S05 Pre-Bid RFIs 12.18.25.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Z1DA--578-23-013 Abatement Task Order D
- Solicitation number
- 36C25225B0026
About this file
This document is a Request for Information (RFI) spreadsheet for Solicitation 36C25225B0026, a VA hospital abatement and demolition project at Edward Hines Jr. VA Hospital in Hines, IL. The project involves abatement and demolition work across Buildings 1 and 200, with a project value between $500,000 and $1,000,000. Key tasks include lead abatement, plaster ceiling and wall removal, mechanical and electrical demolition, and potential infrastructure reconstruction, with seven sequential tasks to be awarded based on funding availability.
The solicitation includes critical details such as a third pre-bid site visit and exploratory demolition scheduled for December 4, 2025, from 8am-12pm CST. Contractors are encouraged to bring their own tools for site investigation. The bid due date has been extended to January 7, 2026, at 10:00 am CST, with RFIs due by December 11, 2025. The project requires specialized personnel including a Certified Industrial Hygienist, and contractors must adhere to specific guidelines for containment, material removal, and VA facility operations, with work to be performed during day shift hours Monday-Friday and debris removal during off-shift hours and weekends.
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Sheet1
| 578-23-013 Abatement Task Order D | ||||
| Solicitation: 36C25225B0026 | ||||
| RFI# | Question/Comment | Response | Response Posted in Amendment # | |
| 1 | Please confirm the question cutoff for this solicitation. The 1442 says they are due at 10:00am on 10/10/2025 and page 5 says they are due on 12:00pm on 10/10/2025. | October 10, 2025 by 10:00 AM. | 1 | |
| 2 | What is the project magnitude for this solicitation? | Between $500,000 and $1,000,000 | 1 | |
| 3 | The Specifications Table of Contents lists the following spec sections, but are not included in the Specifications Book: | 1 | ||
| · 078400 Firestopping | Provided with Amendment 0001 | 1 | ||
| · 079200 Joint Sealants | Provided with Amendment 0001 | 1 | ||
| · 092216 Non-Structural Metal Framing | Provided with Amendment 0001 | 1 | ||
| · Flooring Installation Guide | Pages 455-466 (of 471) of specifications | 1 | ||
| · Flooring Maintenance and Finish | Pages 467-496 (of 471) of specifications | 1 | ||
| · Flooring Specifications | Pages 470-471 (of 471) of specifications | 1 | ||
| Please issue or provide confirm they are not applicable to the solicitation. | ||||
| 4 | Regarding the site visit for this project scheduled for October 3rd, is it possible to visit the site in the morning on October 2nd? | No, the 2nd Pre-Bid Site Visit will be on October 7, 2025 from 10am - 1pm. Meet in Bldg 2 Lobby at the Edward Hines Jr. VA Hospital in Hines, IL 60141. | 1 | |
| 5 | Will there be onsite parking for contractors provided by the government? | Yes. See Attachment 3 Parking Designations | 3 | |
| 6 | Will there be a designated area for a contractor furnished office trailer? | Yes. Space for 1 trailer and 1 connex box will be in contractor village behind Building 100. [Please see attachment Contractor Village] | 3 | |
| -If not, will the government be providing a space for on-site personnel to use as an office? | No office space will be provided by the VA | 3 | ||
| 7 | Will there be a designated area for contractor furnished bathrooms? | Yes, Contractor village behind Building 100. [Please see attachment Contractor Village] | 3 | |
| -If not, will the government be providing bathrooms for on-site personnel to use? | No | 3 | ||
| 8 | Will there be a space designated for material laydown/dumpsters? | Laydown will be near contractor trailer. For building 200, a dumpster trailer can be parked in the loading dock near building 200 during off hours. 7:30pm-6am. For Building 1 work, space for dumpsters will be located on the west side of Building 1, as highlighted in Dumpster Locations Building 1 Attachment. The exact areas will be finalized after contract award. | 3 | |
| 9 | Will there be an area dedicated for hauling trucks to remove material from the site? | Space for a dump trailer will be provided. See attachment Dumpster Locations Building 1. | 3 | |
| 10 | Can the superintendent perform the duties of the SSHO and QCM? | Superintendent can perform the duties of the QCM. However, the SSHO must be separate. | 3 | |
| 11 | Are there any Record Drawings available for the areas being cleared and abated? Especially Plumbing, Fire Protection, HVAC and Electric & Low Voltage. (Bldgs 1 & 200) | No | 3 | |
| 12 | Please identify the approved exiting routes and locations for entering and exiting to and from the building, from inside, to the building exterior for removing refuse from the site. (Bldgs 1 & 200) | 3 | ||
| - Bldg 1 | Use main elevator to hallways. In accordance with specifications, all refuse must be covered during transport in the halls. See attachment Service Elevators. | 3 | ||
| - Bldg 200 | See attachment Service Elevators. | 3 | ||
| 13 | Please identify any Elevators in the Buildings that are available that can be used for staging and removing materials from these Buildings? (Bldgs 1 & 200) | 3 | ||
| - Bldg 1 | Closest elevators to work location can be used. However, Patients and staff will have priority. | 3 | ||
| - Bldg 200 | See Service Elevators Attachment. | 3 | ||
| 14 | Is the VA going to remove various pieces of furniture, boxes, storage cabinets, etc. in the areas to be cleared and remediated? (Bldgs 1 & 200) | No. See notes P and Q under General Abatement and Demolition Notes for reference. | 3 | |
| 15 | Please verify if solvents can be utilized to remove the plaster off the wall structure behind? (Bldgs 1 & 200) | No. | 3 | |
| 16 | Please verify if there will be any work needed to be performed on the 14th Floor for the 15th Floor demolition? (Bldg 200) | The VA does not anticipate any work to be performed on the 14th floor. However, field verification will be required prior to disconnecting any utilities. | 3 | |
| 17 | Please verify that the Fire Sprinkler and Fire Alarm Systems on the 15th Floor are operational? | The Fire Sprinkler and Fire Alarm Systems on the 15th floor are currently operational. | 3 | 40 |
| - If so, do they need to be kept operational during demolition operations? | Per the SOW, The contractor shall bear all costs to investigate and determine which fire alarms, smoke detectors, and sprinklers must remain in place to keep the floor in compliance upon completion of the demolition. | 3 | ||
| - Please identify the Fire Sprinkler Zone(s) Shutoff(s). | Per the SOW, The contractor shall bear all costs to investigate and determine which fire alarms, smoke detectors, and sprinklers must remain in place to keep the floor in compliance upon completion of the demolition. | 3 | ||
| - Are there any other special systems located on this floor that must be kept operational? (Bldg 200) | The only other systems would be new fiber being run for EHRM project. | 3 | ||
| 18 | There are older existing light fixtures on the 15th Floor. Please advise if any of these ballasts need to be separately disposed of at a special disposal location? (Bldg 200) | The contractor will assume responsibility for disposal of all light fixtures in accordance to EPA regulations. | 3 | |
| 19 | Verify that Work associated with Building 1 is to be performed during off-hours? | No, this can be performed during normal business hours. | 3 | |
| 20 | Verify that Work associated with Building 200, 15th Floor is to be performed during normal working hours? (Bldgs 1 & 200) | Demolition work is to be performed during day shift hours Monday-Friday. The contractor shall plan for ALL debris removal during off shift hours and weekends. | 3 | |
| 21 | The Bid Schedule, Page 3 of 78 lists the Seven (7) Task Numbers for the Project. Are all of the Seven Tasks going to be awarded under this Contract? Or will the Contract be a selection of any of the Tasks listed (Example - Task 1, 4 and 7)? Please advise. (Bldgs 1 & 200, Statement of Work) | The intent is for all seven tasks to be awarded depending on funding availability. Tasks will be awarded sequentially depending on availability of funds. | 3 | |
| 22 | Could you please confirm the plan for addressing the plaster walls? | 3 | ||
| - Many of these walls have clay tile behind them, which is likely to crumble during demolition or lead abatement. In such cases, will the scope include installing new steel studs, insulation, drywall and painting? | Yes. Contractor shall include costs to build out the rooms. | 3 | ||
| - Additionally, will this work require extended containment measures in the surrounding offices or rooms? | Yes. If work will impact other spaces, the contractor will need to include containment in accordance with ICRA 1.3. | 3 | ||
| 23 | Please confirm whether new doors and frames will be required if the existing ones are found to have lead-based paint. | Yes | 3 | |
| 24 | Could you please clarify the scope of mechanical and electrical demolition to be performed on the 15th floor? | Contractor shall remove all obsolete mechanical and electrical per the SOW. | 3 | |
| - Additionally, if any systems being removed extend to lower floors and will plastic containment be required on those levels during the work? | The VA does not anticipate removal of any systems that will affect lower floors. If the awarded contractor identifies systems during their existing conditions survey that need to be removed, these may be addressed via a contract modification. | 3 | ||
| 25 | What is the VAAR magnitude of construction for this project? | IAW FAR 36.204 Between $500,000 and $1,000,000. | 3 | |
| 26 | Is there a requirement that we must perform a HAZMAT survey? | No. | 3 | |
| 27 | Please confirm if it is permissible for a qualified superintendent to assume the roles of both QC and SSHO? | Superintendent can perform the duties of the QCM. However, the SSHO must be separate. | 3 | |
| - Kindly confirm the number of onsite key personnel required for this project. | Please refer to specification 01 35 26. | 3 | ||
| 28 | Please provide the specifications and location of the new door to be installed and wall partition to be installed in Room C130 as informed during the walkthrough. | See C130 Door Attachment. This work is NOT part of the 578-23-013 contract. | 3 | |
| 29 | Please confirm there is no underground utility scope of work associated with this Project. | Confirmed. | 3 | |
| 30 | Please confirm access and travel routes for delivery and removal of construction materials and debris. | Use main elevator to hallways. In accordance with specifications, all refuse must be covered during transport in the halls. See attachment Service Elevators . | 3 | |
| - Also, if there is a reason for sharing the Underground Utility Plan? | For general awareness. | 3 | ||
| 31 | Please specify the dumpster location and material storage location. | For building 200, a dumpster trailer can be parked in the loading dock near building 200 during off hours. 7:30pm-6am. For Building 1 work, space for dumpsters will be located on the west side of Building 1, as highlighted in Dumpster Locations Building 1 Attachment. | 3 | |
| 32 | Please specify the designated location for a site office. | Space for 1 trailer and 1 connex box will be in contractor village behind Building 100. See attachment Contractor Village. | 3 | |
| 33 | Section 01 00 00 1.7 I. Phasing 1. states that "As specified in the Statement of Work. This project will be completed in Seven (7) Tasks". Please clarify if we can start work on Task 1 & 2 simultaneously as they are in different buildings? (Project Specifications) | No work shall commence for follow-on task until the work is completed in the prior task. Unless written authorization from the CO or COR has been received. | 3 | |
| 34 | Section 01 00 00 1.7J, Construction Fence states that "Before construction operations begin, Contractor shall provide a chain link construction fence, seven feet minimum height, around the construction area." Please confirm we do not need any temporary fencing as the construction area is interior to buildings. (Project Specifications) | Temporary fencing is not necessary as construction area is interior to buildings. It will be the contractor's responsibility to secure their laydown area and trailer. | 3 | |
| 35 | Section 01 00 00 1.19 B. Use of Elevators states that EHVAMC makes no guarantees of availability, efficiency, or uptime regarding the use of the Elevators in Building 200. It is the contractor’s responsibility to include sufficient time in their bids to account for potential delays"? To ensure a fair proposal we kindly request CO to share the name of elevator and anticipated duration of hours per day we get access to the elevator. (Project Specifications) | Service elevators in Building 200 shall be utilized during off shift hours and weekends for delivery and removal of all materials. VA makes no guarantees as to which elevator will be available for use during normal business hours. See attachment Service Elevators. | 3 & 4 | |
| 36 | Please specify what elevator has a lower level and access to the dumpster location. (Bldg 200) | Service elevators in building 200. See attachment Service Elevators. | 3 | |
| 37 | Submittal register states "01 57 23 Temporary Storm Water Pollution" Please clarify if we need to submit a SWPPP without any site work? | SWPP is unnecessary without site work. | 3 | |
| 38 | Please clarify which Divisions are applicable to the Project and require submittals, as the Submittal Register in the specification section includes all Items from Divisions 1 through 34. (Project Specifications) | Divisions 1, 2, 6, 7, 9, 23, and 26 that are included in the project specifications are to be included in the submittal register. | 3 | |
| 39 | Paragraph H4m, Page 70 states "Install new wall mounted fin tube steam radiators in accordance with VA specifications". Please share the specifications and how many units are required since there are no plans and schedule. (Solicitation Statement of Work) | 7 units. | 3 | |
| 40 | Paragraph H3dd and H3ee, Page 69 asks for price per sf of demolition and price per sf of abatement. What Bid Document do we utilize to provide this pricing? (Solicitation Statement of Work) | Add information to Revised Bid Schedule. See attachment Revised Bid Schedule. | 3 | |
| 41 | Sheets 1 and 2, for Demolition Work on the 15th Floor of Building 200 have color coded walls. Please identify what each color represents. (ATT – 23 578-23-013 Task Locations) | See attachment 15th Floor Legend | 3 | |
| 42 | Paragraph E5 Page 61, Objectives mentions the confirmation of obsolete MEP Items. Please confirm that in the designated Building 1 rooms to be remediated that all of the existing MEP Equipment is obsolete and is to be removed only. (Solicitation Statement of Work) | No. Contractor will need to confirm with VA shops prior to removal of any MEP items. | 3 | |
| 43 | Paragraph D, Justification Page 61, states that due to safety concerns all existing plaster ceilings are to be removed. Please confirm that the rooms with acoustic ceiling tile have plaster ceilings to be removed. (Solicitation Statement of Work) | C307 in Building 1 has plaster ceiling to be removed under the acoustic ceiling tile. A306, and D239 also have plaster ceilings. | 3 | |
| 44 | Please confirm whether we are required to provide a Certified Industrial Hygienist (CIH) for this project. (Solicitation Statement of Work) | The contractor is required to provide a CIH for this project. | 3 | |
| 45 | Paragraph H3n, Scope of Work Page 68 states that the floor abatement is to extend (include) to the first full floor tile in the corridor outside the room unless specified by the COR. The floor tile in the corridor is different, and if removed, the replacement floor tile will not match. | Contractor will need to use a COR-approved equivalent tile. This statement is referring to tiles homogeneous to the tiles inside the room. | 3 & 4 | |
| - Requesting that the COR eliminate this requirement. (Solicitation Statement of Work) | No. | 3 | ||
| 46 | States "The clean room shall be constructed of at least 3 layers of 6 mil opaque fire retardant poly to provide an air tight room. Provide a minimum of 2 - 900 mm (3 foot) wide 6 mil poly opaque fire retardant doorways." Some of the rooms in building 1 does not host enough space to set up a PDF- Personnel Decontamination Facility as per spec. Please confirm if the dimensions of the rooms can be reduced to set up in hallways while maintaining egress ways. (Spec 02 82 13.13-21) | Yes. Dimensions can be reduced if necessary. However, contractor must perform all work in accordance with NESHAP regulations. | 3 | |
| 47 | Anticipated pre-bid conference or site visit details | Please visit SAM.gov to view the solicitation and amendments, it list the site visit dates. | 3 | |
| 48 | Access to plans/specifications or location of bid documents | Please visit SAM.gov to view the solicitation and amendments. | 3 | |
| 49 | Any VA-specific construction, abatement, or phasing requirements for Hines? | Refer to the SOW for task order preference. | 3 | |
| 50 | Instructions for being added to the interested vendors list. | Please visit SAM.gov. | 3 | |
| 51 | Do you know when these RFI responses will be issued? | October 30, 2025 | 3 | |
| 52 | Can you advise when the RFI responses will be issued? | October 30, 2025 | 3 | |
| 53 | Can you pls let me know if any addendums were issued and if bid date for the above Task Order D is still due 10/31/25? | See SAM.gov for all amendments. The due date has been extended to December 3, 2025 at 10am. | 3 | |
| 54 | I’m following up to see what the status is of the submitted RFI, as well as if the bid due date will be changing for project 578-23-013, Abatement Task Order D. Currently the bid due date is 10/31/2025. | All RFIs has been answered in this amendment, and the due date was extended in the last amendment to December 3, 2025 at 10am. | 3 | |
| 55 | Could you advise if there will be anymore amendments forthcoming for the subject project that is due this Friday the 31st? And if so will the bid date be extended at all? | The 3rd Amendment was posted on October 30, 2025. | 4 | |
| 56 | Q&A #23 indicates new doors and frames are required if lead paint is present on them. My concern is, there is no specifications or schedule for doors, frames, and hardware therefore it is not possible to price new doors, frames, and hardware. | 4 | ||
| - (1)If frames are being replaced, I question if there are nearby electrical switches that will be impacted by clay tile wall demolition? | Contractor shall include pricing to perform lead abatement on the doors and frames and pricing to prep, prime and paint. | 4 | ||
| - (2)Will the VA relocate conduit, boxes and devices if needed? | Contractor shall include pricing to reinstall conduit, boxes, and devices in their original location if needed. | 4 | ||
| - (3)Will drawing details be provided to identify and show frame types, door types, frame mounting? | Not necessary. Contractor shall include pricing to perform lead abatement on the doors and frames and pricing to prep, prime and paint. | 4 | ||
| - (4) If door frames are being removed, I question if lead paint is present on corridor side of each room? If so what are the limits of lead abatement on corridor side? | No lead abatement work in the corridor is included in this contract. | 4 | ||
| 57 | Q&A 40 requires a per square foot cost for asbestos abatement and demolition…. What type of material or materials are being abated based on the unit cost? | Contractor shall refer to the asbestos abatement survey. | 4 | |
| - Is containment and ICRA to be considered in the square footage costs? | No. | 4 | ||
| - What type of material or materials are part of square footage demolition? | All materials. | 4 | ||
| - Full gut or just ceilings, flooring, walls? | See SOW and attachments. | 4 | ||
| - If walls what type of walls, clay tile, steel stud and drywall, CMU? Can further information be provided? | No further information is available. Hines will be offering another site visit opportunity, this site visit will afford prospective contractors the opportunity to perform exploratory demolition. Contractors are encouraged to bring ladders, tools, flashlights, etc. as none will be provided by the VA. Excluded from the exploratory demolition is Building 1 Room C130 and Building 200 rooms 1571 and 1572. These rooms may be viewed again but exploratory demolition shall not be allowed in these rooms, as they fall under a current construction project. | 4 | ||
| 58 | Q&A #42. Is the AHU and associated equipment in operation or obsolete in room D239? | The AHU and associated equipment are in operation. | 4 | |
| - Is AHU and associated equipment in operation or obsolete in room A306? | The AHU and associated equipment are in operation. | 4 | ||
| - Is the ductwork remaining intact on 15th floor of bld. 200 in operation or obsolete as there are several large ducts above the black iron? | This is the responsibility of the awarded contractor to coordinate with VA Shops which ducts are obsolete. | 4 | ||
| - Where ductwork exits within a space and runs through a wall or floor, is it to be cut and capped at wall or floor level? | If the ductwork is obsolete, contractor shall cut and cap flush to the ceiling or floor. | 4 | ||
| - Or will walls and floors require in kind patching to meet fire ratings? | Yes. Fire ratings must be maintained. | 4 | ||
| 59 | We suggest laminating the plaster walls after the abatement guys address them with a protective paint coating to encapsulate the lead to eliminate additional ICRA in the surrounding and adjacent rooms, to protect those spaces from dust and containments and moving people in adjacent rooms (which is more expensive and needs lots of coordination). | Each contractor shall employ their own means and methods. All contractors shall install infection control in accordance to ICRA 1.3. | 5 | |
| 60 | Please clarify if we need to provide new flooring in the mechanical room A306, and if yes can we install around the existing units. | Flooring does not need to be provided in A306. | 5 | |
| 61 | Please clarify if the walls and ceiling need to be repaired and painted in the room A306. | Yes. | 5 | |
| 62 | In Building 200 (15th floor), is medium pressure ductwork to remain, or cut and capped? If neither, please clarify the status of this existing ductwork. | Medium pressure is to remain unless identified as obsolete. | 5 | |
| 63 | In Building 200 (15th floor), are the main hydronic loops to remain in place or totally removed? If neither, please clarify the status of this existing piping. | The main hydronic loops are not obsolete, so they should remain. | 5 | |
| 64 | In Building 200 (15th floor), what is the Medical Gas scope of work? There appears to be active Medical Gas on the floor. Please further define this scope of work. | The contractor shall not demolish any active Medical Gas. | 5 | |
| 65 | In Building 200 (15th floor), will the VA identify which items are designated as “obsolete” (“H3cc”), to be removed? | No. The contractor is to identify obsolete items and confirm with the VA COR. | 5 | |
| 66 | In Building 200 (15th floor), will the VA shop mark which lines, ducts, piping, etc. are to stay during the demolition phase? | The VA will only mark the ducts, the Contractor is required to trace and verify all other utilities are obsolete or still servicing other floors. | 5 |
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