36C25026B0050.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 80

36C25026B0050

X

06-17-2026

TBD 552-26-4-6932-0047

552-26-202

36C250

NCO 10 CO

Department of Veterans Affairs

Network Contracting Office (NCO) 10

260 E. University Avenue

Cincinnati OH 45219

Email offers to luke.turner@va.gov prior to the time/date of closing located in box 13a below. No physical bids will be accepted.

Luke A. Turner 513-559-3702

Project No. 552-26-202 - Replace Overhead Paging System.

: The existing overhead paging system at the Dayton VA Medical Center is aging, unreliable, and in need of replacement.

The system serves multiple buildings across the Dayton VA campus, including the buildings identified in Attachment A, Building and Area Coverage List, and is used to communicate routine, urgent, and emergency announcements to staff, , patients, and visitors. The Government requires a complete replacement of the existing paging system with a new campus-wide system that provides reliable operation, supports integration with the existing Cisco environment as by the Government, and allows the existing paging system to remain operational until the replacement system is installed, tested, and accepted.

An organized site visit is scheduled for 06-23-2026, at 2:00 PM ET. All interested parties are strongly encouraged to attend the scheduled site visit to familiarize themselves with existing conditions and constraints that may affect performance and pricing. Offerors are expected to satisfy themselves as to the nature and location of the work, general and local conditions, and any other matters that may affect the cost, method, or timing of performance.

The NAICS code for this procurement is 238210, with a small business size standard of $19.0M.

Magnitude of Construction: Less than $1,000,000.00.

TO BE ELIGIBLE FOR AWARD, OFFERORS MUST COMPLY WITH THE FOLLOWING:

1) - Be a certified SDVOSB/VOSB listed in the SBA certification database at: https://veterans.certify.sba.gov/ at the time of submission of the offer and at the time of contract award.

2) - Submit the completed, signed certification at VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION) with the offer. The clause is located in the General Conditions section of the solicitation. The Government will not consider offers for award from offerors that do not provide the certification with their offer and all such responses will be deemed ineligible for evaluation and award.

0 120

X X

X

0 10:00 EDT

07-17-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid:

Tax I.D:

UEI:

Email Address:

552-3660162-6932-854200-3223 23NRNR000

36C250

Department of Veterans Affairs

Network Contracting Office (NCO) 10

260 E. University Avenue

Cincinnati OH 45219

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

Luke A. Turner

VA-VHA-RPOC-2024-0076

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK (SOW)

IMPORTANT BIDDER INFORMATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (NOV 2025) (DEVIATION)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.233-2 SERVICE OF PROTEST (NOV 2026) (DEVIATION)

2.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.9 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (NOV 2025)

(DEVIATION)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (NOV 2025) (DEVIATION)

3.3 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

3.4 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (SEP 2025) (DEVIATION)

3.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (NOV 2025) (DEVIATION)

GENERAL CONDITIONS

4.1 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (NOV

2025) (DEVIATION)

4.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

4.3 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (DEVIATION) (NOV

2025)

4.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.6 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (DEVIATION) (NOV 2025)

4.7 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.9 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.11 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAR 2026) (DEVIATION)

4.12 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

4.13 VAAR 852.204-72 PERSONAL VETTING AND CREDENTIALING (MAR 2026)

4.14 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

4.15 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.16 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

4.17 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.18 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.19 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.20 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.21 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

4.22 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 2019)

4.23 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.24 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.25 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

4.26 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.27 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.28 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

ATTACHMENTS

ATTACHMENT I - DBA WD

ATTACHMENT II - SPECIFICATIONS

ATTACHMENT III - DRAWINGS

ATTACHMENT IV - BUILDING AND AREA COVERAGE LIST

ATTACHMENT V - EXISTING OVERHEAD PAGE AUDIO GROUPS - DIAL CODE

MATRIX

ATTACHMENT VI - VAAR 852.219-75

ATTACHMENT VII - RFI FORM

STATEMENT OF WORK (SOW)

Dayton VA Medical Center Campus Overhead Paging System Replacement

Background: The existing overhead paging system at the Dayton VA Medical Center is aging, unreliable, and in need of replacement. The system serves multiple buildings across the Dayton VA campus, including the buildings identified in Attachment A, Building and Area Coverage List, and is used to communicate routine, urgent, and emergency announcements to staff, patients, and visitors. The

Government requires a complete replacement of the existing paging system with a new campus-wide system that provides reliable operation, supports integration with the existing Cisco environment as directed by the Government, and allows the existing paging system to remain operational until the replacement system is installed, tested, and accepted.

Scope: The contractor shall provide all labor, materials, equipment, tools, supervision, programming, coordination, testing, training, documentation, and professional services required to remove and replace the existing overhead paging system for the entire Dayton VA Medical Center campus located at 4100

West Third Street, Dayton, Ohio 45428. The work shall include all buildings, areas, and spaces identified in Attachment A, Building and Area Coverage List, together with any associated telecommunications rooms, control locations, pathways, and support spaces required for a complete and fully operational installation.

The system shall utilize a distributed network-based paging architecture and support SIP-based integration with the existing Cisco VoIP infrastructure as directed by the Government. System configuration, administration, and programming shall be software-based or web-based. No daisy-chaining, loop-through wiring, or series wiring shall be permitted; each speaker and field device shall be installed on an independent homerun to the designated serving equipment location. Attachment B, Existing Overhead Page Audio Groups Dial Code Matrix, and Attachment C, Existing Overhead Paging

Reference Drawings, are provided as Government-Furnished Information for reference and coordination only and shall not relieve the contractor of the obligation to independently field verify existing conditions and provide a complete, code-compliant, fully functional replacement system in accordance with this

Statement of Work.

Specific Tasks:

• Remove existing overhead paging system components that are designated for replacement, including head-end equipment, speakers, modules, control units, cabling, and associated accessories, unless the Government directs otherwise in writing.

• Furnish and install a new complete overhead paging system for the entire Dayton VA campus in the buildings identified in Attachment A, Building and Area Coverage List.

• Furnish and install new field-adjustable speakers in all required locations.

• Furnish and install new head-end equipment, controllers, modules, amplifiers, power supplies, cabinets, terminations, and all other components required for a complete and functional system.

• Provide new Category 6 cabling for all network-connected field devices and paging system components as required for a complete and fully operational system.

• Each speaker and field device shall have its own independent homerun to the serving control panel, cabinet, or telecommunications room.

• No daisy-chaining, loop-through wiring, or series wiring of speakers, speaker circuits, modules, controllers, amplifiers, power supplies, or other field devices shall be permitted.

• Provide all required power supplies, backboxes, supports, pathway accessories, terminations, labeling, and mounting hardware needed for a complete installation.

• Coordinate and integrate the paging system with the existing Cisco system and VA network only as directed and approved by the Government. New equipment shall be fully compatible with the existing VA telecommunications and network infrastructure.

• Coordinate all network-related requirements, addressing, switch connectivity, ports, permissions, and configuration requirements with the COR and appropriate VA information technology staff before installation or activation of network-connected equipment.

• Perform field verification of existing conditions prior to installation.

• Review Attachment B, Existing Overhead Page Audio Groups Dial Code Matrix, and coordinate with the Government to maintain, revise, migrate, or reprogram paging zones, dial codes, audio groups, all-call functions, and other programmed paging functions as required for the new overhead paging system.

• Review Attachment C, Existing Overhead Paging Reference Drawings, for supplemental reference and general existing-conditions information only. The contractor shall independently field verify all existing conditions, quantities, pathways, equipment locations, telecommunications rooms, cabling conditions, interfaces, and installation requirements and shall not rely on Attachment C as a complete current design package.

• Submit product data, shop drawings, wiring diagrams, riser diagrams, zone layouts, equipment schedules, cutover plans, rack elevations, cable schedules, network architecture diagrams, speaker layouts, programming narratives, and other required submittals for Government review prior to installation.

• Maintain the existing overhead paging system in service until the replacement system, or the applicable building or zone portion of the replacement system, has been installed, tested, and accepted by the Government.

• Perform phased installation and cutover as required to minimize disruption to hospital and campus operations.

• Provide all programming, configuration, commissioning, and testing required for a complete and functional system.

• Submit a proposed final paging zone and dial code matrix for Government review prior to cutover, and provide the approved final programmed matrix as part of project closeout documentation.

• Perform contractor pre-testing of all installed equipment, speakers, circuits, zones, network-connected components, controls, and system functions before requesting Government witness testing.

• Perform complete commissioning and acceptance testing of the new overhead paging system, including verification of device operation, speaker functionality, zoning, page routing, intelligibility, control functions, fault reporting, power supply operation, failover and recovery functionality where applicable, and required integration points.

• Verify and document that each speaker and field device is installed on an independent homerun as required and that no daisy-chaining, loop-through wiring, or series wiring exists in the completed installation.

• Provide all labor, test equipment, programming support, coordination, and technical personnel necessary to perform testing and commissioning.

• Notify the Government when the system, or any building or zone portion of the system, is ready for witness testing and acceptance review.

• Correct all deficiencies identified during testing or inspection at no additional cost to the

Government and perform retesting as required.

• Submit testing reports, commissioning records, deficiency correction records, and final acceptance support documentation as part of project closeout.

• Provide training for designated Government personnel on system operation, basic troubleshooting, and routine use.

• Provide operation and maintenance manuals, final programming backups, as-built drawings, final device lists, cable schedules, and other closeout documentation at project completion.

• Provide warranty support, maintenance, software licensing, and technical support for one year following Government acceptance of the completed system.

• Provide response to warranty or system issues within 24 hours after notification during the warranty period.

• Provide all professional services necessary to complete the work in accordance with this

Statement of Work.

Performance Monitoring: All work, materials, installation practices, programming, testing, training, documentation, and final system performance shall be subject to inspection by the COR or other designated Government representatives. The contractor shall correct deficient work at no additional cost to the Government. Final acceptance shall occur only after installation is complete, required testing and commissioning have been successfully completed, deficiencies have been corrected, required documentation has been submitted, training has been completed, and the Government determines the system is fully operational and acceptable.

Security Requirements: Contractor personnel shall comply with all applicable VA security, badging, escort, access, and facility requirements while on site. Contractor personnel shall obtain VA access badges when required or be escorted by authorized VA personnel at all times, as directed by the

Government. Because this project includes coordination with the Cisco system and VA network, the contractor shall coordinate all network-connected components and associated configuration requirements with the Government before connection, activation, or use on the VA network. Per VA Handbook 6500.6

Appendix A review, applicable VA information security requirements shall be included in the solicitation and resulting contract, as determined by the Government.

Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

Government-Furnished Information includes Attachment A, Building and Area Coverage List;

Attachment B, Existing Overhead Page Audio Groups Dial Code Matrix; and Attachment C, Existing

Overhead Paging Reference Drawings.

Attachment A identifies the Dayton VA Medical Center campus buildings, areas, and associated support spaces included in the project scope and shall be used to establish the required campus coverage for the replacement overhead paging system. Attachment B is provided for reference and coordination purposes during design, programming, cutover, testing, and closeout and shall be used by the contractor to coordinate with the Government to maintain, revise, migrate, or reprogram paging zones, dial codes, audio groups, all-call functions, and other programmed paging functions for the new system. Attachment

C is provided for reference and general existing-conditions information only and may include legacy layouts, riser information, device locations, zoning concepts, and other historical design information from prior overhead paging system work.

The contractor shall use Attachment C only as a supplemental reference and shall independently field verify all existing conditions, quantities, pathways, equipment locations, telecommunications rooms, cabling conditions, interfaces, and installation requirements before design, submittal, procurement, or installation. In the event of any discrepancy between Attachment C and actual field conditions, this

Statement of Work, approved submittals, or written Government direction, the actual field conditions, this

Statement of Work, approved submittals, and written Government direction shall govern. Attachment C shall not be construed as a complete current design package and shall not authorize reuse of any legacy design assumptions or installation methods that conflict with this Statement of Work, including daisy-chaining, loop-through wiring, or series wiring.

Other Pertinent Information or Special Considerations: All work shall be coordinated with the COR.

The contractor shall provide weekly status updates by email describing progress, scheduled activities, open issues, material lead times, outages, and foreseeable delays. All debris and waste materials shall be removed and properly disposed of at the end of each workday. Any required outages, shutdowns, testing periods, or cutovers shall be scheduled in advance and approved by the Government. The contractor shall protect adjacent finishes, ceilings, equipment, and occupied spaces and shall restore any damaged surfaces caused by the work. The contractor shall patch, repair, and restore ceilings, walls, penetrations, and other affected building finishes disturbed by demolition or installation work to match existing conditions.

Risk Control: All work shall be performed in accordance with OSHA requirements and all other applicable federal, state, local, VA, facility, safety, and infection-control requirements. The contractor shall comply with all governing codes, standards, and manufacturer installation requirements applicable to the work.

Place of Performance: Dayton VA Medical Center campus, 4100 West Third St., Dayton, OH 45428.

Period of Performance: The contractor shall complete all work within 120 days of contract award, unless otherwise modified by the Government.

Delivery Schedule: Normal working hours shall be Monday through Friday, 0800 to 1630, excluding federal holidays, unless otherwise approved by the Government. Work outside normal business hours may be required for outages, cutovers, testing, or activities that would disrupt patient care or facility operations, and such work shall be coordinated in advance with the COR.

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: Bidding materials consisting of drawings, specifications, contract forms and any issued amendments will be posted at Government Portal of Entry (GPE). Enter the solicitation No.

(SF1442/Box 1) into the search box to access the bid materials. This is the only official location where these documents can be obtained and where official amendments are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: All bids must be submitted electronically, via email, to the Bid Opening Officer

(SF1442/Box 6) at/before the date and time bids are due (SF1442/Box 13a). A public bid opening, via conference call, will be conducted. The contracting officer has determined in writing there is reason to believe that there are delays in the communications system specified for transmission of bids. Therefore, the public bid opening will take place one hour after the date and time bids are due. Information to access the public bid opening will be posted with the final amendment to the solicitation.

The following documents must be included in the bid submission:

(1) An original, fully completed and signed SF 1442 Offer page,

(2) Acknowledgment of any amendments issued either by completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page,

(3) An original, fully completed bid schedule. The Base Bid amount for the entire project is entered in block 17 of the SF 1442 Offer page,

(4) An original, completed and signed SF 24 Bid Bond.

(5) A completed and signed copy of VAAR 852.219-75, VA Notice of Limitations on Subcontracting—

Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) and

(6) A completed and signed copy of FAR 52.219-28, Post-Award Small Business Program

Rerepresentation (NOV 2025) (DEVIATION), if the Contractor does not have representations and certifications in SAM or does not have a representation in SAM for the NAICS code applicable to this contract.

PROJECT INFORMATION

PROJECT NUMBER: 552-26-202

PROJECT LOCATION:

Dayton VA Medical Center

4100 West Third Street

Dayton, OH 45428-9000

MAGNITUDE OF CONSTRUCTION: Less than $1,000,000.00.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238210

SMALL BUSINESS SIZE STANDARD: $19.0 Million

PERIOD OF PERFORMANCE: 120 days from receipt of Notice to Proceed

WAGE DETERMINATION: Department of Labor General Decision Number OH20260093 is included as an attachment this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Wage determinations are available here.

https://sam.gov/ https://sam.gov/wage-determinations

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the

RFI Form attached to this Solicitation, send via email to luke.turner@va.gov. The subject line of the email must read ‘RFI – 36C25026B0050.’ RFIs must be specific identifying section, paragraph and page

no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to GPE as amendments. The deadline for submission of RFIs for this solicitation is COB 06-30-2026. No questions will be answered after this date unless it’s determined to be in the best interest of the Government. Telephone requests for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management

(SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor

Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information. FAR 4.203-1(b) requires offerors to have an active Federal Government contracts registration in SAM when they submit an offer and at the time of award. If a bid is received from an offeror that does not have an active registration, it will be determined non-responsive and not eligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and

1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: VETS-4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.

BONDING INFORMATION/ALTERNATIVE PAYMENT PROTECTIONS

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard

Form 24 (see FAR 28.106-1) and the form must be provided in original (copy of original if facsimile bids are allowed) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties must be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28

Affidavit of Individual Surety.

https://sam.gov/ http://www.sam.gov/ http://www.sam.gov/ https://www.dol.gov/agencies/vets/programs/vets4212

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and

FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment

Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds

(SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable.

Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

• If the project requires that workers have limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

• If the project requires that workers require unsupervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

• If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written

Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract to recoup the investigation costs. The current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $177.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in

Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical

Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-

Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge for employers to use E-Verify.

VHA DIRECTIVE 1192.01: The contractors’ representatives performing construction activities at VA facilities must validate that the following additional requirements are in place before starting construction activities:

Annual influenza shot is required for all staff performing work on campus. Contractor badge must be always obtained and worn by the contractor or representative while on campus. The contractor will validate in writing via a signed memo to the Contracting Officer that the above items are being done as part of the bid package. No Personally Identifiable Information (PII) will be collected. Seasonal influenza with Vaccines (VHA Directive 1192.01).

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate

Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER,

OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT SYSTEM (CPARS)

(a) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans

Affairs (VA) evaluates contractor past performance on all construction contracts that exceed

$750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided with an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement

VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in

Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval

System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

(b) Each contractor whose contract award is estimated to exceed $250,000 is required to register with

CPARS at the following web address: www.cpars.csd.disa.mil. Help with registering can be file:///C:/Users/VHACINTurneL/AppData/Local/Temp/MicrosoftEdgeDownloads/b07c5379-df8d-47de-9ce0-ee89f7258233/1192_01_D_2020-08-10%20(1).pdf obtained by contacting the Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690.

Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

(c) For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.”

Notice: “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (NOV 2025) (DEVIATION)

(a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate

Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the

Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition

Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy

American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the

Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph

(c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.233-2 SERVICE OF PROTEST (NOV 2026) (DEVIATION)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting

Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

2.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL

ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION

(DEVIATION)

NOV 2025

52.214-3 AMENDMENTS TO INVITATIONS FOR BIDS (DEVIATION) NOV 2025

52.214-4 FALSE STATEMENTS IN BIDS APR 1984

52.214-5 SUBMISSION OF BIDS (DEVIATION) NOV 2025

52.214-6 EXPLANATION TO PROSPECTIVE BIDDERS APR 1984

52.214-7 LATE SUBMISSIONS, MODIFICATIONS, AND

WITHDRAWALS OF BIDS (DEVIATION)

NOV 2025

52.214-18 PREPARATION OF BIDS—CONSTRUCTION APR 1984

52.214-19 CONTRACT AWARD—SEALED BIDDING—

CONSTRUCTION

AUG 1996

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE APR 1991

52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY APR 1991

52.228-1 BID GUARANTEE SEP 1996

52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID

GUARANTEE)

FEB 2021

2.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT

2018)

(a) Any protest filed by an interested party shall—

(1) Include the name, address, fax number, email and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester’s representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of

Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of Provision)

2.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of Provision)

2.9 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

(a) Any offeror responding to this solicitation must comply with established VA Information and

Communication Technology (ICT) (formerly Electronic and Information (EIT)) accessibility standards.

Information about Section 508 is available at http://www.section508.va.gov/.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at

852.239–75, Information and Communication Technology Accessibility. In order to facilitate the

Government’s determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit appropriate VA Section 508 Checklists, in accordance with the checklist completion instructions. The purpose of the checklists is to assist VA acquisition and program officials in determining whether proposed ICT supplies, or information, documentation and services conform to applicable Section 508 accessibility standards. The checklists allow offerors or developers to self-evaluate their supplies and document—in detail—whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

(c) Respondents to this solicitation must identify any exception to Section 508 requirements.