36C25225B0018 0003.docx

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Z2DA--537-24-105 OR Suite Lighting Replacement Federal contract opportunity
Solicitation number
36C25225B0018
Issued by
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12

About this file

This document is a solicitation amendment for a lighting and medical gas system replacement project at the Jesse Brown VA Medical Center in Chicago, IL. The Department of Veterans Affairs is seeking a contractor to modernize the Operating Room (OR) Suite lighting system and install a new CO2 medical gas system. The project involves replacing 396 total lighting fixtures across 8 operating rooms and corridors, including 2x4 overhead lights, can lights, and emergency backup fixtures, with new dimmable LED luminaires meeting specific illumination and technical requirements. Additionally, the scope includes converting a cystoscopy storage room to a CO2 tank room, installing copper piping, isolation valves, and a medical gas supply manifold to support CO2 distribution to the 8 operating rooms.

Key project details include a total performance period of 408 calendar days from Notice to Proceed, with phased work restrictions requiring contractors to work in only one OR at a time and perform corridor and sterile core work during nights and weekends. The amended solicitation (Amendment 0003) updates the bid opening date to 9/17/2025 at 11:00 am, with a pre-bid site visit scheduled for 8/14/2025 at 7:00 am. The project requires strict infection control measures, including HEPA filtration, negative air machines, and comprehensive cleaning protocols. Contractors must provide comprehensive documentation, including as-built drawings, equipment inventories, O&M manuals, and comply with VA technical standards and safety requirements.

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Other files for this federal contract opportunity

Other files attached to Z2DA--537-24-105 OR Suite Lighting Replacement, newest first.
File Type Posted
S02 - VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING DEVIATION - 537-24-105.pdf PDF
36C25225B0018 0006.docx DOCX document
S05 - Pre-Bid RFI Responses 537-24-105 8.25.2025 - Working Copy.pdf PDF
36C25225B0018 0005.docx DOCX document
S05 - Pre-Bid RFI Responses - 537-24-105 - 8.14.2025.pdf PDF
S04 -Site visit Sign-in sheet - 8.14.2025 - 537-24-105.pdf PDF
36C25225B0018 0004.docx DOCX document
36C25225B0018 0002.docx DOCX document
S04 - Pre-bid Site Visit Check-in Sheet - 537-24-105.pdf PDF
36C25225B0018 0001.docx DOCX document
S02 - Solicitation - 36C25225B0018_1 - 537-24-105 - OR Suite Lighting - Final 02.pdf PDF
S02 - VA Form 10-6001a Contract Progress Report.pdf PDF
36C25225B0018_1.docx DOCX document
S02 - Wage Determinations - 7.9.2025 - 537-24-105.pdf PDF
S02 - Subcontractor Payment Summary.xlsx XLSX spreadsheet
S02 - Exhibit_4 ICRA 537-24-105.pdf PDF
S02 - Exhibit 2 - Construction Specification 537-24-105.zip ZIP file
S02 - Exhibit_1 - Work Scope Layouts 537-24-105.pdf PDF
S02 - 537-24-105 Construction Project Tracker.xlsx XLSX spreadsheet
S02 - Exhibit_3 537-24-105 SOC Floor Plan.pdf PDF
S02 - VA Form 10101 CONTRACTOR PRODUCTION REPORT.pdf PDF
S02 - Handbook 6500 - 2.24.2021.pdf PDF
S02 - Exhibit 5 - 537-24-105_PG-18-10 Section 4.2.13 SURGERY Lighting.pdf PDF
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5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-14-2025 537-24-105 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25225B0018

X X X Updated Bid Opening Date is 9/17/2025 at 11am.

Amendment 00003 Changes:

Updated SOW dated 6/26/2025, new pre-bid site visit, new RFI date, and updated bid opening date.

See Page 2 for more details.

Amendment of Solicitation Amendment 0003 Solicitation 36C25225B0018 OR Suite Lighting Construction Project# 537-24-105 Jesse Brown VA Medical Center, Chicago, IL.

This amendment consists of:

1. This amendment provides the following:

a. Updated SOW dated 6/26/2025.

b. Updated Site Visit. New site visit date is 8/14/2025 at 7:00 am local time.

c. Updated Pre-Bid RFI Response Date is 8/21/2025.

d. Updated Bid Opening Date is 9/17/2025 at 11:00 local time.

2. All previous RFI responses and submissions will not be responded to. Please submit all RFI’s by the updated due date for official responses.

The following changes are made on project specifications:

1. None

The following changes are made on project drawings:

1. None

GENERAL INFORMATION:

REMINDER: Project Bid Opening date is changed from 9/3/2025 at 11:00 am local time to 9/17/2025 at 11:00 am local time.

Location:

115 South 84th Street, Suite 101 Milwaukee, WI 53214 (ground floor-signs will be posted)

There are no further changes.

ACCOMPANYING 36C25225B0018 0003

Date: 06/26/2025

Contractor STATEMENT OF WORK for:

Project Name:Bed Tower O.R. Lighting Rehab
Project Number:537-24-105
Place of Performance:Jesse Brown VA Medical Center
Building 40, 2nd Floor – Bed Tower Building
820 S. Damen Ave

Chicago IL 60612 Part 1: Project Scope of Work Overview:

Contractor must provide all tools, materials, components, labor, and supervision necessary to:

· Modernize the facility’s Operating Room (OR) Suite lighting system (non-surgical).

· Lighting system in OR shall include new light fixtures and controls for each lighting system 2x4 panel and can lighting.

· OR Suite is located on the 2nd floor of Bed Tower and consists of its corridors and (8) rooms: 2620, 2618, 2616, 2614, 2608, 2606, 2604, 2602. Reference Exhibit 1 for layout.

· Install new CO2 medical gas system for all (8) operating rooms.

· CO2 system is not pre-existing.

· Addition of the CO2 medical gas system shall involve renovation of the Cysto Storage room (2602B) to accommodate CO2 tanks and CO2 manifold to support the addition of CO2 to the operating rooms.

· Contractor must provide certification report of medical gas system by licensed / qualified inspector.

Part 2: Period of Performance (POP) Complete all work including submittals and quality control reviews within the calendar days from Notice to Proceed (NTP) as shown below.

Project: 537-24-105

CONSTRUCTION PERIOD OF PERFORMANCE CHART (IN CALENDAR DAYS AFTER NTP)

Level Complete
Calendar Days for the work
VA

Review Total days after

NTP

Task 1: Project Kick -off
21
14
35
Task 2 & 3: Coordination & Pre-Construction Submittals
52
14
101
Task 4: Mobilization and Performance of the work
201
70 (roughly 1 week per phase)
373
Task 5: Closeout and Acceptance
14
21
408

Part 3: Detailed Project Scope of Work

1.0 Lighting System

a. Contractor must furnish, provide, and install a new overhead (non-surgical) lighting system in the operating room (OR) suite, including new commercial grade LED luminaires, ballasts, and controls. Additionally, contractor must furnish, provide, and install a new CO2 medical gas system in operating rooms 1 – 8.

b. Remove and replace existing (QTY 130) 2x4 overhead lights and existing (QTY 101) overhead can-lights within the ORs and three (3) motorized overhead lights in OR 4 with new LED lights per specifications. (QTY 83) additional 2x4 fixtures in OR corridors and misc. rooms, (QTY 30) overhead can lights and (QTY 52) 4x1lights for a total of 396 lighting fixtures. All 2x4 lights and can lights in ORs should be dimmable. See Page 2 in exhibit 1 for details. Proposal includes labor and misc. hardware/material to support installation as well as replacement of sixteen (16) EM back up fixtures, 2 per OR.

c. Installation must adhere to NFPA 70 and 99 standards

i. Task Illumination / Battery Back-up: 50% of the general lighting above the surgery table (O.R.) shall have battery backup. Battery back-up is not required in sterile core or outer surgical corridor.

1.1 MINIMUM Lighting Requirements: Luminaires must be recessed sealed LEDs; UL listed for wet locations and have the ability to be wiped down with corrosive cleaners. Contractor shall adhere to specification 26 55 71 “Medical and Surgical Lighting Fixtures” (see exhibits) with the exception noted below:

EXCEPTION to Spec 26 55 71 Part 2.6 - Recessed Exam lights maybe provided with fixed downward orientation in O.R. rooms 1 – 3, and 5 - 8. Lights do NOT need to be motorized with adjustable tilt / rotation. Currently only lights in O.R. #4 are motorized with adjustable tilt, and replacements should match existing functionality.

1. Luminaires in Surgical Corridor:

a. Average Maintained Illumination: 500 lx (50FC) at finished floor

b. Average Maintained Illumination - Task: • Scrub Sink: 1000 lx (100 FC) at 3’-0” AFF

c. Uniformity Radio (avg / min): Ambient 5:1

d. Color Rendering (CRI): minimum 80

e. Color Temperature (CCT): 3500K

f. Rated lamp lift: 50,000 hours

2. Luminates in Operating Rooms:

a. Average Maintained Illumination: 2000 lx (200FC) at 3’-0” AFF

b. Average Maintained Illumination - Task:

i. Surgical Table: 3000 lx (300 FC) at surface of table

ai. Surgical Field: 15000 lx (1500 FC)

c. Uniformity Radio (avg / min): Ambient 2:1

d. Color Rendering Index (CRI): minimum 90

g. Correlated Color Temperature (CCT): 4000K

h. Each luminaire above the surgery table shall be include 50% integral emergency power battery backs

e. Rated lamp lift: 50,000 hours

f. All lighting shall be fully dimmable

g. Provide and install new dimmer controls

3. See exhibits for reference of existing lighting product information.

2.0 CO2 Medical Gas System

a. Conversion of the existing Cystoscopy storage room to a CO2 tank room to supply the 8 ORs with CO2.

b. Contractor shall adhere to NFPA 99 for all medical gas activities.

i. Provide connection to Master Alarm system per code.

c. Proposal OR work to occur independently and corridor and misc. room work to occur afterhours/premium time.

d. Contractor supplied medical gas system to include above ceiling copper piping, isolation valve for each room, regulators, control panel, tanks, and manifold to connect CO2 supply cannisters.

i. CO2 piping to terminate at base of each Medical-gas boom with quick disconnect valve.

ii. Add 6 isolation valves outside ORs for phasing

e. New CO2 medical gas supply manifold shall be located in Rm. 2602B, the Cystoscopy-storage room next to O.R. 8.

f. Contractor must upgrade the walls of Rm 2602B to 1 hr. fire rating for hazardous enclosures.

g. Provide necessary electrical for CO2 tank room.

i. Assume use of critical electrical panel on same floor.

3.0 Infection Prevention / Dust Control

a. The work for this project corresponds to a level IV infection prevention and control precautions. The contractor must adhere to all level IV control measures specified in the attached PRA 24-105. In Exhibit 4

b. Contractor must furnish, provide, and install all necessary structures and equipment to adhere to the infection control requirements. Including:

i. Outer hard walled entrance (Edge Guard) with proper signage

ii. Tacky mats

iii. Hard walled ante-room (Edge Guard) (class IV)

iv. Tape all interior doors, windows, and cabinets

v. Provide HEPA filtered negative air machines

vi. HEPA filters on return air ducts

vii. Floor protection

b. Phasing: Contractor may only occupy and work in a maximum of 1 operating room at a time. Operating room work may be conducted during normal work hours. Schedule must account for 1 week of inspection and testing by the VA before starting construction of the next O.R.

Work conducted within inner corridor, the sterile core, must be performed on nights/weekend premium time. The contractor may only occupy and work in ¼ of the outer corridor at a time; work to be conducted on nights / weekend premium time.

c. Exhibits Provided:

· Exhibit 1: “Work Scope Layouts – 537-24-105”

· Exhibit 2: “Construction Specifications 537-24-105”

i. Compressed folder with 40 documents

· Exhibit 3 (For Reference Only): “SOC Floor Plans”

· Exhibit 4: “ICRA 537-24-105”

· Exhibit 5: “537-24-105 _ PG-18-10 Section 4.2.13 SURGERY Lighting”

d. Record Documents: Recording as-built drawings is a responsibility of the general contractor during the construction process.

e. Construction Progress Meetings: The Contractor’s Superintendent and Project Manager must provide weekly teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend. Submit construction progress meeting minutes issued not later than one business day after the meeting. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2-week look ahead and shutdown schedule

Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set.

Part 4: Submittals and Milestone Deliverables:

Task 1 – Project Kick-off: Contractor’s Project Manager and Superintendent must attend kick-off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

b. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Submit scanned copy of all workers OSHA construction safety training certificates.

f. Submit copies of all required state license and registrations. See Requirements on Project Specifications and Part 7.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor must identify location where shutoff valves need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones. Provide a table with rooms numbers per zone.

3. Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See part 7 and project specifications/exhibits for Infection Control requirements.

4. Submit a detailed proposed finishes list to restore all existing finishes impacted by this project. The list must identify finishes, type, brand and color per room, per work zone.

5. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns. See part 7 shutdown requirements.

b. Show VA inspection schedule per work zone.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See specification exhibits (spec section 01 33 23) for all requirements.

Contractor must not begin Task 4 until all the requirements of task 1,2,3 have been fulfilled.

Task 4 – Mobilization and Performance of the Work:

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment

3. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

5. Prior to each inspection and at date of demobilization, the Contractor must deep clean all disturbed areas to a condition equal to or better than original condition.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. As-built Drawings must be in PDF and .DWG file formats. .DWG files must be compatible with AutoCAD 2024 or earlier version. As-built drawings must show the tag number for all shutoff valves installed and identify the isolation zone for each shut-off valve.

2. The Contractor must provide an itemized table with all installed equipment and parts. The table must include but not to be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

3. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

Part 5: Procedures

Submittals: The Contractor must provide all shop drawings and product submittals via email or a digital project management software (e.g. ProCore or Submittal Exchange). Allow 14 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in the Specifications Section 01 57 19 - 6 must be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection between 7:00 am - 9:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service. Contractor must submit a letter certifying this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and schedule a retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Work Zone must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with 1-year parts and labor warrantee from date of acceptance by the VA.

Part 6: Applicable Performance Standards

VHA is the authority having jurisdiction (AHJ). That said, the Contractor must comply with all applicable federal building codes and regulations, and VA Standards and Executive Orders including but not limited to:

a. Contractor’s SSHO and Superintendent (if separate individuals) must provide certificate for 30 Hour OSHA Construction Safety Training program. Contractor Superintendent & skilled laborers on-site performing work are to provide certificate of construction safety training.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

1. Jesse Brown VAMC requirements (see part 7 and part 8 for details) and Standard Operation Procedures, including but not limited to: Rules of Behavior, and Smoking Policy.

Part 7: Jesse Brown VAMC Requirements

1. General Requirements

a. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

b. No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

c. Plumbing, Heating, and Air-Conditioning installation must be labeled and compliant with the latest edition of ANSI/ASME A13.1-2015. This requirement applies to new pipes and existing pipes requiring reinsulating as part of this project.

2. Phasing / Work Hours Restrictions

a. The intent of the phasing for this construction is to minimize outage periods. All work shall be coordinated with the VA COR. Shutdowns shall be coordinated with the station at a minimum of 2 weeks prior to requested time unless otherwise directed by the VA COR. Contractor shall submit a detailed phasing plan for approval with dates and periods of performance to the VA COR for approval prior to the commencement of any work. Scheduling shall be completed to ensure minimal disruption to operations.

b. Unless otherwise approved by the VA COR, the following work hour restrictions apply:

· No more than one (1) operating rooms shall be occupied by the contractor and under construction at a time.

· Any work conducted in the central Sterile Core must performed on the weekend and can start as early as 12:00pm (noon) on Saturday and must concluded by 10:00pm on Sunday.

· All activities that interrupt hospital operations (e.g. utility shutdowns, work in inpatient / procedure rooms) must be scheduled in advance and approved by the COR. Typically on nights/weekends to minimize disruption – See Part 7, 4. “Shutdowns”.

· Outer corridor work can be performed on weekends or week nights.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Work that generates excessive noise, vibration, dust, or odors, such as: core drilling, hammer-drilling, saw-cutting, or similar noise-producing activities must be scheduled on off-hours in advance with COR approval to minimize disruption.

e. Crane lifts must be performed on Saturdays or Sundays 6:00AM to 10:00PM.

f. Any work that closes drive isles, closes building entries, or closes public corridors must be performed Saturday through Sunday.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. The Contractor must check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. Request utility system shutdowns in writing not less than 14 calendar days in advance.

b. Utility shutdowns will be scheduled in coordination with the VA COR typically on nights and weekends to minimize disrupt to hospital operations.

5. Safety and Security

a. The Contractor must submit a project specific Safety Plan per Project Specification Manual. Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

· Fire extinguishers, pedestal mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage of tool or material is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. All work in the JB VAMC crawl spaces must be planned and carried out as OSHA Permit Required Confined Space.

d. The floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

e. No photography of VA premises is allowed without written permission of the COR.

f. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Notify the COR at minimum 4 days in advance of all deliveries. Contractor personnel must be present to receive deliveries associated with the project to prevent damage / loss.

b. Delivered materials cannot be staged longer than 7 calendar days.

c. Contractor must only use Freight Elevators. Do not move construction materials in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class IV.

b. Provide mitigation activities outlined in the Division 1 general conditions specifications and infection control permit.

c. Walk-off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

d. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing, and disinfecting procedure written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

· Cleaning: Remove debris, organic substances, and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

· Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

e. The entire work zone must be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday. See Part 6 Item 2 for workday hours.

f. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

g. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

h. See project specification manual for all other infection control requirements.

8. Compatible System procurements must be as follows:

a. Locks and Keys: Door hardware must be compatible with Best® 7-pin, F keyway, interchangeable core, including infection control barrier doors. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance. The final pinout and key blanks must be provided by VA.

b. Building Automation System (BAS): Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing open-source head end equipment.

c. Video Surveillance / Closed Circuit Camera System: Components, Programming, Configuration, and Start up must be compatible with Avigilon Video Security Software manufactured by Motorola Solutions

Part 8: Jesse Brown VAMC Additional Requirements

All work must comply with:

The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL must be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property.

PG-18-1
Master Construction Specifications
PG-18-3
Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders]
PG-18-4
Standard Details and CAD Standards
PG-18-5
Equipment Guide List
H-18-8
Seismic Design Handbook
PG-18-9
Space Planning Criteria
PG-18-10
Design Manuals (by discipline) [Including but not limited to: Guiding Principles checklists as indicated for Minor Projects in Sustainable Design Manual, Life Cycle Cost Analysis]
PG-18-12
Design Guides (graphical, by function)
PG-18-13
Barrier Free Design Guides
PG-18-14
Room Finishes, Door, and Hardware Schedules
PG-18-15
Minimum Requirements for A/E Submissions
PG-18-17
Environmental Compliance Manual
H-7545
VA Cultural Resource Management Procedures

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the CONTRACTOR must bring this to the attention of the VA. The resolution of the conflict must be made by the authority having jurisdiction for VA to ensure consistency department wide.

END

ACCOMPANYING 36C25225B0018 0003

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