36C24924R0024 0006.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 26

0006 02/06/2024 614-24-3-5607-0002 614-22-105

90C

Department of Veterans Affairs Network Contracting Office 9 (90C) Robert Pritchard, Contracting Officer 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

90C

Network Contracting Office 9 Department of Veterans Affairs

Robert Pritchard, Contracting Officer Email: robert.pritchard2@va.gov

To all Offerors/Bidders

36C24924R0024

12-11-2023

X

X X

February 21, 2024 @ 1:00pm CST

614-3640162-5607-854200-3220 23NR2JA08

X 1

A0006 is being issued for the following:

1. Change the date and time which proposals are due. The new date proposals are due is February 21, 2024 at 1:00pm CST.

2. Provide final questions and answers.

Robert Pritchard Contracting Officer

Final Questions and Answers

Question Answer

1. Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?

No

2. Will the VA release the site visit sign in sheet?

Yes

3. Will the Government provide comprehensive written badging requirements for the project if badging is required?

Badging is required.

a. Temporary badges can be signed out and signed in each day by an Engineering Officer from the Engineering Office AEG17.

b. Temporary badges can be signed out and signed in each day from the VA Police badging office. A government issued photo ID must be presented.

The ID will be retained until the badge is returned.

c. For personnel who will be on site continuously through the project in excess of 6 months, a flash pass can be obtained. A VA sponsor initiates action by submitting information from personnel.

Personnel will follow-up with VA for photo, fingerprinting, and background check. Personnel will be notified once badge is available for pick-up.

The process can take up to a month to complete.

4. Where will the designated parking area be for workers accessing the construction site?

There is no parking for contractor personnel on VA property. Contractor vehicles are restricted to delivery of materials to site. Contractor vehicles for other purposes must be requested and approved on a case-by-case basis.

5. Will the Owner accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project?

Yes

6. How soon after award is NTP expected to be issued?

Typically, two weeks after award.

7. Does the Government have a fire alarm servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions?

The fire alarm system is maintained under an annual service contract. The current service provider is Optimum Low Voltage LLC/Johnson Controls, Inc.

Reference to “security” is not clear, i.e., physical access control, video surveillance monitoring, job site protection, VA Police & Security.

For “fire alarm,” coordinate with COR.

Reference to “suppression systems” implies work around the fire sprinkler protection system. Coordinate with COR.

8. Due to current potentially significant tariffs being placed on the importation of building

This will be addressed on a case-by-case basis.

Question Answer materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials?

Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

9. As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State, and local governments’ responses/ requirements of safe distancing and potential advocations of working remotely and/or complete organization closures, please advise how the Government intends to address delays resulting there as it pertains to the current solicitation schedule for this and all future projects.

The COVID-19 emergency is no longer in effect.

10. Will pay applications for materials secured on site or in a bonded warehouse be approved for payment?

VA space is limited and will not be made available for material storage on site.

Payment of materials stored off site will be on a case-by-case basis. This requires an inventory of materials by the COR, documentation for the off-site location, and contracting officer approval.

11. Due to the current economic inflation, Will the government reduce the amount of time that contractors must hold their numbers to 60 days? By reducing the inflation risk, the government will avoid escalations costs that general contractors and subcontractors must account for.

No

12. Will the government consider the inclusion of an Economic Price Adjustment Clause in accordance with Federal Acquisition Regulations (FAR), Subpart 16.203 "Fixed-price contracts with economic price adjustment" and the related contract clause language in FAR 52.216-2, 3, 4? We believe such a clause is appropriate for the following reasons:

• The contract involves an extended period of performance with significant costs to be incurred beyond 1 year after performance begins;

• The contract amount subject to significant fluctuations in price is substantial

No, this is a firm fixed price contract.

[may want to list specific examples of highly unstable pricing items within the scope]; and

• The economic variables for labor and materials are too unstable to permit a reasonable division of risk between the Government and the contractor, without this type of clause."

13. Does this project comply with the NEW Biden Administration Executive Order 14005 concerning the Buy American Act? This executive order limits the purchase of materials from previously approved countries to include Canada and Mexico.

Can you please confirm whether materials or equipment manufactured in these previously approved Buy American Act countries outside the United States can or cannot be used on this project?

The current Buy America requirements apply.

14. Will the owner accept the use of Procore Project Management software as the primary submittal and data tracking tool for this project?

Yes

15. As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State and local governments’ responses / requirements are there any new work requirements or mandates that will be required by VA on this project?

See response to Question 9 above.

16. Is this project tax exempt and will the CO/COR provide the necessary tax exempt certificates?

See response to Question 1 above.

17. What is the approximate duration between issuing the award and issuing the NTP?

See response to Question 6 above.

18. For planning the preliminary project schedule, can you please provide an anticipated award date?

Award is anticipated to be approximately two weeks after the solicitation closing date. This is subject to the availability of funding.

19. How many calendar days should be included in the critical-path method schedule for owner and A/E review and respond to RFIs? RFI response is similar to deliverable One where the contractor is to allow a period of calendar days.

Per spec 013323-Part 1.10-D & E – the review times are 15 working days for Submittals and 10 working days for RFIs

20. When working in one (1) elevator in a bank of elevators, all other elevators in operation, the 24/7 emergency calls and service are covered and provided by the VA and not the contractor, even though all elevators listed in this scope of work are in the contractor's

The contractor assumes the responsibility for the operation and service of all of the elevators in a bank that have been turned over for construction even when only one elevator is taken out of service for the project work.

scope of work. In other words, the contractor is not required to assume the 24/7 emergency calls and service of the VA elevators.

21. Will the Government provide the 3-D REVIT Design model in native file format, for the creation of coordination drawings, and use by contractor?

CAD files exist for project as per VA guidelines, the AE can supply Revit files at VA request.

22. 01 35 26 1.7 indicates superintendent or CQC manager can dual role as SSHO. 01 45 00 3.4B indicates the CQC manager can have the duties of superintendent and CQC.

Will this project be required to have two persons on the project at all times, such as a Superintendent and a CQC Manager with either person performing the role of SSHO?

Or can a superintendent also perform SSHO and CQC roles in one person on site?

Specifications allow for Superintendent to be Safety Officer but cannot be CQC also. The CQC doesn’t need to be on site at all times.

23. Will the owner accept the software “Out- Build Scheduling Software” for schedule submission and monthly updates?

Approval is of the produced plan and schedule demonstrating fulfillment of the contract requirements.

24. Are there any as built and elevator shop drawings for this building to use for pricing and understanding of existing conditions?

Very limited existing documentation from previous elevator installations are available.

25. The general drawings (G), as well as demo (AD) and Architectural drawings (A) show the individual work area rooms in small detail plans. However, for the overall planning, phasing, pricing, proposing, etc there are no overall building footprint drawings to illustrate how and where all the elevator locations occur and how that will affect pricing for construction wayfinding, material & and equipment deliveries thru the facility, debris removal, pedestrian protection, and overall whole project view.

Will you provide an overall architectural building and building floor footprint drawings in amendment to help the contractor better view the project and provide the government with better pricing and project understanding?

See floor plan below.

26. Where is the designated parking & laydown area be for workers accessing the construction site? Where is contractor employee and material entrance into the building?

See responses to Questions 4 and 10 above.

Contractor employee can use any of the entrances available to patients, visitors, and staff that are not access restricted unless otherwise coordinated and approved by the COR.

27. Will the contractor be authorized to utilize an existing space or build a temporary office inside the space in lieu of no available space on the Memphis VA Campus?

VA space is limited and will not be made available for temporary office space.

28. Since the steel is small and misc. steel items, can the typical AISC (American Iron and Steel Certification) required for the structural steel fabrication and/or erection for this project be waived?

No, AISC is required for all VA projects

29. If RFI question VA response doesn't quite answer the contractor's need for understanding and elicits a follow-up question, will an additional RFI submission period be allowed?

This will be addressed on a case-by-case basis.

30. Due to the unprecedented and unpredictable material price increases occurring in the nation, will the CO/VA/Owner allow a fixed price contract with economic price adjustments per FAR 16.203 to be used as the basis for contract award? This will allow the most competitive price to be offered at this time.

No, this is a firm fixed price contract.

31. The RFP requires submission for detailed division breakdown on VA form S02 spreadsheet. Can contractor use own divisional formatted detailed breakdown spreadsheet lieu of VA breakdown form S02?

Yes, as long as the detailed division breakdown is comparable.

32. The contractor requests a copy of the site visit sign-in sheet. Will the VA provide a sign-in sheet copy in an amendment?

Same as response to Question 2 above.

33. Can you verify that phase 2 construction can not start until phase 1 is complete VA accepted and put in operation?

Work for Phase 2 cannot start until all of Phase 1 is completed and certified for operation. This is to maintain facility operations.

34. Can you verify that phase 3 construction can not start until phase 2 is complete VA accepted and put in operation?

Work for Phase 3 cannot start until all of Phase 2 is completed and certified for operation. This is to maintain facility operations.

35. Will the VA be providing a NTP (noticed to proceed) for phases 1, 2, and 3 individually once the preceding phase is complete? Can any of phases 1, 2, and 3 be worked on simultaneously – concurrently?

There will be a single NTP.

See responses to Questions 33 and 34 above.

36. Who is the owner's service provider for the BAS controls contractor and system? Can you please provide contact information?

The BAS is maintained under an annual service contract.

The current service provider is RJY Group/Siemens.

37. Spec section 21 13 13 fire sprinklers is included; however, we do not find any sprinkler-related drawings or requirements in the RFP drawing set. Can you confirm that fire sprinklers are not a part of this project?

Elevator hoistways to have fire sprinkler heads installed where required by NFPA 13. Plans indicate general scope. Contractor to provide detailed working drawings, calculations, and qualifications per Specification 21 1313.

38. Can the VA/Owner provide a designated parking spot for the contractor project superintendent? Knowing that the campus is limited on space and parking, it is critical that the contactor project superintendent have freedom of access and close proximity to the work.

See response to Question 4 above.

39. Can you confirm that the project is to be completed during normal working hours, not nights and weekends?

It is anticipated that all work will be completed in phases during normal working hours. Any utility shutdown associated with work on the contract will require coordination with the COR. Depending on the impact to Medical Center operations, work might have to be scheduled for other than normal working hours.

40. Are there any requirements to modify or work for the existing fire alarm system since there are no drawings or specs for the fire alarm system? If work is required, can you provide specs and name/contact of the campus Fire Alarm provider?

A separate whole building Fire Alarm replacement project is under construction now and expected to be complete prior to this project. Per notes on Electrical drawings, confirm existence of the smoke detectors at pits per elevator code. Install new as necessary to meet code. VA to supply Fire Alarm provider.

41. Can the contractor use the existing restroom facilities in the work area or adjacent ones nearby? Allowing contractor employees to use facility restrooms allows better production labor minimizing the need for employees to exit the facility and use temporary toilets as the sow occurs in many areas and on multiple floors. These are price impacts that can help the owner get better pricing benefits.

Refer to Section 01 00 00, 1.17 Temporary Toilets, A., 1., use of toilet accommodations as coordinated with the

COR.

42. Many VA campuses are beginning to address tuberculosis protocols on VA campus projects. Will this project be required to follow 01 35 26 1.13 for TB required protocols? Will this be a requirement to follow the 90-day screening prior to and before work on the project? That will limit the amount of personnel who can immediately perform work right after the award.

TB screening applies. The 90 days is not a waiting period.

Pre-placement TB screening allows for the use of a negative reaction screening performed within 90 days prior to assignment.

Any previous negative reaction screening beyond the 90 days will require an updated screening before working on project.

43. Who is the VA campus/building PACS/Video/ Security system vendor / provider?

The physical access control system is Software House C- CURE. The existing system is maintained under an annual service contract. The current service provider is Cynergy Professional Systems/Johnson Controls, Inc.

The video surveillance monitoring system is Avigilon.

There is currently no annual service contract in place.

44. Can the existing service and/or public elevators be used for construction activities?

Are there any restrictions or time constraints?

Refer to Section 01 00 00, 1.15 Temporary Use of Existing Elevators.

45. Are there certain manufacturers required on this project due to existing systems and facilities?

No, but all manufacturers equipment must meet specifications.

46. Has the facility Operation & Maintenance team reviewed the Contract Documents for operability to avoid change orders?

This question warrants no response.

47. Can you confirm that there is no commissioning required for the project? If yes provide specs. If yes, will 3rd party commissioning will be provided by the VA and that the Contractor will only be required to participate/coordinate with the

Elevator hoistways to have fire sprinkler heads installed where required by NFPA 13. Plans indicate general scope. Contractor to provide detailed working drawings, calculations, and qualifications per Specification 21 1313. Existing sprinkler heads to be replaced only if requiring relocation due to conflicts with new systems.

Commissioning Agent?

48. Can you confirm that there are no requirements to provide structural bracings and seismic upgrades to the existing building structure as a result of upgrading the elevators? The elevator railings and attachments are to remain in place as shown on demo drawings where the elevator cabs and equipment are upgraded.

The contractor assumes that the existing structure in place is adequate not requiring modifications and engineering.

The existing rails shall be reused during this modernization. Confirmation of existing hoistway elevator beams for placement of elevator equipment for traction elevators must be coordinated with equipment supplier.

49. Can the owner consider extending the bid date since this RFP was released so close to the Christmas and New Years holidays?

Many of our trade partners are closing their offices the week before and after the holidays reducing the amount of time needed to provide the VA a competitive and fair pricing value. The elevator contractors need time as well.

Refer to solicitation addenda.

50. Can Starcwall fireblock temporary panels be used for the temporary barriers around the elevator lobby space in lieu of walls shown on the drawings where negative air machines and dust control measures are used? Use of Starcwall panels for containment will minimize impacts to the existing ceilings and floors over installing a temporary metal stud wall system with drywall. And fire ratings can be obtained by these types of temp wall panels.

All temporary barriers must meet both Infection Control and 1 hour fire ratings as per the drawings and the specifications. Fire rating must meet ASTM E84 and E119.

Existing sprinklers must be maintained.

51. Can you confirm that the existing elevator pit ladders are ok and will not need to be replaced?

Modification of existing pit ladders if only deficient to meet codes or if interference with new equipment occurs.

52. What company is the current elevator service provider for the elevators to be upgraded? Do you have contact information?

The existing elevators are maintained under an annual service contract. The current service provider is JohnsonDanforth & Associates/Otis.

53. Spec section 14 21 10 3.61 states that VA will provide elevator QEI inspector/certification. Will this inspection be required for each individual elevator upgrade separately or as a group? Are there any state or city requirements for certification?

The QEI inspector will be provided by the VA. The AE elevator consultant will be doing interim inspections during demolition and construction. The contractor will need to carefully schedule required inspections due to multiple phases and works at various elevators.

54. Can we assume the existing/current building and elevator system have needed and required power requirements and will not be upgraded?

Current electrical power to elevator equipment rooms were evaluated during design and will be sufficient, depending on elevator manufactures equipment requirements.

Selected elevator equipment manufacturers data needs to be supplied in submittals for review by the AE team Electrical engineer.

55. Do the existing hydraulic elevator piston, plunger, and cylinder below grade have to be changed or remain as in for service of new hydraulic elevator? It would be very difficult to remove and replace existing hydraulic elevator plunger-piston-cylinders at the pits.

Per the specifications SECTION 142410 MODERNIZATION OF HYDRAULIC ELEVATORS-Part

2.16 and 2.17; all hydraulic cylinders will be replaced as per information in specification including cylinder casing and PVC liner.

56. Can you confirm that all traction and hydraulic guide rails and support system remains unchanged for this project? Can we assume that these existing guide rails and support systems meet current seismic requirements as note in spec section provided 1983 documents?

Per specifications works in building 1 and 7 shall reuse existing car and guide rails but must be cleaned or adjusted as necessary.

57. Can you verify that the existing elevator entrance sill plates and ledge angles are not to be replaced in this project and that existing can used with the new work so as not to have tear up the lobby floor at the elevator entrances?

Per specifications elevator works in building 1 and 7 shall retain sills and ledge angles. (Elevator Works in 1A do not replace cab/doors.) Care to be taken to ensure that all existing connections are maintained, and sills are cleaned for new door operation.

58. 14 24 10 3.8 states that the maintenance period runs concurrently with the warranty for period of 1 year. Can you confirm that the maintenance period is 1 year from each elevator acceptance or the entire project acceptance? And that maintenance items required are stated in the spec section to be required including emergency service calls are required?

Based on acceptance of each bank of elevators.

59. Existing elevator door frames are stated to be clad in #4 stainless steel. Is this a requirement to re-clad over existing frame with new stainless steel molded to the same shape and form? As an alternate, can the existing fame be re-furbished and re-used without adding new stainless-steel cladding?

Yes, the existing frames are to clad with stainless steel designed to match the existing shape and form.

60. What elevator system is the BOD (basis of design) for this project?

Per FAR and VA requirements all manufacturers that meet specifications for this modernization project can be considered.

61. 14 21 10 3.7 states instruction of operation to VA personnel for one (1) 8 hr day. There isn’t a requirement for videotaping or recording the session. Can you confirm that video production of the training session is not required?

Recording of training is not required by specifications. Any recording of the training session VA intends to make will be coordinated by the COR.

62. Can you confirm that passenger elevator floors are VCT and service elevator flooring is brushed diamond plate flooring? There isn’t a spec section 09 06 00.

See Sheets A450, A451 and A501 for finishes.

63. What is the existing wall construction at the elevator lobby walls where entrance doors are installed? Is it concrete or masonry? Is there drywall over concrete or masonry?

Building 1 - has CMU, except for elevator overrun at penthouse. Framing and gypsum at elevator lobby door openings. Building 1A – CMU with framing and gypsum at elevator lobby door openings. Building 7 has concrete with framing and gypsum.

64. Can the new elevator call buttons use existing mounts? If the new call buttons cannot be installed within the existing mounts, can they be surface mounted over the existing call button location? Is there a maximum distance between the existing wall surface and the raised surface of the call button assembly if surface mounted?

All call buttons must be flush mounted as specified.

65. Can you confirm that the areas of work including machine rooms have been confirmed that no asbestos / ACM is present?

There is no known asbestos or ACM at the locations.

66. B3 / M600 shows a mechanical condenser on existing roof mounted on the railing where roof patch to maintain the existing warranty. Which company holds the current roof warranty? Can you provide contact?

Hold old is the existing roof?

Roof mounted equipment locations.

a. Building 1A Modified bitumen.

Tremco/WTI Gregg Boyd Installed 2013 Out of warranty

b. Building 7 Modified bitumen.

Tremco/WTI Gregg Boyd Installed 2004 Out of warranty

67. Are there any sprinkler heads in the hoistway or the elevator pit of any elevator shaft that needs to be moved or changed?

None shown on RFP drawings.

No existing sprinklers heads need to be moved unless interference with new equipment installation. New sprinkler heads to be provided as required by NFPA 13.

68. Page 19 under Evaluation Process for technical and price sections that ‘offeror shall separately bind each section’. Can you confirm you want each section saved as a separate file for submission?

Yes

69. Page 19 under Evaluation Process for technical and price sections states page count of 50 pages. Typically, the SF-1442 and amendments are placed within the price section. Can you provide direction on where the signed SF-1442 and amendments are to be provided?

In the price section.

70. Under sub-factor 2a from Gantt chart submission, can the Gantt chart pages be excluded from the overall page count?

No

71. Can CPARS be used in place of PPQ’s? Yes, CPARS can be used.

See response to Question 96 below.

72. For PPQ documentation that shows they were sent to contracting officers in a timely fashion, can we use and include delivery and read receipts from emails? And can these read, and delivery receipts be excluded from the overall page count?

Do not include read receipts email.

73. On page 19 of solicitation SF-1442 it states that the page limit of price section is not to exceed 25 pages, inclusive of bid bonds and the pricing schedule. We see that the pricing schedule accounts for 20 pages and bid bonds are 6 pages which exceeds the 25-page limit. The page count does not allow for additional pages for the signed SF-1442, amendments, and self-performance calculation sheets. Can you increase the page count to allow all required documents to be included?

You can exclude the pricing schedule from the page count.

Pricing page count will be increased from 25 pages to 30 pages.

74. Can OSHA reports which include 6 pages be excluded from the page count?

Will be included as the page count.

75. The work at existing elevator pits are replacement of sump pumps. Can you confirm that the existing elevator pit does not include waterproofing repair, replacement for the pit as part of this contract? Contractor assumes these are in working condition.

No waterproofing repair, just oil-minding sump pumps to be installed.

See response to Question 55 above.

76. Phase 1 POP for the 2 traction and 3 hydraulic elevators is 270 calendar days.

We are hearing from trade partners and current experience from projects that there are very long lead times for various equipment and parts for elevators. Has this project and POP been reviewed with existing market supply chain issues?

Contractor is concerned for phase 1 POP.

Period of performance was based on industry standards, at time of design, to complete all works in Phase during this POP. Selected contractor must bring any market supply chain issues, which could affect the POP during project scheduling, to the attention of the Contracting Officer.

77. Contractor is concerned that POP of 150 calendar days for 7 elevators is doable per scheduling along with the current supply chain issues and long lead times. Has this POP been reviewed with the existing market conditions?

Period of performance was based on industry standards, at time of design, to complete all work in Phases during this POP. Selected contractor must bring any market supply chain issues, which could affect the POP during project scheduling, to the attention of the Contracting Officer.

78. Contractor is concerned about long lead equipment delivery due to supply chain and economic issues. As we move further into this proposal, we will have more conversations with the elevator trade partner and elevator equipment suppliers on lead

This will be brought to the immediate attention of the Contracting Officer and the COR for discussion and decision.

times in review of the POP. What if the contractor finds out during the proposal process that the RFP POP cannot be met and therefore be compliant for sub-factor 2a on Gnatt chart? Shall the contractor contact the VA with an email / RFI regarding this type of critical information? Contractor wants to be compliant and be competitive.

79. Often on elevator renovation projects, the contractor comes upon or finds various items in the hoist ways, elevators, and equipment rooms where maintenance is lacking, or the repairs did not fix an overall system problem. And often these issues impact the sow of the project with discussion of the responsible party. Can you confirm that these types of situations will be considered as pre-existing and/or maintenance-related conditions?

No

80. Please confirm that an SSHO must be onsite at all times and cannot be double hatted by a qualified superintendent.

See response to Question 22 above.

81. Please confirm what systems will need to be commissioned and if it is to be included in price proposal.

See response to Question 47 above.

82. Where will the designated parking area be for workers accessing the construction site?

See response to Question 4 above.

83. What is the system or current fire alarm company that monitors these buildings?

This existing fire alarm system is Notifier. A project is currently underway installing a replacement system by Siemens.

See response to Question 7 above.

84. What is the system or current security company who services or monitors the keypads that will be replaced?

See response to Question 43 above.

85. Who is the manufacturer for the elevators that will be replaced?

Multiple existing manufacturers exists due to previous modernization of elevators.

a. Building 1 Original – Dover Refit - Schindler

b. Building 1A Original – Kone Refit - Futura

c. Building 7 Original - Montgomery

86. Who currently holds the service contract for those elevators that will be replaced?

See response to Question 52 above.

87. Who is the DDC provider? Existing is predominantly Johnson Controls or Siemens.

See response to Question 36 above.

88. What is the roof manufacturer holding warranties for roof modifications in areas shown to get new RTUs?

See response to Question 66 above.

89. After discussing scope and budgets with subcontractors and pulling budget information from similar, completed projects, the $2M- $5M could not cover the cost of the project. Has the VA allocated funds if the project goes over budget?

Award is subject to the availability of funds. Deductive alternates are identified in order to allow VA to award within the approved budget. Approval and funding for an increased budget is an option but is not guaranteed.

90. Please confirm that paint from corner to corner on all elevator lobbies will be required.

Yes

91. There are notes in the plan to verify pits? Is there possibility of having to modify size/ depth? If so, how will the GCs account for these needs and costs?

Modification of pits is not expected other than for the addition of sump pumps. The depths of pits must be confirmed for installation of new equipment, due to new manufacturers requirements for buffers and other equipment installation.

See response to Question 55 above.

92. The specification book has a sprinkler system section but there is no plans showing new work. Please confirm what is to be done to existing system?

Elevator hoistways to have fire sprinkler heads installed where required by NFPA 13. Plans indicate general scope. Contractor to provide detailed working drawings, calculations, and qualifications per Specification 21 1313. Existing sprinkler heads to be replaced only if requiring relocation due to conflicts with new systems.

93. What exactly they would like to be done to the cabs? Is it solely new cab interiors or are they also looking for the platform to be replaced and an entirely new shell.

Elevator work in each building 1, 1A and 7 have different level of Modernization occurring and have different spec sections related to them. Contractor Responsible for reviewing the different information in each spec section as works are different, but below is quick description. (Not all inclusive)

a. Traction Elevators P6, P7, S2 and S3 in Building 1, will require the replacement of platform and car enclosure, doors, guides and all associated equipment as well as all lift motors and controllers and cabling as per Section 142110 Modernization of Traction Elevators-P6 P7 S2 S3.

b. Traction Elevators S32, S33, S34 in Building 1A is updating the controllers and only require modifications of controllers, cabling, and in cab controllers and call buttons at shafts. No other works to platform or cabs or doors. See Section 142110 Modernization of Traction Elevators S32 S33 S34

c. Hydraulic Elevators P22, P23, P24, P25, P26, P27 in Building 7 will require the replacement of Pump, Motor, Hydraulic Cylinders, reusing the elevator platform and frame, but enclosure, doors and guides and all associated equipment to be new, as well as controllers, cabling as per Section 142410 Modernization of Hydraulic Elevators-P22 23 P24 P25 P26 P27.

94. Has the work area been checked for asbestos and any other hazardous materials?

There is no known asbestos or ACM at the locations.

There is oil residue from existing hydraulic elevators in Building 7 that must be contained and removed during modernization.

95. The specific scope for this project involves primarily one trade (elevators). To complete this project on time, most if not all SDVOSB companies will have to hire an elevator subcontractor to supplement their workforce and provide the correct lights. Due to the unique requirements of the scope, please confirm that the relevant subcontractors past performance may be considered.

Does the VA have a team agreement form that will allow the prime contractor’s teaming partner/subcontractor’s past performance as relevant to the proposal or will the prime contractor’s teaming form be sufficient?

The past performance is for the prime contractor. A small business contractor may use a past performance rating for work performed as a member of a joint venture or for work performed as a first-tier subcontractor.

The VA does not have a form for teaming agreements.

96. It is becoming increasingly difficult to obtain Past Performance Questionnaires from Contracting Officers on a project-by-project basis, especially when they have already filled out a CPARS evaluation for us. In light of this, will the VA accept completed CPARS evaluation forms in lieu of the provided

PPQ?

42.1501 General.

(b) Agencies shall monitor their compliance with the past performance evaluation requirements (see 42.1502), and use the Contractor Performance Assessment Reporting System (CPARS) metric tools to measure the quality and timely reporting of past performance information. CPARS is the official source for past performance information.

Yes, the VA will accept CPARS evaluations as past performance, however CPARS may not provide all the detailed information on the contractor’s performance that might otherwise be available.

97. Please confirm if all elevators will be on generator power.

Existing elevators currently served by generator emergency power to retain that power capability.

a. Building 1 S2 & S3, P6 & P7

b. Building 1A S32 & S33 & S34

c. Building 7 P22 & P23 & P24, P25 & P26, P27

98. 1.13 Emergency Power Supply: Contractor See response to Question 97 above.

is NOT providing emergency power supply, its starting means, transfer switch, conductors, and other related work?

Requirements of 1.13 Emergency Power Supply apply where the existing elevator is currently served by generator emergency power.

99. Elev. P6-P7 and S2-S3 – Section 2.44 - 2.46 Car Frame, Car Platform, Car Enclosure:

Please confirm if we are to provide new car frame, car platform, cab shell, and cab interiors. Specification does not use the term “provide” but only a description of these items.

See response to Question 93 above.

Elevators in Building 1 will be getting new platform, frame and shell. Contractor to provide.

100. Elev. S32, S33, S34: Specification does not mention replacing the machines, motors, governors, door operators, cabs, car doors, hoistway doors, and door relating equipment. Please confirm these items are being retained.

See response to Question 93 above.

Elevators in Building 1A are only getting new controllers, no new motors or operating equipment.

101. Elev. P22-P24, P25-26, S27 – Section 2.38 Car Enclosure: Please confirm if we are to provide new cab shell and cab interiors.

Specification does not use the term “provide” but only a description of these items.

See response to Question 93 above.

Elevators in Building 7 are to retain platform and frame but new enclosure and finishes.

102. Phase 2: Please advise how many elevators between P6, P7, P25, and P26 can be removed from service at a time to perform the work and how many crews will be allowed on site to perform the work. If only one elevator per group out of service allowed at a time with 1 crew, we are looking at around 371 calendar days.

Phasing plans list which elevators can be removed from service during each phase. But in general

a. For elevators in building 1, pairs of elevators will be allowed removed from service during construction P6, P7 and S2, S3.

b. For elevators in Building 1A, only 1 elevator at a time may be taken out of service – elevators S32, S33, S34.

c. For elevators in Building 7, elevators in one common bank may be taken out of service at a time. P22, P23, P24, and P25, P26 and P27.

103. Can we crane all material for cars P6, P7, S2, and S3 at the same time and be provided roof storage?

Staging on the roof and movement of equipment across roofs is responsibility of the contractor. Contractor will need to design plan and shoring to eliminate overloading the structure. VA can supply to contractors engineer the existing structural plans of roofs as necessary.

104. Equipment Storage: Will VA provide a dry and secure area at the project site for storage of the elevator equipment at the time of delivery, the provision of adequate ingress and egress to this area and sufficient space for storage of materials on site throughout the duration of the Modernization.

See response to Question 10 above.

105. Is any existing equipment to be retained by Certain controller equipment maybe salvaged for use only

GC to turn over to VA salvage. until construction is completed. But all equipment shall be removed from the site by the contractor at end of construction. Coordinate with COR.

106. Will any onsite parking be permitted for specialty elevator trades truck?

See response to Question 4 above.

107. Confirm VA is to provide Ethernet connections that are required for connection of remote monitoring system.

The request lacks sufficient detail to provide a response.

108. New oversized hall station faceplates may require relocation of existing building egress map or other signage, confirm this relocation shall be by Owner.

All signage to be removed and reinstalled per COR direction.

109. TK Elevator works four (4) days a week, ten

(10) hours per day from 6:00am – 4:30pm.

Specifications list acceptable work hours to maintain hospital operations. Work at other than these hours shall be coordinated and approved by the COR.

110. Confirm VA will provide an on-site tool and equipment storage. Are storage trailers permitted?

See response to Question 10 above.

VA will not permit any new storage trailer on site.

111. Who is responsible for handling card reader access control work?

Contractor to provide keycard access for required medical emergency calls as per elevator specification.

112. We did not see a bid form to fill and submit our quote. Please provide.

The form can be downloaded from https://www.gsa.gov/reference/forms/bid-bond.

113. Does this project have any sort of background check that we need to make our sub-contractors aware of?

See response to Question 3 above.

114. Does this project require certified pay roll or Davis bacon wage requirements?

Yes

115. Where do we need to drop our bid? Proposals are to be submitted as outlined in block 8 of the

SF1442.

116. Is owner going to handle builder’s risk insurance. This is typical for owner to carry.

Builders Risk Insurance is the responsibility of the contractor.

117. Is there a depth for new concrete platform? Only concrete work to install required sump pump pits, which only need to be lower than existing concrete floor.

118. Is there a specified manufacturer we need to use for Elevators?

See response to Question 60 above.

119. Can we please get further clarification on what exactly they would like to be done to the cabs? Is it solely new cab interiors or are they also looking for the platform to be replaced and an entirely new shell.

Elevators for each building have different specifications and list all needed requirements for elevators at those buildings.

120. What is the schedule for this project and each phase?

Phasing description is included in drawings and spec section 010000-General Requirements, project submittals to be completed for all long lead time items for full contract at earliest point after notice to proceed, prior to work activities commencing on site.

121. Will there be high level specs which are specific to the job? The specs we have looks like standard and will be difficult to understand what is needed for the job.

Works for elevators in each of the 3 buildings are provided and are detailed into what elevators in each building need.

122. Will we have space for ourselves, or will it be after hours job?

See response to Question 39 above.

123. Are there any restrictions regarding construction noise that we need to look into during bidding process?

See spec section 010000-General Requirements for general requirements of working in active hospital setting and section 015719 Temporary environmental controls for specialized controls needed.

124. 1.12 Power Supply: TK Elevator is NOT providing main line fused disconnect switch/shunt trip circuit breakers and surge suppressors. These items will be the responsibility of the Prime Contractor.

There is no response, as no question was asked.

125. 1.13 Emergency Power Supply: TK Elevator is NOT providing emergency power supply, its starting means, transfer switch, conductors, and other related work.

There is no response, as no question was asked.

126. 1.14 Elevator Machine Room and Machine Space: TK Elevator is NOT responsible for relocating/installing shunt trip breaker/main line disconnects, machine room light switches, sprinkler pipes, heat detectors, and smoke detectors. These items will be the responsibility of the Prime Contractor.

There is no response, as no question was asked.

127. 1.15 Hoist way Lighting: TK Elevator is NOT providing hoist way lighting. These items will be the responsibility of the Prime Contractor.

There is no response, as no question was asked.

128. Elev. P6-P7 and S2-S3 – Section 2.44 - 2.46 Car Frame, Car Platform, Car Enclosure:

Please confirm if we are to provide new car frame, car platform, cab shell, and cab interiors. Specification does not use the term “provide” but only a description of these items.

Same as Question 99 above.

129. Elev. S32, S33, S34: Specification does not mention replacing the machines, motors, governors, door operators, cabs, car doors, hoistway doors, and door relating equipment. Please confirm these items are being retained.

Same as Question 100 above.

130. Elev. P22-P24, P25-26, S27 – Section 2.38 Car Enclosure: Please confirm if we are to provide new cab shell and cab interiors.

Same as Question 101 above.

Specification does not use the term “provide” but only a description of these items.

131. Phase 2: Please advise how many elevators between P6, P7, P25, and P26 can be removed from service at a time to perform the work and how many crews will be allowed on site to perform the work. If only one elevator per group out of service allowed at a time with 1 crew, we are looking at around 371 calendar days.

Same as Question 102 above.

132. Who maintains the exiting roof? Please let us know so we don't void the warranty if there is one.

See response to Question 66 above.

133. What will be staging and parking requirements for this project?

See responses to Questions 26 and 27 above.

134. How many parking spaces are allowed onsite per contractor?

See response to Question 4 above.

135. What are the finishes on walls where we need to remove or replace call buttons etc.

so we can patch them?

See response to Question 63 above.

136. Spec section 01 45 00 3.4.B which identifies the qualifications required for the CQC Manager. According to this spec section “The CQC system Manager is required to be a graduate engineer, graduate architect, or a graduate construction manager, with a minimum of 5 years construction experience on construction similar to the scope of this Contract”. This statement would require an on-site person with a 4-year degree in either architecture, engineering, or construction management to be employed full-time, onsite, and for the duration of the project.

This is typical of a US Army Corps of Engineer spec reserved for projects with much higher complexity and magnitude than this SDVOSB solicitation for the Department of Veterans Affairs. Enforcement of this spec would require creating an additional high paying position among the onsite staff, thereby increasing monthly overhead project cost to the Government on every project.

Meeting this requirement in an industry that already has a significant shortage of labor resources will be both difficult to fill and costly for the project. Based on the size and complexity of this project, we respectfully request that this spec requirement be revised to add the statement “or a construction professional with a minimum of 7 years related work experience” at the end

Replace 01 45 00 3.4, B. with the following.

B. CQC System Manager: Identify as CQC System Manager an individual within the onsite work organization that is responsible for overall management of CQC and has the authority to act in all CQC matters for the Contractor. The CQC system Manager is required to have 3 years construction experience on construction similar to the scope of this Contract. This CQC System manager is on the site at all times during construction and is employed by the General Contractor.