S02 - Atttachment D7 - SOW.pdf

DEPARTMENT OF VETERANS AFFAIRS

ALEDA E LUTZ VA MEDICAL CENTER

STATEMENT OF WORK

FOR

Inspection, Testing, & Maintenance of the Electrical Power Distribution System

Revised: 10/30/2025

1. Introduction:

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, repair, and calibration of the Electrical Power Distribution System and all its components at the Aleda E Lutz VA Medical Center. These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical

Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.

C. All Shutdowns shall be performed after normal business hours of 8 a.m.- 5:30 p.m. Weekend work on Saturdays and Sundays is anticipated and must be coordinated and approved by the COR.

Portions of the facility are operational 24/7, 365.The Contractor shall work directly with Engineering staff to coordinate outages. Only VA STAFF are Authorized to perform outages with a signed checklist from the Project Engineer. The Contractor will complete a shutdown checklist for each shutdown and provide a shutdown schedule. This also serves as the LOTO checklist.

2. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

B. Contractor staff shall be certified by the InterNational Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) 10-hour construction safety training.

C. Contractor staff shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. Contractors staff shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace.

Contractors Crew Leader/Foreman shall possess a Level III or higher certification in electrical testing and OSHA 30-hour safety training.

Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work.

E. Contractors shall have ready access to the latest versions of the following references:

1) 2020 NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment

Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) InterNational Electrical Testing Association, Inc. (NETA) –

Maintenance and Testing Specifications.

7) Operating /Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8) VHA Directive 1028, Electrical Power Distribution System

9) ANSI / NETA ATS-2021

10) ANSI / NETA MTS-2019

11) ANSI / NETA ETT-2022

12) ANSI / NETA ECS-2020

E. Contractors shall have and provide all necessary tools, equipment, and

Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

3. Summary of Work:

A. Contractor shall perform Electrical Inspections, Testing & Maintenance of the Electrical Distribution system at the Aleda E Lutz VA Medical center at 1500 Weiss Street, Saginaw, MI 48602.

B. The Contractor shall provide a proposed schedule within 30 days after notice to proceed. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the COR and approved by the Contracting Officer. Any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor.

C. Contractor shall report system deficiencies that are deemed critical or catastrophic in writing immediately to the COR for immediate action by the Government.

D. Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. Below is a list of electrical equipment that shall be maintained and tested:

1. Switchgear and Switchboard Assemblies.

2. Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

3. Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

4. Transformers, Liquid-Filled.

5. Switches, Air, Medium-Voltage, Metal-Enclosed.

6. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

7. Circuit Breakers, Air, Low-Voltage Power.

8. Circuit Breakers, Air, Medium-Voltage.

9. Protective Relays, Mechanical, and Solid State.

10. Protective Relays, Microprocessor Based.

11. Grounding Systems.

12. Ground-fault Protection Systems.

13. Motor Control, Motor Starters, Low-Voltage.

14. Emergency Systems, Engine Generators.

15. Emergency Systems, Automatic Transfer Switches.

E. Attachments. Government Furnished.

1. One-line and other informational drawings of the Electrical Power

Distribution System. These drawings are NOT certified as-built drawings and shall be updated to match field conditions. Show and label all exterior electrical equipment on site plan, i.e., Disconnects, Panels, Transformers, AHU’s, CU’s, etc. Update all information and details on provided drawings.

2. VHA Directive 1028 for Electrical Distribution.

3. Inventory of Electrical Power Distribution System equipment to be maintained, inspected, and tested under this Scope of Work. See Appendices to be updated and corrections made by contractor.

4. Shut Down Checklist.

F. Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment.

1. Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system.

Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

2. As a deliverable, provide photographs and thermographic analysis in pdf format.

3. Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

4. The Contractor is completely responsible for all activities to perform this survey including removing panel covers and making sure all screws and panels covers are in place and function to manufacturer specifications.

G. System Function Tests. Provide function test for all equipment listed in this Scope of Work.

H. All molded case breakers shall be tested via Primary Injection and shall bear a new testing label without obstructing pertinent manufacturer data.

Primary Injection is required on all Molded Case circuit breakers with a 250 Amp and higher FRAME size. All previous testing labels and residue shall be completely removed from the breakers and/or gear. Testing labels for outdoor equipment i.e. transformers, loop switches, etc. shall bear a UV rated label. All panels (e.g., Switchgear, Switchboards, Distribution Panels, Panelboards, etc.) shall bear a new label approximately 3 x 4 inches to indicate testing and maintenance has been performed and shall include Contractor’s information, test date, due date for next testing, and any other required information. Each molded case breaker 100 amps and higher shall bear a new testing label approximately 1 x 2 inches in size and display test date and due date.

I. Field verify drawings and provide mark ups on drawings. Drawings will be provided in Digital form. Contractor is required to print hard copies for markups. Update provided Excel Spreadsheets for Automatic Transfer Switches, Loop Switches, Transformers, Switchgear, and Breakers in Table format with corrected information.

J. Medium Voltage cables shall be tested via Megger Testing. Hi-Pot testing is not recommended.

K. Perform visual confirmation that all Electrical Equipment has a required Arc Flash Label affixed. No other action required, except to provide a YES/NO response on Equipment spreadsheet.

L. Provide 300 Phenolic Labels on Electrical Equipment. Identification labels for Normal Power System equipment shall be laminated black phenolic resin with a white core with engraved lettering. Identification signs for Essential Electrical System (EES) equipment, as defined in the NEC, shall be laminated red phenolic resin with a white core with engraved lettering. Lettering shall be a minimum of 12 mm (1/2 inch) high. Identification signs shall indicate equipment designation, rated bus amperage, voltage, number of phases, number of wires, and type of EES power branch as applicable. Secure nameplates with screws.

M. A complete written report of the work performed shall be provided to the

Contracting Officers Representative (COR) by no later than 7 days prior to contract completion date. Information shown in the report shall be as following:

1) Company’s name, addresses, telephone, & FAX numbers.

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name and number of VA Contracting Officer.

4) Date and Time of work.

5) Copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

8) Descriptions of work items.

9) Test data.

10) Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

11) Remarks on conditions of electrical equipment. List all deficiencies, if any.

12) Recommended corrective actions, if any.

N. Submit four (2) hard copies of the complete written report, and three (3)

CD-ROM or DVD of the electronic version of the report in electronic format (e.g., *.pdf, *.doc,) that is approved by the COR no later than 7 days prior to contract completion date. All reference materials shall be included in the electronic version of the report, either through high quality scanning or other means of electronic text import methods. Provide the report in 3 ring binders no larger than 4 inches. Provide each set of binders with pockets and insert the CD/DVD in binders of the set. The binders shall be organized by section with tabs and table of contents.

Organize sequentially by building number and report type. Binder spine shall be labeled with contents and year of service and due date for next service.

END