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ATTACHMENT D
GOVERNMENT’S RESPOSNE TO CONTRACTOR’S REQUEST FOR INFORMATION
RFQ No. 36C24827Q0036 – Remove/Install Two Commercial-Grade Laser/LED Projectors
(PWS, SOW,
Price/Cost Schedule Structure, etc.)
| COMMENT(s)/QUESTION(s) |
| GOVERNMENT’S RESPONSE |
| SOW 3.1 (Site Coordination and Pre-Installation Walk) |
| We were unable to attend the October 14 site visit. Will the Government hold another site visit, or can it share the throw distance, screen size, ceiling height and projector-to-screen layout for each projector? |
| No other site visit will be held. The awardee will have the opportunity for another site walk through with the Government’s POC. |
| 2 |
| SOW 3.4.1 (Installation of New Projectors – mounts) |
| What are the make and model of the existing projector mounts? |
| The projector is mounted in the lift |
Model SVS 4
SN:7500
| 3 |
| SOW 3.5 (Crestron Control System Integration) |
| What Crestron processor and touch panel models are installed, and will the current Crestron program files be provided to the awarded contractor? |
| Touch panel TSW750 |
Processor -Pro 3 Slave to DM-MD 64X64.
| 4 |
| SOW 3.4.2; Attachment B, items 9–10 (warping/blending) |
| Are the two projectors in the same room projecting one blended image, or are they in separate rooms or on separate screens? |
| See paragraph 3.3.1 of the revised SOW. |
| 5 |
| Attachment B, item 19 (Brightness) |
| Can the Government state a minimum brightness (lumens), or describe the screen size and room lighting conditions, so quoters can size the projectors appropriately? |
| See paragraph 4.0 of the revised SOW. |
| 6 |
| Attachment B, Section C.1; SOW 3.2.4 (Letter of Authorization) |
| Will a letter of authorization from a manufacturer-authorized distributor be accepted, or must the letter come directly from the manufacturer? |
| A letter from a manufacturer-authorized distributor will be accepted, provided the distributor is authorized by the OEM. The authorization letter must verify that the distributor is an authorized representative of the OEM and is authorized to provide the products being offered. |
| 7 |
| SOW 4.0; Attachment B, items 17–18 (Warranty) |
| Can the 5-year warranty requirement be met by the manufacturer's standard warranty plus a manufacturer-backed extended warranty purchased with the projectors? |
| Yes. |
| 8 |
| Clause 52.225-1 (Buy American); SOW 4.0 (Trade Compliance) |
| The solicitation includes Buy American (52.225-1) and requires TAA compliance. Is a TAA-compliant product manufactured in a designated country (for example, Japan) acceptable without a price evaluation penalty? |
| See the revised SOW of Work. |
| 9 |
| SOW 3.3.3–3.3.4 (Removal and Disposal) |
| Who is responsible for disposing of the removed projectors? The SOW asks the contractor to palletize and turn them over to the Government POC, and also to provide disposal documentation. |
| See the revised SOW of Work. |
| 10 |
| Attachment C (Past Performance Questionnaire) |
| Are references from projects where the quoter performed as a subcontractor acceptable? |
| Yes, must explain your role if submitting a past performance as the subcontractor. |
| 11 |
| B.1, item 3 (Invoices) |
| Can the projectors (CLIN 0001) be invoiced upon delivery, separately from the installation and integration CLINs? |
| Yes. |
| 12 |
| Attachment A header |
| Attachment A shows RFQ No. 36C24827Q0037. Please confirm this should read 36C24827Q0036. |
| Please refer to the RFQ number in block 3 of the SF1449 as the correct RFQ number for all attachments. |
SOW 2.0 Objective; 3.0 Scope of Work (Crestron integration and programming)
Will the Government provide the existing uncompiled Crestron program source files (.smw,.vtz/.vtp and any modules) to the awardee for the new projector integration?
Yes.
| 14 |
| SOW 2.0 Objective; 3.0 Scope of Work (existing Crestron control system) |
| Which Crestron control processor model is installed in the room, and what firmware version is it running? |
| Touch panel TSW750 |
Processor -Pro 3 Slave to DM-MD 64X64.
| 15 |
| Salient Characteristics: Native Resolution, 1920 x 1200 (WUXGA) minimum (4K acceptable) |
| Please confirm that a WUXGA (1920 x 1200) projector meets the requirement and that 4K is optional, not required end to end. |
| See paragraph 4.0 of the revised SOW. |
| 16 |
| Salient Characteristics / Attachment B, Technical Capability Worksheet |
| Is there a preferred brand or model for the replacement projectors, or will any TAA-compliant projector that meets all salient characteristics be considered equally? |
| No brand-name justification was included with the solicitation. Please refer to the revised Statement of Work (SOW) for the updated requirements. |
| 17 |
| General |
| Will the source code for the Crestron control system be provided to the contract awardee? |
| Yes. |
SOW 3.1, 3.4.1, 7.1 (pp. 8, 10, 14); B.2 CLIN 0001 (p. 4)
Please confirm the two projectors in scope are the Christie WU7K-M units in Conference Room 12/Auditorium C and Conference Room 5/Auditorium B (32 seats each) shown at the 10/14 site visit, and that no work is required in Main Auditorium A or Auditoriums D-G (Rooms 8-11). If the scope differs, please identify the exact rooms.
Yes, the two projectors in scope are the Christie WU7K-M units located in Conference Room 5 (Auditorium B) and Conference Room 12 (Auditorium C).
No work is required in Main Auditorium A or Auditoriums D-G (Rooms 8-11). The project scope is limited to the two projectors identified above.
| 19 |
| SOW 4.0 (p. 12); Attachment B item 19 (Brightness) |
| Attachment B item 19 sets brightness as 'Adequate for OVAMC environment' and the reference models span roughly 8,000-14,000 lumens (DWU880A/1100A/1400A-GS). Please state a minimum brightness (ANSI lumens) and provide screen sizes and throw distances for both rooms (or confirm offerors should size from site-visit measurements) so all quotes are evaluated on the same basis. |
| See paragraph 4.0 of the revised SOW |
| 20 |
| SOW 4.0, 5.0 (p. 12); SOW 3.2.2 (p. 9) |
| Christie GS Series is listed as a reference only. Please confirm that equal products from other manufacturers that meet every salient characteristic will be rated technically acceptable and confirm whether each projector needs only one zoom lens (SOW 3.2.2: two lenses total) sized to the existing throw distance. |
| The Christie GS Series is provided as a reference only. Equivalent products from other manufacturers will be considered and evaluated, provided they meet all specified salient characteristics and requirements. |
The requirement includes two zoom lenses total, one for each projector, sized appropriately for the existing throw distance.
| 21 |
| SOW 8.2 (p. 15); SOW 3.5 (p. 10); B.2 CLIN 0004 (p. 5) |
| Before quote submission, can the Government provide the existing Crestron processor model, firmware version, current program source files (.smw/.lpz or equivalent), the projector control module in use, touch panel files, and any AV line/riser drawings? If source files are not available or not licensed to the Government, please confirm whether re-programming from scratch is in scope and how that affects CLIN 0004. |
| Source code will be made available to the awardee. |
| 22 |
| SOW 3.5.1-3.5.2 (p. 10); SOW 12.0 (pp. 16-17) |
| At the site visit, the existing Crestron head-end/control equipment appeared to be end-of-life. If the new projectors cannot be fully integrated without upgrading or modifying unsupported legacy Crestron hardware or firmware, is that upgrade in scope? If not, please confirm the contractor will not be responsible for failures of existing Government equipment, and that any upgrade will be handled by contract modification. |
| The existing Government-provided Crestron control system is considered functional and supported. |
The contractor is responsible for integrating the new projectors using the existing Crestron processor, touch panel, and control infrastructure.
The contractor is not responsible for failures, malfunctions, or limitations of existing Creston equipment.
| 23 |
| SOW 3.5.2, 3.6.1 (pp. 10-11); B.2 CLIN 0004 (p. 5) |
| Auditoriums B and C are part of a divisible auditorium complex with room-combining controls. Please confirm which combine/divide modes must still work after the replacement, and whether 'warp/blend' in CLIN 0004 and SOW 3.6.1 means projectors blended together, or only that the projectors must have that capability ('where applicable'). |
| See paragraph 3.0 of the revised SOW. |
| 24 |
| SOW 12.0 (pp. 16-17); SOW 3.6 (p. 10-11) |
| At the site visit, all room scheduling panels we saw were offline or appeared unpowered. Please confirm that scheduling panels and other existing AV issues not related to the projectors (displays, audio, network, licensing) are outside this scope and will not affect acceptance. |
| Room scheduling panels and any other existing audiovisual issues not directly related to the projector replacement are outside the scope of this project. Acceptance will be based solely on the requirements identified in the solicitation. |
| 25 |
| SOW 3.3.3-3.3.4 (p. 9); SOW 3.7.3 (p. 11) |
| SOW 3.3.3 says to palletize the removed projectors and give them to the Government POC, while 3.3.4 and 3.7.3 ask for disposal documentation (manifest or certificate of destruction). Please clarify which applies: (a) hand over to the VA (with a signed hand-receipt as the record), or (b) contractor disposal/recycling off-site with a certificate. |
| See paragraph 3.0 of the revised SOW. |
| 26 |
| SOW 3.4.1, 3.4.3 (p. 10); SOW 8.1 (pp. 14-15) |
| Please confirm the existing mounts, ceiling/structural supports, power receptacles, and HDBaseT/signal cabling at each projector are expected to be reused. If new mounts, adapters, cabling, or electrical work are needed, should offerors include an allowance or price them as a separate line, given that conditions cannot be fully checked until the pre-installation walk (SOW 3.1.2)? |
| See paragraph 3.0 of the revised SOW. |
SOW 3.4, 6.2 (pp. 10, 13-14); SOW 9.1 (p. 15)
| Will any above-ceiling work require an Infection Control Risk Assessment (ICRA) permit, a VA-provided ceiling or above-ceiling permit, a hot-work permit, or a VA escort during the 4:30-8:30 PM window? Please also confirm badging lead time and whether short-term contractor badges or escorted access are acceptable for a five-day installation. |
| No permits will be required for this work. The project does not involve replacing ceiling tiles, performing welding, or conducting any other hot-work activities. Dust generation will be minimal. |
A full PIV badge is not required for the vendor. An escort will be assigned by the VA for the duration of the installation, and escorted access is acceptable for the five-day project.
| 28 |
| SOW 6.1, 6.2.5 (pp. 13-14); B.2 POP (pp. 4-5); B.3 (p. 6) |
| The SOW requires completion within 60 calendar days after award; CLINs show a period of performance of 11/09/2026 to 01/08/2027, which includes Veterans Day, Thanksgiving, and Christmas. Please confirm the five consecutive after-hours days may be scheduled at any point within the period of performance, and how delays caused by manufacturer lead times or Government access (e.g., room bookings) will be handled. |
| Refer to FAR Clause 52.212-4 Terms and Conditions—Commercial Products and Commercial Services which is Incorporated by Reference (IBR) in the solicitation. The full text of the clause may be accessed electronically at: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 |
| 29 |
| B.3 Delivery Schedule (pp. 6-7) |
| Please confirm the projectors may be shipped to Medical Media (002P), Mark for Angel Flores-Nieves, before the install window and stored securely on-site by the VA. Please also confirm the POC's email address (the solicitation shows angel.flotres-nieves@va.gov) and loading dock delivery hours. |
| Yes, Shipping address is in the solicitation. POC email address is Angel.Flores-Nieves@va.gov. Delivery hours are 7:30 am to 4:00 pm. |
| 30 |
| SOW 2.0, 3.2.1, 4.0 (pp. 8-9, 12); C.7 FAR 52.225-1 (p. 30) |
| The SOW requires TAA-compliant products, but C.7 incorporates FAR 52.225-1 Buy American-Supplies rather than 52.225-5 Trade Agreements. Please confirm which clause governs. If Buy American applies, will TAA-designated country products (not U.S.-made) be acceptable? |
| Please review the revised SOW and attached FAR clause 52.225-2. |
| 31 |
| C.8 Wage Determination (p. 31); C.7 FAR 52.222-41 (p. 30) |
| C.8 cites Service Contract Act WD 2015-4553 Rev. 35. Given the NAICS 238210 installation work (mounting, cabling, termination), please confirm SCA (not Davis-Bacon) is the governing labor standard, and confirm the occupation classifications the VA expects for AV installers and programmers. |
| SCA is confirmed. Occupational Code 23160, however Contractor’s must review FAR Clause 52.222-41(c)(2)(i). |
| 32 |
| SOW 3.4.1, 3.4.3 (p. 10); SOW 8.1 (pp. 14-15) |
| Is new Category 6A cable required to serve the new projectors (e.g., HDBaseT signal/control or network), or will the existing Cat 6A/signal cabling at both projector locations be reused? If new cable is required, please identify the expected endpoints. |
| See paragraph 3.0 of the revised SOW. |
| 33 |
| SOW 3.4.1, 3.4.3 (p. 10); SOW 8.1 (pp. 14-15) |
| Is new RG-6 coaxial cable required at either projector location, or is no coaxial cabling in scope for this requirement? |
| The existing system utilizes Category 6 (Cat6) cabling. |
| 34 |
| SOW 8.1 (pp. 14-15); SOW 10.1 (p. 16) |
| Which telecommunications room(s) serves the projector locations in Conference Rooms 5 and 12, and will the contractor be granted access to those rooms (with escort if required) during the installation window? |
| Yes, you will have access to all the rooms during installation. |
| 35 |
| SOW 3.4 (p. 10); SOW 6.2 (pp. 13-14) |
| Is there accessible ceiling space (e.g., removable ceiling tiles or access panels) above the projector locations in Conference Rooms 5 and 12, or should offerors plan to provide an appropriately sized lift or hoisting apparatus? Please note any floor-loading or equipment restrictions in the auditoriums. |
| Yes, the projector locations in Conference Rooms 5 and 12 have accessible ceiling space consisting of removable ceiling tiles. Contractors may remove and reinstall ceiling tiles as necessary to perform the installation. |
