621-23-126 Statement of Work REV 1.pdf

STATEMENT OF WORK

621-23-126

Install SPS Water Filtration System (Revision 1) James H. Quillen VA Medical Center

Mountain Home, TN

Contents

1. General Requirements 2

1.1. Project Scope 2

1.2. General & Safety Requirements 2

1.3. Period of Performance (POP) 2

1.4. Accuracy of Planning Information 3

1.5. Project Management Responsibilities 4

2. Scope of Services 10

2.1. Requirements 10

2.2. Construction Phase 16

2.3. Closeout 18

1. General Requirements

1.1. Project Scope

The Sterile Processing Supply (SPS) area is used to sterilize medical equipment for the VA hospital. The scope of this project is to perform a complete installation of a VERDA SPS Water Filtration System.

This project will involve construction services that include, at a minimum, the demolition and restoration of a HAC closet, and the installation and tie-in of the

VERDA SPS Water Filtration System to create a fully functional SPS Water

Filtration System to feed the current capacity of the SPS facility that meets all current codes and standards. This will also include commissioning of the equipment and complete cleanup of site.

1.2. General & Safety Requirements

1.2.1. See Appendix A for Specification Section 01 00 00 - General

Requirements.

1.2.2. See Appendix B for Specification Section 01 35 26 - Safety Requirements.

1.3. Period of Performance (POP)

1.3.1. Final Project Closeout shall be completed within 120 calendar days after notice to proceed (NTP).

1.3.2. Electrical and Plumbing tie in to be performed after hours and on weekends.

1.4. Accuracy of Planning Information

1.4.1. The Contractor shall visit the project site to investigate the information shown on the Government-Furnished drawings, record (as-built) drawings, and other planning documents provided by VA. This information is the best available, but the Government does not guarantee its accuracy or completeness. The Contractor's investigation of field conditions shall be performed in a competent professional manner.

1.4.2. The Contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The Contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the Contractor.

The Contractor's failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

1.5. Project Management Responsibilities

1.5.1. Project Software

1.5.1.1. The contractor is to use PROCORE management software and invite the government participation to be used throughout the project.

1.5.2. Project Schedule

1.5.2.1. The Contractor shall develop and provide a detailed schedule in

Microsoft Project® for the completion of all activities, and tasks. After the Contractor receives notice to proceed the contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Documents Phase activities, and tasks required herein.

1.5.2.2. The Contractor shall provide monthly schedule updates to the COR, showing progress on and completion of all required Construction

Stage work. If the schedule updates indicate that previously approved schedules may not be met, COR will give immediate notice and request appropriate recommendations from the

Contractor.

1.5.3. Project Progress Meetings and Reporting

1.5.3.1. The Contractor shall also host special project technical meetings as needed involving project team technical disciplines.

1.5.3.2. After construction begins, the Contractor shall conduct a weekly progress meeting(s) and weekly subcontractor meeting(s). A COR representative and/or approved delegate will attend. The Contractor shall also attend construction oversight meetings with representatives from the COR and the project team monthly.

1.5.4. Meeting Agendas, Attendance, Minutes and Correspondence

1.5.4.1. The Contractor shall prepare and distribute an agenda for each

Contractor hosted project meeting, in advance of the meeting date.

1.5.4.2. Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

1.5.4.3. The Contractor shall provide minutes of all Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties.

Minutes shall be provided within seven (7) calendar days after each meeting.

1.5.4.4. The Contractor shall reply to correspondence from the COR, outside agencies, COR contractors and construction subcontractors within seven (7) calendar days.

1.5.4.5. The Contractor is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project’s progress during each Phase.

2. Scope of Services

2.1. Equipment

• The VERDA Water Filtration System equipment will be Government

Furnished Equipment (GFE). A list of equipment will be provided.

2.1.1. Site Investigation

2.1.1.1. The Contractor shall document existing site conditions, studies, surveys, analyses, and reports along with any additional services and/or tests that are required to fully document the project. Note:

There is no work being performed in Room L001 Mechanical Room.

2.1.1.2. The Contractor must verify and ensure existing space sizing, dimensions, and structural locations before proceeding with the submittals.

2.1.1.3. The contractor shall determine all plumbing pipe sizes, lengths, and connectors accordingly and accurately.

2.1.1.4. The contractor shall tap off the 4” main water feed in the crawl space below building 77 to connect to the VERDA water filtration system. The contractor shall also install sufficient piping to connect the water filtration system to the 2 hot and cold domestic water branch lines feeding the SPS equipment and RO water. The contractor shall assume a distance of 200 ft of 3 inch copper pipe to connect the main to the VERDA inlet and approximately 100 ft of 2 inch copper pipe in 2 locations between the VERDA outlets to the branch lines tie in locations, and approximately 100 ft of 1 inch copper pipe from the SPS equipment as a hot water return loop to the VERDA Water Filtration System

2.1.1.5. The contractor shall perform site visit to analyze electrical infrastructure to determine and verify capacity. Electrical services expected to come from GB 115 in building 77. Contractor shall determine all electrical components accordingly and accurately.

2.1.1.6. The contractor shall perform all equipment connections and utility tie-ins, electrical connections, demo and restoration of HAC Room

GB 135.

2.1.1.7. Contractor shall Contract with VERDA install all VERDA equipment and to commission the filtration system.

2.1.1.8. The contractor shall move logistics fencing to allow access to HAC close from Logistics corridor.

2.1.1.9. Contractor shall demo all floor and wall tile, walls (according to drawing), drywall, mud bed (limited to 6 inches deep), ACT ceiling, lights, mop sink, and cabinets/shelving in HAC room GB 135.

2.1.1.10. Contractor shall complete restoration of HAC room GB 135 by installing new walls (according to drawing), ACT ceiling and LED

Flat panel lights, Type X drywall, STONHARD Stonshield HRI

Driftwood w/ Two CE4/1CF7 Medium Texture flooring in IAW manufacturer, floor drain, and all components to make a functioning water filtration room within HAC room GB 135

2.1.1.11. Electrical requirement for HAC room GB 135:

a. Sediment Filtration Pallet: 1.) 1x 120V, 60Hz, 20A GFCI outlet, dedicated circuit (quad)

b. Softening Pallet: 1.) 2X 120V, 60Hz, 20A GFCI outlet, dedicated circuit (duplex)

c. Brine Pallet: 1.) 1X 120V, 60Hz, 20A GFCI outlet, dedicated circuit (quad)

d. Water heater pallet: 1.) 2X 480V, 60Hz, three-phase, 65A FLA

(54kW), MOP per local code. 2.) 1X 120v, 60Hz, 1-phase, 20A

GFCI, dedicated duplex

2.1.1.12. Drain requirements for HAC Room GB 135

a. 3” minimum – floor drain / sink

1. 3” minimum drain trunk line routed along the perimeter of the room behind the pallets with air gap dump into floor drain

/ sink. 2X 2” standpipes to be located behind the softener pallet, 1X 2” standpipe located behind each of the three other pallets. Standpipes to be located a maximum of 18” above floor level. Vent / trap per local codes.

2.1.1.13. Any conflict between the intent of this project and code requirements or specifications shall be brought to the attention of the COR for direction within 14 calendar days of contract being awarded.

2.1.1.14. The Contractor is to fully clean up the construction site back to original condition upon completion of project.

2.2. Construction Phase

2.2.1. Pre-construction Kickoff

The Contractor is required to participate in a pre-construction kickoff meeting to review the mobilization plan and preliminary schedule.

2.2.2. Schedule of Values

The Contractor shall prepare and submit a schedule of values for the approval by the COR.

2.2.3. Construction Delivery Phase Record Keeping

Refer to the General Requirements section of this SOW for Record

Keeping requirements.

2.2.4. Construction Phase Progress Meetings and Reporting

Refer to the General Requirements section of this SOW for Progress

Meetings and Reporting requirements.

2.2.5. Construction Safety Program

2.2.5.1. Members of the construction execution team are required to attend

VA construction safety training before the start of any construction activities. At least a weeks’ notice is required to schedule safety training.

2.2.5.2. The Contractor is responsible for all subcontractor’s safety programs in that they adhere to the VA’s safety program requirements.

2.2.5.3. Members of the construction execution team are only allowed to perform work within the designated construction area and any ancillary areas as defined by the construction documentation.

2.2.5.4. It is the Contractor’s responsibility to have all required risk assessments completed prior to the start of construction.

2.2.5.5. It is the responsibility of the Contractor to acquire and maintain all permits required to complete the construction on schedule.

2.2.5.6. It is the responsibility of the Contractor to maintain a clean and safe work environment.

2.2.5.7. It is the responsibility of the Contractor to acquire PIV credentials required, in a timely manner, as not to affect the construction schedule.

2.2.6. Construction Schedules

The Contractor shall maintain a schedule in accordance with the requirements in the General Requirements section of this SOW and shall notify the COR of any known or anticipated deviations from the schedule.

2.2.7. Submittal Processing

2.2.7.1. It is the responsibility of the Contractor to prepare a submittal schedule and to ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for submittal processing.

2.2.7.2. Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review to maintain the project schedule.

2.2.7.3. Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

2.2.7.4. Expedite the processing of submittals to minimize approval times.

2.2.8. Inspections and Testing

2.2.8.1. The contractor shall develop a field inspection and testing plan and conduct test in accordance with the construction specifications.

2.2.8.2. Conduct construction safety (OSHA) inspections as required.

2.2.9. Requests for Information (RFI)

2.2.9.1. Each RFI shall include a specific description of the issues requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

2.2.9.2. Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

2.3. Closeout

2.3.1. Final Inspection

Participate with the COR in conducting inspections and follow-up inspections to administer resolution of the punch-list items.

2.3.2. Punch-Lists

After the COR certification that the work or each designated portion thereof is substantially complete, assist the COR in conducting a final inspection and preparing a punch-list documenting remaining work, along with follow-up inspections to administer resolution of punch-list items.

2.3.3. Operations and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized O&M manuals and the final construction specifications.

2.3.4. Warranties, Guarantees and Certificates.

Prepare and submit warranties, guarantees, and certificates ensuring that the rights and responsibilities are clearly defined.

2.3.5. Final As-built Drawings and Specifications

The contractor shall prepare and submit final approved CAD as-built drawings and electronic (pdf) as-built specifications to the COR within 15 calendar days after project completion.

2.3.6. Personnel Training

It is the Contractors responsibility to facilitate the training of operating and maintenance staff of the delivered facility and equipment.

2.3.7. Closeout Inventory

As a condition for the COR certification of substantial completion, provide an inventory list of all items to be turned over to the COR and a spare parts list for all equipment.