S05 - Pre-Bid RFI Responses 537-24-105 8.25.2025 - Working Copy.pdf
PDF 157 KB Posted
- Attached to
- Z2DA--537-24-105 OR Suite Lighting Replacement
- Solicitation number
- 36C25225B0018
About this file
This document is a Pre-Bid Request for Information (RFI) response for the JB VAMC OR Lighting Suite project (Contract 537-24-105), dated 8/25/2025. The RFI covers multiple technical and logistical questions about a VA medical center operating room (OR) lighting renovation, including lighting specifications, electrical requirements, and project phasing. Key details include replacing existing light fixtures with LED alternatives, installing battery backup emergency lighting in ORs, verifying light fixture quantities and specifications, and determining project phasing strategies. The VA requires at least 8 project phases to minimize OR downtime, with specific requirements for CO2 room modifications, electrical work, and infection control precautions. The project involves precise lighting control, emergency battery backup systems, and careful coordination to maintain medical facility operations during renovations.
The RFI responses address detailed technical questions from the contractor, such as the number of motorized lights (3 in OR 4), wall controller locations, battery backup requirements for 2'x4' fixtures, and electrical system modifications. Specific requirements include using LED replacements, zoning dimming controls for each OR, maintaining NFPA 99 emergency lighting standards, and protecting electrical infrastructure. The VA specifies that 2 K-tanks will be attached to the CO2 manifold, the OR 8 electrical box will be protected with a handrail-type barrier, and the infection control risk assessment is a Category IV. The project emphasizes following the Statement of Work (SOW) Part 3, sections 1.0 and 1.1 for lighting requirements.
View the file
Other files
Show all 23
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
No. Date Submitted SUBJECT/COMMENT Responder AE Response VA Response
Included in Amendment
1 8/12/2025 D13 motorized lights questions: 4
8/12/2025 Please verify the total quantity of D13 motorized lights required. There are 3 motorized lghts in OR 4 that need upgrade 4 8/12/2025 These lights are bigger than the previous lights. Verify that they will fit. 4 8/12/2025 Provide the full specification part number required. 4
2 8/12/2025 Provide location for the wall controllers. Will (3) controllers be required? Will (1) controller with the (3) lights synced together be required?
Eloy Cerda 2 Controllers for 2x4 lights and 2 controllers for can lights.
Located at entrance 4
3 8/12/2025 Please provide revised drawings indicating the 50% of light fixtures requiring battery back-up. Please verify that the only fixtures requiring battery back-up are the 2’x4’s in the OR’s Eloy Cerda
NFPA 99 requires that battery-powered emergency lighting be installed in operating rooms (ORs). This is intended to provide adequate lighting to safely conclude procedures during a power outage.
These battery-powered lights are not classified as part of the "emergency" electrical system; instead, they serve as a temporary lighting solution. BAttery-powered units must operate for at least 30 minutes following a power outage.
4 8/12/2025 A6 2’x4’ surgical lights. Please verify that Kenall is not required as it is listed on the Exhibit #1 drawing. If
Kenall is required, please provide the complete Kenall M2S specification part number for a drywall installation. Provide specification part number in either case.
Eloy Cerda
Drawing are from circa 2012, Fluorescent lights were suggested. Kenall is NOT required. Moving to LED.
NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements.
5 8/12/2025 Please provide dimming, switching, and zones for the OR’s. What is controlling what and how is it zoned? New wiring will most likely be necessary. Just want to know what we need to re-pull. Page #2 of Exhibit #1 is a distribution riser and does not have any control information on it.
Eloy Cerda Dimming panel is inside electric room. New lights will bypass existing equipment and dimming control are to be zoned to each operating room.
6 8/12/2025
Please verify control methodology for the light fixtures outside of the OR’s. Drawings indicate the need for dimming. If the light fixtures can maintain existing switching, wire will not need to be re-pulled and it will be a one-for-one swap. Please indicate if you would like new switches for the existing locations and provide a specification for switches.
Eloy Cerda No need for dimming lights outside of the Ors. 4
7 8/12/2025 A1 2’x4’. Provide specification part number. Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
8 8/12/2025 A2 2’x4’. Provide specification part number. Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
9 8/12/2025 A10 2’x4’. Provide specification part number. Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
10 8/12/2025 D6 6” can light. Provide specification part number. Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
Contractor to provide control & lighting solutions based on SOW specs
JB VAMC OR Lighting Suite 537-24-105
S05 - Pre-Bid RFI Responses 537-24-105 8.25.2025 - Working Copy 1 of 3
Included in Amendment
11 8/12/2025 W2 Task Light. Please verify if you want these (2) light fixtures replaced. Provide specification part number if to be replaced.
Eloy Cerda SOW is only for 2x1, 2x4 & CAN lights, not surgical lights 4
12 8/12/2025 D2 6” can light. Please verify that Kenall is not required as it is listed on the Exhibit #1 drawing. If Kenall is required, please provide the complete Kenall MDDL6 specification part number for a drywall installation. Provide specification part number in either case.
Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
13 8/12/2025 L3 1’x4’ linear cove. Provide specification part number. Eloy Cerda See SOW Part 3. 1.1-1 4
14 8/12/2025 Please verify that HAC closet, elec closet, and stair lights fixtures are not in scope. Eloy Cerda Only electrical closet and stair lights are not part of the scope. 4
15 8/12/2025 Please verify that the exit signs are to remain. If being replaced, provide specification part number. Eloy Cerda Exit signs are to remain 4
16 8/12/2025
Please verify circuiting and specification part number for the (16) EM battery lights in the OR’s. Are these a one for one replacement or new? The specification for these lights, CLUR3NW is a recessed ceiling application. Are the existing lights in the ceiling? They are not shown on the drawings that we have. Please provide a complete specification part number.
Eloy Cerda Provide four (4) light fixtures with EM battery lights per OR. 4
17 8/12/2025 Please provide an electrical scope of work for the Cysto Storage drywall removal and 1-HR fire rated wall install. Will drywall rings need to be replaced? Who is responsible for fire pads and firestop of conduits? Need an electrical opening count for the wall devices.
Eloy Cerda Contractor must provide all tools, materials, labor and supervision for conversion of storage room to CO2 tank room.
See SOW 2.0 a- g
18 8/12/2025 Please verify that LED light fixtures are required outside of the OR’s. Note #4 on pages #1 and #3 of
Exhibit #1 indicate the use of a 3 lamp T-8 light fixture.
Eloy Cerda Drawing is from circa 2012, Fluorescent lights were suggested.
Kenall is NOT required. Moving to LED 4
19 8/20/2025 How do you want to phase the project?
1. ORs 1-2
2. ORs 3-4
3. ORs 5-6
4. OR 7, OR 8: Seal CO2 room door
5. CO2 Room
6. Sterile Core
7. Supply Core Eloy Cerda
20 8/20/2025 What is the required number of K-tanks that need to be attached to the CO2 manifold? Eloy Cerda 2 K-tanks are to be attached to CO2 manifold 5
21 8/20/2025 How would the customer prefer the CO2 room door sealed? Eloy Cerda Only on entry with PIV access to the CO2 room 5
22 8/20/2025 How does the customer want the OR 8 equipment electrical box protected in the CO2 room? Eloy Cerda
Add handrail type protection over the electrical box, see image below.
Per preliminary feedback from staff, at least 8 phases will be needed since they cannot afford more than 1 OR being decomissioned at a time.
Another option is to present the OR suite being renovated at a fraction of the overall time if it were done in phases.
S05 - Pre-Bid RFI Responses 537-24-105 8.25.2025 - Working Copy 2 of 3
Included in Amendment
23 8/20/2025 Is the ICRA requiremena Class IV? Eloy Cerda Per table 4 of the Infection Control and Risk Assesment, the level of infection prevention and control precautions is a Category IV
24 8/20/2025 Can you please provided a site map and exhaust location for clean air for each room? Eloy Cerda this will be TBD depending on phasing 5
25 8/20/2025 Can we keep the same containment for each phase? Eloy Cerda Provided they are modular barriers and are properly clean and disinfected before each use. Yes 5
S05 - Pre-Bid RFI Responses 537-24-105 8.25.2025 - Working Copy 3 of 3
Pre-Bid RFIs
File details come from the government source that posted it. Updated .