36C24924B0009_1.docx

36C24924B0009 Attachments

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24924B0009 X 01-19-2024 626-24-1-4234-0002 626A4-18-204 90C Department of Veterans Affairs Network Contracting Office 9 (90C) Jeannette Morphew, Contracting Officer 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129 Department of Veterans Affairs Network Contracting Office 9 (90C) Jen Jamieson, Contract Specialist jen.jamieson@va.gov Jen Jamieson

(615) 867-6000 ext 20202 Project 626A4-18-204 Upgrade Energy Management System at TVHS, Alvin C York Campus VA Medical Center, Murfreesboro, TN.

The contractor shall provide construction services within the specified period of performance in accordance with the statement of work and specifications including all documentation, schedules, submittals, coordination, certifications, test reports, training, warranties, manuals, etc. as specified in the contract documents. Work includes but is not limited electrical and general construction.

See important bidder information bid submission instructions starting on page 6 of this solicitation

NAICS Code: 238210, Electrical Contractors and Other Wiring Installation Contractors.

Size Standard: $19M Project Magnitude is between $2,000,000 and $5,000,000 Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) (See VAAR Clause 852.219-10 ) To be eligible for award, the contractor must be listed and viewable in the VetCert Registry at https://veterans.certify.sba.gov/ at the time of offers due and award. Offerors in reverification status are not eligible. In accordance with FAR 52.204-7, all prospective offerors must have an active SAM registration at time of offer and award.

SITE VISIT: Wednesday, 31 January 2024 at 10:00AM CST. SEE FAR 52.237-1 for additional information.

For clarifications and questions, submit a written request for information (RFI) to jen.jamieson@va.gov. RFIs must be specific in identifying section, paragraph, and page number and must be in question format. All RFIs submitted shall include the project number and title, contractor name, city, state, phone number, date submitted and RFI questions.

Questions received after 1:00 PM CST 7 February 2024 will not be answered unless it is determined to be in the interest government. Telephone requests will NOT be accepted. All questions at the site visit MUST BE in writing and submitted as an RFI.

The official bid opening will be February 20, 2024 at 2:00PM CST and will occur via Microsoft Teams meeting. Please call 1-205-235-3524 Conf. ID No. 612 649 091# five (5) minutes before the bid opening to be present for the bid opening.

Submit electronic copy of bids with bid bond(s) via email to jen.jamieson@va.gov and jeannette.morphew@va.gov.

Bid bond must be received on or before the due date/time stated in Block 13.

X X 52.211-10 X electronic

2:00 PM

CST

02-20-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bidder: USE BID Schedule on page 5.

626-3640162-4234-854200-3220 23NR9JA17

90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Jeannette Morphew Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

BID ITEM NO. 1 (BASE BID): All work and items as indicated in this SOW, Drawings, and Specifications. Total Duration is 365 days.

Project #626A4-18-204 - Upgrade Energy Management System The contractor shall furnish all labor, material, equipment, and supervision necessary to successfully complete all work as described. The job includes general construction, controls, programming, structured cabling, low-voltage electrical and architectural for patch back, tuning, fire alarms, and certification. At the conclusion of these upgrades, there will be a new loop, ALL panels will be Native-BACnet, and the front-end will be unified, tuned, and certified.

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: K059 - Modification of Equipment - Electrical and Electronic Equipment Components

BID ITEM NO. 2 (ALTERNATE DEDUCT 1): All work in Bid Item No. 1 minus panels, FOS, and cabling labeled as “Future” on Drawings. Total Duration is 365 days.

Page 1 of

36C24924B0009

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

A.5 IMPORTANT BIDDER INFORMATION

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents must be included in the bid submission in the formats as stated:

- One (1) electronic original, fully completed and signed and dated SF 1442 Offer page, acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page; bid prices on all line items listed on the Price/Cost Schedule; completed Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and fully completed Contractor Experience Modification Rate (EMR) Certification documents.

- One (1) electronic original, completed and signed, SF 24 Bid Bond or other allowable Bid Security. Document shall be emailed to the Contract Specialist/Contracting Officer responsible for solicitation in accordance with FAR 28.101 and FAR 28.102. Any missing elements of the bid submission could render the offeror ineligible and their bid will not be considered.

Contract Specialist – Jen Jamieson – jen.jamieson@va.gov

Contracting Officer – Jeannette Morphew – jeannette.morphew@va.gov

Bidders are responsible for ensuring and verifying their offer and all required bid documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

The official bid opening will be February 20, at 2:00PM CST and will occur via Microsoft Teams call-in at the following number/code: +1 205-235-3524, Phone Conference ID: 612 649 091#

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 626A4-18-204 – Upgrade Energy Management System

PROJECT LOCATION: Tennessee Valley Healthcare System (TVHS) VA Murfreesboro Campus, 3400 Lebanon Road, Murfreesboro, TN 37129.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238210, Electrical Contractors and Other Wiring Installation Contractors

SMALL BUSINESS SIZE STANDARD: $19 Million

TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Only submit electronic copies, no original or hard copies will be accepted, copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION

All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government’s control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center’s written policy.

8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. All training shall be coordinate with the Contracting Officer’s Representative assigned to the contract.

END OF IMPORTANT BIDDER INFORMATION SECTION

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

STATEMENT OF WORK

Department of Veterans Affairs TVHS, Alvin C. York Campus Construction Requirements Project 6264A-18-204 Upgrade Energy Management System

A. GENERAL INFORMATION

1. Introduction: The VA’s existing Building Automation System (BAS) Direct Digital Controls (DDC) systems are manufactured by Siemens and Alerton. The Engineering Control Center (ECC) is in the chiller plant and the Boiler Plant Operator Room. These systems currently operate via V-LAN (Virtual Local Area Network) and fiber RS-485. These control systems, along with many of their outdated control panels, manage various Air Handling Units, Chiller, and Boiler plant operations. Present DDC systems are a mix of proprietary and non-backwards compatible frameworks that are incapable of functioning as a system to allow control as required across the facility. This requirement will upgrade the existing Energy Management System and Building Automation System and remove existing system(s) in Buildings at TVHS Alvin C. York VA Medical Center. This solicitation will result in one award for the project.

2. Scope of Work: Provide construction services to upgrade existing Energy Management System to Desigo CC or equivalent and Building Automation System for Project 6264A-18-204 at the Tennessee Valley Healthcare System Alvin C. York Campus at 3400 Lebanon Rd, Murfreesboro, TN 37129, in strict accordance with the specifications and drawings. Contractor will provide professional services to convert Direct Digital Controls (DDC) system to industry standard Native DDC front-end and panels, fiber optic backbone to all panels, replace outdated controls and panels, and add controls to key areas. The contractor shall furnish all labor, material, equipment, and supervision necessary to successfully complete all work as described. The job includes controls, programming, structured cabling, low-voltage electrical and architectural for patch back, tuning, fire alarms, certification/commissioning, and general construction. At the conclusion of these upgrades, there will be a new Fiber Optic backbone, ALL panels will be Native-BACnet supporting all equipment, and there will be a new front-end with new graphics for a unified and certified/commissioned BACnet System.

3. Performance Period: The contractor shall complete the work required under this statement of work (SOW) within the 365 calendar days from date of the Notice to Proceed, which includes all work, submittals, material lead times, inspection, and closeout. Unless otherwise stated, any modifications required under the resulting contract and shall be submitted by the contractor and approved by the Contracting Officer (CO).

4. Project Objectives:

a. Convert existing BAS communications from V-LAN to Fiber Optic serving Fan Rooms.

b. Replace each Control Panel, tie in and integrate all existing field devices/feeds. Replace or integrate existing Non-BACnet devices, analog inputs, and NOTIFER Fire Alarm. Provide any necessary conversion modules/cards, controllers, devices, sensors, boxes, armored cable, supports, instrumentation, programming, and controls.

c. System supplier shall submit point-to-point Engineered drawings, control sequence, and bill of materials for approval.

d. Remove old V-LAN cabling once new system(s) is installed AND operational.

e. Replace listed (Attachments A) Alerton and Siemens control panels and associated components with Native BACnet.

f. Upgrade existing DDC system to function as an integrated and “open system” to allow control of the entire DDC system across the facility.

g. Provide professional services to ensure a complete and fully functional BAS upgrade, including coordination and installation of sensors, controls, and modifications. Contractor provided professional services will include, but is not limited to, general construction, controls, programming, structured cabling, low-voltage electrical and architectural for patch back, tuning, fire alarms, and certification. Coordination drawings shall include all components and exact utility routing, sizing, capacity, location, and arrangement/configuration.

B. SPECIFIC TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables:

Contractor shall provide construction services within the specified period of performance in accordance with the statement of work and specifications including all documentation, schedules, submittals, coordination, certifications, test reports, training, warranties, manuals, etc. as specified in the contract documents. Work includes but is not limited to:

1. Upgrade all the existing Control Panels from the V-LAN to fiber communications. Installation shall comply with ASHRAE Standard 135 BACnet protocol.

a. All new fiber lines installed shall terminate in fiber patch panels/hubs.

b. All fiber optic lines are to be installed in armored (not Clad), independently supported, riser-, plenum-rated cable with independent penetrations, unless contractor can tie to a nearby cable tray or noted otherwise.

c. Existing V-LAN lines supporting building service equipment shall remain active until new, fiber lines are installed, and new system is operational supporting the building service equipment.

d. Once new system is operational, remove/demolish all existing wire from old backbone/loop, conduit to remain.

e. All the fiber switches must be located in Fan Rooms for easy access, no switches above celling.

f. Provide a Fiber Optic Backbone (minimum 10 GBPS) serving all Fan Rooms and back to the head-end. Contractor to submit stamped, backbone coordination drawings showing floorplans and riser diagrams. Although fiber distances are not specified, contractor shall be conscious of data transmission rates/speeds and performance requirements of specifications (system response times) (Specification 230923 Direct Digital Control System for HVAC).

2. Upgrade existing Building Automation System Siemens and Alerton Legacy Control Panels to Native BACnet for the panel, but not limited to, systems listed below:

a. Operation Room Panel for air cooler Chiller and the arctic chiller. Chiller panel interface modules shall be upgraded to interface with the new Panel Controller.

b. Air cooler chiller located in building 10, panel controller and chiller’s panel interface module shall be upgraded to interface with the new panel controller.

c. Air cooler chiller located in building 11, panel controller and chiller’s panel interface module shall be upgraded to interface with the new panel controller.

d. The existing larger field panels (MBC’s) shall be replaced with Modular PXC’s or equivalent listed in Attachment A Control Panel Schedule.

e. The existing medium sized panels (MEC’s) shall be replaced with PXC-36 modular or equivalent listed in Attachment A Control Panel Schedule.

3. Additional BAS control enclosures required to complete the migration of existing control points are to be provided by the control’s contractor. New BAS control enclosures are to be installed in each AHU’s respective mechanical room.

a. Enclosures shall have hinged, locking doors.

b. Provide laminated plastic nameplates for all enclosures in any mechanical room or electrical room. Include location and unit served on nameplate. Laminated plastic shall be 0.125 inches thick and appropriately sized to make label easy to read.

4. Upgrade the existing DDC system to function as an integrated and “open system” to allow control of the entire DDC system across the facility. The combined system shall be Desigo CC or equivalent to operate and function as one complete system including one database of control point objects and global control logic capabilities.

a. The contractor shall observe the capabilities, communication network, services, spare capacity of the existing control system and its ECC prior to beginning work.

b. DDC shall communicate directly with the new native-BACnet devices over the existing control system’s communications network without the use of a gateway.

c. Provide a combined system server that must be compatible with all existing/newly installed control points and systems.

d. Provide programming converting the existing non-BACnet devices, objects and services to ASHRAE Standard 135 BACnet-complaint BIBB’s (BACnet Interoperability Building Blocks).

e. Facility operators and select engineering personnel shall have complete operation and control capability over all systems, new and existing, including monitoring, trending, graphing, scheduling, alarm management, global points sharing, global strategy deployment, graphical operations interfaces and custom reporting as specified.

f. The direct-digital control (DDC) combined front-end system Desigo or equivalent shall start and stop equipment, move (position) damper actuators and valve actuators, and vary speed of equipment to execute the mission of the control system. Use electricity as motive force for all the damper and valve actuators, unless use of pneumatic as motive force is specifically granted by the VA via formal correspondence.

g. Control System shall accommodate two (2) Engineering Control Center workstations and the control system shall accommodate up to ten (10) web-based users simultaneously. Access to the system should be limited only by individual, specific operator username and password.

h. The operator shall be able to remotely access and operate the system. Remote access shall allow the operator to function the same as local access.

i. BAS supplier shall provide Web-based access to the system as part of standard installation. User must be able to access all displays of real-time data that are part of the BAS using a standard Web browser. Web browser shall tie into the network through Owner-supplied Ethernet network connection. Web page host may be a separate device that resides on the BAS BACnet network, but is not the BAS server for the control system. BAS server may be a separate computer from the Web page host device. The Web page software shall not require a per-user licensing fee or annual fees. The Web page host must be able to support simultaneous users with the ability to expand the system to accommodate an unlimited number of users.

i. All digital and analog output overrides, temperature setpoints, Proportional Integral Derivative (PID) Loop configuration/tuning parameters, timed overrides and key parameters shall be adjustable from the combined front-end DDC and Web Interface. The operator shall be able to periodically adjust parameter within the application, such as reset schedule values, timing parameters, calibration offsets, tuning parameters, set point values, globe/zone/VAV/TU schedules, and be able to manually override of output points and manual overrides of physical sensor values or states.

ii. Overrides shall change color state while the point is in override. This shall be displayed on the web graphic depicting the point, and in a summary page of all active overrides.

iii. Must tune, see Specification for Response requirements.

j. Maintenance Management (PM): The program shall monitor equipment status and generate maintenance messages based upon the operator’s defined equipment run time, starts, and/or calendar date limits. A preventative maintenance alarm shall be printed indicating maintenance requirements based on pre-defined run time.

k. The system shall update all dynamic points with current data within eight (8) seconds. Data refresh shall be automatic, without operator intervention.

l. Combined front-end system shall allow trending of any point/object, hardware or software virtual. Include tabular and graphical formats, simulation display of multiple values, user adjustable ranges and scaling, high resolution capable sampling on PID control loops, archiving and storage.

m. The combined system server shall start the trending and be able to store the data for a minimum of one (1) year.

n. The combined system shall trend all points available on the systems and equipment listed, but not limited to:

i. Air Handling Units, Chiller Plant, Boiler Plant, VAV Boxes for each AHU, Chiller One (1), Chiller Two (2) and Chiller Three (3), and OR Chiller, Fans, Pumps, Booster Pumps, Fans Coils, Heat Exchangers, Exhausts Fans, and Domestic Hot Water.

o. Each newly installed server and panels shall have sufficient memory to support its own operating system, including data sharing.

p. Combined system shall be able to provide a table for each Air Handling Units’ VAV boxes and contain the points below

i. VAV Box Name

ii. VAV Box Location

iii. VAV Supply Temperature

iv. VAV Supply CFM

5. Upgrade Combined Front-end Graphic Displays

a. Provide a Graphic Floor Plan that will include locations of key space sensors, associated exhaust fans, fire/smoke damper locations and status, set-point adjustment and color band displays, floor plan maps that show heating and cooling zones throughout the building with user definable colors.

b. Provide custom graphics and images of the combined front-end system for, but not limited to:

i. System BAS graphics shall follow the VA site approved structure standards.

ii. All BAS graphics shall be installed on the existing Siemens (or equivalent) Frontend.

iii. Graphics must display all mission critical points, as determined by VA.

iv. System Graphics shall be equipment specific and schematically correct for each system. (i.e.