541-23-201 Temp Hum Control for SPS - SSJ - Corbin Russwin-x.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:________ 36C250-24-AP-2545______________

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Network Contracting Office (NCO) 10, Louis Stokes Cleveland Medical Center will enter a construction contract that requires the procurement of this item which requires justification for other than full and open competition. The 0 Dollar 2237 purchase request number for the “Provide Temperature and Humidity Controls to SPS Rooms” is 541-24-2-5986-0024.

2. Brief Description of Supplies/ Services required and the intended use/Estimated

Amount: This project is named “Provide Temperature and Humidity Controls to SPS Rooms” and this project will bring approximately 32 Sterile Processing Services (SPS) secondary storage areas, located throughout the medical center, into compliance with the most recent requirements, especially temperature and humidity requirements. The renovation of the SPS rooms will bring all the SPS secondary storage areas into compliance with the latest Sterile Processing Services (SPS) requirements: Office of Construction & Facilities Management HVAC Design Manual Rev. November 1, 2021, https://www.cfm.va.gov/til/dManual/dmHVAC.pdf and VHA Directive 1116 and 1761.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Removable core locking cylinders that are removable only with a special key or tool without disassembly of knob or lockset. Core that allows medical center policy for key locks to be met. One grand master key to be available to open all doors by authorized individuals. (Medical Center Director and Police). The estimated value of the removable core locking cylinder materials is $80.00.

4. Description of market research conducted and results or statement why it was not conducted: Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1. To meet needs stated above the medical center currently utilizes a “Corbin-Russwin HO keyway great grand master key system”, single master key system is a requirement of VA engineering policy MP – 3. As the Cleveland VA medical center continues to move toward consolidation patient and staff safety concerns remain at the forefront of design decisions when selecting systems. To change to a different locking system would require numerous master keys potentially causing delays in accessing all area of the campus in event of emergencies. The lock set requested allows the facility to expand and renovate as required and maintain the ability to meet patient and staff safety requirements. This procurement will be https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2 competed and synopsized on SAM.gov (https://beta.sam.gov/) as an Invitation for Bid (IFB) and will indicate the requirement for brand name specification for the Corbin Russwin Locking Cylinders. Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price. It is anticipated that two (2) or more bids will be received through the sealed bidding process. If two (2) or more bids are received than the cost of the entire project will be considered fair and reasonable to the government based on competition. Medical center has investigated the ability of other lock manufactures to operate within the requirement to have the ability to open all doors with one single grand master key and have not found this to be a possibility. Corbin-Russwin locks are a national known manufacturer with numerous distributors available. A Market Survey will be completed on the entire construction project.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-

1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief and that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Brian S. Kish Date Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466