36C24827Q0004.docx

SUBJECT*

FY27 NRM (PROJ 516-26-117) BB Repair Steam Piping in Manhole Near Building 1

GENERAL INFORMATION

10,000 Bay Pines Blvd

Bay Pines FL

CONTACT INFORMATION

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Tampa FL 33637

POINT OF CONTACT*

CONTRACTING SPECIALIST

DAVID HERNANDEZ

DAVID.HERNANDEZ1@VA.GOV

813-893-3904

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A PRESOLICITATION NOTICE OF A SET-ASIDE FOR SDVOSB BB Repair Steam Piping in Manhole Near Building 1. This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

Set aside for service disable veterans owned small business (SDVOSB) This is a pre-solicitation notice only. No contract shall be awarded from this pre-solicitation notice. A request for proposal will be posted on or about August 5, 2026. (PROJ 516-26-117) BB Repair Steam Piping in Manhole Near Building 1. Located at Bay Pines VAMC 10000 Bay Pines Blvd. St Petersburg FL 33744- RFQ# 36C24827Q0004.

THE BID/BUILD CONTRACTOR shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials to perform general construction, alterations, roads, walks, grading, drainage necessary removal of existing structures and construction and certain other items for BB Repair Steam Piping in Manhole Near Building 1 as required by SOW, drawings and specifications.

Background There is a steam manhole between buildings 1 and 111 on the Bay Pines VHA campus. This manhole is the junction point for the steam as it leaves the energy plant and goes to Buildings 1, 71/101, 2, 37, 23 and 22. The steam at this location splits and goes to Buildings 1, 22 and 23 via one pipe and the remainder of the buildings via another pipe. There is an active steam leak in this steam manhole. The only way to safely evaluate this leak (determine the extent of the leak and thus the material needed to fix the leak) is to shut the steam down to this manhole from the energy plant. Due to the extent of the leak, it is thought (by in house, steam subject matter experts) that the steam will not be able to be turned back on to this manhole once it has been shut down, until the repair is made. This will leave no heat to the buildings listed above until the leak is fixed. It is anticipated this leak will take several months of time to repair due to lead time for materials and the amount of work to be done.

The piping on the exterior of this manhole is a proprietary jacketed system. Some of this pipe needs to be replaced to fix this leak, that is known. This pipe has a long lead time of months. In order to reduce the downtime for this repair new sections of this pipe will be ordered to ensure all possible leak and repair situations are covered before shutdowns happen and repairs begin.

The NAICS code for this procurement is 236220, Commercial and Institutional Building Construction with a small business size standard of $45M. The VAAR 836.204 magnitude of this project is between $5,000,000.00 and $10,000,000.00. The project will be 100% set-aside for Service-Disabled Veteran-Owned Small Businesses. All businesses desiring to be considered must be registered with SAM.gov prior to contract award, during contract period of performance, and must continue to remain registered through the final invoice payment. Business size and NAICS will be verified at Small Business Search (https://search.certifications.sba.gov/ ). The Contracting Officer for this project will be David Hernandez.

This is a pre-solicitation notice only. No contract shall be awarded from this pre-solicitation notice. The request for Quote (RFQ) with SPECs and further details will be published after the closing of the synopsis. All responsible sources may submit a proposal when requested, which shall be considered by the agency.

SDVOSBs are encouraged to respond to communicate interest in competing for this requirement to support requirement set-aside.

To confirm sufficient eligible SDVOSB, please contact Contract Specialists David Hernandez at David.hernandez1@va.gov Presolicitation Notice Presolicitation Notice

Presolicitation Notice

Repair and replacement of Steam pipes inside and outside of underground manhole structure at Bay Pines VA medical Center.

POP 270 calendar days

STATEMENT OF WORK (SOW)

Authority & Governing Guidance This SOW is developed in accordance with FAR Part 36, FAR Part 11, VAAR Part 836, VAAR 852 construction clauses, and the VA Acquisition Manual (VAAM).

1. Background / Purpose Bay Pines VHA uses steam to create hot water used for heating buildings and to make domestic hot water. The pipes that carry this steam leave the boiler plant (Building #100F) and go underground out to locations where the steam is used. If there are locations where this underground steam diverges and goes to two separate buildings this is done in a manhole.

There is a steam manhole between buildings 1 and 111 on the Bay Pines VHA campus. This manhole is the junction point for the steam as it leaves the energy plant and splits to feed buildings 1, 22 and 23 via one pipe and buildings 71/101, 2, and 37 via another pipe. There is an active steam leak in this manhole. The evaluation of this leak will rely heavily on facility drawings, facility Subject Matter Experts (SMEs) and what can safely be assessed without shutting off steam in this area. Due to the extent of the leak, facility SMEs recommend only shutting off the steam once repairs are in progress otherwise it is unlikely that the steam line can be recharged without further extensive damage. Shutting down this steam line will leave no heat to the buildings listed above until the leak is fixed. It is anticipated this leak will take several months to repair due to long lead times expected for materials and the amount of work to be done. The piping on the exterior of this manhole is a proprietary jacketed system.

To reduce the downtime for both the pipe inside and outside the manhole new sections of this pipe, valves and other anticipated fittings will need to be ordered to ensure all possible leak and repair situations are covered before shutdowns happen and repairs begin. This work is necessary to eliminate the safety risk posed by the active leak. Additionally, these repairs will enhance the reliability of the steam/condensate system at the facility.

2. Scope of Work The objective of this work is twofold.

First is to install two (2) rental boilers in B71 and 101 to provide hot water for these buildings during the repair. These are the only buildings fed by this steam leg that houses patients overnight and therefore the primary focus of heating requirements. Even with preordering the exterior piping before shutting down the steam to this manhole, this repair will take weeks to complete. These boilers will need to be powered from diesel powered generator(s) as there is not sufficient available electrical power in the buildings.

Second is to purchase, install and test/commission all required steam piping to repair this leak including the Rovanco piping sections. This will include digging up the ground at least 6 foot away from this manhole to replace 2 sets of pipes that go into and come out of this manhole as well as replacing all piping and fittings inside the manhole.

A. SCOPE OF WORK (RENTAL)

NOTE: Before the rental systems are procured and put into operation, all new underground piping needs to be ordered from Rovanco. Planning for and obtaining of the items needed for the rental systems can be done to coincide with an anticipated delivery date of the pipe. Once these new pipes have been received on site is when rental systems can be installed and started up. Communication of these events to VHA FMS staff is critical.

1. To keep heat and domestic hot water to the patient occupied buildings of the CLC (71 and 101) vendor shall provide all required systems and piping connections to provide heating hot water and domestic hot water to these buildings.

2. Vendor will provide/install electric powered hot water boilers. These boilers will be located inside the mechanical rooms of B71 and B101. During similar recent repairs of this line, a Lattner, S165 LW (16.5 HP) and a TB-209 (27.5 HP) boiler were used for this purpose.

a. It is responsibility of the vendor to verify the sizing of each of these boilers based on the heating hot water and domestic hot water heat exchanger sizes in the buildings as these temporary boilers will be used for both heating hot water and domestic hot water. The above can be used for reference.

b. Spool pieces of piping are available on site to be used to connect these boilers to the buildings heating hot water systems. Spool pieces are VA property and will be returned to the VA at the end of the rental period.

c. Final connection from the boiler to the spool piece needs to be done with high temperature rubber hose. Vendor will be responsible for fabricating and installing this hose for each boiler.

d. Vendor will be responsible for all required maintenance of these boilers for the duration of the rental.

e. In the event of a failure that is not repairable within 24 hours vendor will provide replacement boiler(s) within 36 hours.

3. Vendor shall provide/install a diesel generator(s) large enough to power these boilers.

a. Vendor is responsible for sizing of these generators to ensure they are the right size and power (Volts, amps, phase) for the boilers.

b. Vendor will NOT be responsible for keeping these generator(s) fueled. VHA staff will ensure the fuel level in these generator(s) is checked daily and filled as needed. This will include checking the oil level while the generator is off for refueling.

c. Vendor will be responsible for all other required maintenance of these generator(s) for the duration of the rental. Oil changes, coolant level inspections /changes and other preventive maintenance required by the manufacturer.

d. In the event of a failure that is not repairable within 12 hours vendor will provide a replacement generator within 24 hours.

4. Maintenance of the boilers and generators shall be planned to coincide with each other, when possible, to limit down time.

· All planned maintenance shall be communicated to the COR for this project at least 1 week in advance and any emergency maintenance shall be communicated as soon as possible.

5. Vendor will provide all electrical power cords needed to safety go between generator(s) and boilers.

· This will include any cable protection needed for areas power cords will cross walkways, roads, loading docks or other paths.

6. Vendor shall provide/install temporary fence around generator(s) for duration of the rental period. Minimum height: 6 feet. Double locked with vendor and VA lock to allow VA access.

7. Vendor will start up and verify full operation of this rental system. This start up can be done on a weekday.

· All systems (generator and boiler) shall be tested for full operation before final connections are made to reduce downtime.

8. Once the rental systems to provide hot water (heating and domestic) are complete to B101 and B71 then the steam to the manhole can be shut down and Locked Out-Tagged Out (LOTO).

9. Once the need for the rental system is complete, vendor will be responsible for disconnecting the boilers from the piping systems and restoring hot water systems to their original configurations. This cannot be done until steam line has been repaired and steam is restored to B71and B101 mechanical rooms.

SCOPE OF WORK (LEAK REPAIR)

NOTE: All piping, fittings, valves, welding and other associated work done for this repair shall follow VHA TIL specs associated with this Statement of work. There are other requirements throughout this section that are above and beyond these specs.

1. All HPS (high pressure steam) and PC (pumped condensate) pipes are being replaced. This applies for pipes internal and external to the manhole. (External to ~6 feet of the manholes or to the anchors, whichever is further)

2. Investigations/assessments of the pipe outside the manhole are permissible before the steam system is shut down.

a. No shutdown of the existing system to investigate the inside of the manhole is allowed.

b. Investigation holes are not required to be back filled, install 6-foot-tall chain link fence around the investigation locations.

3. Vendor shall work with Rovanco piping company to obtain 4 pieces of jacketed pipe to be used to replace the pipe on the exterior of the manhole.

a. Pipe must match the pipe defined in Rovanco drawings in Appendix B located in drawings section of this package.

b. For the pipes that go to the West of the manhole (to Building 1) and to the North of the manhole (from B100) there is a concrete anchor (thrust block) within 5 feet of the manhole. Enough pipe will have to be ordered to allow this anchor to be replaced and these sections of pipe will need the anchor detail (from drawing set) to allow the anchor to be replaced.

· If exploratory digs are necessary to determine the exact location of these anchors and the amount of pipe to be ordered, that is allowed. Holes will not have to be refilled, just will need to be protected by fencing. (6’ chain-link)

c. All pipes that go to the south of the manhole (to B71) do not need to be replaced.

d. The underground High Pressure Condensate pipes (From b100 into Manhole and from Manhole to B71) are not being replaced. They shall be labeled/marked and abandoned in place.

e. Rovanco will determine the amount of total pipe that needs to be ordered and the materials and procedures to be followed for installing these sections of pipe. Pipe will not be ordered from Rovanco without them creating a drawing set for this order with installation instructions.

f. These sections of pipe shall all have Rovanco manufactured above ground end seals on the ends going into the manhole.

· Carrier pipe for each pipe section shall extend at least 3 foot past the end plate for connection of the piping inside the manhole.

g. This step (ordering the pipe) is critical to happen first. This pipe has a long lead time, and no other work can happen on this project until this pipe has an anticipated delivery date, or the pipe has been delivered to the site.

h. It is critical to follow all Rovanco handling and storage recommendations for this pipe. Damage to the pipe, rusting of the pipe, wet insulation will render this section of pipe unusable, and they will have to be replaced at vendors cost.

· This includes unloading of the pipe, when the pipe is being stored on site and while it is being installed.

4. Vendor shall work with the COR to provide a LOTO procedure for the steam to the manhole. This shall include all HPS, HPC, PC and electrical sources of energy into that manhole.

· LOTO procedure shall include photos of all valves that will be locked

5. The exterior work around this manhole will need a dewatering system to ensure water is removed from the excavations. Vendor needs to plan for that.

6. Once ends of the underground PC pipes are exposed vendor shall hydrostatically pressure test all pipes to 113 PSIG. These pipes are

a. the PC pipe from B100 towards Manhole

b. the PC pipe to B1 from Manhole

c. the PC pipe to B71/101 from Manhole

d. This test has to be done in conjunction with the FMS plumbing shop to prevent damage to systems. A work plan submission will be required for this test. (All valves from / to these buildings should be off and LOTO prior to work starting)

7. Vendor shall install four new sections of Rovanco pipe.

· Care shall be taken to ensure water does enter the jacketed part of the pipe left underground, does not saturate the insulation of the pipe remaining in the ground and that debris or water does not enter steam or PC carrier pipes.

8. The contractor is required to coordinate having a Rovanco representative on site at least twice during the installation to inspect the installation. Once after the welding of the carrier pipe to inspect the weld and installation of the carrier insulation and once during the installation of the field applied foam insulation, HDPE split mold and Polyethylene wrap shrink material.

9. Replace all HPS and PC piping in the manhole. Piping shall meet all requirements of the 33 63 00 VHA Spec.

a. Details for existing piping in manhole can be found in the drawings section of this package.

b. No unions are allowed unless noted. Unions shall be done with flanges.

c. No cast iron pipe or fittings allowed

d. No A307 bolts are allowed for any part of the steam or PC piping system.

e. All pipe and fittings shall be manufactured in the USA

f. Replacement Piping can follow existing routing or be modified. New piping cannot block access to manhole structure via the existing manholes.

10. Replace all HPS and PC valves that exist on manhole now.

a. HPS valves shall be 300 GATE.

b. PC valves shall be 150 GATE

c. Gaskets shall be FLEXITALLIC

11. Add HPS and PC valves to the B101/71 pipes. If piping layout needs to be adjusted from original to allow these valves to not be tight to the exterior walls of the manhole, pipe layout shall be adjusted.

12. All HPC pipe in the manhole shall be removed.

a. HPC pipes coming into and leaving manhole shall have PC rated valves installed on it.

13. Replace the steam trap in the manhole along with associated strainer, check valve, and isolation valve. Use a bucket trap. Steam trap and union for it shall be threaded.

14. Install a sparge flash arrestor in the PC pipe to allow the condensate from the trap to be introduced into the PC pipe. Sparge flash arrestor shall have flanges on it. This unit shall be a Watson McDaniel FA Flash Arrestor or equivalent. Unit shall be SS.

b. Connect the steam trap to this sparge flash arrestor per the manufacturer’s specifications.

15. Replace all link seals for all pipes into and out of the manhole (including the HPC pipes and sump pump pipe.)

16. All welding shall follow ASME B31.1 and further comply with the following:

a. All butt welds on steam and condensate piping systems shall have GTAW root pass. Backing rings shall not be used.

· This requirement is for all piping inside and outside of the manhole.

b. 100% of welds will be visually inspected.

c. 100% of all undergrounds welds shall be evaluated with ultrasonic testing (UT) by phased array. All persons performing and evaluating ultrasonic examinations will be certified for NDT Level II as recognized by the American Society for Nondestructive Testing (ANST). In lieu of UT, radiography testing can be performed, but this requires all persons within a 25 to 50 feet radius to be cleared out during the film exposure. This applies to carrier pipe only.

d. 10% or 2 welds (whichever is higher) of welds in the manhole shall be evaluated with ultrasonic testing by phased array.

17. All new HPS piping shall be hydrostatically pressure per 33 63 00 VHA Spec.

18. All new PC piping shall be hydrostatically pressure tested to 113 PSIG for 2 hours minimum with no pressure decay.

19. All piping inside the manhole shall be supported from below. It shall not be supported from the structure roof. All supporting systems shall meet industry standard for span between them and size of pipe they are supporting. All supporting systems shall be Stainless steel, aluminum or other approved corrosion resistant material. No carbon steel support system, fasteners or washers are allowed.

20. Internal Cleaning of piping.

a. Once steam piping installation is complete, all welding inspections complete and pressure tests complete, FMS will work with vendor to crack open steam valve to the new piping and let the condensate drain for 4 hours. Vendor shall be responsible for monitoring condensate and blowing down the drip legs during this process.

b. Coordinate with FMS to ensure Steam Condensate is fully drained and sent to drain.

21. Insulate entire piping system in the manhole after testing/checks are conducted per section 3.13 of the 33 63 00 spec.

i. Valves and steam trap(s) shall be insulated with premade steam rated compressed blankets made for that type and size fitting. Jackets shall be installed and removeable with Velcro type material.

22. Install a new sump pump in the manhole.

a. If an electric pump, it shall be a duplex pump system rated for high temperature (180 deg F)

b. If a steam driven pump it shall be Watson McDaniel or equivalent.

c. Replace the discharge pipe for the manhole sump pump with SS pipe to the point of discharge into a storm structure. Minimum schedule 10 pipe with underground rated fittings.

d. Install pipe such that it does not interfere with repair of the masonry wall.

23. Inside room Service Bay 1-7 of B100, the HPC pipe needs to be cut and capped on both ends of the cut pipe.

a. Cut and cap location needs to be after existing connection location for the condensate from the High-pressure steam trap.

b. All welds in this location need to follow weld specifications and inspection protocol listed in this document.

c. At least a 1-foot gaps needs to be left between cut ends.

d. Remaining sections of HPC pipe needs to be properly supported.

e. The building side (pressurized) of the HPC piping will need to be reinsulated, to match existing.

f. Install a sparge flash arrestor in the PC pipe to allow the condensate from the trap to be introduced into the PC pipe. Sparge flash arrestor shall have flanges on it. This unit shall be a Watson McDaniel FA Flash Arrestor or equivalent. Unit shall be SS.

· This section of pipe shall be reinsulated in kind as existing.

g. A new bucket trap shall be installed off the HPS steam pipe.

· Trap shall be installed with a union.

· Steam trap shall be insulated with premade steam rated compressed blankets made for that type and size fitting. Jackets shall be installed and removeable with Velcro type material.

· All trap piping (existing and new) shall be insulated.

h. Connect the steam trap to this sparge flash arrestor per the manufacturer’s specifications.

24. All vertical walls of the manhole shall be exposed during this work below the wall to floor seam and new water proofing applied. Follow VHA Spec 07 12 00 for this. Additionally, the following shall apply:

a. Water proofing shall be a liquid applied material. Manufacturer of material shall warranty application for a minimum of 5 years.

b. If the lid of the manhole is removed for interior work, a new gasket shall be installed when lid is reinstalled. Water proofing shall extend to top edge of the entire manhole, over the seam between lid and side walls.

c. New water proofing must be compatible with existing water proofing material. Written confirmation of this compatibility from the product manufacturer is required.

25. Any damaged sidewalks or concrete (Moving machinery in and out of site, or other) shall be repaired by vendor. Damaged sidewalks are a safety hazard and will be repaired when damage is found, not at end of project.

· If concrete pads for picnic tables need to be removed. They shall be replaced in kind.

26. Any damaged irrigation pipes, control wiring or control valves shall be reported to FMS staff for repair by FMS staff.

27. There are other known utilities in the area. Locations for these utilities need to happen (Ground penetrating radar used) and appropriate digging techniques used to not cause damage to these systems. Vendor needs to have utility survey done as well.

28. There is a power pole near the manhole. It needs to stay there and either not be touched or replaced in kind if removed for other work.

29. Vendor shall be responsible for providing fence around entire work site. 6 foot tall chain-link.

30. Vendor shall remove and dispose of all old pipe, insulation, concrete (anchors and other) and fittings.

31. Vendor shall rebuild masonry wall south of manhole. Details for wall are in the drawing section of this package (Drawing LP302).

a. New wall section shall be constructed to match drawing and existing.

b. New wall sections shall be pinned with SS rebar to existing wall sections.

c. Area behind wall shall be back filled, compacted, smoothed, topsoil must be applied and sod placed.

d. Before area is back, filled consult with FMS staff to ensure they have opportunity to install irrigation piping and heads.

32. All ground damaged and disturbed during repair work shall be returned to a state better than it is in currently.

33. Grass shall be replaced as sod (not seed) in all disturbed areas.

34. Ruts caused by equipment shall be filled in, to the satisfaction of the ground’s supervisor.

3. Performance Requirements Upon completion of the installation of all steam piping fittings and piping described in Section 2 of this there shall be no leaks in any of the piping or fittings.

All valves shall be tested and work as they should to allow or restrict the flow of steam or condensate.

All steam traps shall properly function.

All insulation blankets shall be able to be removed and installed without tools and or damage to the blanket.

Upon completion of the water proofing material on the exterior of the manhole structure, it shall be measured to meet the thickness requirements as described in the installation instructions.

All backfilled areas and areas repaired for ruts shall be visually inspected for flatness before sod is installed.

4. Codes, Standards, and Regulations Work shall comply with FAR Part 36 policies, VAAR Part 836, VA Master Specifications PG-18-1, VHA Directive 7715, NFPA/IBC/ASHRAE/ASME codes, and all AHJ requirements.

5. Place of Performance / Site Conditions The work will occur at Bay Pines VA medical Center, 10000 Bay Pines Blvd, St Petersburg FL, 33744, an active VA healthcare facility. Contractor shall meet all access, safety, and site requirements and obtain necessary permits.

6. Period of Performance & Schedule The planned period of performance for this work is 270 calendar days after contract is awarded. Contractor shall provide a baseline schedule with milestones, activity breakdowns, and outage windows, in accordance with FAR Part 11.

7. Submittals Contractor shall submit product data, shop drawings, MOPs, safety plans, QC plans, and other documents required by Div. 01 and FAR 52.236-21. Approval of all shop drawings and product submittals shall be in writing by the project COR.

8. Deliverables All welds (or % based on location) on newly installed piping shall pass visual and nondestructive testing from an independent certified inspector. Reports shall be submitted to the COR before the next step of the installation continues.

The steam traps, including sparge arrestor shall work as they are designed to work and not allow steam to pass through them. All steam traps shall be cleaned after cleaning purges are complete.

Report from water proofing manufacturer and application vendor that material used is compatible with existing water proofing on manhole exterior.

Delivered as builts shall be redlined with how the piping was installed.

All new Drawings, Manuals and Documentation from manufacturers shall be provided.

9. Government-Furnished Information / Property VA will provide as-built drawings, utility maps, and station templates as GFI.

10. Contractor Responsibilities Maintain safe and clean site; comply with all Federal, State, and VA requirements; manage waste; protect VA property; coordinate outages; report differing site conditions.

11. Quality Assurance / Quality Control Contractor is responsible for QC. Government will inspect work per FAR 52.246-12. Warranty requirements per FAR 52.246-21.

12. Safety, Infection Control, and Interim Life Safety Measures (ILSM) Contractor must comply with VHA Directive 7715, PCRA/ICRA, ILSM, hot work permits, and all VA Div. 01 Safety requirements.

13. Environmental / HAZMAT Contractor shall control dust, noise, vibration, odors, and manage hazardous materials following VA specifications and AHJ regulations.

14. Coordination / Meetings Kickoff meeting, weekly coordination, outage coordination, and testing meetings required per Div. 01. Any outage requires a two week notice to the facility.

15. Phasing & Access Contractor shall provide a phasing plan that ensures minimal disruption to clinical operations; outages should be scheduled off-hours unless otherwise approved.

16. Measurement & Payment Firm-fixed price; progress payments based on percent completion and acceptance.

17. Closeout Contractor shall provide redlined VA provided as-builts, manuals, training, warranties, and a final report; all punch list items must be corrected.

Appendix A — Clause Alignment FAR 52.236-2, 52.236-7, 52.236-21, 52.246-12, 52.246-21; VAAR 852.236-71; VAAR 852.236-90; VAAR Part 846 as applicable.

Appendix B — VA Standards References PG-18-1 VA Master Specifications; VA TIL Standards; VHA PCRA/ICRA forms and SOPs.

See attached document: SHOP DRAWINGS HIGH PRESSURE STEAM PUMPED CONDENSATE ROVANCO PIPING SYSTEM.

See attached document: 05_Drawings LP302- 516-26-117.