hour Certification. The SSHO shall have a job specific hard hat sticker for each employee to display at all times on site.

The contractor shall reduce facility impact and plan accordingly. The contractor shall give 30 calendar days of notice for interruption of any service/utility. The contractor shall phase, and plan work accordingly, including but not limited to performing work outside of normal operating hours, weekends, holidays, and shift work.

The Contractor shall provide Engineering and Safety Services a highly detailed Gantt Chart indicating workflow and impact in a “ten week look ahead” format. Work progress shall be discussed weekly at the Monday Construction Safety Meeting held in the Engineering Conference Room, Building 8. All Permits and ICRA information will be discussed in this format. Permits requested by the contractor though Safety and Engineering that are not requested with a minimum of 14 days prior, will not be published and shall not be planned for work by the contractor.

Existing Conditions

The Contractor is expected to be familiar with the existing conditions and the work to be performed. The Contractor shall verify all areas requiring work as stated in the Technical Requirement portion of this Statement of Work prior to the commencement of work.

Submittals, Inspection and Acceptance

All submittals for each item must be approved prior to purchase and/or installation per the specifications.

• Project Safety Plan

• Demolition Debris Management Plan

• Environmental Protection Plan

• Project Schedule

• Project Phasing Plan

• Coordination planning before each “feature/division” of work

• All Submittals as required in the Project Specifications and Project Drawings

• All Submittals/Samples required by Project Specifications including but not limited to:

o Description of each product o Submittal Drawings and/or Manufacturer’s literature/data as required by the specifications o Samples as required by the specifications o Test reports as required by the specifications o Material Certificates of compliance o Contractor certification o Recycled Content of sustainable materials specified o Photographs of existing conditions Field Inspection o Installer qualifications

• Additional submittals may be required at the request of the Contracting Officer or COR. A comparison of products for QA/QC may be requested by the COR and CO.

The A/E and COR will approve/disapprove Contractor submittals. Any submittal that is disapproved shall be addressed by the Contractor in a timely manner but no less than five (5) days. If more time is needed to address disapproved submittals, the Contractor may ask, in writing, for additional time from the COR. The VA has 15 working days to review submittals once the A/E has provided comment.

The COR will accomplish inspection and acceptance of the work on behalf of the Contracting Officer. Any work that is to be enclosed (earth, concrete, etc.) shall be inspected by the COR prior to covering. All work must be accepted by the COR on behalf of the Contracting Officer. Any work that is found to be unacceptable by the COR shall be removed and replaced at no cost to the Government. Workmanship/quality of work is subject to acceptance.

Safety / Infection Control / Security

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor shall provide an OSHA certified Competent Person to be onsite at all times while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations. The Contractor must submit copies of certifications for safety training of the Competent Person stationed onsite to the COR before work begins.

All Infection Control procedures and requirements shall be followed. Equipment required may include, but not be limited to: tact mats, negative pressure air machines with HEPA filtering, vacuuming debris, control cubes, etc. The Contractor shall follow the requirements of the Infection Control Risk Assessment.

The contractor shall follow all infectious disease protocol required by the medical center.

Flu vaccination and COVID-19 Screening Protocol is required.

Test and Performance

The Contractor shall notify the Contracting Officer’s Representative two (2) weeks in advance of any performance, inspection, or acceptance tests that are to be conducted.

The tests shall be performed in the presence of the Contracting Officer’s Representative.

Schedule of Work

The Contractor shall discuss work hours with the Contraction Officer’s Representative prior to the commencement of work. Normal working hours shall be from 8:00 am to 4:30

pm. The Contractor and Contraction Officer’s Representative will agree on the hours of operations for this scope of work. The Contractor is responsible for notifying VA Police of the time, location, and work to be performed before every off-hour engagement.

Period of Performance

This contract is expected to start upon Notice to Proceed and be completed within 365 Calendar Days of issuance of Notice to Proceed (NTP).

Liability of Contractor

Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government.

The Contractor shall not disconnect any service or utilities without prior approval of the COR. No less than a 30 day notice shall be given to the COR if interruption is needed.

The government will not be held liable for any costs incurred due to time constraints needed for service or utility interruptions.

Certification and Accreditation

In accordance with the Contract Security Checklist required by VA Directives 6500 and

6500.6. Contractor owned laptop computers or remote connections from a contractor system to a VA internal trusted (i.e., non-public) network will not be required or involved in this project. As a result, C&A (Certification and Accreditation) requirements do not apply, and a Security Accreditation Package is not required.

Labor Laws

The Davis-Bacon Act applies to this project.

Site Cleanup and Restoration

The Contractor shall remove waste generated every day from the worksite. Waste shall be deposited in an appropriate dumpster provided by the Contractor and located in an area approved by the COR and removed from the grounds every week or when full. The Contractor is responsible for the procurement of waste services, and no government leased, or owned dumpster shall be used to dispose of construction waste.

All recyclable materials shall be recycled at appropriate facilities. Invoices or receipts related to the recycling of construction waste shall be sent to the Contracting Officer’s Representative.

Any material in good condition that can be reused elsewhere in the facility shall be stored in an appropriate location for later use to reduce overall maintenance costs of the government. The Contracting Officer’s Representative shall denote such location, if required.

Damage of interior and exterior items such as lawns, walls, ceiling tile, and any other Government owned equipment shall be repaired/replaced at no cost to the Government.

Upon completion of work, the Contractor is responsible for any punch list items accrued during the final walkthrough by the Contracting Officer’s Representative. This contract will not be fulfilled until all items are addressed in a timely manner, inspected by the Contracting Officer’s Representative, and have written approval.

Execution

The Contractor will perform all work and provide the labor and equipment needed to meet this Statement of Work and the following Construction Documents. The government shall not loan or provide any labor or equipment. The government is not responsible for costs incurred due to mismanagement of labor or lack of proper equipment.

Location

All work associated with this project will be completed on the main campus of John J.

Pershing VA Medical Center, located at 1500 North Westwood Boulevard, Poplar Bluff, MO 63901

Attachments

Attachment 1: OEHRM Site Infrastructure and End User Device (EUD) Requirements (April 15, 2021 | Version 2.0)

2.1 PROJECT SPECIFIC INFORMATION

PROJECT SPECIFIC INFORMATION

PROJECT TITLE AND NO: Project 657A4-20-700 EHRM Infrastructure Upgrades

PROJECT LOCATION: Department of Veteran Affairs, John J. Pershing Veteran Affairs Medical Center (JJPVAMC), 1500 N Westwood Blvd Poplar Bluff, Missouri 63901.

MAGNITUDE OF PROJECT: Between $5,000,000.00 and $10,000,000.00 (VAAR 836.204)

TYPE CONSTRUCTION: GENERAL CONSTRUCTION

NAICS: 236220, Commercial and Institutional Building Construction

SMALL BUSINESS SIZE: $39.5 Million

PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than the performance schedule listed below:

The Period of Performance for all Bid Items is 365 Calendar Days

The time stated for completion shall include final cleanup of the premises.

SITE VISIT: A site visit will be conducted on: August 17, 2021, 9:00 A.M. CST.

Location: Meet at Bldg. 8, RM (1004A) John J. Pershing Veteran Affairs Medical Center (JJPVAMC) 1500 N Westwood Blvd Poplar Bluff, Missouri 63901, and proceeding to actual project location.

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $2,000,000. Failure to furnish a photocopy of the original required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Bidders shall provide an original bid guarantee within two business days after notification by the Contracting Officer.

PERFORMANCE & PAYMENT BONDS: In accordance with FAR 28.102-1 and Contract Clause 52.228-15, Contractors are reminded that any amount awarded over $35,000 shall require Payment Protection (Bonds) in awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 days after award.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA (reference 52.222-23):

Goals for Female Participation for each trade __6.9__%

Goals for Minority Participation for each trade __11.4__%

The Geographical covered area for this solicitation (project) is Poplar Bluff, Mo.

LIQUIDATED DAMAGES: (_) YES or (_X_) NO (reference Contract Clause 52.211-12)

Amount Per Day: ___NA___

WARRANTY OF CONSTRUCTION FOR GUARANTEE PERIOD SERVICES: ( x ) YES or ( ) NO (reference VAAR 852.246-75).

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or (X) NO (reference VAAR 852.236-90)

Description: ____NA__________________________________________

METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within tolerances specified using conversion tables contained in the latest revision of Federal Standard NO. 376B, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the contracting officer to determine if the product is acceptable. The contracting officer, in concert with the Contracting Officer’s Technical Representative, will accept or reject the product.

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: MO20210004 07/30/2021 MO4

Supersede General Decision Number: M020200004*

PROPOSAL DUE DATE: September 9, 2021 - 2:00 PM CST (Submit pricing and all documentation at the address indicated in the solicitation document).

PROPOSAL SUBMITTAL CONTENTS SHALL INCLUDE:

- Signed copy of the SF1442 (front and back) with amendments

- Calculation Worksheet for Self-Performed and Subcontracted Work

- Contractor Certification Regarding Safety and Environmental

- Bid Bond

- Any other information called out by this request for proposal documents

BASIS FOR AWARD: LOWEST PRICE TECHNICALLY ACCEPTABLE.

SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE:

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc.

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.

Note: Self insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information will result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

2.2 PROPOSAL SUBMITTAL INSTRUCTIONS FOR GENERAL

CONSTRUCTION SOLICITATION

PROPOSAL SUBMITTAL INSTRUCTIONS FOR GENERAL CONSTRUCTION SOLICITATION

SOLICITATION: 36C25521R0103

PROJECT: 657A4-20-700, EHRM Infrastructure Upgrades

LOCATION: John J. Pershing VA Medical Center, located at 1500 North Westwood Boulevard, Poplar Bluff, MO 63901.

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made based on an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The FIVE (5) evaluation factors for determination of technical acceptability consist of:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Qualifications of Proposed Key Staffing.

4. Prime Contractor Safety Plan.

5. Prime Contractor Quality Control Plan

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award.

NOTE: Failure to comply with the RFP requirements will raise serious questions regarding an Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT.

Prospective offerors shall submit a SINGLE PACKAGE proposal in the Electronic Contract Management System (eCMS) Vendor Portal located at the following web link https://www.vendorportal.ecms.va.gov . * To ensure timely delivery due to electronic system malfunctions the contractor shall also provide the proposal in two separate binders along with a CD of the proposal content by the due date – at the NCO 15 Contracting Office 3450 S 4th Street Leavenworth KS 66048 containing the technical and price information by the request due date.

The package shall include:

(a) One (1) submittal will be marked Technical: ORIGINAL - RESPONSE TO RFP

36C25521R0103 657A4-20-700, EHRM Infrastructure Upgrades

This submittal is to contain the signed original copy of the documents and the technical response. *Original copies of required Payment and Performance bonds will be sent hard copy to the NCO15 Office address stated above.

(b) One (1) submittal attachment containing the pricing information for each Bid item as indicated on the price schedule.

https://www.vendorportal.ecms.va.gov/

2. DOCUMENTS TO SUBMIT.

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer.

c. DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-2 Lowest Price Technical Acceptable.

Task Order award will be made based on the lowest price technically acceptable and best value to the Government in accordance with the criteria described in the RFP/RFQ. When price is the only factor considered, award will be based on the lowest reasonable and realistic price received. Proposals unrealistically high or low in price, when compared to the Government estimate, and market conditions evidenced by other competitive proposals received, may be indicative of an inherent lack of understanding of the solicitation requirements and may result in proposal rejection without discussion. The basis of award of each task order will be stated in the RFP/RFQ. Depending upon the requirements of each Task Order, the Contractor will typically provide a price proposal in response to an RFP/RFQ. Contractors shall respond within the number of calendar days stated in the RFP/RFQ by submitting an *electronic proposal to the Contracting Officer through the VA Vendor Portal in accordance with requirements stated in the RFP/RFQ. PROPOSAL DUE DATE: September 9, 2021 at 2:00

PM CST.

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability: Relevant Past Performance of Prime Contractor, Technical Construction Experience of Prime Contractor, Technical Qualifications of Proposed Key Staffing, Prime Contractor Safety Plan, and Prime Contractor Quality Control Plan.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR

To be evaluated to determine if an Offeror’s past, performance is technically acceptable, Offerors should identify no less than THREE (3), and no more than FOUR (4) relevant (network infrastructure upgrades and data center construction), previously awarded, and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies, and/or Private Organizations in a health care setting. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve:

1. Has performed as a General/Prime contractor at a hospital or medical facility which operates 24 hours per day, a project with similar scope and a value equal to, or greater than $5,000,000.00.

2. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete, or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and not considered.

3. Work completed with the same General/Prime contractor management team and Sub-contractors or In-house Staff.

4. Relevant past performance must have been satisfactory or better.

5. For each of the submitted Relevant Past Performance contracts, provide the following information:

(a) The name of the construction contract, and the contract ID number;

(b) The name of the contracting agency or organization the contract was awarded by;

(c) The date of the construction contract award and the contract award amount in dollars;

(d) The date of the construction contract completion, and the final contract amount, in dollars;

(e) The originally scheduled date of completion, reasons for delay(s) / extension(s).

(f) A brief description of the construction contract scope of work,

(g) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including the name of the point-of-contact, their current: mailing address, phone number, and email address (if applicable).

Factor 1 SPECIAL NOTE 1 for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a) (2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation.

Factor 1 SPECIAL: NOTE 2 for Offerors that have Past Performance: Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR

CONSTRUCTION EXPERIENCE

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than THREE (3) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this health care network infrastructure upgrade and data center construction project. The construction project submitted must involve:

1. Work as a prime or subcontractor under the same NAICS code as this solicitation, which is 236220, General Contractors, Network Infrastructure Upgrade and Server Room Expansion; in an active operating medical center.

2. Work of a dollar magnitude equal to, or greater than $5,000,000.00. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

3. Work where the offeror self-performed at least FIFETEEN percent (15%) of the cost of the project labor performed on site, using the offeror's own employees. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that at least FIFETEEN percent (15%) of the cost of the subcontracted project labor performed on site was from the offeror's own employees;

4. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or round the clock Medical Facility. If an offeror chooses to submit experience that was not conducted at Patient Care Area of a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

5. For each of the submitted Technical Construction Experience projects, provide the following information:

(a) The name and location of the Infrastructure…