36C24926R0049_1.docx

36C24926R0049

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24926R0049 X 04-15-2026 626-26-4-4566-0013 626-25-101 90C Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro

TN

37129 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro

TN

37129 Robert Glenn Jr 615-225-3413 Furnish all labor, materials, equipment, supervision and all other necessary items to Upgrade Critical Environments I as in accordance with the specifications and drawings at Tennessee Valley Healthcare System, Nashville, TN.

NAICS Code: 236220 Size Standard: $45M Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) (see VAAR Clause 852.219-10) Magnitude of Construction: $5,000,000.00 to $10,000,000.00

There will only be one (1) site visit for this requirement on Wedensday, April 22, 2026, at 9:30AM CT. Offerors will meet in the Multipurpose Room B-104. Please make sure you bring any necessary items to properly inspect the site.

To obtain clarifications and/or additional information concerning the contract requirement, specifications and/or drawings, submit a written request for information (RFI) via email to Robert.glenn2@va.gov. RFIs must be specific in identifying section, paragraph, and page number and must be in question format. All RFIs submitted shall include the project number and title, contractor name, city, state, phone number, date submitted and RFI questions. Questions received after 2:00 PM ET May 4, 2026, will not be answered unless determined to be in the best interest of the government. Telephone requests will NOT be accepted. Technical questions will not be answered at the site visit as questions MUST BE in writing and submitted as an RFI.

Offerors are to submit one (1) electronic copy of entire proposal in the order as solicited, an electronic copy of bid bond to Robert.glenn2@va.gov, on or before the due date/time stated in Block 13.

In accordance with P.L 109-461, this acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. In order to be eligible to receive an award under this solicitation, the SDVOSB/JV contractors must be listed and viewable in the SBA - Dynamic Small Business Search https://dsbs.sba.gov/search/dsp_dsbs at the time of offers due and at the time of award. Consequently, offerorsin reverification status will not be eligible to submit offers for this project. Please include a copy of SBA verification. In accordance with FAR 52.204-7, System for Award Management (SAM), all prospective offerors must have an active SAM registration at the time of offer and at time of award. SDVOSB/JV's submitting a bid/offer must submit a copy of their DSBS verification with their bid/offer and those that fail to do so shall be rendered non-responsive/technically unacceptable outright and shall not be eligible for award.

Project will be procured under FAR 15.103-2 Lowest price Technically Acceptable. Evaluation factors begin on page 16 of the solicitation.

X X 52.211-10 X

2PM

EDT

05-07-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

626-3660162-4566-854200-3220 23NR4JA57

90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro

TN

37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Michael R. Brown Contracting Officer

Table of Contents

ATTACHMENT

STATEMENT OF WORK

36C24926R0049 Page 1 of Page 1 of

A. GENERAL INFORMATION

1. Title of Project: Project# 626-25-101 “Upgrade Critical Environments I”

2. Scope of Work: The contractor shall furnish all labor, material, equipment, and supervision necessary to accomplish the work for this project, including architectural, plumbing, fire protection, controls, medical gas, mechanical, electrical power and systems, construction, alterations, necessary removal of selective existing construction and certain other items to complete the project; to the satisfaction of the VA and COR. Relating to Project# 626-25-101 “Upgrade Critical Environments I” at the Tennessee Valley Healthcare System, VA Medical Center, 1310 24th Avenue South, Nashville, TN 37212.

3. Statement of Bid Item(s):

Base Bid: Complete Project 626-25-101 to “Upgrade Critical Environments I” in strict accordance with the specifications and drawings at the Tennessee Valley Healthcare System, VAMC, 1310 24th Avenue South, Nashville, TN 37212.

Deductive Bid Alternate #1: TBD Period of Performance: 487 calendar days from the issuance of the Notice to Proceed to complete the work. Final payment and close-out will not be issued until the system has been validated to be fully functional.

B. GENERAL REQUIREMENTS

1. All work, including materials, shall have a one-year warranty, or as noted in project specifications. Elements of the project that require a warranty beyond one year:

· TBD

2. Medical Center normal working hours are Monday thru Friday from 6 a.m. to 2:30 p.m. On-site work time shall be managed to minimize the effect on the medical center and the existing Cardiac Catheterization procedures.

3. Portions of work that require shutdowns, noise, vibration or interruption of adjacent service operations will be performed from 5:00 a.m. to 7:00 a.m. and 5:00 p.m. to midnight. On weekends the work can be performed between 6:00 p.m. Friday to 9:00 p.m. Sunday.

4. The contractor will be required to work nights and weekends to complete the work, in order to maintain the functionality of affected areas and to minimize disruptions to the Medical Centers operations. Before evening and weekend work begins, the project schedule shall be submitted by the contractor and approved by the VA COR one week before the work taking place.

5. The contractor will coordinate all work in advance with VA COR.

6. The contractor superintendent will always be on-site during the performance of the work associated with this contract.

7. When using “furnish”, “provide”, “install”, or similar term is used regarding all labor, materials, and equipment to perform the job it shall mean a complete installation that is ready for use.

8. The contractor shall identify all employees that will be working under the awarded contract. The contractor personnel shall include employees, sub-contractors, suppliers, and delivery personnel entering the medical center. Those employees shall bring one photo ID and the second form of state /federally issued id to obtain a VA Contractor identification badge (REAL ID is required as one source of ID). A Passport or Social Security Card will suffice as the second form of ID. This badge must always be worn above the belt while on medical center property. The contractor’s employees shall return all I.D. badges to designated personnel at the end of the period of performance of the contract. Lost badges will result in a surcharge.\

9. The contractor's safety manager is responsible for safety inspections of all contract operations and will be identified to the contractor. All VA and OSHA safety regulations shall be observed during the performance of work identified on this contract. Provide signage and barricades, as required, to maintain safety and protection of work around the project work site. Daily safety reports shall be provided to the COR daily. Additionally, on-site workers are screened daily at facility entrances prior to work.

10. The contractor shall visit the job site to thoroughly familiarize themselves with all the details of this work and working conditions. The contractor shall also verify all dimensions in the field and shall advise the CO and COR of any discrepancy before performing any work. The contractor shall be responsible for the coordination and proper relation of his work to the building, structure, phasing, ensuring the safety of employees, and workmen.

11. The contractor shall not allow smoking in any building or vehicle (located on VA property) and shall ensure employees do not smoke on VA property. This is a smoke free facility. Violation of VA directive will result in a Federal Fine.

12. The contractor will take adequate precautions to protect all adjacent equipment, concrete pads, and walkways in the work area from spills, drips, runs, and damage from the use of power tools.

13. The general contractor will be provided with two parking space (additional drivers of the general contractor will be issued a parking violation ticket). Employees can park in designated areas if available. Paid parking is available in adjacent parking garages. The government isn’t responsibility for additional parking. Drivers should be particularly concerned with pedestrian traffic and yield to pedestrians. Seat Belt use is mandatory on all VA grounds.

14. The Contractor shall always keep the work area and stored materials / equipment(s) areas free from the accumulation of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. This includes the area around the dumpster/Connex. Material stored on-site shall be organized and inside a conditioned storage space. A messy work area is dangerous; the COR has the authority to request that the site be cleaned in lieu of proceeding with work.

15. Equipment (building service equipment and systems) shall be provided by nationally recognized manufacturers that produce and distribute mechanical products across the United States for over 5 years. Manufacturers must have local vender representation. Materials for this project must be sourced from the USA, materials submitted from other countries will not be accepted.

16. When fixture/devices are being removed, remove all appurtenances related or connected to the items being removed or demolished. Utilities shall be removed back to the source or active main/branch. Do not leave any abandoned utilities/lines or dead-end lines. Final verification required by COR before “covering” up connection.

17. The type of controls throughout project work shall be consistent. Controls must be of the same manufacturer and type. Our building automation system is structured around Siemens, and this should be company utilized for this project.

18. (Alternate version) The type of controls throughout the project work shall be consistent. Contractor must utilize existing BAS infrastructure when tying in all controls.

19. Due to space limitations, the contractor will only be provided with one location for staging (one small conex and one small dumpster). For equipment/material that is no longer needed and/or waste, the contractor is responsible for their proper and daily removal. Staging area location will be determined by the COR. No material is to be stored outside. If material is found to be stored outside the COR can request that the material be replaced with new material.

20. There is only one final project inspection, and it will take place at the end of the project, The contractor shall request a final inspection two weeks after providing a certified inspection report(s) (in writing), and a copy of their completed and corrected QA inspection. At the time of the request there shall be no incomplete work. There are additional inspections required while the work progresses but only one final inspection.

21. Burn permits are required at this facility on a daily basis. Neglecting to use the form may result in the removal of violators from the campus.

22. Safety is no accident; OSHA standards are to be met at this facility. Periodic safety reviews are made of the site multiply times each week. Violations may result in the removal of violators from the campus and repeat violations may result in additional enforcement from FED OSHA.

Enclosure (1) Hot Work Permit

END SCOPE OF WORK

A.4 IMPORTANT OFFEROR INFORMATION

IMPORTANT OFFEROR INFORMATION

SOLICITATION MATERIALS: All solicitation materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. Enter 36C24926R0049 into the search box to access the solicitation materials. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ solicitation materials are available.

SOLICITATION SUBMISSION: The following documents must be included in the solicitation submission in the formats as stated:

- One (1) electronic copy of an original, fully completed and signed and dated SF 1442 Offer page (‘wet ink signature’), acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page; prices on all line items listed on the Price/Cost Schedule; completed Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and fully completed Contractor Experience Modification Rate (EMR) Certification documents.

- One (1) electronic copy of an original completed and signed SF 24 Bid Bond or other allowable Bid Security. Any missing elements of the bid bond submission could render the offeror ineligible and their offer will not be considered.

Offerors are responsible for insuring and verifying their offer and all required solicitation documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

The due date for proposals is May 15, 2026, at 2:00PM ET

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 626-25-101- Upgrade Critical Environments I PROJECT LOCATION: Tennessee Valley Healthcare System VA MC Nashville, TN.

MAGNITUDE OF CONSTRUCTION: $5,000,000.00 to $10,000,000.00

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220 –

SMALL BUSINESS SIZE STANDARD: $45 Million TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS). Contractor employees shall not be considered government employees for any purpose under this contract. Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) AND DYNAMIC SMALL BUSINESS SEARCH (DSBS) REGISTRATION: Offerors must have active SAM and DSBS registrations at the time of offer and at the time of award. The System for Award Management (SAM) (https://sam.gov) is the official U.S. Government system that consolidates the CCR, FedReg, ORCA, and EPLS databases. Federal Acquisition Regulations require all contractors seeking to do business with the Government to maintain active SAM registration. The Dynamic Small Business Search (DSBS) (https://dsbs.sba.gov/search/dsp_dsbs) database must also reflect active status. Offerors lacking current SAM and DSBS registrations at the time of bid submission shall be deemed technically unacceptable or non‑responsive and eliminated from award consideration. In accordance with VAAR 819.7001(a), the Contracting Officer shall specify the required registration period; failure to meet this requirement shall result in rejection and possible award to the next lowest‑priced offeror. Joint Ventures must include a valid DSBS and/or SBA certification with their offer, or they shall likewise be found non‑responsive and ineligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $5,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION

All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government’s control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center’s written policy.

8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. All training shall be coordinate with the Contracting Officer’s Representative assigned to the contract.

Evaluation FACTORS This section describes the evaluation process, proposal preparation, the significant factors and sub-factors and criteria to be used in the evaluation process. This procurement action is a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with RFO 15.103-2. Proposals will be evaluated for acceptability but not ranked using the non-price factors/sub-factors. To be considered for award, an offeror must have an “acceptable” rating in every non-price factor/sub-factor under consideration.

The Government intends to award a single contract to a qualified Service-Disabled Veteran Owned Small Business (SDVOSB) determined responsible in accordance with the Revolutionary Federal Acquisition Regulation (RFO) Overhaul, whose proposal conforms to all the requirements in this solicitation and is further determined to meet or exceed the standards of acceptability at the lowest offered price. The Government intends to evaluate proposals and award a contract without discussions with Offerors. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from both a technical and cost standpoint.

The evaluation of offers submitted in response to this Request for Quote (RFQ) solicitation will be conducted utilizing the LPTA selection process. Utilization of this source selection process may result in not all offers being evaluated. The CO upon receipt of offers, will determine eligibility and compliance with the solicitation requirements. The Vendor Information Pages (SBA DSBS registry) will be checked to ensure that any offeror submitting a proposal to perform the work is both listed and verified. All proposals received will also be checked for active registration in the System for Award Management (SAM). Thereafter, the CO will review all proposals to ensure that the minimum proposal submission requirements have been met. Once these requirements have been met, the CO will select and submit for review to the Technical Evaluation Board (TEB) the technical proposal of the lowest priced offeror for consideration. Initially, TEB will not receive any pricing information, only the technical portion of the offeror’s proposal.

The Government will evaluate the three (3) lowest priced proposals for technical acceptability. If two or more of the lowest priced proposals are found to be unacceptable, the next lowest priced proposals will be evaluated, and so on. No additional proposals will be evaluated once two or more are found to be technically acceptable. Therefore, all proposals may not be evaluated.

Price Analysis will be IAW RFO 15.404-1. If price analysis cannot determine fair and reasonableness, the Government reserves the right to complete further cost analysis IAW RFO 15.404(a)(2).

Offerors shall submit the information described below for Factors 1, 2, and 3 in the same order as they appear in this solicitation document. All information must be complete, accurate, and organized in the order presented. Failure to submit the required information shall result in a rating of “Unacceptable” and elimination from further consideration. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

Proposals are to be submitted via email to CS, Robert Glenn, Jr Robert.Glenn2@va.gov and CO Michael R. Brown Michael.Brown1305@va.gov . Offerors shall submit one (1) electronic copy of complete proposal (a. Technical & b. Price) to the address shown below as well as a complete proposal emailed to the email address shown below.

Technical and Price sections of an Offeror’s proposal will be evaluated independently. Offeror shall separately submit each section as a separate attachment. All pages containing text shall be consecutively numbered, type-written on 8-1/2x11 inch paper with margins of at least one (1) inch and created using a Times New Roman 12-point font. The submitted package should contain two (2) sections, separately: a.) Technical Proposal b.) Price Proposal. Each section must therefore be labeled with the following:

1. Construction Company Name

2. Physical Address of the Company

3. Telephone Number

4. Email address

5. VA Project Number (Project 626-25-101)

6. VA Project Name (Upgrade Critical Environments I)

7. Solicitation number (36C24926R0049)

The Technical Evaluation Board (TEB) shall evaluate the offeror’s proposal against all non-price factors/sub-factors using “ACCEPTABLE” or “UNACCEPTABLE” ratings based upon the definition in the chart below.

Technical Acceptable / Unacceptable Evaluation Ratings

· Offeror will return the Solicitation complete with all pages in order as posted

· All submissions must clearly identify which requirement each project or individual fulfills.

· Excessive or vague information may be disregarded.

· The Government will not seek clarifications for missing, incomplete, or unclear submissions.

· Offerors must meet all requirements of Factors 1–3 to be rated “Technically Acceptable.”

The following evaluation factors will apply to this procurement:

FACTOR 1 – Relevant Construction Experience

NOTE: Failure to provide proof for any of the below Requirements 1-8 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner.

Standard of proof: To substantiate the requirements for this factor, the Offeror shall submit documentation identifying the project, including the project title, location, description of the work performed, contract number (if applicable), period of performance, and contract value. Documentation may include but not limited to copy of contract award, task order, CPARS report, drawings, specifications, and/or statement of work or other verifiable project documentation for the government to determine the acceptable or unacceptable basis.

Contractor shall highlight documentation section being submitted as proof for each requirement below.

Requirement 1: The offeror shall demonstrate completion of at least one (1) upgrade specialized, controlled spaces such as labs, clean rooms, and other mission‑critical areas construction project performed at a VA facility within the past three (3) years.

Acceptable ___ Unacceptable ___ Requirement 2: The offeror shall demonstrate successful completion of at least one (1) project modernizing HVAC systems, controls,…