36C25225Q0555 0002.docx

36C25225Q0555 0002

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 07-21-2025 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25225Q0555

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-30-2025 15:00 CDT Amendment to solicitation 36C25225Q055 provides the following:

Adds Training requirement to SOW. Revised SOW provided.

Extends due date for offers to 15:00 on 7/30/2025.

Richard Ruffin Contracting Officer

SECTION B: Revised Statement of Work

BACKGROUND:

Tomah VA Medical Center Chaplain Service requires an upgrade to the Chapel video and audio sound system. The chapel is used for various gatherings that requires a sound system that is designed for proctor presentation, meetings that are either in person or via an online platform, and bands to include vocal and musician performances.

OBJECTIVE:

The Contractor shall be responsible for providing necessary consulting and design services, project management, equipment, delivery, installation, and licensing of all equipment to include all VA owned equipment, programming, equalizing the sounds system, all low voltage wiring, and any miscellaneous hardware and cabling required to complete project. All travel, labor, and parts including onsite delivery, deinstallation of existing equipment, if required.

The system should be able to:

· Support high-definition video and audio transmission over distance (1080 HD minimum), with regards to broadcast equipment within chapel that allows services to be viewed in patient areas.

· Provide a fully integrated audio, video and control solution for a mixture of analog and network channels, appropriate to the space of the Chapel. Not connected to VA Network.

· Offer local control of menus including a monitor, appropriate number, and variety of inputs, via touch monitor user interface/control.

· Includes wireless, lavalier, and gooseneck microphones as well as charging bases and body packs

· Be able to switch between multiple cameras and computer a/v inputs, functionality associated with user interface.

· Output USB webcam for video software to vendor supplied laptop computer. One way minimum, but two way is the preference.

· Output video and audio to interface with medical center cable television system and channel insertion equipment, with regards to broadcast equipment within chapel that allows services to be view in patient areas.

· Control current camera equipment via remote operation to include 1 display monitor viewable from the front of the Chapel

· Remote software control panel over ethernet that is or can be approved to run on the VA network. Wireless control via WiFi within Chapel and not connected to VA Network.

· Broadcast sound at varied levels within chapel space using appropriately placed speaker, antennae, and amplifier for best performance

· Be utilized for amplification and broadcasting of wired instruments

· Transmit the audio/video signal over fiber cable and convert back to coax for current cable TV system integration. Converter boxes in back of Chapel need to handle the signal conversion to support existing TV System integration.

Requirements: The Contractor shall:

· Replace existing cables/wires and relocate as required to an identified locations in the sacristy of the Chapel.

· Provide equipment documentation (instruction manuals and warranty info), keys to cabinet, and any information necessary for operation of the system.

· Install a system that allows for an option of a later addition of Closed Captioning to current medical center cable television system.

· Allows for a current broadcast of Laptop Video with MS Teams, monitors and streaming.

· Ensure all required licensing of equipment is included

· Fully complete installation and test of all equipment

· Provide user training for 3-8 personnel identified by the facility. Day and time of training to be coordinated with facility at appropriate time with regards to completion of system installation and testing and required personnel availability.

Display and Video:

· 1 TOUCHSCREEN CONTROLLER

· 2 COLUMN SURFACE SPEAKERS, or appropriate speakers to support lowering feedback issues.

· 1 MONITOR appropriately sized and located for ease of use by presenter to ensure user awareness of content being broadcast and ability to change said content as required; does not currently exist in Chapel.

· 1 CORE PROCESSOR with WEBCAM OUTPUT and AUDIO MIXER, CORE does not mean computer in this instance.

· 1 LIVE PRODUCTION SWITCHER

· 1 STREAMING BRIDGE

· 1 HDMI EXTENDER KIT

· AUDIO INPUT DEVICE MICROPHONE CONVERTER FOR SWITCHER, XLR, MULTI-CHANNEL

· OUTPUT CONVERTERS SUITABLE TO PROVIDE VIDEO AND AUDIO FOR FUTURE CLOSED CAPTIONING FEED

· 3 HANDHELD WIRELESS MICROPHONES, DOCKING STATIONS, AND RECEIVER(S)

· 3 LAVILIER MICROPHONES, DOCKING STATIONS, AND RECEIVERS

· 2 HEADSET WIRELESS MICROPHONES, DOCKING STATIONS, AND RECEIVERS.

· 1 ANTENNA SPLITTER, EXTENSION CABLES, AND WALL MOUNTED ANTENNA

· AMPLIFIER FOR ROOM AUDIO AND INSTRUMENTAL

· RACK (SHALLOW) & ACCESSORIES, LOCKING DOOR WITH TINTED GLASS FRONT TO SEE SWITCH POSITIONS AND MONITOR.

· POWER CONDITIONER/SURGE SUPRESSOR

· UNINTERUPTABLE POWER SUPPLY

· RACEWAY, OFR IN-WALL ENTRANCE & FITTING, OR USE EXISTING.

· PLATES

· RACK MOUNTED POWER DISTRIBUTION UNIT (OUTLET RACK)

GOVERNMENT EXISTING EQUIPMENT:

· 20480 BOSE CORP SOUND SYSTEM, PARENT ONLY BOSE 20480 IN USE SOUND SYSTEMS

· 20481 BOSE CORP SOUND SYSTEM, 2150 M215VU001471 SOUND SYSTEMS

· 20482 SHURE BROTHERS SOUND SYSTEM, 800 MIXER SCM800 952530027 SOUND SYSTEMS

· 20487 SHURE BROTHERS SOUND SYSTEM, DPLLEQ DFR22 B/A SOUND SYSTEMS

· 20490 NADY SYSTEMS, INC. POWER SUPPLY UNIT, UNINTERRUPTABLE FOR CHAPEL PCL800 20490 POWER SUPPLY

· 2 VADDIO CAMERAS ZOOMSHOT 20

· 2 VADDIO QUICK CONNECT USB, MODEL 998-1105-038

ACCEPTANCE TESTING:

· The Equipment shall be tested, in the presence of the COR for proof-of-performance. Acceptance Testing shall be performed at a mutually agreed upon date and time. Payments can be withheld until final acceptance by the Government.

WARRANTY:

· The Contractor warrants that the system will be free from defects from materials and workmanship under normal use for a period of not less than one (1) year for equipment defined herein. Contractor will replace or repair equipment if necessary to the satisfaction of the Government. Contractor shall provide a copy of the written warranty upon delivery of the equipment.

RESPONSE TIME FOR EMERGENCY WARRANT REPAIR SERVICES:

· The COR or designated alternate is the Contractor’s reporting and contact official for all service calls required.

· Warranty repairs shall be completed during normal operating hours.

· Normal hours of coverage are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays. All work shall be performed during normal hours of coverage unless otherwise requested or approved by the COR or their designee.

· All contract work shall be on a date and time mutually agreed upon between the contractor and the COR.

· Federal Holidays observed by the VAMC are:

· Response Time: Contractor must respond with a phone call to the COR or his/her designee within one (1) hour after receipt of telephoned notification. If the problem cannot be corrected by phone, the contractor will commence work (on-site physical response) within twenty-four (24) hours of receipt of the first notification or as approved by the COR. All required repairs shall commence without undue delay.

· Upon commencement of the warranty work on site, if a component failure cannot be corrected within four (4) hours or as agreed upon with the COR, the Contractor shall then be responsible for providing a loaner unit (of the same make and model as the original equipment) within twenty-four (24) hours at no additional cost to the Government. The alternate equipment/system shall be operational within a MAX of four (4) hours after delivery to meet performance standards of the original equipment. The Government shall have the right to use the loaner until the original equipment is either repaired or replaced to the satisfaction of the Government. Upon completion, loaner will be removed by the Contractor at the Contractor’s expense.

· Hardware/software update/upgrade installations (if applicable) may be scheduled and performed outside normal hours of coverage at no additional charge to the Government

DELIVERABLES OR DELIVERY SCHEDULE:

· The contractor shall schedule a kickoff meeting with the COR or designee within 14 days of the award of the contract.

· Delivery and installation of the equipment will take place after the keep off meeting has occurred. Specific time will be scheduled for the delivery and start of the installation of the product within 60 days of award.

· All removed equipment must be turned over to the Electronics Dept. for proper turn in. Old wiring and cabling or other electronic scrap can be given to the Electronics Dept or disposed of at vendor’s choice. All other materials should be disposed of by the vendor.