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Design-Build Statement of Work (SOW)
Project Title: Prepare Site Fisher House Project Number: 548-CSI-144
West Palm Beach VA Healthcare System (VAHCS)
7305 N. Military Trail, West Palm Beach, FL 33410
02/18/2025
Facilities Management Services
Appendix A – Drawings/Concept Layouts (For reference only.
Drawings not final.)
File: 2.FH-WEST PALM BEACH, FL-Site plan 012825-OPTION B – Markups
| S02 Draft RFP 36C24825R0060_1 |
| A.3 PRICE/COST SCHEDULE |
| ITEM INFORMATION |
| A.4 DELIVERY SCHEDULE |
| INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS |
| 2.1 52.216-1 TYPE OF CONTRACT (APR 1984) |
| 2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) |
| 2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014) |
| 2.4 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021) |
| 2.5 52.233-2 SERVICE OF PROTEST (SEP 2006) |
| 2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) |
| 2.7 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009) |
| 2.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) |
| 2.9 PARTNERING |
| REPRESENTATIONS AND CERTIFICATIONS |
| 3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025) |
| 3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) |
| 3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023) |
| 3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) |
| 3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—CERTIFICATION (NOV 2021) |
| GENERAL CONDITIONS |
| 4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) |
| 4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED ENTITIES (DEC 2023) |
| 4.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—PROHIBITION (DEC 2023) |
| 4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) |
| 4.5 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984) ALTERNATE I (APR 1984) |
| 4.6 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JAN 2025) |
| 4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020) |
| 4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEC 2010) |
| 4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022) |
| 4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS |
| 4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) |
| 4.12 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020) |
| 4.13 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018) |
| 4.14 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION) |
| 4.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) |
| 4.16 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR 2019) |
| 4.17 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019) |
| 4.18 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019) |
| 4.19 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION (OCT 2020) |
| 4.20 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) |
| 4.21 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP 2019) |
| 4.22 IT CONTRACT SECURITY |
| DESIGN BUILD SPECIFICATIONS |
| 4.23 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES |
| 4.24 OWNERSHIP OF ORIGINAL DOCUMENTS |
| 4.25 RETENTION OF REVIEW DOCUMENTS |
| 4.26 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED PLANNING INFORMATION |
| 4.27 COORDINATION WITH MEDICAL CENTER |
| 4.28 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR |
| ATTACHMENTS |
| ATTACHMENT 1 - RELEASE OF CLAIMS |
| SOW 548-CSI-144 |
| 1 Overview |
| 2 Definitions and Acronyms |
| 2.1 Phraseology: The following instructions that relate to common errors in phrasing have evolved from the VA’s experience with A/E specifications: |
| 3 Scope of Work |
| 3.1 Scope of Work |
| Site Preparation: |
| 3.1.1 The DESIGN BUILD TEAM must use a Land Surveyor to perform a topographic survey of the site. The surveyor must be a licensed and qualified professional with extensive experience in their field. The function of the Surveyor is to locate the bounda... |
| 3.1.2 The Contractor must take whatever measures are necessary to minimize soil erosion and siltation, water, air, and noise pollution caused by their operations. The Contractor must also comply with the applicable regulations of all legally constitut... |
| 3.1.3 Contractor must furnish all labor, materials, equipment, manpower, tools, and incidentals required to do the miscellaneous work not specified in other sections but obviously necessary for the proper completion of the work as shown on the Exhibit... |
| 3.1.4 Construction activities may be restricted to those areas within the limits of construction designated on Exhibit – A, within public rights-of-way, and within easements. Adjacent properties and improvements thereon, public, or private, which beco... |
| 3.1.5 The Contractor must cut, remove, and dispose timber, trees, stumps, shrubs, roots, grass, weeds, rubbish, and any other objectionable material resting on or protruding through the surface of the ground that might affect the construction process ... |
| 3.1.6 Stormwater Drainage: The Contractor may be required to assess, design, and build with little unknown knowledge. |
| 3.1.7 Construction Coordination: The Contractor must coordinate work under this project with all hospital operations and other construction projects such as the ongoing Electronic Health Record Modernization (EHRM) project. This includes projects by W... |
| 3.1.8 Asphalt: Lot 18/19 is expected to repaired and re-asphalted as necessary including new gutters up to the fence line. This includes new restriping. |
| 3.1.9 Sidewalk: The Contractor is responsible for first creating a 6’ wide sidewalk from Building 14 (East/West), and then South along EHRM Fenceline. This is the first priority to getting patients access and minimize patient access and conflict at t... |
| 3.1.10 Bus Shelter: As well as the side, the east bus shelter must be provided access once relocated South of EHRM building. |
| 3.1.11 Lot 18/19- Horizontal Median: This median will be at a minimum 6’ wide and should be at least 6’ tall planted and at full height 20’. |
| 3.1.11.1 The Design Build Team will submit several recommendations to the VA in writing regarding palms trees at this location. The intent is minimize seeing the activities from the median. Mulch 3’ around each tree and lay grass sod in between will ... |
| 3.1.11.2 The Contractor must relocate the Bus Shelter onto a pad near the roundabout at the Southwest corner of the house on padding. It is proposed South of the EHRM building. The Design Build Team to propose the new bus shelter location in writing ... |
| 3.1.11.3 Landscape, including trees, must be included as part of the works around bridge as in conceptual. Landscape must also be in the median and around the sidewalk. |
| 3.1.12 Before construction operations commence, the Contractor must provide and maintain chain link construction fencing with privacy screens, six feet minimum height, around the construction site. The Contractor must secure and support all fencing to... |
| 3.1.13 The Contractor is fully responsible to obtain all state and federal environmental permits necessary to perform construction activities. |
| 3.2 Utilities: |
| 3.2.1 Site Location: The Contractor must provide utilities connections within 5’ of the marked site. Utility connections include, but are not limited to, electrical, sewer, water, waste, communications, and permanent power transformer. The Contractor... |
| 3.2.2 Water Line Relocation: The water line must be relocated by the Contractor away from the new FISHER HOUSE location thru the driveway. The water must have a “T” connection and valve for the future FISHER HOUSE. Should the Design Build Team propos... |
| 3.2.3 Transformer: The Contractor must design, purchase, deliver, construct, and install a 220 KVA (600amp) 120V/ 208V-3 phase service. Coordination with the electric power authority (FPL) based on availability and point of connection established. Th... |
| 3.2.4 Temporary Power: The Contractor must provide a connection by the new Fisher House temporary connection for 600 amps, 120V/ 208V- 3phase connection. This will be released to the VA once it is complete for final inspection and acceptance. Should ... |
| 3.2.5 Fiber Optic: Contractor must provide a permanent 4 strand (4 sets: 2 sets for IT, 2 sets for HVAC BAS) fiber optic run from nearby Building 13- Telecommunication Room and utilize minimum OM4 underground rated fiber optic. There must be 2-4” min... |
| 3.2.5.1 The Contractor must provide service call(s) during warranty periods to fully pull and install communication line after the FISHER HOUSE FOUNDATION (FHF) is complete with terminal ends, labeled, and terminal connectors. |
| 3.2.6 Phone Line: The Contractor must provide a 25 pair copper line for an analog phone line for use by the elevator sourced from Building 13 Telecommunications line(s) with made terminal connections. This can be shared in the 2-4” minimum PVC communi... |
| 3.2.6.1.1 The Contractor must provide service call(s) during warranty periods to fully pull and install communication line after the FISHER HOUSE FOUNDATION (FHF) is complete with terminal ends, labeled, and terminal connectors. |
| 3.2.7 Remove Existing Site Lighting: The Contractor must remove existing site lighting near the Southwest corner of Fisher House location and return to the VA. All electrical must be removed by the Contractor. Note, the electrical in the last spot or... |
| 3.2.8 Sewer: The Contractor must provide sanitary and/ or sewer line connections from the existing to the new Fisher House site. The Design Build Team must design and install sanitary and sewer systems. Systems must be capped by the Contractor until ... |
| 3.2.9 Irrigation: The Contractor must provide a full and complete system to the connection point for the future Fisher House irrigation system(s). The irrigation system must include a lake pump, 20’ float conduit into the lake. The connection point mu... |
| 3.2.10 Emergency Blue Phone for: Contractor to relocate lines as necessary to successfully complete the work under this project. |
| 3.2.11 Note: The FISHER HOUSE FOUNDATION (FHF) will provide the generator connection, and related components, for the building in the case of power loss. |
| Pedestrian Bridge: |
| 3.2.12 The Design Build Team must design and build a pedestrian bridge spanning approximately 150’. Note, the approximate footage is subject to change due to field conditions or constructions conflicts, however, the Contractor must supply a complete b... |
| 3.2.13 Handrails are to be made of galvanized iron and decking must be made of composite decking. The width of the bridge must be 8’. Trusses and beams are also to be galvanized and painted. The Design Build Team must present options to the VA in wri... |
| 3.2.14 Lighting must be present at both sides of the bridge and along the bridge. |
| 3.2.15 Two, 6-person benches are to be placed at either ends of the bridge and made of composite or recycled plastic or quality of brands equal or greater to Uline H2888 in Cedar color. |
| 3.2.16 Landings of the bridge is approximated at 15x12ft concrete pads. This is only an approximation. The Design Build Team is responsible to analyze and design the landings and related concrete pads. |
| 3.2.17 It is not the intent that the bridge will be a high elevation above site level of which requiring suicide safety devices in regard to suicides, nor above head chain-link cage(s) at approximately 150’ bridge span. The Structural Engineer and A/E... |
| 3.3 General Requirements |
| 3.3.1 All designs must incorporate the necessary civil, electrical, mechanical, structural, and architectural components required for the installation of complete systems that function as designed. Designs must be in accordance with applicable codes a... |
| 3.3.2 Existing as-built drawings will be provided to the A/E upon request if available, however, no guarantee is made as to the accuracy of these plans. All features and conditions indicated therein must be verified by the Design Build Team as inclusi... |
| 3.3.3 The project demolition work may include structural, architectural, plumbing, mechanical and electrical demolition to clear space for the new systems. The minor demolition of existing landscaping and other items must be included in this project. |
| 3.3.4 Work may include architectural modification and structural work. Structural engineering is expected to be completed by a Florida Licensed Structural Engineer for any needed structural reinforcements. All required borings and structural testing... |
| 3.3.5 Field verification of elevations and architectural dimensions are crucial to the success of this project, as the existing drawings are best represented. Exterior work must blend into the surrounding buildings and architectural appearances. Pat... |
| 3.3.6 The design will include all special systems and equipment associated with the functions of the space. The Design Build Team must be required to coordinate the design work directly with the suppliers/ manufacturers of the new equipment and exist... |
| 3.3.7 The VA is required by the National Environmental Policy Act (NEPA) (32 CFR Part 651) to evaluate and document potential environmental impacts of all federal actions occurring at the VA Hospital or any of its outlying clinics. The VA requires th... |
| 3.3.8 Any alterations or new equipment (motors, light fixtures, windows, HVAC equipment, pumps, chillers, water faucets, urinals, toilets, insulation, etc.) must be energy efficient and resource efficient. This facility’s overall energy usage goal is... |
| 3.4 Fisher House Foundation Responsibilities, not Site Prep: |
| 3.4.1 Fire protection booster pump- installed beside or inside house. |
| 3.4.2 Sewer Pump or Lift station- installed beside or inside house. |
| 3.4.3 Final permanent power. |
| 3.4.4 Final connection from all utilities. |
| 3.5 Protection of Existing Work |
| 3.5.1 The Contractor must preserve and protect all structures, equipment, and vegetation, such as trees, shrubs, and grass on or adjacent to the work site and which do not interfere with the work required under this contract. If any limbs are branches... |
| 3.5.2 The Contractor must protect the existing environment from all damage of improvements and utilities at or near the work site and on adjacent property including those that are the property of a third party from failure to comply with the requireme... |
| 3.5.3 The Contractor must, under regulations prescribed by the CO, use only the established approved roadways. When materials or equipment are transported, vehicles must not exceed loading capacity recommended by manufacturer and local or state laws t... |
| 3.5.4 It is the responsibility of the Contractor to repair suitably or replace all damaged property due to Contractors’ negligence at no additional cost or schedule extensions to the Government. |
| 3.6 Changes to the Statement of Work |
| 3.6.1 Any changes to this SOW must be authorized and approved only through written correspondence from the Contracting Officer (CO). A copy of each contract modification will be stored in a project folder along with all other products of the project.... |
| 4 Scheduling, Phasing, and Working Hours |
| 4.1 Schedule of Contract |
| 4.1.1 The Contractor must submit a realistic Critical Path Method (CPM) schedule for both Design phase and Construction phases with estimated dates and itemized Schedule of Values (SOV) to the CO for review and approval before NOA. During development ... |
| 4.1.2 The Contractor will be required to provide the CO with a comprehensive phasing plan to perform this contract. The Contractor will be required to update this plan on a weekly basis to provide the COR with an accurate status of the work. A two-wee... |
| 4.1.3 The VA requests that you begin the submittal process upon immediate receipt of the Notice of Award (NOA). Work must not commence without approved, submittals. Any delay due to the Contractor to be at no additional costs to the Government or hold... |
| 4.1.4 The Contractor must submit to the VA in writing updated monthly project schedules by the 5th of each month for approval. In the event the contract is modified, such as changing the work, adding, or deleting work, or changing the completion date,... |
| 4.1.5 Phasing, second-shift, third shift, off-hour, and weekend work required by the Contractor to hold schedule dates for project completion at no additional costs to the Government. Contractor must staff the project appropriately with labor contract... |
| 4.2 Performance Period |
| 4.2.1 The Contractor must complete the work required under this scope in 270 (Design and Construction) calendar days or less from the date of award. Extensions may be granted as directed by CO. If the Contractor proposes an earlier completion date, an... |
| 4.2.2 Work at the Government site must not take place on Federal holidays or weekends unless authorized by the COR. It is understood that for this project it is expected to have work performed outside of normal duty hours. If the Contractor desires to... |
| 4.2.3 The Contractor must not commence performance of the tasks in this scope until the VA project team has conducted a kickoff meeting or has advised the Contractor that such a meeting has been waived. |
| 4.3 Design Schedule |
| 4.3.1 Design: Design schedules must be submitted to the VA as a Microsoft Projects file, or a similar editable file, at the beginning of the Notice of Award, with each invoice for payment and must never be more than 4 weeks old. Time frames below are ... |
| 4.3.2 The Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start, within 14 calendar days of receiving Government acceptance of 100% drawings. |
| 4.4 Construction Schedule: Contractor to determine event for milestone completion. |
| 4.5 Phasing of Construction |
| 4.5.1 Project construction phases will begin ONLY AFTER Design completion and Government acceptance of the design documents. |
| 4.5.2 The Contractor will be required to provide the CO a comprehensive schedule to perform this project. |
| 4.5.3 Six (6) weeks notice is also required for any closures, disruptions installation, etc. that will impact normal daily operations such as blocking off areas. Utility Outages, including disruption of fire alarms, must be requested by the Contractor... |
| 4.5.4 During the construction phase, the Contractor must perform the work at the site from Monday through Friday DURING normal business hours, 7:00 AM to 3:30 PM. The Contractor must have access to the site for performance of the work beyond these hou... |
| 4.5.5 All submittals will be returned to the Contractor within two (2) weeks of submission once the Design Build Team A/E has completed their review. Disapproved submittals are not reason for additional time or delay claim for the Contract. |
| 4.5.6 Attached Drawings: |
| 4.5.6.1 EHRM Combined Site File Excerpts (includes drainage) |
| 4.5.6.2 West Palm Beach Irrigation |
| 4.5.6.3 Email: RE: Fisher House Site Prep- Electrical |
| 4.5.6.4 Site Drawing from FPL |
| 4.5.6.5 SS VA Med 47th Semi Annual GW (Ground Water) Monitor Report |
| 4.5.6.6 VA-3 Well Location |
| 4.5.6.7 Water Loop- Layout |
| 5 Infection control and Safety Measures |
| 5.1 Infection Control Risk Assessment |
| 5.1.1 The A/E Firm will be responsible to work with the VA COR / Safety Department / and Infection. Prevention to develop the “Construction Safety, Infection Prevention and Control Risk Assessment”, as required by VHA Directive 7715 “SAFETY AND HEALT... |
| 5.2 Interim Life Safety Measures Evaluations |
| 5.2.1 The A/E firm will be responsible to identify areas in their design that will require Interim Life Safety Measures in accordance with the latest - The Joint Commission (TJC) Hospital Standard LS.01.02.01. The A/E will clearly define areas requir... |
| 6 Design Requirements |
| 6.1 Codes and Standards |
| 6.1.1 Project design must be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See Resources. |
| 6.1.2 In the design of new building and alteration work under this contract, the Design-Build Team A/E must consider all requirements (other than procedural requirements) of: |
| 6.1.2.1 Zoning laws |
| 6.1.2.2 Environmental and erosion control regulations |
| 6.1.2.3 Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political di... |
| 6.1.3 The Design-Build Team A/E must provide prompt, written notification to the CO concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials. No work altering or increasing the sco... |
| 6.1.4 The Design-Build Team A/E must advise the CO of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements. |
| 6.1.5 The Design-Build Team A/E must consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA must give due consideration to the rec... |
| 6.1.6 No action may be brought against the Design-Build Team A/E or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. The VA and its Contractors, m... |
| 6.1.7 The Public Buildings Amendment Act of 1988, Public Law (Pub. L.) 100-678 requires Federal agencies to follow nationally recognized "model" building codes. The VA has adopted the latest edition of the following codes and standards as a minimum f... |
| 6.1.8 Conflicts between Nationally Recognized Codes and Standards and VA Requirements: Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict must be brought to the attention of the VA. ... |
| 6.1.9 Design Deviations from VA Standards: When proposing a variation, deliver a written request to the Contracting Officer who will render decision after discussing with COR. Documentation will include the nature and features of the variation and wh... |
| 6.2 Certified Independent Third-Party Safety Professional (CITP): |
| 6.2.1 The Design Build Contractor is responsible to obtain a CITP to review drawings in refence to NFPA Life Safety and Fire Protection Compliance per VHA Directive 7712. |
| 6.2.1.1 In each submission, the DB Contractor must incorporate all material specified and all revisions according to comments made by the Department of Veterans Affairs, as well as the CITP. |
| 6.2.1.2 For the final construction documents, the DB Contractor will be required to submit written documentation, signed by the CITP that the design has been reviewed to be compliant with Statement of Work |
| 6.3 Professional Licensing |
| 6.3.1 The Design-Build Team A/E who prepares the construction documents must be a professional architect or engineer licensed in the State of Florida. |
| 6.3.2 The professional seal indicating such license by the state must appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A/E must certify compliance with the VA... |
| 6.4 Review Meetings |
| 6.4.1 A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others). |
| 6.4.2 Participants will include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting. |
| 6.4.3 The DB team must allow a minimum of fourteen (14) business days for each review cycle. A cycle includes: |
| 6.4.3.1 The VA’s receipt of the design review submission package. |
| 6.4.3.2 The review meeting. |
| 6.4.3.3 DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery. |
6.4.4 Coordination of the review meeting schedules will be the responsibility of the COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control.
| 6.5 Review Submissions |
| Reference Program Guide, PG-18-15, Volume C for minimal submission requirements for contract documents specified in the Design Build A/E contract. See Appendix B. |
| 6.5.1 Schematic Design (SD) 35% |
| 6.5.1.1 Design Development (DD) 35% Submission package must meet the minimum requirements set forth in Program Guide, PG-18-15, Volume C, of both Schematic and Design Development. |
| 6.5.1.2 Submission package must include Basis of Design description for each area of work. |
| 6.5.1.3 Drawings |
| 6.5.2 Design Development (DD) 65% |
| 6.5.2.1 Design Development (DD) 65% Submission package must meet the minimum requirements set forth in Program Guide, PG-18-15, Volume C, of both Schematic and Design Development. |
| 6.5.2.2 Submission package must include Basis of Design description for each area of work. |
| 6.5.2.3 Submission package must include proposed phasing of construction work for each area of work. |
| 6.5.2.4 Submission package must include Specifications Index and each specification proposed to be used. Specifications must be edited to the proper level of development. |
| 6.5.2.5 Drawings |
| 6.5.2.6 Estimate |
| 6.5.3 Construction Documents (CD1) 95% |
| 6.5.3.1 Final approved Design Development documents must be the basis for the development of the Construction Documents phase. |
| 6.5.3.2 Submission package must meet the minimum requirements set forth in Program Guide, PG-18-15, Volume C, for Construction Documents. |
| 6.5.3.3 Specifications Index and each specification proposed to be used must be fully edited. See Construction Specifications. |
| 6.5.3.4 Drawings |
| 6.5.3.5 Estimate |
| 6.5.4 Construction Documents (CD2) 100% |
| 6.5.4.1 The final construction document submission package will be submitted by the Design-Build Team A/E for approval by the VA after completion of the 95% review cycle. The VA will have 14 calendar days to take approval action. |
| 6.5.4.2 The final construction documents submission package will include a full set of construction documents including all disciplines/packages. |
| 6.5.4.3 The final construction documents submission package will incorporate all VA supplied comments from the earlier 35%, 65%, and 95% submission package reviews and will comply with the VA requirements. |
| 6.5.4.4 If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the Design-Build Team A/E. |
| 6.5.4.5 The approved final construction documents include such details that the project can be constructed and will be used for construction of the project. |
| 6.5.4.6 The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record, licensed in the State of Florida. |
| 6.6 Construction Drawings Preparation |
| 6.6.1 The Design-Build Team A/E must prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes. |
| 6.6.2 The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) To facilitate the st... |
| 6.6.3 All submission packages will be reviewed at Schematic Design (35%), Design Development (65%), Construction Documents (95%) and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comm... |
| 6.6.4 Each review submission package must include 2 hard copy sets (1 Full Size & 1 Half Size) and 1 PDF set on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitte... |
| 6.6.5 Particular attention is called to CD4, Symbol Identification of Contract Drawings. Equipment symbols must be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6). |
| 6.6.6 Standard Drawing Details, in accordance with PG-18-4, must be utilized to the greatest extent practicable. |
| 6.6.7 Drawings General Requirements: |
| 6.6.7.1 Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations. |
| 6.6.7.2 Architectural drawings: including floor plans, building sections, wall sections, reflected ceiling plans, and other details. |
| 6.6.7.3 Fire protection drawings: including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations. |
| 6.6.7.4 Plumbing drawings: including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations. |
| 6.6.7.5 HVAC drawings: including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for a... |
| 6.6.7.6 Electrical drawings: including site demolition plans, site, floor, and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details. |
| 6.7 Construction Specifications |
| 6.7.1 Project specifications must include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submi... |
| 6.7.1.1 The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project. |
| 6.7.1.2 Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and |
| 6.7.1.3 The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements. |
| 6.7.2 Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A/E, must be responsible to prepare and submit for Government review and acceptance a full set of specificati... |
| 6.7.3 In addition to the Project Specific Specifications, the Contractor must submit a binder of product cut sheets, MSDSs, and all required Contract submittals. |
| 6.7.4 Editing Specifications: The Design-Build Team A/E must thoroughly edit and adapt the Specifications to satisfy the project requirements and provide a complete set of construction specifications. The Design-Build Team A/E must notify the VA in ... |
| 6.8 Electronic Media |
| 6.8.1 Design review submission drawings and final Construction Document submission drawings will be executed in electronic format. |
| 6.8.2 The Design-Build Team A/E must provide electronic copies of drawings at each review step generated in BIM format and following VA BIM Guidelines: https://www.cfm.va.gov/til/projReq.asp |
| 6.8.3 Design: Provide one (1) copy of the BIM model. BIM model must be produced in accordance with the latest version of the VA Drawing Deliverable Requirements. The Design-Build Team A/E is required to maintain the integrity of the original BIM model... |
| 6.8.4 The Design-Build Team A/E must follow these level / layer formats, file – naming conventions, and symbol library. |
| 6.8.5 Drawings are to be drawn from the VA’s “As-Built” or construction drawings updated by site verification, not scanned reproductions. |
| 6.8.6 The final sets of the new construction drawings, including the film copies, must be sealed (embossed & ink stamps) and signed by each respective Professional Engineer in their discipline, Industrial Hygienist, Architect, and other necessary lice... |
| 6.8.7 Design review submission specifications, final Construction Document submission specifications and other 8 ½” by 11” formatted material will be executed in electronic format Microsoft Word. |
| 6.8.8 The specifications included must be available to the Design-Build Team A/E in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modif... |
| 6.8.9 As-Builts: Provide one (1) copy of the BIM model that includes all RFI’s, change orders, modifications for field changes, etc.… so that the BIM model reflects the as-built conditions at the time of closeout. BIM model must be produced in accorda... |
| 6.9 Quality Assurance/Quality Control |
| 6.9.1 To reduce design errors and omissions, the Design-Build Team A/E must develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort including feedbac... |
| 6.9.2 Within 2 weeks of receipt of NOA, the Design-Build Team A/E will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the Design-Build Team A/... |
| 6.9.3 Upon its completion each task must be initialed and dated by the responsible Design-Build Team A/E member. |
| 6.9.4 A 100% completed QA/QC plan must be submitted with the final construction document submission package. |
| 6.9.5 Quality Assurance: The Design Build Team is responsible for developing and performing quality assurance reviews of all work to confirm that proper criteria, regulations, laws, codes, principles, and professional procedures have been used. This... |
| 7 Construction Requirements |
| 7.1 Quality Control Plan: |
| 7.1.1 The Contractor must prepare establish and maintain an effective quality control (QC) system. QC consists of plans, procedures, and organization necessary to produce an end product which complies with the Contract requirements. |
| 7.1.2 The project superintendent will be held responsible for the quality of work and is subject to removal by the Contracting Office or Authorized designee for non-compliance with the quality requirements specified in the Contract. |
| 7.2 DB A/E Construction Period Services |
| 7.2.1 Pre-Construction Meeting |
| 7.2.1.1 The DB A/E, as part of the Design-Build Team A/E, must participate in the pre-construction meeting with the VA and DB Contractor. The DB A/E must be prepared to respond to the VA concerns and must provide overview of the design. |
| 7.2.2 Site Visits & Inspections |
| 7.2.2.1 During Construction Period Services, the Design-Build Team, or A/E, must visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed... |
| 7.2.2.2 During the construction period the Design-Build Team, or A/E, must make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly fami... |
| 7.2.3 Project Record Drawings |
| 7.2.3.1 The Design-Build Team, or A/E, will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be always available for review by th... |
| 7.2.4 Shop Drawings and Submittals |
| 7.2.4.1 The DB A/E must check government furnished and/or the Contractor's shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data and review the color, texture, and suitability... |
| 7.2.4.2 The DB A/E must evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the Contractor to submit related components of a system before acting on a single component. ... |
| 7.2.4.3 The DB A/E may be required to hold joint reviews with the VA technical staff and /or the Contractor on complicated system submittals. The DB A/E must notify the VA COR in writing of any and all deviations from the requirements of the construct... |
| 7.2.4.4 The Contractor is responsible for reviewing and certifying that all submittals are in full compliance with contract requirements and compatible with existing conditions before submitting for VA review. Proposed deviations from the contract req... |
| 7.2.5 Inspections and Testing |
| 7.2.5.1 DB A/E must be present during one (1) pre-Final inspection and one (1) Final inspection of Work and must generate Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended corre... |
| 7.2.5.2 DB A/E must review and approve or take other appropriate action on test reports and Punch List items to be completed or corrected. DB A/E must approve or disapprove test reports and forward findings to the VA for final disposition. DB Team m... |
| 7.3 Submittals, Requests for Information (RFI), Change Orders, and Shop Drawings |
| 7.3.1 A submittal is information submitted for VA review and approval to establish compliance with the contract documents. |
| 7.3.2 Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be... |
| 7.3.3 All submittals are required to be approved prior to the start of the specified work activity. |
| 7.3.4 All submittals will be reviewed and returned to the Contractor within two (2) weeks of submission. Disapproved submittals are not reason for additional time or delay claim for the Contract. All Request for Information (RFI) will be reviewed and ... |
| 7.3.5 Change Orders: The Design-Build Team must review, evaluate, and respond to all Contractors change order requests and value engineering proposals within two (2) weeks of submission. Additionally, the Design-Build Team must maintain Change Order ... |
| 7.4 Safety |
| 7.4.1 Contractors’ personnel are required to have completed up to date OSHA-approved 10-hour construction worker course. The onsite general superintendent/supervisor is required to have completed up to date 30-hour OSHA-approved construction course pr... |
| 7.4.2 Contractor to provide the CO with a copy of the OSHA certificates prior to executing work for the Veterans Administration. In addition, Contractor must provide submittals for contract construction or renovation work which includes the names, qua... |
| 7.4.3 Contractor employees must be required to maintain their appearance, including a shirt bearing a company logo. |
| 7.4.4 Contractor to adhere to the latest COVID precautions as directed by the VA Medical Center West Palm Beach. |
| 7.4.5 PCRA & ICRA: The A/E firm will be responsible to work with the VA COR / Safety Department / and Infection Prevention Department to develop the “Construction Safety, Infection Prevention and Control Risk Assessment”, as required by VHA Directive ... |
| 7.4.6 It is the policy of the VA facility to proactively reduce the potential for exposure to infection during construction, renovation, demolition, or repair, using current technology to protect patients, visitors, and staff. The appropriate staff is... |
| 7.4.7 All renovation or new construction must meet criteria outlined by The Joint Commission (TJC) and the authorities having jurisdiction. Current Guidelines for Design and Construction of Health Care Facilities and The Joint Commission Standards and... |
| 7.4.8 Any significant breach in the PCRA- ICRA enclosure or other non-compliant condition must be reported to VA Infection Control, the VA Safety Officer, and the COR immediately. Corrective action by the party responsible for the infection control me... |
| 7.4.9 The Contractor must always maintain the construction site and maintain full compliance according to the PCRA-ICRA and ILSM. |
| 7.4.10 ILSM: The A/E firm will be responsible to identify areas in their design that will require Interim Life Safety Measures in accordance with the latest - The Joint Commission (TJC) Hospital Standard LS.01.02.01. The A/E will clearly define areas... |
| 8 Estimate Requirements |
| 8.1 Cost Estimates |
| 8.1.1 Cost estimates must be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf |
| 9 Reporting Requirements |
| 9.1 Progress Reports |
| 9.1.1 The Contractor must provide the COR with monthly written progress reports. These are due to the COR by the 5th day of each calendar month, throughout the project's duration. |
| 9.1.2 The progress report must cover all work completed during the preceding month and must accurately present the work to be accomplished during the subsequent month. This report must also identify any problems that arose, along with a statement exp... |
| 9.2 Progress Meetings |
| 9.2.1 Progress meetings must be held to discuss progress of work in accordance with schedule, safety, and quality control requirements. |
| 9.2.2 Contractor and COR must agree to date and time as well as re-occurrence of the progress meetings. |
| 9.2.3 Contractor must lead and record meeting minutes for all progress meetings. Meetings minutes must be documented and distributed to the entire project team within 2 days from progress meeting. |
| 10 Government Furnished Information |
| 11 Resources |
| 11.1 VA standards and Publications |
| 11.1.1 Office of Construction & Facilities Management Site Map: |
| http://www.cfm.va.gov/sitemap.asp |
| 11.1.2 The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/ |
| 11.1.2.1 Master Construction Specifications Index (PG-18-1) |
| 11.1.2.2 Design and Construction Procedures (PG-18-3) |
| 11.1.2.3 VA Standard Details and CAD Standards (PG-18-4) |
| 11.1.2.4 Equipment Guide List (PG-18-5) |
| 11.1.2.5 Equipment Inspection Manual (Program Guide 7610.2) |
| 11.1.2.6 Equipment Reference Manual (PG-18-6) |
| 11.1.2.7 Space Planning Criteria (PG-18-9) |
| 11.1.2.8 Design Manuals (by discipline) (PG-18-10) |
| 11.1.2.9 Design Guides (graphical, by function) (PG-18-12) |
| 11.1.2.10 Barrier Free Design Guide (PG-18-13) |
| 11.1.2.11 Room Finishes, Door and Hardware Schedules (PG-18-14) |
| 11.1.2.12 Minimum Requirements for A/E Submissions (PG-18-15) |
| 11.1.2.13 Environmental Planning Guidance (PG-18-17) |
| 11.1.2.14 HVAC Design Manual for Hospitals Amendment B |
| 11.1.2.15 Lighting Study |
| 11.1.2.16 Design Alerts |
| 11.1.2.17 Quality Alerts |
| 11.1.2.18 VA Signage Design Guide |
| 11.1.2.19 Fire Protection Design Manual – Latest Edition |
| 11.1.2.20 Cost Estimating |
| 11.1.2.21 Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730) |
| 11.1.2.22 Information Security Handbook VA 6500 |
| 11.1.2.23 Energy Reduction Manual (First Draft) |
| 11.1.2.24 VA Office of Facilities Management citations of the AIA design standards |
| 11.1.3 VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/ |
| 11.1.3.1 Construction Infection Control Risk Assessment Memorandum |
| 11.1.4 Other design and construction standards and publications that must be applied to this work includes, but are not limited to: |
| 11.1.4.1 American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE) |
| 11.1.4.2 National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org |
| 11.1.4.3 OSHA Rules and Regulations |
| 11.1.4.4 International Building Code (ICC) latest edition |
| 11.1.4.5 Life Safety Code (NFPA 101) latest edition |
| 11.1.4.6 The Joint Commission (TJC) Accreditation manual (latest edition) |
| 11.1.4.7 Sustainable Design Requirements (01 81 11) |
| 11.1.4.8 Construction Waste Management (01 74 19) |
| 11.1.5 Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/ |
| 11.1.6 Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”. |
| 11.1.7 Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA P... |
| 11.2 Code Notes |
| 11.2.1 NFPA 101 primarily addresses life safety and fire protection features while the IBC addresses a wide range of considerations, including, but not limited to, structural strength, stability, sanitation, adequate light and ventilation, and energy ... |
| 11.2.2 Conflicts between Nationally Recognized Codes and Standards and VA Requirements: Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict must be brought to the attention of the VA.... |
| 11.2.3 Design Deviations from VA Standards: When proposing a variation, deliver a written request to the CO who will render decision after discussing with COR. Documentation will include the nature and features of the variation and why the variation... |
| 12 Confidentiality and Nondisclosure |
| Appendix A – Drawings/Concept Layouts (For reference only. Drawings not final.) |
| File: 2.FH-WEST PALM BEACH, FL-Site plan 012825-OPTION B – Markups |
| Appendix B – PG 18-15 Volume C |
| Appendix C - Basis for Design |
| Appendix D - Hazardous Material |
| Experience Information Sheet |
| NEW Experience Information Sheet Proj 1 |
| NEW Experience Information Sheet Proj 2 |
| NEW Experience Information Sheet Proj 3 |
| NEW Experience Information Sheet Proj 4 |
| Past Performance Questionnaire |
| 2FH-WEST PALM BEACH FL-Site plan layout-Rev 12-18-24 |
| Sheets and Views |
| Site Plan Layout |
| EHRM Combined site file excerpts |
| 548-700 C 20230524 3 |
| CU107 - CIVIL CONSTRUCTION PLAN 7 |
| CU201 - CIVIL CONTRUCTION PROFILES 1 |
| CU202 - CIVIL CONTRUCTION PROFILES 2 |
| CU203 - CIVIL CONTRUCTION PROFILES 3 |
| CU204 - CIVIL CONTRUCTION PROFILES 4 |
| CU205 - CIVIL CONSTRUCTION PROFILES 5 |
| V-108 - EXISTING CONDITIONS - DATA CENTER |
| CD108 - DEMOLITION PLAN DATA CENTER |
| CS101 - CIVIL SUE PLAN - DATA CENTER |
| CS102 - HORIZONTAL CONTROL PLAN - DATA CENTER |
| CS103 - SEDIMENT AND EROSION CONTROL PLAN - DATA CENTER |
| CS104 - PAVEMENT PLAN DATA CENTER |
| Page 1 from 548-700 C 20230524 3 |
| Page 1 from 548-700 C 20230524 4 |
| Page 3 from 548-700 C 20230524 4 |
| 40 CU108R |
| 40 CU108R |
| Page 5 from 548-700 C 20230524 2 |
| Page 8 from 548-700 C 20230524 2 |
| Page 9 from 548-700 C 20230524 2 |
| Page 9 from 548-700 C 20230524 5 |
| WD FL20250220 01.24.2025 |
| WPB VA - Campus Site Plan |
| Sheets and Views |
| Layout1 |
