36C25019B0046-006.pdf

SOP Other Than Full and Open Competition Original Date (3/22/2011)

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For

Other Than Full and Open Competition

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Louis Stokes Cleveland VAMC, will enter into a construction contract that requires the procurement of this item which requires justification for other than full and open competition. A purchase request number is not yet available.

2. Nature and/or Description of the Action Being Processed: This project is named “Upgrade Smart Building System” and the purpose is to upgrade the existing Tridium building automation system. The project includes upgrades to the software, fiber network infrastructure, graphic and analytic packages as well help close the FCA gap indicated during the last FCA inspection.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Wade Park is heavily invested in a centralized building automation system called Tridium. Tridium was selected after extensive investigation of the facility needs and products available. This extensive existing network and system currently utilizes Dell Servers and Cisco Network Switches. The existing system is being expanded not replaced, and the new equipment needs to be compatible with the existing. For this reason, the new servers and switches need to be Dell Servers and Cisco Switches. If a different brand switch or server were to be purchased, we would need to replace all of the existing equipment greatly costing the government unnecessarily. The estimated value of materials for this project is $ .

4. Statutory Authority Permitting Other than Full and Open Competition: The product is being procured under the authority of 41 U.S.C. 253 (c) (1), FAR Part 6.302-1 (a) (2).

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority. The existing network is Cisco and Dell equipment and all new equipment added needs to be the same manufacturers.

SOP Other Than Full and Open Competition Original Date (3/22/2011)

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This procurement will be competed/synopsized on www.fbo.gov and will indicate the requirement for brand name specification regarding the Tridium system network. Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost should be fair and reasonable to the government based on the overall project is being competed. Reference FAR 8.404 (d), “GSA has already determined the prices of items under schedule contracts to be fair and reasonable.”

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The building automation system we looked at were the following. Study is available upon request.

Hewlet Packard

Juniper

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. See Items 5 above.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Not Applicable

– See Item 5.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date Nicholas P. Carrozza

Louis Stokes Cleveland VAMC

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification: (required) I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer Network Contracting Office (NCO) 10

Date http://www.fbo.gov/