S05 - Pre-Bid RFI Responses - 537-24-105 - 8.14.2025.pdf
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- Attached to
- Z2DA--537-24-105 OR Suite Lighting Replacement
- Solicitation number
- 36C25225B0018
About this file
This document is a Pre-Bid Request for Information (RFI) for the JB VAMC OR Lighting Suite project (Contract 537-24-105), addressing multiple technical questions about lighting upgrades in operating rooms. The RFI covers detailed specifications for various light fixtures, including D13 motorized lights, 2'x4' surgical lights, can lights, and emergency battery-powered lights. Key requirements include upgrading to LED lighting, verifying light fixture quantities and compatibility, determining controller locations, and confirming battery backup requirements for operating room lights.
The VA responses provide specific guidance, such as confirming three motorized lights in OR 4 need upgrade, specifying two controllers for 2x4 lights and two for can lights, and clarifying that NFPA 99 requires battery-powered emergency lighting in operating rooms that must operate for at least 30 minutes during a power outage. The document indicates that all lighting selections should follow the Statement of Work (SOW) Part 3, sections 1.0 and 1.1, and that some existing drawing notes are for reference only. The RFI responses will be included in Amendment #4 of the solicitation.
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Text version
No. Date Submitted SUBJECT/COMMENT Responder AE
Response VA Response Included in Amendment
1 8/12/2025 D13 motorized lights questions: 4
8/12/2025 Please verify the total quantity of D13 motorized lights required. There are 3 motorized lghts in OR 4 that need upgrade 4 8/12/2025 These lights are bigger than the previous lights. Verify that they will fit. 4 8/12/2025 Provide the full specification part number required. 4
2 8/12/2025 Provide location for the wall controllers. Will (3) controllers be required? Will
(1) controller with the (3) lights synced together be required?
Eloy Cerda 2 Controllers for 2x4 lights and 2 controllers for can lights. Located at entrance 4
3 8/12/2025 Please provide revised drawings indicating the 50% of light fixtures requiring battery back-up. Please verify that the only fixtures requiring battery back-up are the 2’x4’s in the OR’s
Eloy Cerda
NFPA 99 requires that battery-powered emergency lighting be installed in operating rooms (ORs). This is intended to provide adequate lighting to safely conclude procedures during a power outage.
These battery-powered lights are not classified as part of the "emergency" electrical system; instead, they serve as a temporary lighting solution. BAttery-powered units must operate for at least 30 minutes following a power outage.
4 8/12/2025
A6 2’x4’ surgical lights. Please verify that Kenall is not required as it is listed on the Exhibit #1 drawing. If Kenall is required, please provide the complete Kenall M2S specification part number for a drywall installation. Provide specification part number in either case.
Eloy Cerda
Drawing are from circa 2012, Fluorescent lights were suggested. Kenall is NOT required. Moving to LED.
NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements.
5 8/12/2025
Please provide dimming, switching, and zones for the OR’s. What is controlling what and how is it zoned? New wiring will most likely be necessary. Just want to know what we need to re-pull. Page #2 of Exhibit #1 is a distribution riser and does not have any control information on it.
Eloy Cerda Dimming panel is inside electric room. New lights will bypass existing equipment and dimming control are to be zoned to each operating room. 4
6 8/12/2025
Please verify control methodology for the light fixtures outside of the OR’s.
Drawings indicate the need for dimming. If the light fixtures can maintain existing switching, wire will not need to be re-pulled and it will be a one-for-one swap. Please indicate if you would like new switches for the existing locations and provide a specification for switches.
Eloy Cerda No need for dimming lights outside of the Ors. 4
7 8/12/2025 A1 2’x4’. Provide specification part number. Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
8 8/12/2025 A2 2’x4’. Provide specification part number. Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
9 8/12/2025 A10 2’x4’. Provide specification part number. Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
JB VAMC OR Lighting Suite 537-24-105
Contractor to provide control & lighting solutions based on SOW specs
S05 - Pre-Bid RFI Responses - 537-24-105 - 8.12 1 of 2
No. Date Submitted SUBJECT/COMMENT Responder AE
Response VA Response Included in Amendment
10 8/12/2025 D6 6” can light. Provide specification part number. Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
11 8/12/2025 W2 Task Light. Please verify if you want these (2) light fixtures replaced.
Provide specification part number if to be replaced.
Eloy Cerda SOW is only for 2x1, 2x4 & CAN lights, not surgical lights 4
12 8/12/2025
D2 6” can light. Please verify that Kenall is not required as it is listed on the Exhibit #1 drawing. If Kenall is required, please provide the complete Kenall
MDDL6 specification part number for a drywall installation. Provide specification part number in either case.
Eloy Cerda NOTES in Exhibit 1 are for Reference Only (Drawing notes are for reference), follow SOW Part 3, 1.0 & 1.1 for Lighting requirements to select best viaable alternative
13 8/12/2025 L3 1’x4’ linear cove. Provide specification part number. Eloy Cerda See SOW Part 3. 1.1-1 4
14 8/12/2025 Please verify that HAC closet, elec closet, and stair lights fixtures are not in scope.
Eloy Cerda Only electrical closet and stair lights are not part of the scope. 4
15 8/12/2025 Please verify that the exit signs are to remain. If being replaced, provide specification part number.
Eloy Cerda Exit signs are to remain 4
16 8/12/2025
Please verify circuiting and specification part number for the (16) EM battery lights in the OR’s. Are these a one for one replacement or new? The specification for these lights, CLUR3NW is a recessed ceiling application. Are the existing lights in the ceiling? They are not shown on the drawings that we have. Please provide a complete specification part number.
Eloy Cerda Provide four (4) light fixtures with EM battery lights per OR. 4
17 8/12/2025
Please provide an electrical scope of work for the Cysto Storage drywall removal and 1-HR fire rated wall install. Will drywall rings need to be replaced? Who is responsible for fire pads and firestop of conduits? Need an electrical opening count for the wall devices.
Eloy Cerda Contractor must provide all tools, materials, labor and supervision for conversion of storage room to CO2 tank room. See SOW 2.0 a- g 4
18 8/12/2025 Please verify that LED light fixtures are required outside of the OR’s. Note #4 on pages #1 and #3 of Exhibit #1 indicate the use of a 3 lamp T-8 light fixture.
Eloy Cerda Drawing is from circa 2012, Fluorescent lights were suggested. Kenall is NOT required. Moving to LED 4
S05 - Pre-Bid RFI Responses - 537-24-105 - 8.12 2 of 2
Pre-Bid RFIs
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