36C24925R0005_3.docx

36C24925R0005 Attachments

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of 36C24925R0005 X 03-04-2025 626-25-1-4228-0001 626A4-23-203 90C Department of Veterans Affairs Network Contracting Office 9 (90C) Hollie A. Dickey, Contracting Officer 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129 Department of Veterans Affairs Network Contracting Office 9 (90C) Jen Jamieson, Contract Specialist jen.jamieson@va.gov Jen Jamieson 615-867-6000 x20202 Project 626A4-23-203 Upgrade Fire Alarm System at the Tennessee Valley Healthcare System (TVHS), VA Medical Center, Murfreesboro, TN 37129. The VAMC has a requirement for construction services to prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Upgrade Fire Alarm System at the VA TVHS, VAMC, 3400 Lebanon Road, Murfreesboro, TN 37129.

Contract Type: Firm Fixed Price. Magnitude of Construction: Between $10,000,000 and $20,000,000 Type of Construction: NAICS 236220 Small Business Size - $45 Million

See FAR 52.236-27 for the date and time of the organized site visit. There will only be one (1) site visit on this project. Please make sure you bring any necessary items to properly inspect the site.

Submit attached Requests for Information (RFI) form with Questions/RFI via email by Wednesday, 19 March 2025, 1:00 PM, CT to obtain clarifications and/or additional information concerning the contract requirement, specifications, and/or drawings, submit a written RFI via email to Jen Jamieson, Contract Specialist at jen.jamieson@va.gov. RFI's must be specific in identifying section, paragraph and page number and must be in question format. All RFI's submitted shall include project number and title, contractor name, city, state, telephone, email address, date submitted and RFI question(s). Questions received after 1:00 PM, CT, 19 March 2025 will not be answered unless it is determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests will NOT be accepted. All questions at the site visit MUST BE in writing and submitted as an RFI.

In accordance with P.L 109-461, this acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. To be eligible to receive an award under this solicitation, the SDVOSB contractor must be listed and viewable in the VetCert Registry located at https://veterans.certify.sba.gov/ at the time of offers due and at time of the award. In accordance with FAR 52.204-7 System for Award Management (SAM), all prospective offerors must have an active SAM's registration at the time of offer and at time of the award.

Joint Ventures (JVs) submitting an offer must also submit printed proof of their VetCert and/or SBA SDVOSB certification with their offer. JV offerors failing to submit this proof shall be rendered technically unacceptable outright and shall not be eligible for award.

Failure to sign the Certification in 852.219-75 renders that offeror technically unacceptable outright and it will not be eligible for award.

Submit one (1) electronic copy of proposal with a copy of bid bond via email to jen.jamieson@va.gov. Solicitation shall be returned in complete format with all pages in its original format, as solicited.

X X 52.211-10 X 1 electronic

1:00 PM

CT

04-03-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Base Bid: __________________________________________________ Detailed pricing must be submitted on the attached form titled "Price Breakout Schedule"

626-3650162-4228-854200-3220 23NR3JA27

90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Hollie A. Dickey Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Furnish all labor, material, equipment, and supervision necessary to accomplish the work for Project # 626A4-23-203 "Upgrade Fire Alarm System" at the Tennessee Valley Healthcare System (TVHS), VA Medical Center, 3400 Lebanon Road, Murfreesboro, TN 37129 in accordance with the specifications and drawings. Work includes demolition and new construction, including, but not limited to general construction, civil, architectural, mechanical, electrical, low voltage, industrial hygiene, and certain other items.

POP 550 calendar days after receipt of Notice to Proceed PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

LOCAL STOCK NUMBER: 626A4-23-203

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STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Project # 626A4-23-203 Upgrade Fire Alarm System

2. Scope of Work: The contractor shall furnish all labor, material, equipment, and supervision necessary to accomplish the work for Project # 626A4-23-203, Upgrade Fire Alarm System at the Tennessee Valley Healthcare System (TVHS), VA Medical Center, 3400 Lebanon Road, Murfreesboro, TN 37129 in accordance with the specifications and drawings. Work includes demolition and new construction, including, but not limited to general construction, civil, architectural, electrical, low voltage, industrial hygiene, and certain other items.

3. Statement Of Bid Item(s)

BID ITEM 1: Includes all work per drawings and specifications. Period of Performance: 550 calendar days

B. GENERAL REQUIREMENTS

1. All work including materials will be warranted for a period of one year unless otherwise indicated in the specifications.

2. Normal working hours are Monday through Thursday from 6 a.m. to 4:30 p.m. Central Time (CT).

3. Contractor will be required to work some nights and or weekends to perform this work and maintain functionality of affected areas, and to minimize disruptions to the Medical Centers operations. Weekend and evening work shall be identified on the project schedule submitted by the contractor and approved by the VA before work begins.

4. See specifications and drawings for all additional requirements.

END OF STATEMENT OF WORK DOCUMENT

IMPORTANT SUBMISSION INFORMATION

SOLICITATION MATERIALS: All solicitation materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov. Enter “36C24925R0005” into the search box to access the solicitation materials. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ solicitation materials are available.

SOLICITATION SUBMISSION: The following documents must be included in the solicitation submission in the formats as stated:

- One (1) electronic copy of an original, fully completed and signed and dated Standard Form (SF)1442 Offer page, acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF1442 Offer page; prices on all line items listed on the Price/Cost Schedule; completed Representations and Certifications section (Federal Acquisition Regulation FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and fully completed Contractor Experience Modification Rate (EMR) Certification documents.

- One (1) electronic copy of an original, completed and signed, SF24 Bid Bond or other allowable Bid Security. Document shall be emailed to the Contract Specialist (CS) / Contracting Officer (CO) responsible for solicitation in accordance with FAR 28.101 and FAR 28.102. Any missing elements of the bid bond submission could render the offeror ineligible and their offer will not be considered.

Offerors are responsible for insuring and verifying their offer and all required solicitation documents are received at the office and point of contact designated in block 8 of the SF1442 and by the date and time specified in block 13A of the SF1442 (subject to amendment).

FEDERAL HOLIDAYS: Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete:

· VA Privacy Training for employees with access to VA computer systems or VA sensitive information.

· VA Talent Management System (TMS) training course VA10176 provides the mandatory Privacy Training requirements for any contractor with access to VA computer systems or VA sensitive information.

· VA Privacy Training for employees without access to VA computer systems or VA sensitive information.

· VA TMS training course VA20939 provides the mandatory Privacy Training requirements for any contractor without access to VA computer systems or VA sensitive information.

· Each employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps below to create a profile, launch the mandatory training, and complete the content prior to starting work at VA.

· Provide the Contracting Officer Representative (COR) with each employee’s printed certificate of completion from the TMS. This certificate displays the employee’s TMS User ID.

· Training must be completed annually throughout the performance of this contract.

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the CO.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The SAM website located at https://sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require contractors wishing to do business with the Government and bid on work shall have an active registration in SAM at both time of offer and time of award. If the Offeror does not have an active registration in the SAM database at the time of offer submission and are the apparently successful low offeror, the CO shall deem the offeror’s proposal non-responsive to the solicitation requirements and proceed to award to the next lowest offer. Offerors must submit proof of current (as of time of offer) SAM registries with their offer and that any offeror that fails to do so will be rendered technically unacceptable/non-responsive outright and will not be considered for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the EPLS located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

SMALL BUSINESS ADMINISTRATION (SBA) VETERAN SMALL BUSINESS CERTIFICATION (VetCert) REGISTRATION: The VetCert website located at https://veterans.certify.sba.gov is the Official U.S. Government system. VAAR 819.7001(a) requires contractors wishing to do business with the Government and bid on work shall have an active registration in VetCert at both time of offer and time of award. If the Offeror does not have an active registration in the VetCert database at the time of offer submission and are the apparently successful low offeror, the CO shall deem the offeror’s proposal non-responsive to the solicitation requirements and proceed to award to the next lowest offer. Offerors must submit proof of current (as of time of offer) VetCert registries with their offer and that any offeror that fails to do so will be rendered technically unacceptable/non-responsive outright and will not be considered for award. Joint Ventures (JVs) submitting an offer must submit VetCert and/or SBA certification of some type with their offer and those that fail to do so shall be rendered technically unacceptable and shall not be eligible for award.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. COs are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in FAR 28.101-4. Bid Bonds must be provided using SF24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the CO (see FAR 28.203) and be accompanied by SF28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF25). Payment and Performance bonds are due no later than ten (10) calendar days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY:

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

4. Employees shall not be on site without appropriate badge. Employees are responsible for reporting to the Engineering office with acceptable photo ID to obtain a badge. A VA approved badge shall be worn with the identification facing forward and visible above the waist. The employees may also be subject to inspection of their personal effects when entering or leaving the facility.

5. No photography or video recording of VA premises is allowed without prior authorization.

6. VA issued keys are to remain on VA property. Keys that are checked out from the Engineering Office shall be returned each day.

7. The contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

8. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

9. VA Information Custodial Language

· Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

· VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures follow VA directive requirements.

· Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor while performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA CO within 30 calendar days of termination of the contract.

· The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the COR.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 calendar days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION

All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current EMR. This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the COR will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER (PM): Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “PM”, or their abbreviations are to be replaced with “COR”.

PAYMENT FOR MATERIALS STORED OFF-SITE: The COR and the contractor / PM (whoever will oversee submitting the invoice) shall meet and discuss the items listed on a draft copy of the invoice prior to submission to OB10. All items will be approved prior to submission. It is the CO’s discretion to pay for any stored materials. This should be discussed prior to submission of the first invoice. Contract financing is not part of this contract.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

As prescribed in FAR Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than 30 calendar days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the CO will perform a single evaluation when the contract is complete. For contracts exceeding one year, the CO will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have 30 calendar days to submit any comments and re-assign the report to the VA CO.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA CO within those 30 calendar days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

END OF SUBMISSION INFORMATION DOCUMENT

36C24925R0005

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

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EVALUATION FACTORS

Project 626A4-23-203 Upgrade Fire Alarm System

This section describes the evaluation process, proposal preparation, the significant factors and sub-factors and criteria to be used in the evaluation process. This procurement action will apply FAR 15.101-1 Best Value Tradeoff selection procedures which permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal. Offerors will be required to submit their proposal in response to the solicitation in accordance with the evaluation criteria set forth in the solicitation. Once proposals are received, the Technical Evaluation Board (TEB) will evaluate the proposals utilizing the criteria provided in this evaluation plan and in the solicitation. Offerors that fail to submit complete proposals including all pages of the solicitation will be considered technically unacceptable and will not be considered for award. Evaluation factors when combined, are significantly more important than cost or price.

The Government intends to award a single contract to a qualified Service-Disabled Veteran Owned Small Business (SDVOSB) determined responsible in accordance with the Federal Acquisition Regulation (FAR), whose technical proposal conforms to all the requirements in this solicitation and is further determined to meet or exceed the standards of acceptability under FAR 15.101-1 Best Value Tradeoff process. The Government intends to evaluate proposals and award a contract without discussions with Offerors. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical, past performance, and cost standpoint.

The evaluation of offers submitted in response to this Request for Proposal (RFP) solicitation will be conducted utilizing FAR 15.101-1 Best Value Tradeoff selection process. Utilization of this source selection process may result in not all offers being evaluated. The Contracting Officer (CO) upon receipt of offers, will determine eligibility and compliance to the solicitation requirements. The Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov will be checked to ensure that any offeror submitting a proposal to perform the work is both listed and verified. All proposals received will also be checked for an active registration in the System for Award Management (SAM). Thereafter, the CO will review all proposals to ensure that the minimum proposal submission requirements have been met. Once these requirements for responsibility have been satisfied, the CO will select and submit for review to the TEB. The technical proposals will be evaluated for acceptability on outstanding, good, acceptable, marginal, and unacceptable basis as shown below, and the offeror's experience will be rated with respect to the standards. Initially, the TEB will not receive any pricing information, only the technical portion of the offeror’s proposal. The offeror’s proposal will be rated against each evaluation factor as set forth in this solicitation.

If the technical evaluation for FACTOR 1 and 2 are determined to be acceptable based on the standards of acceptability, those proposals will then be evaluated on price and the CO will document these findings. Pricing information will only be provided to the TEB upon notification to the CO that the technical proposal and past performance as submitted meets or exceeds the acceptability standard necessary to fulfill the objective of the requirement.

FAR 52.209-7 Information regarding responsibility Matters (b) shall be marked. If not marked, the proposal is technically unacceptable and cannot be considered for award.

Technical and Price sections of an Offeror’s proposal will be evaluated independently. Offeror shall separately bind each section. The Offeror’s Technical Proposal shall be no more than 50 pages total, which is not inclusive of the solicitation and any amendments issued thereof. The Offeror’s Price Proposal shall be no more than 25 pages total inclusive of the bid bonds required. The submitted package should contain two (2) sections, separately bind: a.) Technical Proposal b.) Price Proposal. The Offeror is hereby advised that the attached “Pricing Breakout Schedule” worksheet shall be considered as 20 pages, regardless of the overall total. If the offer is received other than what is specified, the proposal shall be deemed technically unacceptable if the CO desires.

All pages shall be consecutively numbered, single space, with margins of at least one (1) inch and created using Arial 11-point font. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

Offerors shall respond in writing to the evaluation factors listed below, in the same order as they appear in this solicitation document. Failure to provide all information will adversely affect the evaluation of an offer. The information contained in the technical proposal should be complete, concise, and address each factor. If information is applicable to more than one evaluation factor, it must be repeated for each factor, unless stated otherwise.

Drawings: Drawings shall be submitted as an electronic copy.

Each section must therefore be labeled with the following:

1. Construction Company Name

2. Physical Address of the Company

3. Telephone Number

4. Email Address

5. VA Project Number (Project 626A4-23-203)

6. VA Project Name (Upgrade Fire Alarm System)

7. Solicitation number (36C24925R0005)

Proposals shall contain all applicable information as required by the evaluation factors.

The Offeror shall submit one (1) electronic copy of the proposal via email to the Contracting Officer, Hollie A. Dickey and Contract Specialist, Jen Jamieson by the date and time shown on the SF 1442. (Only electronic copies will be accepted, other than E-mailed offers are not allowed and any other than E-mailed offers received will be deemed technically unacceptable outright and the offeror shall not be considered for award).

EMAIL: hollie.dickey@va.gov and jen.jamieson@va.gov

Electronic Copy: Offerors shall include one copy of everything being submitted in MS Word, PDF and Excel format files only. If PDF is used, then each section submitted shall be a separate file. For example, all required licenses must be one file, the technical proposal must be another file, and therefore there shall be more than one PDF copy of the proposals submitted via email. Any hard copies will be rendered technically unacceptable and shall not be eligible for award.

Note: Offerors submission shall contain all pages of solicitation 36C24925R0005 as posted on contract opportunities.

Evaluation Factors:

This procurement will result in identifying the most highly qualified contractor based on Best Value FAR 15.101-l Best Value Tradeoff, protecting the government's interest, and being consistent with the purposes and objectives of this project based on the following technical evaluation factors:

Factor 1: Technical Experience Subfactor 1a: Technical Qualifications and Experience of Prime Subfactor 1b: On-Site Superintendent Subfactor 1c: Quality Control Manager / Project Manager Subfactor 1d: Safety Officer

Factor 2: Technical Approach Subfactor 2a: Project Schedule Subfactor 2b: Safety Plan

Factor 3: Past Performance

Factor 4: Price Proposal

Factors are rated in order of precedence:

1. Factor 1 Technical Experience will be evaluated as outstanding, good, acceptable, marginal, or unacceptable.

2. Factor 2 Technical Approach will be evaluated as outstanding, good, acceptable, marginal, or unacceptable.

3. Factor 3 Past Performance will be evaluated as a predefined level of confidence.

4. Factor 4 Price Proposal will be the least important.

Evaluation factors when combined, are significantly more important than cost or price.

Note: Factor 1 and Factor 2 are the only factors that are to be evaluated using the tradeoff procedures of FAR 15.101-1 Best Value Tradeoff is significantly more important than factor 4 (Price).

The offeror shall provide a narrative that describes the Offeror's overall organization, organizational chart, as well as number of personnel and the duties of proposed technical staff to determine if offeror can manage multi-discipline projects without significant difficulty.

Factor 1 Technical Experience - The offeror shall provide a narrative that describes the Offeror’s overall organization, organizational chart, as well as number of personnel and the duties of proposed technical staff to determine if offeror can manage multi-discipline projects without significant difficulty. The proposal narrative must adequately address functions, responsibilities, and authorities for performing such duties as overall project management, site superintendence, quality control, safety, administration, and in-house trade capabilities.

Subfactor 1a: Technical Qualifications and Experience of Prime - Offerors shall submit a minimum of two (2) and maximum of five (5) construction project examples for the Prime Contractor that best demonstrates recent and relevant experience by the Prime Contractor. Projects should have a minimum value of $5,000,000.00 and be 100% complete within the past five (5) years from the date of issuance of this RFP to be considered.

Subfactor 1b: On-Site Superintendent - Must have a minimum of five (5) years of experience as a construction site superintendent and must have OSHA 30 training. Provide references for a minimum of two (2) and a maximum of three (3) construction projects with similar size and scope to this project (include brief project description). To be considered for evaluation, at least two (2) of the three (3) construction projects must have been performed within the last five (5) years and valid contact information must be provided.

If references cannot be verified based on the contract information provided, then the proposal will be considered unacceptable for this factor and will receive no further consideration.

Subfactor 1c: Quality Control Manager / Project Manager - Must have a minimum of five (5) years of experience as a project manager. Provide references for a minimum of two (2) and maximum of three (3) construction projects with similar scope and size to this project (include brief project description). To be considered for evaluation, at least two (2) of the three (3) construction projects must have been performed within the last five (5) years and valid contact information must be provided.

If references cannot be verified based on the contract information provided, then the proposal will be considered unacceptable for this factor and will receive no further consideration.

Subfactor 1d: Safety Officer - Must have a minimum of five (5) years of experience as a Construction Safety Officer Must provide an OSHA 30 Certificate and a list of safety training that, at a minimum, includes “life safety, excavation safety, scaffold safety, fall protection training, and crane/rigging safety”. Provide references for a minimum of two (2) and a maximum of three (3) construction projects with similar scope and size to this project (include brief project description). To be considered for evaluation at least two (2) of the three (3) construction projects must have been performed within the last five (5) years and valid contact information must be provided.

If references cannot be verified based on the contract information provided, then the proposal will be considered unacceptable for this factor and will receive no further consideration.

Factor 2 Technical Approach - The offeror shall provide a narrative that outlines the proposed technical approach, including assumptions and rationale for choosing the preferred approach.

Subfactor 2a: Project Schedule - Prepare and submit a practicable construction cost loaded schedule of value showing all necessary work elements to complete the project identified under this solicitation within the time frame specified on the SF1442. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period.

Subfactor 2b: Safety Plan - The contractor's Safety Plan shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, and emergency procedures guidelines.

Contractor shall describe how they will conduct all work on and around a hospital environment without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

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