ATTACHMENT E REVISED SOW 10302026.docx

?.## STATEMENT OF WORK Revised 10/30/2026

Replacement of Two (2) Christie WU7K-M Projectors with Commercial-Grade Laser/LED Projectors

1.0 BACKGROUND

The Orlando Veterans Affairs (VA) Medical Center (OVAMC) currently operates two (2) Christie Model WU7K-M lamp-based projectors integrated with the facility's existing Crestron control system. These projectors are obsolete, no longer supported by the manufacturer for long-term parts and service, and rely on outdated lamp-based illumination technology that generates higher operating costs, more frequent maintenance, and greater downtime than current laser or LED alternatives.

Replacement is required to sustain audiovisual (AV) capability in support of clinical, educational, and administrative operations at OVAMC and to modernize the installation to a commercial-grade laser or LED solution that integrates seamlessly with the existing Crestron infrastructure.

2.0 OBJECTIVE

The objective of this requirement is to procure and install two (2) new commercial-grade laser or LED projectors; remove and dispose of the two (2) incumbent Christie WU7K-M projectors; fully integrate and program the new projectors with the Government's existing Crestron control system; and complete all system testing, image optimization, functional verification, and end-user turnover within a bounded after-hours installation window.

3.0 SCOPE OF WORK

The Contractor shall furnish all labor, materials, tools, transportation, equipment, supervision, and incidental services necessary to perform the following tasks at the OVAMC.

3.1 Site Coordination and Pre-Installation Walk

3.1.1 Within ten (10) calendar days after contract award, the Contractor shall coordinate with the Government’s Point of Contact (POC) to schedule a pre-installation site walk at OVAMC.

3.1.2 During the site walk, the Contractor shall:

· Verify existing mounting hardware, structural supports, and electrical connections.

· Confirm throw distance, screen geometry, and lens requirements.

· Confirm Crestron control system version, interfaces, and existing programming.

· Identify any site-specific constraints affecting installation.

3.1.3 The Contractor shall submit a final installation schedule and lens configuration confirmation to the POC within five (5) calendar days following the site walk.

3.2 Equipment Procurement

3.2.1 The Contractor shall procure two (2) new commercial-grade laser or LED projectors meeting or exceeding the minimum technical specifications in Section 4.0.

3.2.2 The Contractor shall procure two (2) interchangeable zoom lenses appropriately sized for the OVAMC installation geometry.

3.2.3 All equipment shall be new, unused, and factory sealed. Refurbished, remanufactured, or gray-market equipment is not acceptable.

3.2.4 The Contractor shall be an authorized dealer of the proposed manufacturer and shall provide documentation (e.g., Letter of Authorization) upon request to ensure full manufacturer warranty validity.

3.3 Removal and Disposal of Incumbent Projectors

3.3.1 The Contractor shall carefully remove the two (2) existing Christie WU7K-M lamp-based projectors from their current mounting locations.

3.3.2 The Contractor shall preserve all Government-owned mounting hardware, cabling, and control system components for reuse unless replacement is required.

3.3.3 The Contractor shall palletize the removed projectors in an appropriate manner and turn them over to the Government designated Point of Contact (POC).

3.3.4 Documentation of proper disposal (e.g., manifest or certificate of destruction) shall be provided to the POC upon completion.

3.4 Installation of New Projectors

3.4.1 The Contractor shall install the new projectors in the existing mounting locations, utilizing existing mounts where compatible or providing new mounts as necessary.

3.4.2 The Contractor shall perform all mechanical alignment, including:

· Lens installation and focus adjustment.

· Keystone, warp, and blend adjustments as required for proper image geometry.

· Secure physical mounting in accordance with manufacturer specifications and applicable building codes.

3.4.3 The Contractor shall install and terminate all required signal, control, and power cabling, utilizing existing infrastructure where available.

3.5 Crestron Control System Integration

3.5.1 The Contractor shall fully integrate the new projectors with the Government's existing Crestron control system.

3.5.2 Integration shall include:

· Programming of control commands (power on/off, input selection, lens control, image adjustments).

· Verification of command execution via existing Crestron user interfaces.

· Preservation or improvement of existing user interface functionality.

· Documentation of all programming changes made.

3.5.3 Personnel performing Crestron programming shall possess current Crestron certification appropriate to the system being programmed. Documentation of certification shall be available upon request.

3.6 System Testing and Verification

3.6.1 The Contractor shall perform complete system testing to verify proper operation, including:

· Power on/off functionality via Crestron.

· Input source selection and signal integrity for all configured sources.

· Image geometry, focus, brightness uniformity, and color accuracy.

· Warp and blend functionality (where applicable).

· Lens control functionality (zoom, focus, shift).

· End-to-end system operation under normal use scenarios.

3.6.2 The Contractor shall document all test results and provide a copy to the POC.

3.7 End-User Demonstration and Turnover

3.7.1 Upon successful completion of testing, the Contractor shall provide an end-user demonstration to OVAMC staff designated by the POC.

3.7.2 The demonstration shall cover standard operation, basic troubleshooting, and any changes to the user interface resulting from the new installation.

3.7.3 The Contractor shall provide:

· As-built documentation including cabling diagrams.

· Updated Crestron programming source files (if applicable and permitted by Government licensing).

· Manufacturer operation and maintenance manuals.

· Warranty documentation for both projectors.

· Disposal certificates for removed equipment.

4.0 MINIMUM TECHNICAL SPECIFICATIONS

Projectors proposed and installed under this contract shall meet or exceed the following minimum specifications:

5.0 REFERENCE PPRODUCT

The following commercial product is identified as one example of a solution meeting all salient characteristics listed above. Reference for this product does not restrict competition; equivalent products from other manufacturers meeting all salient characteristics are acceptable and encouraged.

Reference Example: Christie Digital GS Series Systems, Manufacturer: Christie Digital Systems USA, Inc., 10550 Camden Drive, Cypress, CA 90630.

· Model DWU880A-GS

· Model DWU1100A-GS

· Model DWU1400A-GS

6.0 PERIOD AND HOURS OF PERFORMANCE

6.1 The Contractor shall complete all work including procurement lead time of equipment under this contract within sixty (60) calendar days after contract award.

6.2 On-Site Work Hours

6.2.1 All on-site work at OVAMC shall be performed after hours, Monday through Friday, between 4:30 PM and 8:30 PM local time.

6.2.2 The Contractor shall not perform work on Federal holidays or on any day during which the Government facility is closed because of local or national emergencies, administrative closings, or other Government‑directed facility shutdowns. Government shutdowns occur when the Government fails to pass appropriations or other required funding measures, resulting in the cessation of some or all Federal operations.

6.2.3 If the Department of Veterans Affairs (VA) is affected by a Government shutdown during the period of performance, the Contractor shall not provide services or submit claims against the Government during or following the shutdown.

6.2.4 Recognized Federal holidays are listed below.

6.2.5 On-site work shall be completed within no more than five (5) consecutive after-hours workdays.

6.2.6 Work on Federal holidays, weekends, or outside the designated after-hours window is not permitted without prior written approval from the Contracting Officer.

7.0 PLACE OF PERFORMANCE

7.1 Specific installation location(s) within OVAMC will be identified during the pre-installation site walk.

Orlando VA Medical Center 13800 Veterans Way Orlando, FL 32827

8.0 GOVERNMENT-FURNISHED PROPERTY AND INFORMATION

8.1 Government-Furnished Property

The Government will provide:

· Access to the existing Crestron control system and documentation.

· Existing mounting infrastructure (to be reused where feasible).

· Existing signal and power cabling infrastructure.

· Reasonable workspace and electrical power at the installation sites during the after-hours work window.

8.2 Government-Furnished Information

The POC will provide, upon request:

· As-built documentation for the existing AV installation (to the extent available).

· Current Crestron program source files, if available and licensed for Government use.

· Facility access and badging procedures.

9.0 CONTRACTOR PERSONNEL REQUIREMENTS

9.1 Facility Access and Badging

9.1.1 All Contractor personnel performing on-site work shall obtain VA facility access and badging prior to the first day of on-site work.

9.1.2 Contractor personnel shall complete any applicable safety and security orientation required by OVAMC.

9.1.3 Contractor personnel shall always display VA-issued identification while on-site.

9.2 Qualifications

9.2.1 Personnel performing Crestron integration and programming shall hold current manufacturer certification (e.g., Crestron certification) appropriate to the system being programmed.

9.2.2 Personnel performing AV installation shall have demonstrated experience with commercial AV projector installation.

9.3 Conduct

Contractor personnel shall always conduct themselves in a professional manner, shall minimize disruption to VA operations, and shall comply with all VA policies, regulations, and directives.

10.0 SECURITY INFORMATION

10.1 Network Connectivity

10.1.1 If the new projectors connect to any VA network segment (including HDBaseT/Ethernet control connections), the Contractor shall coordinate with the local Information Security Officer (ISO) prior to connection.

10.2 Compliance

10.2.1 Contractor personnel are subject to the same Federal laws, regulations, standards, and VA policies as VA personnel regarding information and Information System Security.

10.2.2 The Contractor shall comply with VA Handbook 6500.6 (Contract Security) and all applicable VA information security requirements.

11.0 WARRANTY

11.1 Equipment Warranty

The Contractor shall provide and pass through to the Government the full manufacturer warranty on all installed equipment, with a minimum of five (5) years on both the projector and the illumination system.

11.2 Installation Warranty

The Contractor shall warrant all installation and integration work for a period of ninety (90) calendar days following Government acceptance. Defects in workmanship identified during this period shall be corrected at no additional cost to the Government.

12.0 ACCEPTANCE CRITERIA

Government acceptance will occur after:

· Successful completion of all testing identified in Section 3.6.

· Successful end-user demonstration per Section 3.7.

· Delivery of all required documentation (as-built drawings, warranties, test results).

· Confirmation by the POC that all requirements of this Statement of Work have been satisfied.

13.0 DELIVERABLES SUMMARY