36C25225B0018_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

None 36C25225B0018 X 07-11-2025 537-25-2-6905-0121 537-24-105 36C252 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 Richard Goodman 414-844-4874 Project: 537-25-105 OR Suite Lighting Construction Project Location: Jesse Brown VA Medical Center at, 820 S. Damen Ave, Chicago, IL 60612

Contractor shall provide all materials, labor, and supervision to modernize the Operating Room (OR) lighting system.

The project magnitude range is between $1,000,000 and $5,000,000.

NAICS 236220: Commercial and Institutional Building Construction/ Size Standard $39.5 million applies

This procurement is a 100% set aside for CVE-Verified Service-Disabled Veteran Owned Small Business (SDVOSB) firms per the authority of 38 U.S.C. 8127(d) Public Law 109-461. In accordance with VAAR 819.7003(b), at the time of submission of offers and prior to award of any contracts, the offeror must represent to the CO that it is a (1) SDVOSB eligible under VAAR Subpart 819-70; (2) Small business concern under the North American Industry Classification System (NAICS) code assigned to this acquisition; and, (3) SDVOSB listed as verified in SBA DSBS/VETCERT.

Ensure you complete the certification for VAAR 852.219-75; failure to complete will result in your bid being non-responsive and not eligible for evaluation and award.

NOTICE: VA and/or a third party (support contractor) will require access to VA contractor records to assess contract compliance with the limitations on subcontracting requirements included in VAAR 852.219-75 LIMITATIONS ON SUBCONTRACTING

If submitting as a joint-venture, offerors must include a copy of the joint-venture agreement.

All offerors are responsible for monitoring and downloadingall amendments from Contract Opportunities at the following website: https://sam.gov/content/opportunities

PRE-BID SITE VISIT: Wednesday July 30, 2025, at 3PM local time.

Check-in required at Ogden Visitors Desk. Bidders are encouraged to attend. SEE "SPECIAL INSTRUCTIONS TO BIDDERS"

REQUEST FOR INFORMATION (RFI): Due NLT August 7, 2025 at 3:00P.M. Local Time. All RFI's shall be submitted in writing via email to the Contract Specialist at richard.goodman1@va.gov. Please reference Solicitation # 36C25225B0018 NO TELEPHONE INQUIRIES WILL BE ACCEPTED. ONLY WRITTEN INQUIRIES WILL BE ACCEPTED.

BID OPENING: DATE: September 3, 2025 at 11:00 A.M. Local Time.

BID OPENING LOCATION: 115 South 84th Street, Milwaukee, WI.53214.

Contractors please report to Suite 101, main entrance and to the left.

X 52.211-10 X 11:00

CDT

09-03-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Bid Schedule Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin

TX

78714-9971 Ryan McMillin Contracting Officer

CONTRACTOR INFORMATION:

Name of Company:

Name:

Title:

Address:

E-Mail Address:

Phone Number:

Fax Number

Tax ID Number

Duns Number

SAMs UEI Number

CONTRACT ADMINISTRATION DATA

1. CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999 all payments by the Government to the contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer. Contractor must be registered in the System for Award Management (SAM) database in accordance with FAR Clause 52.212-1(k).

2. SUBMITTAL OF BIDS: All bids must be submitted to the attention of the Contract Specialist identified. Please submit the information in accordance with the "Bid Due Date" in Block 13 of the SF 1442. No Later Than the date/time specified.

3. REQUESTS FOR INFORMATION: Requests for Information (RFI) or clarifications to solicitation documents are to be submitted in writing to the Contract Specialist at: Richard.goodman1@va.gov. Requests received after the deadline may not be addressed. NOTE: All questions must reference in the Header or Opening Statement the Project #, the IFB #, and the Description of the project. No telephone inquiries will be accepted.

ONLY WRITTEN INQUIRIES WILL BE ACCEPTED.

4. CONTRACT AUTHORITY: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this request. The Contractor shall communicate with the Contracting Officer on all matters pertaining to Contract Administration. Only the Contracting Officer is authorized to make commitments or issue changes that affect pricing, quantities or quality of performance of this contract.

BID SCHEDULE

VA Project Number: 537-24-105 Bed Tower O.R. Lighting Rehab Price Range: $1,000,000.00 to $5,000,000.00 001 All-Inclusive Base Bid: The Contractor must provide all tools, materials, components, labor, and supervision to modernize the Operating Room (OR) lighting system and install new CO2 gas system at Jesse Brown VA Medical Center, Chicago, IL All work shall be completed within 408 calendar days after receiving the notice to Proceed (NTP).

All-Inclusive Base Bid LUMP SUM: $ ___________________________

NOTICE TO BIDDERS: Award will be made to the responsible bidder who submitted the lowest responsive bid. Work shall not commence until all required submittals are approved by the Contracting Officer or the Contracting Officer’s Representative (COR). An approved cost-loaded, Critical Path Method (CPM) construction schedule is required prior to commencement of construction. See specifications for details. CPM schedule shall be approved by the Contracting Officer or the Contracting Officer’s Representative. See specifications for details.

NOTICE TO BIDDERS: Additional information regarding the general and specific scope of work is defined in the specifications and drawings. This BID SCHEDULE is in addition to and augments the specifications and drawings. ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) This solicitation & all associated bid documents are available to interested parties in electronic file format from www.fedbizops.gov. No hard copy documents will be provided by the government.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $2,000,000. Failure to furnish the required bid guarantee on form SF24, in the proper amount, by the time set for opening of bids, will result in rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom a contract is awarded will be required to furnish a Payment Bond, on form SF25A, and a Performance Bond, on form SF25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms SF25 and SF25A may be obtained from the Contracting Officer upon request.

(d) Bidders are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://www.gsa.gov/portal/forms/type/TOP).

COMPLIANCE WITH VHA DIRECTIVE 1192.01

VHA Directive 1192.01 issued August 10, 2020, requires all contractor personnel to receive annual seasonal influenza vaccinations or obtain an exemption for medical or religious reasons. Compliance with this directive is a requirement of this contract. A copy of VHA Directive 1192.01 is available at this link:

https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&ved=2ahUKEwi0t7CAj_DrAhXDgnIEHbVSCwgQFjAAegQIBRAB&url=https%3A%2F%2Fwww.va.gov%2Fvhapublications%2FViewPublication.asp%3Fpub_ID%3D8948&usg=AOvVaw1Rwijbc9Z5WL5ilsgWoagN Federal Acquisition Regulation (FAR) Class Deviation to Implement Section 2 of Executive Order (E.O.) 14148, “Initial Rescissions of Harmful Executive Orders and Actions,” which revoked Executive Order 14057, and Section 2 of E.O. 14208, “Ending Procurement and Forced Use of Paper Straws,” February 10, 2025 System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Contracting Officer’s Special Instructions as follows:

After compiling all required information, submit the information in accordance with Block 13 of the SF 1442 (page 1 of this solicitation). Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442 (page 1 of this solicitation).

INQUIRIES:

Written requests for information or clarifications to solicitation documents are requested to be submitted to the Contracting Officers at ryan.mcmillin@va.gov and Contract Specialist, at Richard.goodman1@va.gov for action no later than 3:00 pm August 7, 2025. Requests received after this deadline may not be addressed. Telephone inquiries will not be accepted.

Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contracting Officer referenced in the solicitation. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words “, an individual doing business as _______________________________” [insert name of firm].

(b) Partnerships. A contract with a partnership shall be signed in the partnership name. Before signing for the Government, the contracting officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

(c) Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word “by” and the signature and title of the person authorized to sign. The contracting officer shall ensure that the person signing for the corporation has authority to bind the corporation.

(d) Joint venturers. A contract with joint venturers may involve any combination of individuals, partnerships, or corporations. The contract shall be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this section for each type of participant. When a corporation is participating, the contracting officer shall verify that the corporation is authorized to participate in the joint venture.

(e) Agents. When an agent is to sign the contract, other than as stated in paragraphs (a) through (d) of this section, the agent’s authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information 1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

PRE-AWARD CONTRACTOR SAFETY AND ENVIRONMENTAL RECORD EVALUATION FORM

Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ DUNS Number: ________________________________________________ SAM’s UEI Number: ____________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

Illinois State Sales Tax Exemption:

The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for Incorporation into real estate owned by Governmental bodies. For purposes of this authority, a Construction Contractor is defined as a General Contractor or a Subcontractor 86 Ill.Adm.Code 130.1940(a)(1). Materials, are defined as all of the tangible personal property, including fixtures, which enter into a structure or otherwise become incorporated into real estate 86 Ill.Adm.Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms and other end use or consumption items which are not incorporated into the real property 86 Ill.Adm.Code 130.2075(d)(3).

Prospective offerors are notified that under 86 Ill.Adm.Code 130.2075, purchase of applicable materials within the State of Illinois to be incorporated into the real property of Jesse Brown VA Medical Center may be exempt from Illinois Retailers’ Occupation Tax and Use Tax. VA will furnish a Certificate to the successful awardee under this solicitation that contains appropriate information that will allow the awardee to take advantage of this tax exemption within the State of Illinois for the project identified in this solicitation. Prime contractors may furnish the certificate to its subcontractors for use on this project. All offers received in response to this solicitation are presumed to reflect any tax benefit that may be realized upon receipt of this certificate.

Date: 04/24/2025

Contractor STATEMENT OF WORK for:

Chicago IL 60612

Part 1: Project Scope of Work Overview:

Contractor must provide all tools, materials, components, labor, and supervision necessary to:

· Modernize the facility’s Operating Room (OR) Suite lighting system (non-surgical).

· Lighting system in OR shall include new light fixtures and controls for each lighting system 2x4 panel and can lighting.

· OR Suite is located on the 2nd floor of Bed Tower and consists of its corridors and (8) rooms: 2620, 2618, 2616, 2614, 2608, 2606, 2604, 2602. Reference Exhibit 1 for layout.

· Install new CO2 medical gas system for all (8) operating rooms.

· CO2 system is not pre-existing.

· Addition of the CO2 medical gas system shall involve renovation of the Cysto Storage room (2602B) to accommodate CO2 tanks and CO2 manifold to support the addition of CO2 to the operating rooms.

· Contractor must provide certification report of medical gas system by licensed / qualified inspector.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude Comment by Hsu, Jeremy A.: Compare with Julio’s POP. I think adding a week in between OR rooms is a good idea Comment by Cerda, Eloy: Adjusted POP based on Julio’s table Complete all work including submittals and quality control reviews within the calendar days from Notice to Proceed (NTP) as shown below.

POP

Project: 537-24-105

CONSTRUCTION PERIOD OF PERFORMANCE CHART (IN CALENDAR DAYS AFTER AWARD)

Review Total days after Award

Part 3: Detailed Project Scope of Work

1. Lighting System

a. Contractor must furnish, provide, and install a new overhead (non-surgical) lighting system in the operating room (OR) suite, including new commercial grade LED light fixtures, ballasts, and controls. Additionally, contractor must furnish, provide, and install a new CO2 medical gas system in operating rooms 1 – 8.

b. Remove and replace existing (QTY 130) 2x4 overhead lights and existing (QTY 101) overhead can-lights within the ORs and three (3) motorized overhead lights in OR 4 with new LED lights per specifications. (QTY 83) additional 2x4 fixtures in OR corridors and misc. rooms, (QTY 30) overhead can lights and (QTY 52) 4x1lights for a total of 396 lighting fixtures. All 2x4 lights and Can lights in ORs should be dimmable. See Page 2 in exhibit 1 for details

c. Proposal includes labor and misc. hardware/material to support installation as well as replacement of sixteen (16) EM back up fixtures, 2 per OR.

d. MINIMUM Light Fixture Requirements:

Fixtures must be equivalent to or exceed specifications of:

i. LITHONIA CPX 2X4 10000LM 90CRI 40K SWL MVOLT SLD E10WLCP

ii. LITHONIA ECO6SG 40/40 90CRI SMO MVOLT EZ1 E10WCPR DFRAMMF

iii. EM Back Up Fixtures CLUR3NW

iv. 3 -- Kirlin Pro45 motorized overhead lighting for OR 4

e. All lighting products must meet VA TIL Lighting requirements as specified in attached exhibit docs (See DIV 26 Folder)

f. Provide and install new dimmer controls

g. OR lights must meet or exceed design parameters as outlined in section 4.2.13 in exhibit 5

2. CO2 Medical Gas System

a. Conversion of the existing Cystoscopy storage room to a CO2 tank room to supply the 8 ORs with CO2.

b. Contractor shall adhere to NFPA 99 for all medical gas activities.

i. Provide connection to Master Alarm system per code.

c. Proposal OR work to occur independently and corridor and misc. room work to occur afterhours/premium time.

d. Contractor supplied medical gas system to include above ceiling copper piping, isolation valve for each room, regulators, control panel, tanks, and manifold to connect CO2 supply cannisters.

i. CO2 piping to terminate at base of each Medgas boom with quick disconnect valve.

ii. Add 6 isolation valves outside ORs for phasing

e. New CO2 medical gas supply manifold shall be located in Rm. 2602B, the Cystoscopy-storage room next to O.R. 8.

f. Contractor must upgrade the walls of Rm 2602B to 1 hr. fire rating for hazardous enclosures.

g. Provide necessary electrical for CO2 tank room.

i. Assume use of critical electrical panel on same floor.

3. Infection Prevention / Dust Control

a. The work for this project corresponds to a level IV infection prevention and control precautions. The contractor must adhere to all level IV control measures specified in the attached PRA 24-105. In Exhibit 4 Comment by Hsu, Jeremy A.: Where is the ICRA/PRA. This need to be a specifically named and referenced exhibit. Comment by Cerda, Eloy: It is in exhibit 4

b. Contractor must furnish, provide, and install all necessary structures and equipment to adhere to the infection control requirements. Including:

i. Outer hard walled entrance (Edge Guard) with proper signage

ii. Tacky mats

iii. Hard walled ante-room (Edge Guard) (class IV)

iv. Tape all interior doors, windows, and cabinets

v. Provide HEPA filtered negative air machines

vi. HEPA filters on return air ducts

vii. Floor protection

4. Phasing: Contractor may only occupy and work in a maximum of 1 operating room at a time. Operating room work may be conducted during normal work hours. Schedule must account for 1 week of inspection and testing by the VA before starting construction of the next O.R.

Work conducted inner corridor, the sterile core, must be conducted on premium time. The contractor may only occupy and work in ¼ of the outer corridor; work to be conducted on nights / weekend premium time.

5. Exhibits Provided:

a. Exhibit 1: “Work Scope Layouts – 537-24-105”

b. Exhibit 2: “Construction Specifications: 537-24-105”

c. Exhibit 3 (For Reference Only): “SOC Floor Plans” Comment by Hsu, Jeremy A.: Get these from 537-24-105 project folder Comment by Cerda, Eloy: Added files in respective folders to reflect the Exhibit sequence

d. Exhibit 4: ICRA: 537-24-105

e. Exhibit 5: Follow PG-18-10, Section 4.2.13 SURGERY/OPERATING ROOM Guidelines for lighting design consideration.

6. Record Documents: Recording as-built drawings is a responsibility of the general contractor during the construction process.

7. Construction Progress Meetings: The Contractor’s Superintendent and Project Manager must provide weekly teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend. Submit construction progress meeting minutes issued not later than one day after the meeting using Jesse Brown Construction Project Tracker. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2-week look ahead and shutdown schedule

Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set.

Part 4: Submittals and Milestone Deliverables:

Task 1 – Project Kick-off: Contractor’s Project Manager and Superintendent must attend kick-off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

b. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Submit all required key field staff Resumes for VA approval.

f. Submit scanned copy of all workers OSHA construction safety training certificates.

g. Submit copies of all required state license and registrations. See Requirements on Project Specifications and Part 6.

All submittals listed above must be entered in SUBMITTAL EXCHANGE (Software License provided by the VA), reviewed, and approved by the VA prior to scheduling a kick-off meeting.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor must identify location where shutoff valves need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones. Provide a table with rooms numbers per zone.

3. Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements. Comment by McMillin, Ryan J.: The SOC has some data here too right? Comment by Hsu, Jeremy A.: SOC drawings give you the floor layout, but not an infection control plan specific to the project.

4. Submit a detailed proposed finishes list to restore all existing finishes impacted by this project. The list must identify finishes, type, brand and color per room, per work zone.

5. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns. See Part 6 for system shutdown requirements.

b. Show VA inspection schedule per work zone.

All submittals listed above, and Division 1 submittals must be entered in SUBMITTAL EXCHANGE (Software License provided by the VA), reviewed, and approved by the VA prior to issuance of the Infection Control Permit.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

All construction submittals must be entered in SUBMITTAL EXCHANGE (Software License provided by the VA), reviewed, and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor must not begin Task 4 until all the requirements of task 1,2,3 have been fulfilled.

Task 4 – Mobilization and Performance of the Work:

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

5. Prior to each inspection and at date of demobilization, the Contractor must deep clean all disturbed areas to a condition equal to or better than original condition.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. As-built Drawings must be in PDF and .DWG file formats. .DWG files must be compatible with AutoCAD 2017 or earlier version. As-built drawings must show the tag number for all shutoff valves installed and identify the isolation zone for each shut-off valve.

2. The Contractor must provide an itemized table with all installed equipment and parts. The table must include but not to be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

3. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be entered in SUBMITTAL EXCHANGE (Software License provide by the VA), reviewed, and approved by the VA prior to issuance of the Acceptance Letter.

Part 5: Procedures

Submittals: The Contractor must provide all shop drawings and product submittals Submittal Exchange. All submittals’ deadlines per Part 2 Period of Performance. Allow 14 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in the Specifications Section 01 57 19 - 6 must be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection between 7:00 am - 9:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service. Contractor must submit a letter certifying this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and schedule a retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Work Zone must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with 1-year parts and labor warrantee from date of acceptance by the VA.

Part 6: Applicable Performance Standards

Contractor must comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

a. Contractor’s SSHO and Superintendent (if separate individuals) must provide certificate for Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety Training program. Contractor Superintendent & skilled laborers on-site performing work are to provide certificate of construction safety training. Comment by McMillin, Ryan J.: All OSHA 30s? Comment by Hsu, Jeremy A.: Revised: Contractor Superintendent & skilled laborers on-site performing work are to provide certificate of construction safety training.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Rules of Behavior, and Smoking Policy.

4. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 7: Jesse Brown VAMC Requirements

1. General Requirements

a. pproval to mobilize must be in writing by the VA.Project number and the contract number must be in the subject line of all emails.

b. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

c. No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

d. Plumbing, Heating, and Air-Conditioning installation must be labeled and compliant with the latest edition of ANSI/ASME A13.1-2015. This requirement applies to new pipes and existing pipes requiring reinsulating as part of this project.

2. Phasing / Work Hours Restrictions

a. The intent of the phasing for this construction is to minimize outage periods. All work shall be coordinated with the VA COR. Shutdowns shall be coordinated with the station at a minimum of 2 weeks prior to requested time unless otherwise directed by the VA COR. Contractor shall submit a detailed phasing plan for approval with dates and periods of performance to the VA COR for approval prior to the commencement of any work. Scheduling shall be completed to ensure minimal disruption to operations.

b. Unless otherwise approved by the VA COR, the following work hour restrictions apply:

· No more than one (1) operating rooms shall be occupied by the contractor and under construction at a time.

· Any work conducted in the central Sterile Core must performed on the weekend and can start as early as 12:00pm (noon) on Saturday and must concluded by 10:00pm on Sunday.

· This is an active Hospital and contractors must respect the fact that our mission is to care for patients. Contractor must work around to prioritize patient careAll activities that interrupt hospital operations (e.g. utility shutdowns, work in inpatient / procedure rooms) must be scheduled in advance and approved by the COR. Typically on nights/weekends to minimize disruption – See Part 7, 4. “Shutdowns”.

· Comment by McMillin, Ryan J.: Sunday? Comment by Hsu, Jeremy A.: Removed as this project does not impact those areas.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Work that generates excessive noise, vibration, dust, or odors, such as: core drilling, hammer-drilling, saw-cutting, or similar noise-producing activities must be performed when such room is unoccupied.must be scheduled on off-hours in advance with COR approval to minimize disruption. Comment by McMillin, Ryan J.: How are they to schedule that? Comment by Hsu, Jeremy A.: Edited - Clarified that these noisy/disruptive activities are to be schedule with the COR in advance.

e. Crane lifts must be performed on Saturdays or Sundays 6:00AM to 10:00PM.

f. Any work that closes drive isles, closes building entries, or closes public corridors must be performed Saturday through Sunday.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. . Comment by Hsu, Jeremy A.: True - Not always possible. I think this can be removed. We do it as best practice when feasible. Especially when scheduling work in sensitive areas (i.e. the O.R. / cath lab) where emergencies and hospital operations are less predicable. Comment by Hsu, Jeremy A.: Removed - as all the work is in the OR.

c. The Contractor must check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractor must present their ID to get a Vendor’s Day Pass. Vendors that have a VA issued ID are still required to get a Day Pass.

d. The Contractor must check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD. Comment by McMillin, Ryan J.: But…….can they do that? This conflicts with above. Comment by Hsu, Jeremy A.: They come in through the main entrance, and if it is after-hours they are to then go check-in with the AOD. No conflict - contractors do it now all the time.

4. Shutdowns

a. All building systems will always be maintained in full operation. Comment by McMillin, Ryan J.: ? Direct contradiction. Comment by Hsu, Jeremy A.: I don’t see the contradiction, but edited for clarity.

b. Request utility system shutdowns in writing not less than 14 calendar days in advance.

c. Utility shutdowns will be scheduled in coordination with the VA COR typically onperformed starting Saturday 10PM to Sunday 3AM. nights and weekends to minimize disrupt to hospital operations.

5. Safety and Security

a. The Contractor must submit a project specific Safety Plan per Project Specification Manual. Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

· Fire extinguishers, pedestal mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage of tool or material is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. All work in the JB VAMC crawl spaces must be planned and carried out as OSHA Permit Required Confined Space.

d. The floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

e. No photography of VA premises is allowed without written permission of the COR.

f. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

g. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Notify the COR at minimum 4 days in advance of all deliveries. Contractor personnel must be present to receive deliveries associated with the project to prevent damage / loss.

b. Delivered materials cannot be staged longer than 7 calendar days. Do not move materials in public corridors between 7:00AM and 6:00PM. Comment by McMillin, Ryan J.: But they can’t even be working outside those hours? Comment by Hsu, Jeremy A.: Edited.

c. Contractor must only use Freight Elevators. Do not move construction materials in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class IV. Comment by McMillin, Ryan J.: Is the SOC clear where 3 and where 4? Comment by Hsu, Jeremy A.: SOC is for fire / life safety. Not the same as the infection control guidelines. As this is work is in the O.R. - the risk classification will be level 4.

b. Provide mitigation activities outlined in the Division 1 general conditions specifications and infection control permit.

c. Walk-off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

d. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing, and disinfecting procedure written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

· Cleaning: Remove debris, organic substances, and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

· Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

e. The entire work zone must be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday. See Part 6 Item 2 for workday hours.

f. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

g. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

h. See project specification manual for all other infection control requirements.

8. Compatible System procurements must be as follows:

a. Locks and Keys: Door hardware must be compatible with Best® 7-pin, F keyway, interchangeable core, including infection control barrier doors. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance. The final pinout and key blanks must be provided by VA.

b. Exit Signs: All exit signs must be City of Chicago approved red letters on white edge light LED

c. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing open-source head end equipment.

d. Video Surveillance / Closed Circuit Camera System: Components, Programming, Configuration, and Start up must be compatible with Avigilon Video Security Software manufactured by Motorola Solutions

9. Sole Source Procurement, the Contractor must provide fully functional complete systems, however, include the following sole source procurements for the following special systems:

a. Fire Alarm: Components, programming and start up: Bed Tower JCI /Simplex, all other buildings Siemens

Part 8: Jesse Brown VAMC Additional Requirements

All work must be designed to comply with:

The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL must be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents must be developed in accordance with the following listed Department of Veterans Affairs References, with special emphasis on items in bold: