553-19-104 Pre-Bid Site Visit Agenda_CS Signed.pdf

PRE-BID SITE VISIT AGENDA

Date: May 3, 2023 Time: 11:00 AM

SOLICITATION NO. 36C25023B0009

Project: 553-19-104, Renovate Urgent Care and Registration

1. Attendees to fill out the sign-in sheet. Introductions of VA personnel.

2. Contracting Officer will review the following:

• The solicitation, plans, and specifications are located at Contract Opportunities (sam.gov) and is the only official site to obtain these documents. Any amendments will also be posted here. Offerors are responsible for periodically checking for updates. All amendments shall be acknowledged with bid submission.

• The magnitude of project 553-19-104 is between $2 Million and $ 5 Million. The completion time for the project is 548 calendar days from receipt of the Notice to Proceed.

• In accordance with Public Law 109-461 and VAAR clause 852.219-73 this is a Service Disabled Veteran Owned Small Business set-aside acquisition. All bidders are required to be verified in the SBA Veteran Small Business Certification Program (VetCert) registry prior to submitting a bid and shall also be verified at the time of award.

Any bids received from companies not verified shall be rejected. A bidder whose verification expires between the date of bid receipt and contract award shall not be eligible for award.

• NAICS code 236220, Commercial and Institutional Building Construction, applies with a Small Business Size Standard of $45 Million.

• Prospective bidders are advised that all questions must be submitted in writing utilizing the RFI form included as an attachment to the Solicitation to the Contract Specialist, email: john.ferrall@va.gov. Any information provided by the VA during this pre-bid meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the Contracting Officer. RFIs will be answered via an Amendment posted to Contract Opportunities. Deadline for submission of RFIs for this solicitation is May 15 at 2:00 PM, local time.

• FAR clause 52.229-3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties.

• Annual Form VETS-4212 Federal Contracting Reporting must be on file with the Department of Labor before award. Award cannot be made to a company that does not have a current VET-4212 filing.

• Bids must be received by no later than May 24, 2023 1:00 PM. Bids received after that date and time, subject to Amendment, shall be considered late unless an exception applies. The Bid Opening will be at the Ann Arbor VAMC (see block 8 on page 1 of the Solicitation).

• The Construction Wage Requirements (formerly Davis-Bacon Act) is applicable to the resulting contract; a Wage Determination is included with the Solicitation and may be updated by Amendment.

• The Buy American Act applies to the resulting contract. Reference FAR 52.225-9 and -10.

• The purpose of the site visit is for bidders to ascertain the nature and locations of the work and the conditions affecting the work or its cost.

3. COR will discuss the following as needed:

• Scope of work on the project

• Reference drawings mailto:john.ferrall@va.gov

• VA specifications

• Parking/Storage during construction

4. Site visit to follow, sign-in sheet is attached.

I conducted the Pre-Bid Conference on above date and time: May 3, 2023 @ 11:00AM (Teams call concluded at 11:09AM)

Drew Ferrall Contract Specialist

Cc: Solicitation file; COR