36C25226R0051.docx

36C25226R0051

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 537-26-2-6112-0208 537-26-2-6906-0001 36C25226R0051 05-06-2026 Ryan McMillin 414-844-4839 05-29-2026 17:00

CDT

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 X X Y 238220 $19 Million N/A X Jesse Brown VA Medical Center Department of Veterans Affairs 820 S. Damen Avenue Chicago

IL

60612-3728 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin

TX

78714-9971 See CONTINUATION Page Provide for and furnish all labor, materials, equipment, qualified supervision, and other items in accordance with all contract documents to complete project 537-26-200 Facility Cooling Improvements at the Jesse Brown VA Medical Center in Chicago, IL.

NAICS 238220: Plumbing, Heating, and Air-Conditioning Contractors / SBA Standard: $19.0 Million This procurement is a 100% set-aside for Verified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

In accordance with VAAR 819.7003(b), at the time of submission of offer, and prior to award, the offeror must represent that it is (1) an SDVOSB eligible under VAAR subpart 819.70 (2) Small business concern under the NAICS code assigned to this acquisition.

See CONTINUATION Page 537-3660162-6112-850100-2543-010050100

537-3660162-6906-854200-3220-23NR6MB04

X X Ryan McMillin Contracting Officer B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

PHONE NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

b. GOVERNMENT: RYAN MCMILLIN

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of Revolutionary FAR Overhaul (RFO) Part 12 - Acquisition of Commercial Products and Commercial Services. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR WEDNESDAY MAY 6, 2026 AT 0900 LOCAL TIME. ALL INTERESTED PARTIES TO MEET AT THE DAMEN ENTRY.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to Ryan McMillin at Ryan.McMillin@va.gov no later than WEDNESDAY MAY 13, 1700 LOCAL TIME.

C. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice.

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property, and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

Contractors shall coordinate all badging, background checks, and fingerprinting with the COR or otherwise designated facility point of contact. Reference VA Handbook 0710, VA Handbook 0735, VA Directive 0735

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

A.2 DELIVERY SCHEDULE

Department of Veteran Affairs 820 South Damen Avenue Chicago, IL 60612 3728

USA

1.00

Department of Veteran Affairs 820 South Damen Avenue Chicago, IL 60612 3728

USA

1.00

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Facility IT Group: The objective of this contract is to provide the Government with the required support services in the area of computers service room, APC In- Row cooling equipment.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

537-26-200 AHU-21 Replacement AHU-AC21 Serving Nutrition Food & Service: Contractor to provide a fast-track construction to replace the existing AHU-AC 21 and associated systems which serve Nutrition & Food Services and surrounding offices on the third floor of Building 1B, and the extend of the required demolition work on the roof. This project requires the pre-construction Asbestos Survey (NESHAP Inspection) be performed prior to the start of the construction projects.

Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

A.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two (2) years.

(End of Clause)

CONSTRUCTION STATEMENT OF WORK

Project Name: FY26 Facility Cooling Improvements at the Jesse Brown VA Medical Center.

Project Number: 537-26-200

Part 1: Project Scope of Work Overview:

Contractor must provide all material, components, labor, and supervision necessary to complete Project 537-26-200, FY26 Facility Cooling Improvements at the JB VAMC. This project involves two disparate “jobs,” both involving cooling improvements at the JB VAMC. These two jobs will have to difference “Contract Line Items (CLINs) and the first CLIN will be the “base” award while the second “CLIN” will be an option which may be exercised by the VA at award or NLT November 1, 2026. The two jobs are:

1. Replace the “ITOPS” Chilling units located on the roof of the Damen Bldg. on the JB campus. This work is emergent and once awarded it is imperative that the period of performance be met.

2. Replace the AHU-AC21 Serving Nutrition Food and Service

Part 2: Period of Performance (POP) Complete all work, including submittals and quality control reviews, within the calendar days from Notice to Proceed (NTP) as shown below for the base clin. The option clin POP is also included below:

All work for the base work shall be completed within 76 days from Notice to Proceed (NTP).

1. Phase 1: Notice to Proceed/Pre-Construction Meeting: Its anticipated that the NTP and pre-construction kickoff shall be held on the same date. This should be within 7 calendar days of award.

2. Phase 2: Preconstruction: The contractor shall have 15 calendar days to submit all required preconstruction documents. These requirements are:

a. Schedule

b. Cooling unit specs/cutsheets.

c. Crane lift (if applicable) [footnoteRef:0] [0: The contractor should alert the CO and PM/COR ASAP if the crane plan will be submitted later than the required time. The CO understands it may take longer to get that submitted and the CO may waive said requirement and provide more days. ]

d. Accident Prevention Plan (APP)

e. OSHA certs

f. Schedule of values (SOV)

g. 1413s

h. Superintendent memo

i. Security plan

j. Phasing plan

k. Activity Hazard Analyses (AHAs)

l. Infection Control Plan (If applicable)

3. Phase 3: Preconstruction/VA review: The VA will have 7 calendar days to review all submissions. The cooling unit spec/cutsheets are the most imperative to get approved so they can be ordered, however all required documents are necessary to mobilize.

4. Phase 4: Construction: Contractor will have 40 calendar days from mobilization to complete all work.

5. Phase 5: Post-Substantial Completion: The entire post-substantial completion phase will be 14 calendar days in length. The contractor will have 7 days to submit and complete all post-substantial requirements and the VA reserves for itself the final 7 days to review.

Normal working hours at the JB VAMC are 0700-1600 Monday through Friday and all work generally shall be completed during that time. If the contractor needs to perform a crane lift, the crane lift will need to be completed on Saturday, between 0600-1600.

Unless approved by the PM/COR or the CO, no work shall occur on federal holidays.

Part 3: Equipment/Work Requirements:

Contractor to remove and replace 6 existing indoor APC InRow Cooling units and the corresponding condensing units on the roof.

Contractors will be required to demo. the “old system.” Freon will need to be evacuated from the system. Contractors will have to provide temporary cooling while the old system is demoed.

For the contractor’s benefit, the JB VA currently includes the following units:

1. Air-Cooled Systems

2. Cooling capacity is 8.25 tons/99 BTU per hr. per unit

3. Air Flow is 4600 CFM

4. Input voltage is 460-480V, 3 phase, 60 Hz

5. The approx. dimensions are 78.4 in height x 23.6 wide x 42 in depth

Additionally, the contractor must provide:

1. Provide humidifier systems

2. Provide network card for full communication and control through the JB VAMC’s BAS

3. Provide condensate pumps, 115V (integrated inside the In Row units)

4. Provide VFD for capacity control

5. Provide leak sensors

6. The power requirements are approximately 21 KW per unit

The location of the units are on the 7th floor of the computer server room (see Attachment 1) and the dimensions of the room is 38 feet by 20 feet. The room is 10 feet high.

The location of the condensers to be replaced are on the roof of the Damen building (above the 9th floor).

For the contractor’s benefit, the JB VA currently includes the following condenser units:

1. The condenser units require heat removal capacity of 38 KW @ 95F outside temp. per unit.

2. Units must be able to operate at temperatures as low as -25F and should have flooded refringent receivers with heaters.

3. Provide low ambient controls and accessories to ensure unit capacity of -25F.

4. Input voltage is 460-480V, 3 phase, 60 Hz

5. The existing electrical installation can be removed or modified accordingly to accept new condenser units.

6. If the contractor requires a crane lift, it is the VA’s opinion that there are two locations where it could be located:

a. Corner of Damen and Polk.

b. Polk loading dock area.

The contractor will be required to provide all required electrical and mechanical materials to include new circuit breakers. Equipment would come with 1 year warranty. The VA PM/COR may schedule a “pre-installation” safety meeting.

SECTION TWO, OPTIONAL “JOB” REPLACEMENT OF AHU-AC21 SERVING NUTRITION FOOD AND SERVICE

Part 1: Project Scope of Work Overview:

Contractor must provide all material, components, labor, and supervision necessary to replace the existing Air Handler AC-21, the Fan Coil System, Fin Tube Radiation System, and exhaust fans E-2 and RV-16, which serve Nutrition & Food Services and surrounding offices on the third floor of Building 1 B. The extent of the required demolition work is shown on drawings MD-1, MD-2, and MD-3. The contractor must employ an Illinois Department of Public Health (DPH)-licensed asbestos inspector to survey (NESHAP Inspection) the work areas for the presence of asbestos-containing materials before any demolition work. If the IDPH Asbestos Inspector documents the presence of ACM, this project will meet the definition of an abatement project. The project's emphasis will be to ensure that the space served meets the VA HVAC Design Manual for the existing space and type. This includes dry-bulb temperature, wet-bulb temperature (humidity), pressure differential, filtration, and new open-protocol BACnet controls. The contractor shall provide all tools, materials, components, labor, and supervision to service and replace the existing air-handling systems in the Damen Building.

Part 2: Period of Performance (POP) All work for the optional clin shall be completed within 245 calendar days of NTP.

1. Phase 1: Notice to Proceed/Kick-Off Meeting: Its anticipated that the NTP be held within 14 calendar days of award.

2. Phase 2: Preconstruction: The contractor shall have 60 calendar days to submit all required preconstruction documents. Some of these requirements are:[footnoteRef:1] [1: The list above in not exhaustive and is included just for general awareness. ]

a. Schedule

b. Product submittals

c. Crane lift (if applicable)

d. Accident Prevention Plan (APP)

e. OSHA certs

f. Schedule of values (SOV)

g. 1413s

h. Superintendent memo

i. Security plan

j. Phasing plan

k. Activity Hazard Analyses (AHAs)

l. Infection Control Plan (If applicable)

m. Schedule consultant documentation

n. CQC Plan

o. NESHAP Asbestos Inspection Report Submittal

3. Phase 3: Preconstruction/VA review: The VA will have 14 calendar days to review all submissions. The cooling unit spec/cutsheets are the most imperative to get approved so they can be ordered, however all required documents are necessary to mobilize.

4. Phase 4: Asbestos Abatement: The Contractor will have 21 calendar days to mobilize and complete all asbestos abatement.

5. Phase 5: Construction: Contractor will have 90 calendar days from mobilization to complete all construction work.

6. Phase 6: Post-Substantial Completion: The entire post-substantial completion phase will be 60 calendar days in length. The contractor will have 30 days to submit and complete all post-substantial requirements and the VA reserves for itself the final 30 days to review.

Part 3: Detailed Project Scope of Work:

GENERAL REQUIREMENTS and PROJECT GOALS The goals of this construction project are for the contractors to deliver a functional HVAC system that meets the environmental demands of Nutrition, Food & Service on the Third Floor of Damen Pavilion. Construction activities shall not disrupt the services of the Nutrition Food department serving inpatients at Jesse Brown VAMC, which will remain in operation during the construction period of performance.

LIST OF EXHIBITS

A. 537-26-200 Bid Drawings.

B. 537-26-200 Bid Project Specifications.

C. 537-26-200 2019 Asbestos Reinspection Report, dated Sept. 2019.

Contractor shall furnish, install, test, and commission a replacement for the Air Handling unit AC-21 and exhaust fans E-22 and RV-16. Also included in the project are the associated system components: two-pipe fan coil units, reheat coils, and fin-tube radiators.

1. AC-21 Air Handling Components shall include:

a. New Outdoor Air Handling that meets the requirements stated in the design documents. Including all necessary DDC controls, including supply fan vibration isolators.

b. New outside air damper and actuator. Lubricate and exercise the mechanism. Integrate into the AHU controller and verify operation.

c. New AHU filter rack.

2. AC-21 Hydronic distribution:

a. Drain and flush the existing hydronic system serving the existing fan coil units and reheat coils. Dispose of glycol solution in accordance with all applicable regulations. Provide a receipt of disposal.

b. Replace the existing failed hydronic heating coils.

c. Replace the existing failed hydronic cooling coils.

i. The contractor shall provide coils featuring the lowest possible discharge air temperature without requiring a significant increase to the chilled water piping size.

ii. Coils shall be copper with copper fins.

iii. Coils shall be commercial grade regarding fin and tube thicknesses.

d. Replace six existing butterfly valves on the heating loop (2”) with brass ball valves.

e. Repair the existing failed backflow preventer for AC-21.

f. Replace the existing failed black iron glycol hot water supply and return heating loop piping (2”), from the AC unit into the building. The loop services the AC-21 coil and the heat exchanger within the AC-21 enclosure.

g. Repair leaks in the steam supply and condensate return to the converter. The converter is in the AC-21 enclosure.

h. Replace the steam traps (2 each) in the heating loop. Steam traps are in the AC-21 enclosure.

i. Replace the glycol makeup pump that is in the AC-21 enclosure.

j. Replace hot water pumps P-1 and P-2

k. Replace steam Heat Exchanger

l. Replace all existing shutoff valves in the loop.

m. Replace all mechanical equipment associated with the existing AC-21 enclosure.

n. Perform a pressure leak test on the repaired piping.

o. Insulate all new and repaired piping to match existing. Insulate all piping areas where insulation is damaged or missing.

p. Fill system with 60% propylene glycol with corrosion inhibitor, estimated at six (6) 55-gallon drums.

3. Fan Coil System: The contractor shall replace the existing fan coil units as detailed in the bid documents. The existing fan coil electrical power feeders are to be reused on the new fan coil units. Replace existing DDC controllers and dedicated thermostats. Existing communication wiring shall be reused.

4. Reheat Coil System: The contractor shall replace the five existing reheat coils in the kitchen area, including control and isolation valves, and replace all thermostats and the steam pressure reducing station as indicated in the bid documents.

5. Fin Tube Radiation System: The contractor shall install a new fin tube radiation system, including

6. Air Duct System: The contractor shall pressure test and clean the AC-21 distribution air duct system, from the AC-21 discharge to the diffusers, before the initial startup of the air handler.

7. BAS: The existing AC-21 system is currently not operational, and as such, the proper operation of the building automation controls cannot be verified. The contractor shall provide:

a. Remove all existing BAS and sensors. Provide a new open protocol BAS controller(s) with BACNET compatibility and control programming, including a sequence of operation. Integrate into the JCI Metasys BAS.

b. Provide: freeze stat, pressure differential sensor over each filter rack, pressure differential sensor over each coil, damper control, inside enclosure temperature, both heating and cooling coil supply and discharge temperature, both heating and cooling supply pressure and flow, enthalpy sensors, automatic hydronic valve controls, VFD fan speed, discharge air temperature/humidity/pressure, outdoor supply air temperature and humidity.

c. Provide an interlock with the existing kitchen exhaust hood. This interlock will cause the AC unit to turn on whenever the kitchen hood is in the ‘on’ position.

d. Calibration of all sensors.

e. Programming and integration of the newly installed VFDs and sensors, with updates to the main graphic annunciator.

f. Integration of the new outside air damper operation.

g. Low-voltage control wiring as required for a complete and functional AHU.

h. A demonstration of the functionality and control at JBVAMC’s Metasys front end.

8. Electrical: The existing AC-21 system is not operational, and as such, the proper operation of the electrical power and starters cannot be verified. The Contractor shall include replacing, testing, calibrating, and starting the AC-21 electrical systems.

a. New supply fan, VFDs. Provide start-up services.

b. New glycol pump motor controllers. Provide start-up services.

c. Replace the existing dedicated AC-21 electrical panel located in the AHU enclosure.

d. Replace heat tracing, including the thermostatic controller.

e. Install in the AC-21 enclosure a space heater to match the existing unit heater. A new UV light system is to be installed.

f. Replace existing enclosure lights and switches, complete with LED IP65 lamps and NEMA 3R light switches.

9. Phasing Schedule and Scope of Work: The project requires a strategic plan that includes logical, sequential stages to ensure continuity, minimize disruption, and manage resources effectively. The primary objective is to complete the project while maintaining uninterrupted business operations in occupied areas. The total project duration is estimated to be 8 months, divided into four distinct phases.

Phase 1: Third Floor Kitchen Area.

· Purpose: To renovate the HVAC system in the third-floor kitchen area.

· Scope: Replace five reheat coils, including control accessories, in the Food Preparation Room (#3495B) Area, and rooms 3495 C, D, and E. Also, the fin tube radiators #10 through #18 and a steam pressure reducing station by the Pot Washing Area (Room 3495A) Phase 2: Third-floor cafeteria and office areas.

· Purpose: To renovate the HVAC system in the third-floor cafeteria/office area.

· Scope: Replace the fan coil units, associated control accessories, and space thermostats. Replace the fin tube radiators 1 through 9:

· Repair, test, and clean the HVAC ductwork system.

Phase 3: Third Floor Roof.

· Conduct the demolition called for in the bid documents

· Replace AHU AC-21 and all hydronic Components

· Replace kitchen exhaust fans

· Retrofit existing hydronic piping

· Install BAS for the new AHU AC-21 Phase 4: Common areas and final closeout

· Purpose: To finalize the project for VA turnover.

· Scope: a) Develop and address the punch list items in a timely manner, b) Final building commissioning, testing, and inspections, and c) Finalize all project documentation, including as-built drawings and warranties.

10. Contractor's Tests-Start-Up: Contractor tests as required by Section 23 08 00- Commissioning of HVAC System, and other sections of Division 23 shall be scheduled and documented in accordance with Section 01 00 00- General Requirement. All testing shall be incorporated into the project schedule. Contractor shall provide no less than seven (7) calendar days’ notice of testing. The commissioning Agent will witness selected Contractor tests at the sole discretion of the Commissioning Agent. Contractor tests must be completed prior to scheduling Systems Functional Performance Testing. The contractor should provide start-up services to ensure that the new AC-21 air handler system and associated equipment operate within its design parameters.

11. Commissioning of HVAC Systems: Commissioning of a system or systems specified in Division 23 is part of the construction process. This project will involve the commissioning of selected HVAC systems. The complete list of equipment and systems to be commissioned is specified in Section 01 91 00- General Commissioning Requirements. The commissioning process, which the Contractor is responsible for executing, is defined in Section 01 91 00 General Commissioning Requirements. A Commissioning Agent (CxA) appointed by the VA will manage the commissioning process. Comment by McMillin, Ryan J.: Should add an obligation for CX services to FY26 plan. Comment by Hsu, Jeremy A.: I will updated NRM plan Reference standards and guidelines include, but are not limited to, the following:

a. VA Specification Section 01 00 00 General Requirements.

b. VA Specification Section 01 91 00 General Commissioning Requirements. Comment by McMillin, Ryan J.: These are all in the specs correct? If so good to go! Comment by Hsu, Jeremy A.: Yes all in the spec

c. VA Specification Section 23 08 00 Commissioning of HVAC Systems, and other sections of Division 23.

d. Section 23 05 41 Noise and Vibration Control for HVAC Piping and Equipment.

e. Section 23 05 93 Testing, Adjusting, and Balancing for HVAC.

f. Section 23 09 23 Direct-Digital Control System for HVAC.

g. ASHRAE Standard, latest edition: Commissioning Process for Buildings and Systems.

h. ASHRAE Guideline, latest edition: HVAC&R Technical Requirements for The Commissioning Process.

12. Training of the VA’s Operation and Maintenance personnel is required in cooperation with the VA and the Commissioning Agent in accordance with:

a. VA Specification Section 01 91 00 General Commissioning Requirements.

b. VA Specification Section 23 08 00 COMMISSIONING OF HVAC SYSTEMS.

Asbestos Services: VA Asbestos Abatement Design Manual, July 2011, and VHA Directive 7714, April 6, 2017,” Policy for an Asbestos Management Program”, which requires that a Pre-Construction Asbestos Survey (NESHAP Inspection) be performed before the start of the construction projects.

The General Contractor employs the services of a licensed Illinois Department of Public Health (IDPH) Asbestos Building Inspector to conduct an Asbestos Survey (NESHAP Inspection) before the start of the work. A copy of this license must be provided in the “Kick-off Meeting with Documentation”, Part 4.1 of Period of Performance (POP). The Inspector’s report must be submitted to the VA COR for review and approval.

The Contractor’s Licensed Asbestos Inspector shall perform a thorough review of the VA-provided “2019 Asbestos Reinspection Report” and shall use it as baseline documentation at the discretion of the inspector, as to the existence of ACM within the planned limits of construction, as well as adjacent areas where ACM may be disturbed by construction activities. The inspector shall exercise prudent professional judgment and consider all currently applicable asbestos regulations when deciding whether to use, discard, or verify the information in the report.

1. Materials that have been sampled and contain asbestos do not have to be resampled.

2. Materials that were not sampled, or were insufficiently sampled, must be resampled.

Asbestos Survey: The NESHAP inspection, also known as a pre-renovation inspection, is a thorough identification of all suspect material and entails destructive or invasive sampling of all suspect materials if concealed spaces are to be breached during construction, as to the existence of ACM within the planned limits of construction, as well as adjacent areas where ACM may be disturbed by construction activities. Failure to identify all ACMs may result in a fiber release episode that can create extensive contamination inside and outside the building, including the migration of fibers into occupied spaces.

Asbestos Abatement Design: If the IDPH Asbestos Inspector documents the presence of ACM, this project meets the definition of an abatement project. The General Contractor shall employ the services of a licensed IDPH Asbestos Abatement Designer to do the abatement design. The Asbestos Abatement Designer must conduct a site evaluation and review the asbestos inspection report to develop the abatement design plans and specifications in accordance with all federal and State rules governing such action (i.e., 40 CFR 61; 29 CFR 1910 and 1926, IL. Tille 77, Part 855-150: Project Designer Responsibilities for Public Building in Illinois, local regulations, and all applicable codes), and VA Asbestos Abatement Design Manual & Specifications. The Asbestos Abatement Project Designer must sign his/her name on the design documents and include his/her current Asbestos Project Designer license number. A copy of this license must be submitted to the VA before the start of asbestos abatement design. Comment by McMillin, Ryan J.: I think repeated from page 1.

Construction Progress Meetings: The Contractor’s Superintendent and Project Manager must provide weekly teleconference construction progress meetings with the COR for the entire period of performance. These meetings are expected to last 1 hour. Subcontractors are not required to attend. Comment by McMillin, Ryan J.: I’ve noted several times this is bad practice, but I do realize that Rich Hedman and Monark made a deal that this would be allowed. I’ll just continue to voice my opinion on the matter.

1. Allow three (3) of the Construction Progress Meetings to be onsite with the COR and the Commissioning Agent.

2. Submit construction progress meeting minutes issued not later than one day after the meeting using Jesse Brown Construction Project Tracker. Meeting minutes must include:

a. List of attendees.

b. Contract Status: percentage of completion, days remaining per contract, original contract amount, modifications to date, payment amount to date.

c. List any issues or concerns.

d. Safety incidents.

e. RFI Log’

f. Submittal Log.

g. Detailed 2-week look-ahead and shutdown schedule.

3. Field crews must collect data and information as the job progresses, capturing all changes and modifications to the red-line drawing plan set during construction. The COR will review red-line drawings during each progress meeting.

Daily Report: The Contractor shall provide a Daily Report in compliance with VAAR 852.236-79 Daily Report of Worker and Material. Email the Daily Report to the COR no later than 10 am the next working day.

The Daily Report shall contain:

1. List any issues or concerns.

2. Indicate days remaining per the contract.

3. Detail any safety incidents.

4. Detail daily construction safety inspections, including items checked and corrective actions taken.

5. Include relevant construction progress photo(s).

Part 4: Procedures Submittals: The Contractor must provide all shop drawings and product submittals via electronic project management software. All submittals’ deadlines per Part 2 Period of Performance. Allow 14 calendar days for the VA to review each submittal.

Work Zone Acceptance: The Contractor must schedule a walk-through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend the inspection.

1. Submit a work zone substantial completion letter certifying that the Contractor has completed their quality control measures.

2. Room final cleanup as described in the Specifications Section 01 57 19 - 6 must be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00 am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service. The contractor must submit a letter certifying that this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the system's correct operation is required. If the demonstration does not show the expected operation, the Contractor must make the required system adjustments and schedule a retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Work Zone must be accepted prior to beginning work on the next work zone as identified in the approved construction schedule, work zone sequence. \

6. All work will be provided with a 1-year parts and labor warranty from the date of acceptance by the VA.

Part 5: Applicable Performance Standards Contractor must comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards, and Executive Orders, including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor, Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy, including but not limited to:

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety Training program. Comment by McMillin, Ryan J.: Okay, but this does exceed OSHA requirements yes? Going to increase price.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician; all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy.

4. Jesse Brown VAMC site-specific requirements and Standard Operating Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip-on badge holders so the adhesive sign-in badges do not fall off and are in view.

5. All work will be provided with a one-year parts and labor warranty from the date of acceptance by VA.

Part 6: Jesse Brown VAMC Requirements

1. General Requirements

a. Recycling and receiving receipts from the salvage /deposal service in compliance with VA’s GEMS must be provided with every payment request.

b. No speakers or radios for the playing of music must be allowed on the job site. Two-way radio stations are allowed, provided the broadcast frequency is approved by COR.

c. Plumbing, Heating, and Air-Conditioning installation must be labeled and compliant with the latest edition of ANSI/ASME A13.1-2015. This requirement applies to new pipes and existing pipes requiring reinsulating as part of this project.

2. Work Hours Restrictions

a. Normal construction hours (workday) 6:00 AM to 4:00 PM Monday through Friday, except the following:

· This is an active Hospital, and contractors must respect the fact that our mission is to care for patients. Contractors must work around to prioritize patient care.

· Work affecting Dialysis, SPS, and Kitchen operations must be performed Saturday, 10:00 PM to 3:00 AM.

· Work affecting in-patient rooms must be performed on Saturdays from 10:00 AM to 4:00 PM on Sunday.

· Work affecting the Operating Rooms must be performed on Saturdays from 10:00 AM to noon on Sunday.

b. Normal construction work hours can only be modified by the VA Contracting Officer in a formal contract modification.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work, including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included), must be performed when such room is unoccupied.

e. Crane lifts must be performed on Sundays from 6:00 AM to 10:00 PM.

f. Any work that closes drive aisles, closes building entries, or closes public corridors must be performed Saturday through Sunday.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See the project specification manual for the sign template. This notice is separate from any notices required for the utility shutdown described later in this section.

b. VA will not issue keys. The Contractor must check out the utility closets' keys daily. VA keys must be returned at the end of the shift. All field staff are subject to removal by the Contracting Officer for non-compliance with this requirement. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of a claim for extension of time for excess costs or damages by the Contractor.

c. If practical coordinate with the COR an alternate work site for each week. This will allow the vendor to work in another location if the scheduled work cannot be completed on the scheduled date, as it impacts patient care. Comment by McMillin, Ryan J.: Is this possible?

d. The Contractor must check in (in person) with the Ogden Security Desk, which is located on the Ogden Entrance main lobby, for any work and site visits. Contractors must present their ID to get a Vendor’s Day Pass. Vendors with a VA-issued ID are still required to obtain a Day Pass.

e. The Contractor must check in (in person) with the Administrative Officer of the Day (AOD), who is in Patient Admitting, for any work between 5:00 PM and 6:00 AM, Monday through Friday, and any time on weekends. Provide the on-site supervisor's name and cell number to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing, not less than 14 calendar days in advance.

c. System shutdown work must be performed during low patient demand times, typically weekends or nights after 5pm or last patient care services (whichever is later).

d. Contractor must restore all utility system prior to patient care resuming (typically 6am the following business day).

5. Safety and Security

a. The Contractor must submit a project-specific Safety Plan per the Project Specification Manual. Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures, including but not least the following:

· Fire extinguishers, pedestal-mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the following conditions are met: Ceiling tiles are removed, or the sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL-listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage of tools or materials is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone at least 4 days prior to the start of the work.

c. All work in the JB VAMC crawl spaces must be planned and carried out as an OSHA Permit-Required Confined Space.

d. The floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

e. No photography of VA premises is allowed without the permission of the COR.

f. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency or operational requirement. The Contractor may return to the site only with the CO's written approval.

g. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries are to be made after 6:00 pm or on weekends. Use only the Polk Street dock. Coordinate with the COR at least 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Delivered materials cannot be staged longer than 7 calendar days. Do not move materials in public corridors between 7:00 a.m. and 6:00 p.m.

d. Vendors are not allowed to park anywhere on-site or in the VA garage. Use street parking or other parking facilities, such as the Cook County Juvenile Parking Garage, at their daily rates. It is the General Contractor’s responsibility to ensure that all project workers are aware of and follow this requirement.

e. Contractors must only use Freight Elevators. Do not move materials or employees in passenger elevators unless you have written approval from the COR.

7. Infection Control

a. Provide mitigation activities as outlined in the Project Specifications.

b. Walk-off dust mats, inside and outside all entry/exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing, and disinfecting procedures, including written narratives and product data sheets, must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

· Cleaning: Remove debris, organic substances, and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

· Disinfecting: A hospital-grade disinfectant must be used. Disinfectant products must not leave a residue and must not require any further rinsing or wiping after application. Remove and disinfect all detachable items in the room, then properly disinfect the air ducts, light fixtures, and all surfaces from the ceiling to the floor.