36C24922R0104 0003.docx

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Z1DB--603-23-1-2311-0001 - 603-22-602 - Renovate Pathology (VA-23-00009816)
Solicitation number
36C24922R0104
Issued by

About this file

This solicitation is for a renovation project at the Robley Rex VA Medical Center in Louisville, Kentucky. Key details include:

  • The project involves renovating the pathology lab, including remodeling rooms A-347 and A-348a. New casework, ceiling work, and plumbing connections for sinks are included.

  • The estimated value is between $250,000 and $500,000. The NAICS code is 236220.

  • The solicitation is a 100% set-aside for service-disabled veteran-owned small businesses. The response due date is November 21, 2022.

  • In addition to standard forms and pricing, responses must include safety and environmental violation histories as well as experience modification ratings.

  • Work will take place in occupied areas, so some work may need to be done off-hours. Infection control risk assessments will be conducted.

  • Cut sheets for owner-furnished equipment will be provided by the contracting officer's representative. Security background checks commensurate with access levels will be required for contractor personnel.

  • The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9 is the agency overseeing the project.

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 12-05-2022 603-23-1-2311-0001 603-22-602 Department of Veterans Affairs Network Contracting Office 9 (90C) Jeffery Ridenour, Contracting Officer 1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24922R0104 10-21-2022

X x x December 16, at 1:00 PM CST

603-3630162-2311-854200-3223 23NRNR001

x The purpose for this amendment to Solicitation Number 36C24922R0104 is to provide answers to the RFIs and include additional attachments.

See attachment 8 Specification ME-200 Grossing Station for Question 9 and 18answer.

See attachment 9 Baker BSL Hood for Question 9 and 18 answer.

See attachment 10 ME-Series-Manual-2015

Jeffery Ridenour Contracting Officer RFI Questions and Answers 603-22-602 Renovate Pathology Lab

PROJECT LOCATION: ROBLEY REX VA MEDICAL CENTER

800 ZORN AVENUE

LOUISVILLE, KY 40206

RFI. No
Subject
Date Received
Reply Expected
Reply Sent
Q1
Can the VA provide written clarification, per drawing AE601, as the casework section and elevation detail are difficult to read, are the measurements ID or OD?
11/16/2022
11/18/2022
11/20/2022
A1
On AE601/2 Casework Section, the dimension of the upper cabinet is the inner dimension, and it must be 13”. On AE601/1 Casework Elevation, the dimension are the outer dimensions.
Q2
01 00 00 General Requirements - How many rooms/spaces will the contractor have control of at any given time?
11/16/2022
11/18/2022
11/20/2022
A2
Room A-347 will be under control by contractor. Room A-348a will be partially under control by contractor; area getting demolished (refer to sheet AD100 for area being demolished. Contractor will not have control of room A-348, Histology
Q3
01 00 00 General Requirements - Will the pathology lab be occupied during construction?
11/16/2022
11/18/2022
11/20/2022
A3
Yes, it will. The only room that will not be occupied during construction is A-347A.
Q4
01 00 00 General Requirements - How much work or what phases of work should or will be scheduled after normal working hours?
11/16/2022
11/18/2022
11/20/2022
A4
The work in room A-347 (Office/Biosafety Lab) and a portion of the room A348a (Specimen Exam) can be done during normal hours. Replacing the ceiling tiles in A-348 (Histology) will have to be done after hours and in a phase that doesn’t disrupt their daily operations.
Q5
Should the wall coating be a resinous our epoxy coating due to the chemicals used in the Path Lab?
11/22/2022
11/23/2022
11/22/2022
A5
The VA requirement is high build glazed coating per PG 18-14. Use epoxy, color TBD.
Q6
Finish schedule on sheet AE601 calls for P-2 on door frames to be a flat finish. Flat finish is not typical for hospitals especially not areas with chemicals used. Please confirm the paint finish for doors and frames.
11/22/2022
11/23/2022
11/22/2022
A6
Epoxy is recommended for this environment. Use epoxy, color TBD.
Q7
Finish schedule on sheet AE601does not appear to list a floor finish for the Histology and Specimen Exam rooms. Is this existing flooring to remain or new flooring. Please provide new flooring info.
11/22/2022
11/23/2022
11/22/2022
A7
Histology Room A348 flooring is not in the project scope.
Q8
The bid docs include spec 05 50 00 Metal Fabrications. What is in the project which falls under this division? There doesn’t appear to be any overhead ceiling mounted equipment and the counters will be metal brackets but not custom fab under 05 50 00.
11/22/2022
11/23/2022
11/22/2022
A8
Anchorage for cabinets VA standard detail 05 50 00-02 sheet AE 601.
Q9
Can the VA provide the cut sheets of ALL new lab equipment being provide by the VA, but contractor installed?
11/22/2022
11/23/2022
11/22/2022
A9
Cut sheets as provided to FFE are attached. Confirm with COR if these have changed.
Q10
There is an existing sink in the existing room Office A-347 (to become Lab A-347). Does this sink get removed or is it to remain.
11/22/2022
11/23/2022
11/22/2022
A10
Sink remains.
Q11
If this sink is to remain, can it be tied into the new plumbing for the new sink in Specimen Exam A-348?
11/22/2022
11/23/2022
11/22/2022
A11
Yes, the plumbing for the new and existing sinks can be tied together.
Q12
Can all work be performed during normal business hours or is night/weekend work required?
11/22/2022
11/23/2022
11/22/2022
A12
Except for Lab A-347, all spaces are to remain occupied and active and will require nights/weekends work. Coordinate with COR.
Q13
If night/weekend work is required, please identify the areas and the work which cannot be performed during normal business hours.
11/22/2022
11/23/2022
11/22/2022
A13
Specimen Exam A-348a, Histology A-348.
Q14
What is the dimension of the new metal casework.
11/22/2022
11/23/2022
11/22/2022
A14
Refer to elevation 1 sheet AE601.

Q15

Please provide a drawing showing the existing storage units on rails in Histology A-348 so we can determine how best to work around these units when performing work in this area.
11/22/2022
11/23/2022
11/22/2022
A15
Contractor to do field visit and identify this information for applicable means and methods to perform work.
Q16
Note #9 on sheet AD100 calls for no flooring demo in room Specimen Exam A-348a. However, the casework is shown to be removed and replaced and the new casework does not follow the same layout. This will leave a gap in the existing flooring. This area will require either floor patching where the existing casework is removed or replacing flooring in the entire room.
11/22/2022
11/23/2022
11/22/2022
A16
Patch and repair existing flooring as needed for the installation of new casework.
Q17
Does either of the owner GFCI equipment get a lab hood?
11/22/2022
11/23/2022
11/22/2022
A17
No. Refer to Question Q18.
Q18
Please provide cut sheets for the GFCI equipment for bidding installation.
11/22/2022
11/23/2022
11/22/2022
A18
Coordinate obtaining these cutsheets through the COR.
Q19
Sheet FX101 seems to call for an entirely new fire sprinkler system in the work areas. Since the room layout is not changing it would seem there is no additional work to the fire sprinklers.
11/22/2022
11/23/2022
11/22/2022
A19
The fire protection work shown only involves having sprinklers in new locations based on the new ceiling work. All piping mains will remain in place but there will be new sprinklers and a minimal amount of new branch piping to the sprinklers.
Q20
Since the duration of work is so short in each separate room, will the existing sprinkler heads need to be turned up between demo of existing ceilings and installation of new ceilings in rooms A-348a and A-348
11/22/2022
11/23/2022
11/22/2022
A20
It depends on how short of a time period. An approved fire watch would be needed. Per NFPA, if the sprinkler heads are not turned up to within 12” of the deck, then we will have an impaired system. Section 15.5.2(4) of NFPA 25 says “Where a fire protection system is out of service for more than 10 hours in a 24-hour period, the impairment coordinator shall arrange for one of the following:

(b) An approved fire watch.

Q21
Clarification – Sheet AD100, Note 4 - Room A-348a ICRA barrier shall be installed from corner of plan West wall to perpendicular to plan East wall. Cover hood during construction. Relocate metal cabinet from plan East wall but remain in room A-348e, out of construction area.
11/23/2022
11/23/2022
11/23/2022
A21
N/A – VA Clarification is as noted.
Q22
Clarification – Sheet AD100 – Room A-347 – Remove Herman-Miller cabinets from plan south wall and transport to the Engineering shops in hospital basement, Room B-016.
11/23/2022
11/23/2022
11/23/2022
A22
N/A – VA Clarification is as noted.
Q23
Clarification – The ICRA level is Level IV in all areas.
11/28/2022
11/29/2022
11/29/2022
A23
N/A - VA Clarification is as noted.

END OF DOCUMENT

Addendum 603-22-602 Renovate Pathology Lab

PROJECT LOCATION: ROBLEY REX VA MEDICAL CENTER

800 ZORN AVENUE

LOUISVILLE, KY 40206

DRAWINGS MODIFICATIONS

Sheets GI003, AD100, AE100, AE601

1. Adding sheet GI003, ICRA plan and Notes

2. Existing wall mounted sink in Office A-347/proposed Biosafety Lab A-347 to remain.

3. Sheet AD100 Clarifications:

a. Note 4 clarification: “Room A-348a ICRA barrier shall be installed from corner of plan West wall to perpendicular to plan East wall. Cover hood during construction. Relocate metal cabinet from plan East wall but remain in room A-348e, out of construction area.”

b. Room A-347 – Remove Herman-Miller cabinets from plan south wall and transport to the Engineering shops in hospital basement, Room B-016.

4. Finish legend revised to show the type of paint required is a High Build Glazed Coating (Special Coating) per Program Guide PG 18-14.

Sheet PL101

1. Existing wall mounted sink in Biosafety Lab A-347 to remain.

2. Piping for existing sink in Biosafety Lab A-347 and new sink in A-348a to be connected.

SPECIFICATION MODIFICATIONS

1. 00 01 15LIST OF DRAWING SHEETS (Add sheet GI003 – ICRA Plan and Notes)
2. 01 35 26SAFETY REQUIREMENTS (Changed ICRA level from III (3) to IV (4)

END OF DOCUMENT

A.1 ADDITIONAL ATTACHMENTS

See attached document: Attachment 8 Specification ME-200 Grossing Station.

See attached document: Attachment 9 Baker BSL hood-Quote 1-24-2021.

See attached document: Attachment 10 ME-Series-Manual-2015.

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