36C24925R0005 0001.docx

36C24925R0005 0001 Attachments

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

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ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

03-27-2025

626A4-23-203 90C Department of Veterans Affairs Network Contracting Office 9 (90C) Hollie A. Dickey, Contracting Officer 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

90C Network Contracting Office 9 Department of Veterans Affairs

Jen Jamieson, Contract Specialist jen.jamieson@va.gov To all Offerors/Bidders

36C24925R0005 03-04-2025

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-08-2025 1:00 PM CDT

Amendment 0001 is being issued for the following:

1. Provide answers to the RFIs

2. Include attachments See attachment 1: WD Rutherford County Building TN20240187 dated 03142025 See attachment 2: Drawings 03112025 See attachment 3: Specifications 03262025 See attachment 11: Site Visit Sign-In Sheet 03122025 See attachment 12: Geotech Report 05162023

3. Extend proposal due date: Proposals will now be due Tuesday, April 8 2025, at 1:00pm CT.

Hollie A. Dickey Contracting Officer

RFI Questions and Answers 626A4-23-203 Upgrade Fire Alarm System Project Location: Tennessee Valley Health Care System Nashville VA Medical Center 1310 24th Ave S, Nashville, TN 37212-2637

Q1: SPEC/DWG. REFERENCE: Solicitation, Page 15 of 67 The first paragraph on Page 15 of 67 of the solicitation says, “The Offeror’s price proposal shall be no more than 25 pages total inclusions of the bid bond required”. The price proposal shall not exceed 92 pages in total (e.g. original solicitation of 67 pages plus 25). Further, the same paragraph says “The Offeror is hereby advised that the attached Pricing Breakout Schedule worksheet shall be considered as 20 pages, regardless of the overall total. Price Breakout Schedule is only 3 pages once converted from excel spreadsheet to pdf. Please note, the Offeror has to include in the price proposal the completed SF1442 (2 pages) SF 1442 is part of the original solicitation and is excluded from the 25 pages, bid bond (our bid bond is 5 pages), Section K Representations and Certifications (30-plus pages), Attachment 4 Calculation of Contractor Self-Performed Work (1 page + 10-plus pages for OSHA Logs and additional required safety letters), and a Joint Venture Agreement (30-plus pages). Will the VA please wave this 25-page limit for the price volume or, increase the price volume page limit to 80 pages (to include the SF1442, Bid Bond, Section K Representations and Certifications, Safety Documentation, and Joint Venture Agreement). No, the VA will not wave the 25-page limit.

Q2: SPEC/DWG. REFERENCE: Solicitation, Page 15 of 67 Please confirm that the proposal cover page, proposal cover letter, table of contents, list of tables and figures, and page dividers in the price and technical proposal will not count against any page limits for the price and technical proposal. All pages will be counted excluding the original solicitation of 67 pages.

Q3: SPEC/DWG. REFERENCE: Solicitation, Page 15 of 67 Please confirm that the Past Performance Questionnaires don’t count against the 50-page limit allowed for the Technical proposal. Past Performance Questionnaires (PPQ) will not be counted towards the page limit since they are directly emailed to the Contract Specialist.

Q4: SPEC/DWG. REFERENCE: Solicitation, Page 17 of 67 Page 17 of 67 of the solicitation, Subfactor 2a Project Schedule, states to prepare and submit a practicable construction cost loaded schedule of value etc. Historically, pricing from manufacturers and subcontractors isn’t released to the Offeror’s until 30 minutes to 1 hour before proposals are due to the Government. Typically, on VA projects, cost loaded schedules are not submitted during the pre-bid phase and are to be submitted during the pre-construction phase. We respectfully request Offerors are allowed to submit construction schedules that aren’t cost loaded in our proposal to the VA, but cost loaded schedules be required only after award. Cost loaded schedule not needed for evaluation factors. Submit a typical project schedule.

Q5: SPEC/DWG. REFERENCE: 01000

Would it be possible to obtain a copy of the Pre-Bid Meeting / Site Visit Sign-In Sheet? Yes, see Attachment 11, Site Visit Sign-In Sheet

Q6: SPEC/DWG. REFERENCE: 01000

Is there a Geotechnical Report available? If so, would it be possible to obtain a copy if it? A geotechnical report from a recent project has been provided as an attachment: Geotech Report - Proposed MCR (Main Computer Room) Additions on VAMC–Alvin C. York Campus Terracon Geo Report 18235020

Q7: SPEC/DWG. REFERENCE: 01000

Is there an ACM Report available? If so, would it be possible to obtain a copy if it? ACM is not expected for this project.

Q8: SPEC/DWG. REFERENCE: 28 31 00 Fire Detection and Alarm Are fire alarm notification devices to show ALERT lettering instead of the typical FIRE lettering? Please advise. No, FIRE is specified.

Q9: Is this project tax exempt and if so will a certificate be issued? No

Q10: Payment for materials: FAR 52.232-5(b)(2) states, “In the preparation of estimates, the Contracting Officer may authorize material…” VAAR 852.232-70(d) states: “The Contracting Officer will consider for monthly progress payments material and/or equipment procured by the Contractor…” We have seen contract officers refuse payment for materials because their interpretation is that payment is optional and they simply prefer not to pay for materials. Question - will payments for uninstalled materials be approved on this project? If the answer is no, contractors need to know this at time of bid so they can include storage and carrying costs. Yes, as long as the contractor can provide proof of materials and coordinate with the COR.

Q11: CQCM - Is the Contractor Quality Control Manager required to be onsite full-time with no other duties? Yes, the CQCM role can be performed by the Superintendent.

Q12: CQCS - The individual Quality Control Specialists that are required for each trade and for Structural, Civil, and Environmental, etc., are to work directly for the Prime Contractor. Can they be part-time employees? See Specification Section 01 45 00 Quality Control

Q13: SSHO – Is the Site Safety and Health Officer required to be onsite full time with no other duties? Yes, the SSHO role can be performed by the Superintendent.

Q14: Sustainable Construction Requirements – This is very comprehensive and costly. Will the government consider scaling this back to fit the scope of the project? Not required, references to Sustainable Construction Requirements have been removed.

Q15: Change order pricing – will change orders be approved with the standard 10% OH +10% profit? The approval of change orders with the standard 10% overhead (OH) and 10% profit is not guaranteed and depends on the specific terms and conditions outlined in the contract.

Q16: Are there any major demolition work elements required that are not listed/depicted in the demolition drawings that need to occur in order for new finishes to be installed. If so, will they be identified on the demolition drawings? See Attachment 2 Drawings 03112025 and Attachment 3 Specifications 03262025 Note: All existing accessible conduit associated with demolished fire alarm devices is required to be demolished.

Q17: Are any of the rooms that we will be working in Patient Rooms? Yes

Q18: Will all the work be done during regular hours or will off-hours work be required? See Attachment 2 Drawings 03112025

Q19: SPEC/DWG. REFERENCE: Solicitation Page – Page 16 – Subfactor 1a There does not appear to be any specific deliverables provided for Subfactor 1a. Does the VA just want the Prime Contractor to list (at least 2 or max 5) relevant past performance projects along with the Contract Number so the VA can look up the CPARS Reports on each or, is there a specific format for the past performance projects we plan to submit? Subfactor 1a does not mention anything about providing Past Performance or CPARS. Prime Contractor is to provide project examples of technical qualifications and experience using the parameters given.

Q20: SPEC/DWG. REFERENCE: Solicitation – Page 17 – Subfactors 1b, 1c, and 1d.

These subfactors identify three (3) specific resumes for the Prime Contractor’s management team that will supervise and manage the construction phases of the project. Only the Superintendent is specifically identified as required to be “on-site”.

1. Is the QCM/Project Manager required to be on-site at all times?

1. Is the Safety Officer required to be on-site at all times?

QCM and SSHO should be on site at all times but may be combined with the superintendent. The PM does not need to be on site at all times.

Q21: SPEC/DWG. REFERENCE: Solicitation – Page 7 – Section “Solicitation Submission” This section appears to be regarding the deliverables for the Price Proposal. On page 15 of the solicitation, the Price Proposal is limited to 25 pages where the “pricing breakout schedule” alone accounts for 20 of the 25 pages. Price Breakout Schedule is only 3 pages once converted from excel spreadsheet to pdf. In order to provide the requested deliverables, it would help to allow a higher page count for the Price Proposal. For example, the Safety EMR page with the required supporting three-year OSHA 300 and 300a forms alone is 7 pages. This information falls under technical proposal. The Reps and Certs are another 5 pages. This information falls under technical proposal. The bid bond is another 3 pages. Add the “Pricing Breakout Schedule” which counts for 20 pages and we are at 35 pages and we still need to add the SF1442 (1 page) SF1442 is part of the original solicitation and is excluded from the 25 pages, Amendments (total amendments is unknown at this point) Amendment(s) is part of the original solicitation and is excluded from the 25 pages plus Price/Cost Schedule (1 page), Bidders Insurance Carrier EMR Letter (see page 11 of solicitation) This information falls under technical proposal., etc..

Can the Price Proposal page limit be increased to 50 pages max to ensure Prime Contractors can provide all the required deliverables? No, the max limit is 25 pages. SF 1442 and ALL Amendments are part of the original solicitation and is excluded from the 25 pages.

Q22: SPEC/DWG. REFERENCE: Solicitation – Page 18 Past Performance There appears to be no specific deliverable for this section. However, there is an ATTACHMENT 7 - Past Performance Questionnaire Form provided. If the Prime Contractor has a signed PPQ that is less than one (1) year old from a project that they plan to submit for VA evaluation, and the original Assessor (i.e., COR) is no longer with the VA (due to all that is happening in Washington DC at this time), can the Prime Contractor submit it? Yes, a contractor can use previously completed Past Performance Questionnaires (PPQs) or available Contractor Performance Assessment Reporting System (CPARS) evaluations within their proposal, provided that the information is relevant and meets the requirements of the current solicitation. Additionally, the contractor should ensure that the previously completed PPQs or CPARS evaluations are up-to-date and accurately reflect the performance.

If less than 1 year old PPQs are acceptable, do we provide them within our Price Proposal (which will add 4 more pages per PPQ) or can we just email them directly to the Contracting Officer/Contracting Specialist prior to the bid due date? Provide with proposal or email directly.

Q23: SPEC/DWG. REFERENCE: Solicitation – Page 7 – Site Specific Training On the bottom of Page 7 of the solicitation, it lists seven (7) bullets of training/deliverables of training. About how much time per person (in hours) does it take for each employee of the Prime Contractor and their subcontractors to complete this training? The course is one (1) hour long.

Q24: SPEC/DWG. REFERENCE: Tax Exemption Is the VA going to provide a tax exemption certificate for this project? No

Q25: SPEC/DWG. REFERENCE: ACMs/Lead Does the Government anticipate Asbestos Containing Materials and/or Lead Containing Materials within any of the workspaces? If so, can the VA provide the reports for all bldgs. within this scope of work, to include the applicable specifications from the TIL tailored to the project? If no reports are available for each bldg, will we be required to test all locations for penetration, either on the wall and floors and each area will then be treated as a change in condition? ACM and LCM are not expected for this project.

Q26: SPEC/DWG. REFERENCE: Interior Conduits/Raceways The buildings are concrete block construction. Is it required to conceal all interior conduits, or will there be some anticipated exposed conduits and or connections? Conduits are to be run above ceilings where present. Most devices in finished areas are shown as ceiling mounted. Where devices are shown as wall-mounted in unfinished areas, such as mechanical and electrical equipment rooms, it is expected these will be surface-mounted.

Q27: SPEC/DWG. REFERENCE: Warranty When does the warranty start, when devices are installed or after Substantial Completion? The warranty period for construction contracts typically starts after the date of final acceptance of the work, as specified in FAR clause 52.246-21, Warranty of Construction. The warranty period generally begins after the final acceptance of the entire work.

Q28: SPEC/DWG. REFERENCE: Paying for Stored Materials Will the VA pay for stored materials? Yes, the VA can consider payments for stored materials, whether on-site or off-site, but it's subject to the contracting officer's approval and certain conditions.

If so, do they have to be on-site or stored offsite within a bonded warehouse?

There will be space on campus for the contractor to place a shipping container for storing materials. If materials are stored off-site, the VA may require the contractor to use a bonded warehouse or other approved location to ensure the safety and security of the stored materials.

Q29: SPEC/DWG. REFERENCE: Existing Conditions – Fire Wall Sealing Is it anticipated that all penetrations of firewalls be sealed INCLUDING those that were not caused by the performance of this contract? The contractor is responsible for repairing all penetrations caused by the demolition or installation requirements of this project. The contractor is not responsible for repairing existing deficient penetrations unrelated to this project.

Q30: SPEC/DWG. REFERENCE: Existing Conditions – Use of stainless-steel cover plates During the site visit, in newly renovated areas, we observed some stainless-steel cover plates on the walls. After demolition and removal of old devices, do the mountings have to be repaired “in-kind” with closely matching materials of the surrounding areas or can stainless-steel cover plates be utilized? Surfaces after demo must be patched and painted to match existing.

Q31: SPEC/DWG. REFERENCE: Existing Conditions – Demolition within Historical Buildings It was noted during the site visit that the campus is on the Historical Preservation List for buildings. It is noted that both existing and new FAS systems and devices are required to operate for a “burn-in time” prior to removal of the existing system. Where devices are to be removed and not reinstalled in walls constructed of concrete block, and where walls may be covered with tile, may the abandoned control boxes be sealed with an appropriate stainless-steel cover plate instead of being patched to match adjacent surfaces? Stainless steel plates are acceptable in cases where patching to match existing is not possible.

Q32: SPEC/DWG. REFERENCE: Existing Conditions – Public Address System Do any of the buildings have a public address system? Yes, there is a PA system across campus.

If yes, will it be used in conjunction with the fire alarm voice evacuation system? No, the fire alarm voice system will function as a separate system entirely.

Q33: SPEC/DWG. REFERENCE: Existing Conditions – conduit raceways between buildings The drawings show the communication path for underground concrete duct bank between buildings. Are there ANY existing communication paths between buildings that have spare conduits that can be utilized? The scope of work requires new ductbanks to be installed.

If so, where specifically (between which buildings) might those exist? Not applicable.

Q34: SPEC/DWG. REFERENCE: Existing Conditions – ACT Ceiling Locations Drawings – Can the VA please provide ARCH reflected ceiling floor plans per building to include ceiling heights and deck heights. Typical ceiling heights at 8’. Field verify remaining

Q35: SPEC/DWG. REFERENCE: Existing Conditions – Hard Ceiling Locations Drawings (General) – Please provide a list of Room Numbers for rooms that have a hard ceiling. Field verify.

Q36: SPEC/DWG. REFERENCE: Drawings Clarification – Elevation Drawing for FACP Drawings – Please provide elevation drawings showing the location of all new Fire Alarm Control Panels. Refer to the xxx.9 series drawings for each building for enlarged plans and elevations of panel locations. Locations have been selected based on field survey of available wall space at the time of design.

Q37: SPEC/DWG. REFERENCE: Elevator Interconnection to FAS Is there any interconnection of the existing elevators systems required within this project? Yes

If so, please provide contact information for the “VA-Selected” elevator contractor(s) that will be required to make the interconnection with the elevator controls.

Panacea Construction Group: Austin Kraeger / C: 715-551-3031/ E: austin@pan-gro.com

Q38: SPEC/DWG. REFERENCE: Scope of Work – Smoke Dampers During the site visit, someone mentioned smoke dampers. Are any of the existing smoke dampers required to be replaced as a part of this project? No, only interfaces with the fire alarm system.

Q39: SPEC/DWG. REFERENCE: Scope of Work – Fire Dampers During the site visit, someone mentioned fire dampers. Are any of the existing fire dampers required to be replaced as a part of this project? No

Q40: SPEC/DWG. REFERENCE: Scope of Work – Combination Fire/Smoke Dampers During the site visit, someone mentioned combination fire/smoke dampers. Are any of the existing combination fire/smoke dampers required to be replaced as a part of this project? No, only interfaces with the fire alarm system.

Q41: SPEC/DWG. REFERENCE: Scope of Work – Tamper Switches on PIV During the site visit, it was said that tamper switches on PIV’s were not needed. Are there any new tamper switches required for this project? Tamper switches are existing to remain with new addressable interface modules for monitoring by the new fire alarm system.

Q42: SPEC/DWG. REFERENCE: Solicitation – Page 15 – Last paragraph – Offerors Submission The last paragraph states “Offerors submission shall contain all pages of solicitation 36C24925R0005……”

Does the VA expect a copy of the 67-page (all pages of the) solicitation to be provided with our proposals? Yes

If so, is that part of the Price Proposal, or part of the Technical Proposal, or a separate document to be emailed to the Contracting Specialist? Technical and Price proposal needs to be separate documents since they will be evaluated independently.

Q43: SPEC/DWG. REFERENCE: Drawings FA-011-G The drawing set included one panel schedule for the new panel EP11A. Can the VA provide the location for the busbar this panel is required to be grounded to? New panel EP11A is fed from panel EP11 located within same room. No additional ground is necessary.

Q44: SPEC/DWG. REFERENCE: Drawings The drawing set nor do the specifications include any geotechnical report for the existing subsurface conditions. Can the VA provide the applicable geotechnical report for this project? A geotechnical report from a recent project has been provided as an attachment: Geotech Report - Proposed MCR (Main Computer Room) Additions on VAMC–Alvin C. York Campus Terracon Geo Report 18235020

Q45: SPEC/DWG. REFERENCE: Drawing CG-001, GENERAL NOTES: III. EROSION CONTROL NOTES “E” The note states “A STORMWATER POLLUTION PREVENTION PLAN (SWPPP) IS NOT REQUIRED FOR THIS PROJECT”. Is a SWPPP required for this project (Yes or No)? SWPP is required. Protective measures are required to minimize erosion and protect pedestrian and vehicular traffic from construction scope.

Q46: SPEC/DWG. REFERENCE: Drawing CG-001, GENERAL NOTES: IV. EROSION CONTROL MEASURES “G” The note states “TREES TO BE REMOVED SHALL BE CLEARLY MARKED FOR REMOVAL.” Can the VA confirm which trees are required to be removed for this project? This note serves as guidance in the event that during construction, a tree removal comes in scope. The current design does not deliberately conflict with existing trees.

Q47: SPEC/DWG. REFERENCE: Specification 31 20 11 – para 3.1 SITE PREPARATION: “C” The para states “Trees and Shrubs: Trees and shrubs, not shown for removal, may be removed from the areas within 4500 mm (15 feet) of new construction and 2250 mm (7’-6”) of utility lines if such removal is approved in advance by the Resident Engineer.” Can the VA confirm that the Contractor is responsible in the removal and disposal of any tree that will be within the (7’-6”) of utility lines to be installed per the drawings; and that all costs associated with this is to be included in the proposal? This note serves as guidance in the event that during construction, a tree removal comes in scope. The current design does not deliberately conflict with existing trees.

Q48: SPEC/DWG. REFERENCE: Drawing CG-001, GENERAL NOTES: IV. EROSION CONTROL MEASURES “G” The para states “TREES TO BE SAVED SHALL BE FENCED WITH BARRICADE FENCE AT THE DRIP LINE (OUTER EDGE OF TREE BRANCHES).” Can the VA confirm specifically which trees are required to remain for this project? Trees within 15’ diameter of the ductbank shall be protected during construction.

Q49: SPEC/DWG. REFERENCE: Drawing CG-001, GENERAL NOTES: IV. EROSION CONTROL MEASURES “H” The para states “SOME VEGETATION, TREES, AND PLANTS MAY BE HISTORICAL IN NATURE AND WILL REQUIRE SPECIAL PERMITS AND SPECIAL PROTECTION WITH TEMPORARY WATERING AT THE RESPONSIBILITY OF THE CONTRACTOR.” Can the VA confirm specifically which vegetation, trees and plants are historical in nature on the drawings and provide the special permitting process for this project? There is no historical vegetation.

Q50: SPEC/DWG. REFERENCE: Drawing CS-100 The drawings appear to have included precautions and/or prevention measures for the existing trees. Typically excavating within a trees drip line is prohibited when installing UG utilities. Several areas seem to have drip lines overlapping the route(s) shown for this project. If conditions arise that require the route(s) to change due to either drip line conflicts or historical issues, this may constitute a change in conditions post award.

Can the VA confirm that the A/E’s routing as shown in their drawings have taken drip lines into consideration? The plans call for root barriers to be installed with ductbanks encroaching into the drip lines.

Q51: SPEC/DWG. REFERENCE: Drawing CG-001, GENERAL NOTES: VI. PAVING “F” The para states “F. PAVEMENT MARKINGS AND SIGNAGE SHALL BE IN ACCORDANCE WITH THE 32 17 23 PAVEMENT MARKINGS VA STANDARD SPECIFICATIONS.” Can the VA provide drawings reflecting the extent of pavement markings required for this project? The plans show the limits of trenching. The scope of repair and replacement of the pavement markings is what is disturbed by the trenching efforts.

Q52: SPEC/DWG. REFERENCE: Drawing CE-100, NOTES: 8 The para states “CONTRACTOR IS RESPONSIBLE FOR PROVIDING AND IMPLEMENTING SWPPP.” Elsewhere on the drawings it states no SWPPP is required for this project. Can the VA confirm no SWPPP is required for this project? SWPPP is required. Protective measures are required to minimize erosion and protect pedestrian and vehicular traffic from construction scope.

Q53: SPEC/DWG. REFERENCE: Drawing CJ-101, PRECAST VAULT DETAIL The details include options for the vault. Can the VA confirm which, if any, of the options are to be included for this project? Detail calls for 504-BL h-20 rated

Q54: SPEC/DWG. REFERENCE: Drawing FA-107-G.1 Are we to follow the same route for the new 120v circuit as the FIRE ALARM NETWORK COMPUTER, MONITOR, PRINTER located in room G05I to get to corridor G55, then head to electrical room G29 via corridors to corridor G46? The fire alarm circuits are in the tunnel due to how they are routed from Building 7. The power circuit need not be run this way. It may be run above ceiling into the Kitchen and then to the exterior wall to follow the fire alarm network route.

If not, can the VA please provide the specific route that is acceptable for this new circuit in panel 2L107GM? Routing of new circuits will be a means and methods decision by the Contractor.

Q55: SPEC/DWG. REFERENCE: Drawing FA-107-G.2 The drawings show a SLC LOOP, SPEAKER AND NAC CABLE IN UNDERGROUND CONDUIT from bldg 107 to bldg 109. Can the VA provide the UG route, any requirements for demo of site route, conduit type, size and wiring required to include if this conduit needs to be concrete encased? This is not a network circuit. Conduit and wire shall be provided to serve the devices shown.

Q56: SPEC/DWG. REFERENCE: Drawing FA-G3 and CS-102 The drawing CS-102 shows the new HH @ STA. = 5+40 leaving the HH and going to bldg 12. It also shows leaving the same HH and going over to bldgs 118/6. Drawing FA-G3 reflects entering into bldg 12 then the network route continuing interior thru bldgs. 146 & 147 before leaving b147, then out to bldgs. 118/6. Can the VA provide which UG route is to be followed drawing sheet FA-G3 or CS-102 to include any other HH’s/location not shown? Follow Drawing FA-G3, which calls for interior route of network through 112, 146 and 147.

Q57: SPEC/DWG. REFERENCE: Drawing FA-FH-G The drawing FA-FH-G shows the new UG for SLC LOOP IN UNDERGROUND CONDUIT TO HEAT DETECTOR. Can the VA provide any requirements for demo of site route, conduit size required, and if the UG needs to be concrete encased please provide a detail? Duct bank not required for this single device. Installation shall use water-tight underground conduit.

Q58: SPEC/DWG. REFERENCE: General Will Wiremold be acceptable in finished areas where new wall mounted devices are required? See Specification Section 28 31 11, Paragraph 3.1B for installation requirement.

Q59: SPEC/DWG. REFERENCE: General Will the VA provide and pay for elevator technicians for this project? If not, who are the preferred elevator contractor(s) where we can get pricing for these required services? Contract includes all technicians required for a complete system.

Q60: SPEC/DWG. REFERENCE: General In rooms where VA furnishings and equipment reside, who is responsible for removing, temporarily storing, and reinstalling existing VA furnishings and equipment? Equipment should not need to be removed and stored for this project. The contractor may have to move equipment or furnishings slightly out of the way at times and will need to move it back.

Q61: SPEC/DWG. REFERENCE: General In areas of ceiling removal, does the fire protection system need to be modified or will a continuous fire watch be required by the Contractor? It is expected that ceiling tiles will be replaced each day.

Q62: SPEC/DWG. REFERENCE: VAAR 852.232-71

Will the VA consider monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site or at a local approved location off the site? Yes, the VA will consider monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site or at a local approved location off the site. This is subject to the terms and conditions approved by the Contracting Officer, including but not limited to the following conditions:

1. Compliance with Contract Requirements: The materials or equipment must be in accordance with the contract requirements and/or approved samples and shop drawings.

2. Approval by Resident Engineer: The materials and/or equipment must be approved by the resident engineer.

3. Storage Conditions: The materials and/or equipment must be stored separately and be readily available for inspection and inventory by the resident engineer.

4. Protection Against Hazards: The materials and/or equipment must be protected against weather, theft, and other hazards and must not be subjected to deterioration.

5. Surety Concurrence: The Contractor must obtain the concurrence of its surety for off-site storage.

These conditions are outlined in the clause FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, as implemented by the VA. Specifically, paragraph (d) of the clause addresses the consideration for monthly progress payments for materials and/or equipment stored on-site or at an approved off-site location.

Q63: SPEC/DWG. REFERENCE: General Is 3rd Party professional photographic documentation required as part of this project? No

Or, can daily photos be performed by the on-site Superintendent and/or Project Manager and uploaded onto the Procore Project Site included with the Daily Reports? This is acceptable.

Q64: SPEC/DWG. REFERENCE: FA-016-G

The line type shown differs from the UG shown for Bldgs. 80 & 90. Is the SLC UG conduit to the generator to be demo’d and replaced with new UG or is this existing? Provide new circuit and conduit. The circuits for 80 and 90 are not network circuits. No ductbank required.

Please clarify the use of the word “loop” for this conduit? “Loop” is intended to mean “circuit”. SLC is a Class B circuit.

Q65: SPEC/DWG. REFERENCE: FA-011-G

There is a new panel EP11A shown for bldg 11. Can the VA please provide the preferred manufacturers that are acceptable for the panel? Square D or approved equal that meet the specifications.

Q66: SPEC/DWG. REFERENCE: FA-011-G

There is a new panel EP11A shown for bldg 11 that is shown as being fed from an existing panel EP-11. The one line has ELECTRICAL KEYNOTE 3, however there is no ELECTRICAL KEYNOTE 3 on the sheet. Can the VA please provide the information related to this existing panel, to include the manufacture and possibly a picture of the panel breaker? Existing panel EP11 is Square D type NQOD.

Q67: SPEC/DWG. REFERENCE: FD-011-AT

There is no indication of any demo required on this sheet. Can the VA please confirm that there is no demo for bldg 11 attic? Correct – there are no existing fire alarm devices in the attic.

Q68: SPEC/DWG. REFERENCE: FD-011-A

There is a note callout that has: MOD MC-60 CONNECTS TO ALTRONIX PANEL. Can the VA please clarify what this item that is to be removed, to include to what extent? An existing interface module is connected to the Altronix cabinet in this room. The Altronix is a power supply. Provide a new addressable module for this interface.

Q69: SPEC/DWG. REFERENCE: CG-001, Note 4 Note 4 on sheet CG-001 states trees for removal will be clearly marked. Can the VA please provide the plans that show specifically which trees are to be removed and/or saved? This note serves as guidance in the event that during construction, a tree removal comes in scope. The current design does not deliberately conflict with existing trees.

Trees within 15’ diameter centered on the ductbank shall be protected during construction.

The plans call for root barriers to be installed with ductbanks encroaching into the drip lines.

Q70: SPEC/DWG. REFERENCE: CG-001, Note 4 Note 4 on sheet CG-001 states that trees to be saved will be fenced at the drip line (outer edge of tree branches) to keep construction vehicles from compacting roots zone and killing trees. There are locations where the drip line is overlapping from two different trees (for example STA. 601+00 to 603+00). Please advise specifically which tree(s) are to be removed or if duct bank can run past drip line… (See below image). The plans call for root barriers to be installed with ductbanks encroaching into the drip lines.

Q71: SPEC/DWG. REFERENCE: 31 20 11 page 10 of 17 paragraph “E” Trench Earthwork, line 1B, calls out to grade the bottom of trench with bell-holes. By doing this for the concrete duct bank it will cause a conflict with installing the conduit spacers on the bottom. Can the VA please confirm that bell holes are not required when installing the concrete duct bank? The intent of the note is to maintain top of pipe as built data within intervals of 100’ or less on long straight runs.

Q72: SPEC/DWG. REFERENCE: General Who is responsible for removing excess dirt spoils from the site after digging the trench for the duct banks?

Can the dirt spoils remain on site for re-use (or fill) for other VA construction projects that may be going on?

The contractor shall haul off any surplus fill generated from construction unless directed otherwise by the VA.

Q73: SPEC/DWG. REFERENCE: 32 90 00 paragraph 2.8 Planting Soils Paragraph 2.8 Planting Soils line B1 states to Supplement with another specified planting soil when quantities are insufficient. If existing topsoil is not enough, will this unforeseen condition cost be considered a change in condition by the VA? There should be surplus fill generated from trenching due to the addition of the concrete ductbanks, however, the Contractor is responsible for all restoration of site conditions.

Q74: SPEC/DWG. REFERENCE: 26 05 33, 3.1 PENETRATIONS - C. Waterproofing Paragraph “Waterproofing” states At floor, exterior wall, and roof conduit penetrations, completely seal the gap around conduit to render it watertight, as specified in Section 07 92 00, JOINT SEALANTS. Section 07 92 00, JOINT SEALANTS does not appear to have been provided. Can the VA clarify if 07 92 00 is required, if so can the VA please provide the specification section? See Specification Section 07 92 00 Joint Sealants

Q75: SPEC/DWG. REFERENCE: Specifications Several specification sections reference “Refer to Section 26 05 41, UNDERGROUND ELECTRICAL CONSTRUCTION” It appears this section was not provided. Can the VA clarify if this section is required and if so can the VA provide? See Specification Section 26 05 41 Underground Electrical Construction

Q76: SPEC/DWG. REFERENCE: CG-001, Note 5 item B1 Note 5, item B1 on sheet CG-001 states to have standpipes on duct bank for as-builts. Can the VA please provide the spacing requirements for duct bank standpipes? Standpipes shall be installed when construction surveyor cannot collect data prior to backfill. The standpipe intervals shall be not more the 100’ spacing on straight runs and at every fitting or bend.

Q77: SPEC/DWG. REFERENCE: SWPPP

Does the campus fall under a campus wide SWPPP? If so, can this plan be provided? SWPP is required. Protective measures are required to minimize erosion and protect pedestrian and vehicular traffic from construction scope.

Q78: SPEC/DWG. REFERENCE: CJ 101 Note 4 item 2 Sheet CJ 101 note 4, item 2 states to add rebar at road cross. Can the VA please advise on the size and QTS of rebar required? Provide Number 4 rebar 12”o/c.

Q79: SPEC/DWG. REFERENCE: General It was noted during the site visit that some sidewalks had varying finishes due to past repairs or replacement sections. When concrete sidewalks are removed for the duct bank installation, what type of finish should be used if adjacent sidewalk sections have different finishes? Match the finish that is most prevalent in the area.

Q80: SPEC/DWG. REFERENCE: General Dwgs Can the VA please provide reflected ceiling plans for each building? Field verify ceiling plans.

Q81: Sections 06 10 00 - ROUGH CARPENTRY, Section 07 60 00, Section 07 92 00 - JOINT SEALANTS was included in this section. If these sections are required can the VA please provide? See Specification Section 07 92 00 Joint Sealants

Q82: SPEC/DWG. REFERENCE: SECTION 28 05 26, para 1.2 RELATED WORK Section 26 41 00 - FACILITY LIGHTNING PROTECTION was included in this section. If this section is required, can the VA please provide? Lightning protection is not a part of the project.

Q83: SPEC/DWG. REFERENCE: SECTION 28 05 13, para 3.2 FIRE ALARM WIRING INSTALLATION “G” This para states “Install at least two vertical cable risers to serve the fire alarm system. Separate risers in close proximity to each other with a minimum one-hour-rated wall, so the loss of one riser does not prevent the receipt or transmission of signals from other floors or zones.” The drawings reflect risers in the same area for certain bldgs.

Can the VA clarify that what is shown on the drawings for risers meets the separation indicated in this spec? Building 1 is the one location where network risers are located in the same shaft. As this is a 2-hour rated enclosure, it is deemed to meet this requirement for separation.

Q84: SPEC/DWG. REFERENCE: SECTION 28 05 13, para 2.2 BACKBOARDS This para states “Plywood, fire-retardant treated, 3/4 by 48 by 96 inches (19 by 1220 by 2440 mm). Comply with requirements for plywood backing panels in Division 06 Section "Rough Carpentry".” The drawings do not reflect locations for plywood. Also, Division 06 Section "Rough Carpentry" was not included.

Can the VA clarify if plywood is required and the location(s) where it is to be installed? Plywood is required if a backboard is installed. This is a means and methods item.

Q85: SPEC/DWG. REFERENCE: SECTION 28 05 13, para 1.2 RELATED WORK “G” Section 31 20 00 - EARTH MOVING was not included. Can the VA clarify if this section is required and if so please provide? See Specification Section 31 20 11 Earthwork

Q86: SPEC/DWG. REFERENCE: SECTION 26 24 16, para 1.2 RELATED WORK Sections 25 10 10, ADVANCED UTILITY METERING, Section 26 09 23, LIGHTING CONTROLS, Section 26 43 13, SURGE PROTECTIVE DEVICES was included in this section. If these sections are required can the VA please provide? These specification sections are not applicable.

Q87: SPEC/DWG. REFERENCE: SECTION 26 05 73, para 1.2 RELATED WORK Sections 26 13 13, MEDIUM-VOLTAGE CIRCUIT BREAKER SWITCHGEAR, Section 26 13 16, MEDIUM-VOLTAGE FUSIBLE INTERRUPTER SWITCHES, Section 26 23 00, LOW-VOLTAGE SWITCHGEAR, Section 26 24 13, DISTRIBUTION SWITCHBOARDS, Section 26 24 19, MOTOR CONTROL CENTERS, Section 26 32 13, ENGINE GENERATORS, Section 26 36 23, AUTOMATIC TRANSFER SWITCHES was included in this section. If these sections are required can the VA please provide? These specification sections are not applicable.

Q88: SPEC/DWG. REFERENCE: SECTION 26 05 33, para 1.2 RELATED WORK Section 26 05 41, UNDERGROUND ELECTRICAL CONSTRUCTION was included in this section. If this section is required can the VA please provide? See Specification Section 26 05 41 Underground Electrical Construction

Q89: SPEC/DWG. REFERENCE: SECTION 32 17 23, para 1.2 RELATED WORK Section 01 81 13, SUSTAINABLE CONSTRUCTION REQUIREMENTS was included in this section. If this section is required can the VA please provide? References to 01 81 13, SUSTAINABLE CONSTRUCTION REQUIREMENTS have been removed.

Q90: SPEC/DWG. REFERENCE: SECTION 32 05 23, para 1.2 RELATED WORK Section 05 50 00, METAL FABRICATIONS was included in this section. If this section is required can the VA please provide? References to 05 50 00, Metal Fabrications have been removed.

Q91: SPEC/DWG. REFERENCE: SECTION 01 91 00, para 1.2 RELATED WORK Section 21 08 00 COMMISSIONING OF FIRE PROTECTION SYSTEMS was included in this section. If this section is required can the VA please provide? See Specification Section 21 08 00 Commissioning of Fire Protection Systems

Q92: SPEC/DWG. REFERENCE: SECTION 00 01 00, para 1.2 GENERAL INTENTION “E” Can the VA confirm our bid should be based on Normal working hours for this project which are 6:00AM to 4:30PM (local time) Monday through Thursday except for weekends and established Federal Holidays. See Attachment 2 Drawings 03112025

Q93: SPEC/DWG. REFERENCE: CS-100

During the site visit it was noted that there was a portion of the UG network route having a ramp in its path. Can the VA please provide an alternate route that by-passes this ramp? GDM does not take objection to relocation of the proposed route to reduce cost and maintain required clearance on conflicts.

Q94: SPEC/DWG. REFERENCE: CS-100 and FA-G3 There seems to be major differences between how the UG network routes are shown Civil vs. FA drawing sheets. CS-100 and FA-G3 sheets as an example. Can the VA please provide directions on what actual drawing sheets are to be followed within the complete set for the UG network routing? FA-G3 shows the correct routing.

Q95: SPEC/DWG. REFERENCE: 28 31 00, 2.13 SPARE AND REPLACEMENT PARTS

Can the VA please confirm the list of spare parts below is required? These are the specified quantities.

A. Provide spare and replacement parts as follows:

1. Manual pull stations - 5

2. Key operated manual pull stations - 3

3. Heat detectors - 2 of each type

4. Fire alarm strobes - 5

6. Fire alarm speakers - 5

7. Smoke detectors - 20

8. Duct smoke detectors with all appurtenances - 1

12. Control equipment utility locksets - 5

13. Control equipment keys - 25

14. Key operated manual pull station keys – 50

15. 2.5 oz containers aerosol smoke - 1216. Printer paper - 3 boxes

17. Printer replacement ribbons - 3

18. Monitor modules - 3

19. Control modules - 3

20. Fire alarm SLC cable (same as installed) – 500 feet (152 m)

Q96: SPEC/DWG. REFERENCE: General Can the VA please confirm that Warranty Periods will begin from date of Government acceptance of each phase for beneficial use and occupancy? The warranty period for construction contracts typically starts after the date of final acceptance of the work, as specified in FAR clause 52.246-21, Warranty of Construction. The warranty period generally begins after the final acceptance of the entire work.

Q97: SPEC/DWG. REFERENCE: CE-100

The drawing does not indicate much for existing UG between bldg 8 and the Fisher House. Can the VA please confirm this is the case? Also, if there are existing UG utilities found but not shown, would that be a case for a change in conditions? CE-100 does not indicate any proposed work only existing conditions. Refer to sheets CS-100 series.

Q98: SPEC/DWG. REFERENCE: CE-100

The drawing does not indicate much for existing UG between bldg 16 and bldg 90. Can the VA please confirm this is the case? Also, if there are existing UG utilities found but not shown, would that be a case for a change in conditions? FA-G3 shows the correct routing.

Q99: SPEC/DWG. REFERENCE: CS Sheets vs. FA Sheets There appears to be discrepancies on the drawings for the UG routes as shown on the CS sheets compared to the FA sheets. To include the entrance/exit room locations per bldg for the fiber network. Because of these differences it appears to also make the duct bank profiles wrong as well. And possibly changes the quantities and what to assume as being the existing underground shown on the profiles for bid if the CS sheets are incorrect. Can the VA clarify the specific sheets that are correct and should be used as the contractor’s basis for bid? FA-G3 shows the correct routing.

Q100: SPEC/DWG. REFERENCE: RFI Responses Will there be an opportunity to submit additional RFIs once the RFI responses are received back from the VA and A/E? No

Q101: SPEC/DWG. REFERENCE: G-021 Detail B1 If this detail is applicable for conduits that enter existing wall cavities, can the VA provide the specific location(s) on where this detail is required? These are indicated in the table on FA-G3.

Q102; SPEC/DWG. REFERENCE: Scope Can the VA confirm that there are no door or door frame changes and/or modifications required as part of this project? There are no door or door frame changes required of this project. The door scope is limited to integrated existing fire alarm-controlled door holds/ door releases into the new fire alarm system. The contractor shall provide all equipment, programming, required to provide fully functional door holds and releases.

Q103: SPEC/DWG. REFERENCE: Scope Can the VA confirm that there are no roofing changes and/or modifications required under the contract? There are no roofing changes or modifications required.

If there are changes required, please provide the details and roofing warranties per building. Not applicable.

Q104: SPEC/DWG. REFERENCE: Specifications General Section 01 45 00 Quality Control was not included. Can this section be provided since we assume Quality Control is required? See Specification Section 01 45 00 Quality Control

Q105: SPEC/DWG. REFERENCE: Specifications 28 31 00, para 2.2 CONDUIT, BOXES, AND WIRE “B3” Section 28 31 00 states: “Any fire alarm system wiring that extends outside of a building shall have additional power surge protection to protect equipment from physical damage and false signals due to lightning, voltage and current induced transients. Protection devices shall be shown on the submittal drawings and shall be UL listed or in accordance with written manufacturer's requirements. “

Drawing sheet FA-500 detail 11 and/or other contract drawings do not indicate any component(s) to be installed to meet the above requirement.

Can the VA confirm that all existing PIV’s have the required lightning protection or does the contractor need to provide for this campus-wide on each building where we are providing the new Fire Alarm System? Cannot confirm this. The surge protection is required on all exterior fire alarm circuits.

Q106: Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? Yes

Q107: If no to the question above, will the SSHO need to be full-time for this project? Yes

Q108: Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? Yes

Q109: If no to the question above, will the QA/QC need to be full time for this project? Not applicable.

Q110: Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? Yes

Q111: Please confirm the issued drawing set is the latest and complete set. See Attachment 2 Drawings 03112025

Q112: Please confirm the current design documents meet current VA TIL guidelines. Yes

Q113: Please provide the latest wage determination for this project’s county. See Attachment 1 WD Rutherford County Building TN20240187 dated 03142025

Q114: Is the use of temporary plastic wall panels (such as STARC panels) acceptable? Yes

Q115: Who is responsible for the terminal clean of the project area? Contractor must clean all project areas. Specific areas that require deeper terminal cleaning will be provided by the VA.

Q116: Who is responsible for contracting the commissioning agent? Commissioning agent is provided by the AE.

Q117: Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings? Specifications precede drawings; drawings precede SOW.

Q118: For planning the preliminary project schedule, please provide the anticipated NTP date. This will assist the VA in comparing the schedules provided by all bidders. No, provide a generic schedule Period of Performance of 550 calendar days.

Q119: Page 8 of 67 in the RFQ states, “Provide the COR with each employee’s printed certificate of completion…