S02 - Attachment 1 - Final Statement of Work.pdf

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Install Miscellaneous Hi-Tech Hi-Cost Equipment (Cardiac Cath

Lab)

2. Scope of Work: Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here-in and other specific tasks as further defined by this request for proposal (RFP).

This design build project “Install Miscellaneous Hi-Tech Hi-Cost Equipment (Cardiac

Cath Lab)” will renovate approximately 1,560 square feet of 2nd floor space in Building 1A, Bed

Tower. The 2nd floor spaces in Building 1A are as listed:

Room Description –

Current

Description –

Construction Complete

G221 Cath Lab Cath Lab 2

G221A Electrical Electrical

G221B Control/Data Control/Data

G221C Soiled Utility Electrical/Equipment

G224 Cath Lab Cath Lab 1

G224A Electrical Electrical/Equipment

3. Background: The Building 1A Bed Tower originally built 2000, included the build-out of a Cardiac Catheterization suite to accommodate two (2) Cardiac Catheterization Labs.

Only one of the two labs was ever equipped and activated for use. In late FY2021, the purchase of a Philips Azurion 3 was completed to be installed and made ready for use in the 2nd Cardiac

Catheterization Lab.

4. Performance Period: The contractor shall complete the work required under this

SOW in a total of 210 calendar days or less from date of award/Notice to Proceed, unless otherwise directed by the Contracting Officer (CO).

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. ITEM I, GENERAL CONSTRUCTION: Design-build work includes general construction, alterations, mechanical, and electrical work, utility systems, necessary removal of existing construction and certain other items.

a. Accomplish design-build to complete work required for the Cardiac

Catheterization Labs as follows:

Phase 1 (150 calendar days): G221, G221A, G221B, and G221C

Phase 2 (60 calendar days): G224 and G224A

b. Accomplish work as required by the Philips drawings, dated 7/12/2019, with revision date of 8/30/2019. The design-build encompasses all work identified on the drawings as the responsibility of the customer/contractor, general contractor, and architect. Excluded from the design-build are the services identified on

Drawing AN, General Specifications, Radiation Protection.

c. Finishes

1) Prepare existing painted surfaces and apply new finish. For Cardiac

Catheterization Lab walls and soffit, use high build glazed special coating.

2) Replace existing acoustical ceiling tile and grid. For Cardiac Catheterization

Lab, use scrubbable, non-textured mylar coated tile.

3) Replace existing flooring in G221, G221A, and G221C, only. Use welded seam resilient flooring with integral cove base specifically made for invasive healthcare setting.

4) Remove G221C ceramic tile and prepare surfaces to receive new finishes

5) Where millwork is identified, use solid surface materials for work surfaces and plastic laminate on all other surfaces.

d. Plumbing

1) Remove plumbing fixtures and piping G221C

e. HVAC

1) In conjunction with work required by C1b above, modify existing HVAC ductwork, piping, and controls to comply with current VA HVAC design standards for Cardiac Catheterization and supporting spaces listed under A2 above. Provide HEPA filtration of SA for Cardiac Catheterization Lab.

Cardiac Catheterization Lab

Indoor Temp

Indoor

Relative

Humidity Min

Total

ACH

Min

OA

ACH

Room Air Max

Noise

Level

NC

Room

Air

Balance

Individual Room

Control Unoccupied

ACH Cooling Heating

%RH

Max

%RH

Min

Return

Exhaust G

Exhaust S F C F C Temp Flow

66 19 75 24 60 20 20 4 Return 40 (++) Yes CV 10

1. Positive with respect to clean core during occupied and unoccupied modes of operation.

2. Use only laminar flow diffusers in this room.

3. Carefully design large sterile field to keep velocity low enough to preclude the possibility of turbulent flow over the imaging equipment gantry. Mechanical engineer is responsible for maintaining sterile flow aseptic field and minimizing turbulence.

4. Transfer air should not be more than 100 CFM per undercut door.

f. Electrical

1) Replace existing fluorescent and incandescent lighting fixtures with LED lighting fixtures, including control devices. 5000K typical depending upon fixture type and placement. CRI of 85 for Cardiac Catheterization Lab.

2. ITEM II, same as Bid Item I, except delete Phase 2 work. Work necessary to maintain existing air balance for Phase 2 rooms is not deleted. Reduce performance period to 150 calendar days.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this

SOW.

Task One: Design Submissions

Deliverable One: Provide design submissions for review at Schematic Design, 35%

Design Development, 65% Construction Documents, and 95% Construction Documents stages.

Allow up to10 calendar days with each submission for VA review and design submission review meeting.

Once the design reaches the 35% Design Development stage, limited demolition can begin, including any abatement. Further design development maybe required before demolition can proceed on systems such as the mechanical ductwork and piping.

Task Two: Submittals

Deliverable Two: Provide submittals in PDF for VA review. VA will not act until the

Design-Build A/E has completed initial review. Allow up to 10 calendar days for VA response.

Response time will vary and will exceed this time frame when transmittals are more complex or poorly prepared. Quantity will also have an impact.

Task Three: Work performance.

Deliverable Three: Work shall be performed in a manner to minimize the impact of

Medical Center operations. Most of the workspace will be turned over for construction at the same time. Normal work time can be coordinated between the hours of 7:00 a.m. and 4:30 p.m.

Monday through Friday. Work will typically not be performed during federal holidays. The areas above and below the construction areas both provide clinical care services. Activities that require access for work in these spaces or generate noise and vibration that impacts operations of these areas must be coordinated and performed at other than normal work times.

E. SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. If deliverable cannot be delivered within the scheduled time frame, compensation may be taken from the contractor.

G. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written modifications to the contract by the CO. A copy of each modification will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

H. REPORTING REQUIREMENTS

1. Daily Logs submitted electronically by the following workday.

2. Certified Payrolls submitted electronically bi-weekly.

3. Safety reporting in accordance with applicable sections of the specifications.

4. Test reports in accordance with applicable sections of the specifications.

5. Construction waste tracking in accordance with the applicable sections of the specifications, but no less than monthly once construction work has begun.

I. TRAVEL [If applicable]

Not Applicable

J. GOVERNMENT RESPONSIBILITIES [If applicable]

Not Applicable

K. CONTRACTOR EXPERIENCE REQUIREMENTS

• The contractor must inform the VHA COR when personnel are removed from the contract for any reason.

• If a key person becomes unavailable to complete the contract, proposed substitutions of key personnel shall be made to the COR and CO.

L. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

M. SECURITY REQUIREMENTS

The Design-Build (DB) firm is responsible for assuring that all employees and consultant employees working on the project comply with these regulations.

1. Employees shall not be on site without appropriate badge. Employees are responsible for reporting to VA Police with acceptable photo ID to obtain a badge. VA approved badge shall be worn with the identification facing forward and visible above the waist. The employees may also be subject to inspection of their personal effects when entering or leaving the facility.

2. No photography or video recording of VA premises is allowed without prior authorization.

3. VA issued keys are to remain on VA property. Keys that are checked out from the

Engineering Office shall be returned each day.

4. Before starting any work, the DB shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

5. The DB is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

6. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

7. VA Information Custodial Language

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the

VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in

Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor

IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media

Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for

VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business

Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR.

8. Privacy – VA Mandatory Training

a. VA Privacy Training for employees with access to VA computer systems or VA sensitive information.

b. VA Talent Management System (TMS) training course VA10176 provides the mandatory Privacy Training requirements for any contractor with access to VA computer systems or VA sensitive information.

c. Each employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps below to create a profile, launch the mandatory training, and complete the content prior to starting work at VA.

d. Provide the COR with each employee’s printed certificate of completion from the

TMS. This certificate displays the employee’s TMS User ID.