36C25225Q0555 0003.docx

36C25225Q0555 0003

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 07-30-2025 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25225Q0555

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-11-2025 11:00 CDT Amendment 0003 to solicitation 36C25225Q055 provides the following:

Distributes additional Questions and Answers received in response to solicitation that were deemed in best interest of the Government to address and disseminate via amendment.

Extends due date for offers to 11:00 am CDT on 8/11/2025.

Richard Ruffin Contracting Officer Additional Questions & Answers/Clarifications

· After receiving the Q&A responses, we are concerned about the ability to provide the user experience that we believe is being expected. While it is very possible to provide the technical requirements that are being asked for, we have questions about whether or not the expected user experience is manageable with the current design requirements.

· Please see the detailed rundown provided for last point below.

· Having multiple PTZ cameras, multiple audio inputs at the stage to produce multiple audio and video outputs (in room presentation and broadcast presentation - which likely will have a need to be different) is difficult to manage and successfully produce. It is our concern that without having a person actively managing this aspect of the system, that the production product that could be produced will not be of consistent quality.

· We currently have TWO cameras in place that we can continue to use. We would like to be able to switch the camera view while standing in the stage area—toggling one from camera to the other. One camera would be zoomed in and one set wide to show the entire stage area. We would like to be able to switch between the two by remote, or an ipad screen, or some other control on the stage as we walk from, for example, the pulpit to the piano.

· It was suggested that we have the capacity to run power points or other programmed material into the rooms at some future point for programmatic purposes (eg: could show the words to the hymns or scheduled prayers at certain times of the day).

· Based on previous project experiences, it is our recommendation to either pair down the scope (and thus the flexibility) of the project by minimizing the number of inputs to no more than 2 cameras with static positioning, and no more than 3 audio inputs on stage, or provide additional scope by including a production "booth" location, to include an audio mix position and camera/video production control.

· The two cameras that we currently have are already moveable by remote. Leaving them static would be fine, with one zoomed in and one zoomed out. Being able to move them as intended would be better.

· We currently have two wireless beltpacks that we use alternately to broadcast the electronic keyboard, our microphones, and the electronic guitar. We would like to be able to broadcast two microphones at once, the guitar, and the keyboard without switching the belt packs around. If any of these could be wired in, rather that through the belt pack, that would be best. We do not want a production booth, we simply want to be able to broadcast the instruments and our voices through the system.

· A detailed rundown of the expectations and desired user experience from the moment somebody steps in the room until the moment they walk out.

· Turn on the audio system, turn on the microphones that we will be using and connect to the sound system (eg: two lavaliers), turn on the piano keyboard and connect it to the sound system, turn on the guitar and connect it to the sound system. Choose which camera view to use for the service (narrow or wide) and ensure that it is pointed at the spot where the Chaplain will be standing. Veterans in the Chapel and in their rooms can hear and see the worship service. Chaplains can utilize microphones, keyboard and guitar in the worship service and all will be able to be heard both in the Chapel and the rooms. Volumes can be adjusted to ensure voices and instruments can be heard. Microphones can be muted at times as needed. After worship all can be turned off and put away for storage. Sound will no longer be broadcast to the Veteran rooms once turned off. Video is currently broadcast 24/7, this should continue as it allows for Veterans to turn on the TV and feel that they are in a sacred space for prayer/connecting to their higher power.