36C24825R0060 0005.docx

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

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RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

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13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05-28-2025

548-CSI-144

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

To all Offerors/Bidders

36C24825R0060 03-14-2025

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 06-06-2025 10:00 AM EDT X Please see page 2 for amendment information.

Phase 2 Proposals Due: 06/06/2025 at 10:00 AM EST.

Stacy Figlinski Contracting Officer West Palm Beach VAMC: 548-CSI-144 Fisher House - Site Prep Solicitation 36C24825R0060 Phase 2 RFIs

1. Will additional handicap spaces, beyond the typical code requirement, be required for the parking lot area? Design-Build Team to design the parking lot to meet current VA and local code requirements.

2. Please confirm the sidewalks, highlighted in green, are to be included in the site prep project. Reference SOW 3.1.9 & 3.1.11. Should the Contractor(s) under the Site Prep project damage, alter, or deface sidewalks installed under separate contracts or existing sidewalks, or any existing conditions, they are to be restored by the Contractor(s) at no additional time or costs to the Government.

Sidewalk sketch below for reference only. The markup below only incudes possible updates to sidewalks in the surrounding area for the change in traffic flow due to the new Fisher House and may not be all in-inclusive of new work or repairs to existing. The Design Build Team is responsible to assess conditions and submit a design to the VA capturing sidewalks at all applicable areas per VA and local requirements. Existing sidewalks were present and accessible at the time of the bidder site walks for inspection.

3. Please confirm that arsenic testing has been added to the scope of this project through the Phase I RFI responses? Bidder to reference Appendix D - Hazardous Material of the SOW. The successful firm is responsible to collect data, generate reports indicating any areas deemed “hazardous”, and field verify existing conditions as required to complete the work under this project. The VA considers arsenic as a hazardous material.

4. What is the assumed high-water level of Lake 3? See attached file titled “F.R.S._CU-1_WATER AND SEWER PLAN Rev”

5. Please confirm the required height of the pedestrian bridge above the high-water level of Lake 3. The Design Build Team must design and install the new pedestrian bridge in a manner that meets the VA’s Barrier Free design, and other related design requirements. Should there be conflicting design requirements, the Design Build Team must submit the conflicting information to the VA for clarification.

6. Please confirm the bridge must have fencing to meet the VA’s safety & mental health standards. The Design-Build Team must design and install the new pedestrian bridge in a manner that meets the VA’s Barrier Free design, and other related design requirements. Should there be conflicting design requirements, the Design Build Team must submit the conflicting information to the VA for clarification.

7. Please clarify RFI response # 53 from the phase 1 RFIs. Please confirm that chilled/hot water systems will not be a part of this site prep project. RFI response # 53 from the phase 1 RFIs stated “Design Build Team to provide a standalone system under this project.” The response still stands. The Design Build Team under this contract must provide a standalone chilled or heating hot water system as required to satisfy the new Fisher House needs.

8. Can we receive a clear version of Appendix A – Drawings/Concept Layout? The one included in the RFP is blurry and skewed. Included as an attachment. Note, this is only a preliminary/ concept plan.

9. Regarding 3.1 Scope of Work 3.2.3. and Phase 1 RFI 29. Is the VA going to revise the bid schedule to provide a deduct amount for the transformer? Per, Phase 1 VA RFI 29 response, “a. See SOW 3.2.1 “The Contractor is responsible for the purchase, delivery installation, and activation of the transformer. Should FPL provide the transformer, a deduct must occur to VA.”

10. Reference Appendix A – Drawings and Concept Layouts and Pedestrian Bridge scope of work. The pedestrian bridge shown appears to have a curved radius. Is the bridge required to be radiused or will a straight bridge be acceptable? VA wishes to proceed with the radiused bridge as drafted by the Fisher House Foundation on Plan L-1 Site Plan Layout. Should there be design or construction conflicts with the bridge as drafted, the Design Build team must immediately bring these to the VA’s attention with full justification for clarification.

11. Our AE partner is requesting a longer design duration. Other Fisher House design schedules are 180-200 CDs based on their experience with similar projects. Will the VA revise the design schedule to 200CDs? This is needed due to the need for 60 days or so to complete surveying, Geotech and permitting.

Per the SOW, NOA +51 days are allotted to the Schematic Design process and NOA +56 days are allotted to the Design Development process which are close the desired 60 days from your A/E. The VA is open to partial design submissions should certain project activities consume more time than others. The Design-Build team must request approval in writing from the VA prior to submitting partial design submissions.

12. Will the VA provide the current Storm Water Management Plan? Contractor DB team needs this document to assess dewatering issues associated with installation of utilities especially if groundwater is encountered at 2-3’ below grade or less. The VA cannot maintain this document will be provided to successful offeror if the DB contractor is to include dewatering in our bid. See EHRM Combined Site File Excerpts. Bidder to submit an additional RFI detailing exactly what information is being requested. EHRM Combined Site File includes landscape plans, civil plans, erosion & sediment control plans, grading & drainage plans, etc.

VA acknowledges receipt of this information. Note, the Nurse Home Care Unit (CLC) was constructed on the other end of the WPB campus which is in total approximately 2.7M SQFT. The Design Build Team to identify and obtain all required permits as part of their project plan (Ref. SOW Appendix C #6). At any point in the project, for any reason, if the Design Build Team believes they will miss a deadline they shall notify the Contracting Officer in writing with full explanation and justification for VA review and response.

13. Please advise if all disturbed areas which are currently landscaped will require the installation of sod and a temporary irrigation system connected to the temporary site power? Ref. SOW Section 3.1.5 “The Contractor must cut, remove, and dispose timber, trees, stumps, shrubs, roots, grass, weeds, rubbish, and any other objectionable material resting on or protruding through the surface of the ground that might affect the construction process in the future or hinder the project to be done. The Contractor must only remove trees and other vegetation when specifically authorized to do so and must avoid damaging vegetation that will remain in place. Live tress must be trimmed of all dead and diseased limbs and branches. Any damage to existing tree crowns, trunks, or root systems must be repaired immediately. Cut surfaces must be treated with an acceptable tree wound paint and topsoil spread over the exposed root area. Stabilized grass sod must be laid with a pond pump irrigation system powered by the temporary power panel.”

14. Lots 18/19 were constructed with pervious concrete to avoid expanding one of the lakes for additional storm water storage. The SOW indicates we are to patch the lots with asphalt, is asphalt acceptable for patching the pervious concrete? Reference Civil Construction Note #2 “RESTORE SITE TO EXISTING CONDITION, INCLUDING BUT NOT LIMITED TO: ASPHALT, PAVEMENT MARKINGS, SIDEWALK, CURB AND GUTTER, GRASS, AND LANDSCAPING” from the solicitation package drawing attachments. Additional references CS-501 and CS-503 attached in the Phase 2 VA RFI responses attached.

15. Reference SOW, paragraph 3.2.9. Please clarify if the irrigation system for the Fisher House is required to be connected to the existing irrigation system or a new irrigation system with a pump connected to the existing lake? The new irrigation system for the Fisher House must utilize water from the adjacent lake. Under the Site Prep project, the Design Build Team must provide a connection point for the new Fisher House at the existing 4” main irrigation line located along Flag Drive. System must be full and complete including a lake pump and float conduit to the adjacent lake.

16. Reference SOW, paragraph 3.2.10 and RFI Response to Question 71 (Phase 1). Please clarify if the Fisher House is providing the transfer switch, distribution panel, etc., for the generator system? Also, please advise on the size of the generator and fuel requirements for the generator, i.e., just life safety loads or full emergency, and continuous operation for 3 days, etc. Bidder to explicitly state which items are in question for VA review and response purposes. “Etc.” will not be accepted. Purchase, delivery, and installation of a generator for the new Fisher House not under the Site Prep project. Generator calculations/ design and connection point to be captured under this project, however, the Fisher House Foundation will provide the physical connection and related components (Ref. SOW 3.2.11). Assume backup generator to be able to supply 100% back up power. Reference SOW Section 18-h. GENERATOR SIZING CALCULATIONS.

17. Is the site prep contractor required to supply the emergency power generator as a part of this task order or is the generator to be supplied and installed by the Fisher House Foundation? Site Prep Contractor to provide connection point to the new Fisher House. Purchase, delivery, and installation of a generator for the new Fisher House not under the Site Prep project. Generator calculations/ design and connection point to be captured under this project, however, the Fisher House Foundation will provide the physical connection from the Fisher House connection point to the Site Prep connection point, and related components (Ref. SOW 3.2.11). Site Prep Design Team to prepare and submit to the VA GENERATOR SIZING CALCULATIONS as required by Section 18.4 of the SOW.

18. Reference SOW, paragraph 3.3.6. Please clarify that this project includes the noted raceway(s), cabling as noted, to support the noted special systems? Confirmed. Also reference Section 18 – Electrical of the SOW.

19. Reference SOW, paragraph 4.1.1. Please clarify this statement as it applies to submitting the CPM schedule as noted prior to the NOA? SOW, paragraph 4.1.1 is in regard to the Design Build Team furnished schedules during the Design and Construction phases. The schedules under this section may include activities and durations under those noted prior to the NOA but are not exclusive. Reference other paragraphs under Section 4.1 of the SOW for information towards schedules when the project is active.

20. Reference SOW, paragraph 4.2. What is the period of performance for this contract with 4 design submissions? Note: Paragraph 6.4.3. notes 14-day review cycle for each submission and no work can start until the design is approved. Reference SOW Section 4.3.1 for Design and Construction timeframes. The VA is open to partial design submissions should certain project activates consume more time than others. The Design-Build team must request approval in writing from the VA prior to submitting partial design submissions.

21. Reference SOW, paragraph 6.2. Does this project require a Third-Party Safety Professional Review? Reference SOW Section 6.2.1, “The Design Build Contractor is responsible to obtain a CITP to review drawings in refence to NFPA Life Safety and Fire Protection Compliance per VHA Directive 7712.”

23. When this project was previously solicited, the layout documents showed a retaining wall. Now, in the Phase 1 RFI 61. you have stated IF a retaining wall is required it will be up to the DB team to design and construct. IF the wall is required, what is the VA requirement for its construction and appearance? Is it to be precast, sheet piling, concrete, or wood timber and is it required to be painted? Site Prep Contractor to include a bid alternate for a retaining wall. Should the Design Build Team determine a retaining wall is required, the VA will elect to implement the retaining wall in the project. Design, including materials and finish, are the responsibility of the Design Build Team. Architectural finish of the retaining wall to match existing conditions. Finish to also match the pedestrian bridge. The VA will act as the final authority on architectural/ finish features proposed by the Design Build Team.

24. What is the relevance of the attachment for 2nd floor plan for the VCI WPB SPS Expansion with this project? Disregard. File was attached to the WPB VAMC campus map for unknown reasons.

26. We understand this is a design build project but with several phase 1 RFI questions requesting as-builts (As in question #7) & the VA response upon award VA will supply requested as-builts. With final connection points to be determined during design it would help in costs for all contractors making the connections to existing services in the same area. Preferred connections points land plan north of the future Fisher House location in the parking area. See proposed location plan below. Note, the drawing is preliminary and may be subject to revisions for design or construction considerations.

See below for proposed utility connection points plan North of the new Fisher House location. Note, the drawing is preliminary and may be subject to revisions for design or construction considerations.

33. With Phase 1 RFI #61 requesting information if costs for installing retaining walls will be included in the base bid for this project. A. will contractors only include cost to investigate the need for the possibility of building retaining walls in the design cost & not cost for supplying retaining walls? As stated in the VA’s Phase 1 RFIs response, “Assessment of the need for a retaining wall at pond(s) surrounding the new Fisher House shall be completed the Design Build Team during their site visits and design document preparations.” Site Prep Contractor to include a bid alternate for a retaining wall. Should the Design Build Team determine a retaining wall is required, the VA will elect to implement the retaining wall in the project. Design, including materials and finish, are a responsibility of the Design Build Team. Architectural finish of the retaining wall to match existing conditions. Finish to also match the pedestrian bridge. VA will act as the final authority on architectural/ finish features proposed by the Design Build Team.

B. There were phase 1 RFI questions on the final finish floor elevation & elevations around the new Fisher house & without this information not sure it can be calculated at bid time the need for retaining walls. Bidders were welcomed on two occasions to the WPB VA campus to investigate surrounding areas, assess elevations, and conduct surveys. Buildings, 13, 14, 22, and 23 all surround the future Fisher House location.

complete the work under this project.

39. Will VA except existing material that make up the parking area at the be replaced as same? Site Prep Contractor to restore site to existing conditions, including but not limited to asphalt, pavement, markings, sidewalks, curbs, gutters, grass and landscaping.

40. Can the VA markup the L1 plan attached for sidewalks to be installed?

Reference SOW 3.1.9 & 3.1.11. Should the Contractor(s) under the Site Prep project damage, alter, or deface sidewalks installed under separate contracts or existing sidewalks, or any existing conditions, they are to be restored by the Contractor(s) at no additional time or costs to the Government.

Sidewalk sketch below for reference only. The markup below only incudes possible updates to sidewalks in the surrounding area for the change in traffic flow due to the new Fisher House and may not be all in-inclusive of new work or repairs to existing. The Design Build Team is responsible to assess conditions and submit a design to the VA capturing sidewalks at all applicable areas per VA and local requirements. Existing sidewalks were present and accessible at the time of the bidder site walks for inspection.

42. Will contractor compound for EHRM building be removed before Fisher House Site Prep project begins? The West Palm Beach VA Medical Center consistently has ongoing construction throughout the campus. As of April 2025, there is an ongoing “EHRM” project adjacent to the future “Fisher House Site Prep” construction site. The “EHRM” project is currently targeting Fall 2026 for the overall completion date. Keep in mind, this project’s footprint spans over the entire Medical Center. VA Engineering is actively working with the “EHRH” project team to coordinate this space for collaboration with the upcoming “Fisher House Site Prep” project.

44. VA’s response to Phase I RFI #61 regarding the need for Contractor to include pricing of a retaining wall for this RFP was non-responsive. Contractor is required to submit a firm, fixed-priced bid for this solicitation. The VA’s response was that Contractor shall conduct an “assessment of the need for retaining wall at pond(s)” during the design/review stage. Post-award. Shall Contractor include a price for a retaining wall within their firm, fixed priced bid to the government? Shall Contractor include a price for an “assessment for a retaining wall” within their firm, fixed priced bid to the government? Site Prep Contractor to include a bid alternate for a retaining wall. Should the Design Build Team determine a retaining wall is required, the VA will elect to implement the retaining wall in the project. Design, including materials and finish, are a responsibility of the Design Build Team. Architectural finish of the retaining wall to match existing conditions. Finish to also match the pedestrian bridge. VA will act as the final authority on architectural/ finish features proposed by the Design Build Team.

45. VA’s responses to Phase I RFI #46 was ambiguous and/or non-responsive. VA TIL specs and guidelines do not provide specificity as to materials, maximum loading in all applications, etc. Does the VA desire or require galvanized steel or iron for construction of pedestrian bridge?

Please provide maximum loading required for pedestrian bridge. The Design Build Team is responsible for the design and construction of the pedestrian bridge. This includes the assessment of bridge limitations and related engineering such as loading. Proposed bridge materials stated in the SOW, Ref. 3.2.12-3.2.13.

Please provide minimum width required for pedestrian bridge. Minimum bridge width stated in the SOW, Ref. 3.2.12.

46. Please confirm if the existing asphalt on Lot 18/19 is to be fully or partially demolished prior to the installation of the new structure? - Please refer to image 1 & 2 below. The Design Build Team is responsible to assess the construction under the Site Prep project and define the extent on required demolition. Demolition plans to be included in the design documents prepared by the Design Build Team.

Image 1: Preliminary Proposed Demo Area for Building Pad and Green Areas

Image 2: Overlap of Preliminary Prop Demo Area onto Existing Parking lot

48. Question 70 of Phase 1 RFI and VA Response reads: For the Fiber, within Scope of Work, Section 3.2.5 stated running from nearby building #13's telecom room. Where in building #13 is this telecom room located, is it on an exterior wall? Reference attachment titled “Bldg_13_Warehouse-FLOOR PLAN”. The EHRM project shows buried fiber and hand holes. Are there any spare conduits run from this project that we could use? The Site Prep contractor shall not expect to use any existing/ spare conduits. Should the Design Build Team discover spare conduits, the VA may permit their use should it be in the best interest of the Government. The Design Build Team is responsible to visit the site, inspect these areas and verify plans prior to submitting design documents to the VA for approval.

Ref. attachment "Bldg_13_Warehouse-FLOOR PLAN". The VA does not guarantee that the information provided is accurate, current, or complete.

49. Will there be any requirement for local city/county (City of Riviera Beach, South Florida Water Management District, etc.) permitting for the Landscaping portion of this SOW? Ref. SOW 3.1.13 “The Contractor is fully responsible to obtain all state and federal environmental permits necessary to perform construction activities.” & Appendix C – Item 6 “Identify by a narrative description each of the permits needed to operate the proposed design.”

50. Will there be any requirement for permitting for Sewer/drain water from the City/county (City of Riviera Beach, South Florida Water Management District, etc.)? Ref. SOW 3.1.13 “The Contractor is fully responsible to obtain all state and federal environmental permits necessary to perform construction activities.” & Appendix C – Item 6 “Identify by a narrative description each of the permits needed to operate the proposed design.”

51. What is the thickness specification for the new asphalt installation / mill and overlay / patching work? Bidder to reference VA PG-18-1 Master Specifications and PG-18-10/ 18-12/ 18-13 VA Design Manuals for design/ construction standards. The Design Build Team is responsible to review and update project specifications to meet Site Prep project parameters.

52. Are there any soil stabilization or base preparation requirements following asphalt removal? The Contractor must take whatever measures are necessary to stabilize/ prepare conditions including, and siltation, water, air, and noise pollution caused by their operations. Contractor to also follow asbestos requirements as stated in the SOW. Reference VA Master Specification 312011 – Earthwork. The Design Build Team is responsible to review the master specification and update as needed for Site Prep project specifics.

53. Will there be temporary pavement requirements to maintain traffic flow during construction? Operational traffic areas/ roadways are to be maintained for safe use during the course of construction. Reference SOW 3.5.3, “The Contractor must, under regulations prescribed by the CO, use only the established approved roadways. When materials or equipment are transported, vehicles must not exceed loading capacity recommended by manufacturer and local or state laws to include the load limit on the upper parking garage deck. When it is necessary for the Contractor to cross curbs or sidewalks the Contractor must protect them from damage. Should there be any impact to roadways and related traffic, the Contractor must submit a formal request to the COR for approval prior to altering roadways or traffic flow.”

54. What are the patching requirements for utility trenching under the asphalt? Bidder to reference VA PG-18-1 Master Specifications and PG-18-10/ 18-12/ 18-13 VA Design Manuals for design/ construction standards. The Design Build Team is responsible to review and update project specifications to meet Site Prep project parameters.

55. Are there any specific stormwater runoff requirements for the new asphalt area? The Design Build Team is responsible for assessment, design, and building of stormwater measures (Ref. SOW 3.1.6).

56. What are the material specifications for the new water line installation? Bidder to reference VA PG-18-1 Master Specifications and PG-18-10/ 18-12/ 18-13 VA Design Manuals for design/ construction standards. The Design Build Team is responsible to review and update project specifications to meet Site Prep project parameters.

57. Is there an expected timeline for the shutdown and reconnection of the relocated water line? Site Prep Contractor to submit a shutdown request to the VA for review and approval. The Contractor submitted shutdown request must note the anticipated utility downtime and shutdown procedures/ specifics. Contractor also responsible to capture utility shutdowns in their project schedule(s) as mentioned in the SOW (Ref. SOW 3.2.2).

58. Will temporary water services be required during the relocation process? Temporary water not required.

59. Will a detailed hardscape plan be provided outlining the sidewalks details?

Reference SOW 3.1.9 & 3.1.11. Should the Contractor(s) under the Site Prep project damage, alter, or deface sidewalks installed under separate contracts or existing sidewalks, or any existing conditions, they are to be restored by the Contractor(s) at no additional time or costs to the Government.

Sidewalk sketch below for reference only. The markup below only incudes possible updates to sidewalks in the surrounding area for the change in traffic flow due to the new Fisher House and may not be all in-inclusive of new work or repairs to existing. The Design Build Team is responsible to assess conditions and submit a design to the VA capturing sidewalks at all applicable areas per VA and local requirements. Existing sidewalks were present and accessible at the time of the bidder site walks for inspection.

60. Does the VA have any bathymetry (water depth) of the on-site lake? This information will be beneficial to determine if a seawall/retaining wall will be required to support the Fisher House and associated elements. See attached file titled “F.R.S._CU-1_WATER AND SEWER PLAN Rev”

List of Attachments Attch 1 Appendix A Drawing Attch 2 Bldg 13 Warehouse-FLOOR PLAN Attch 3 Building 22 - Domiciliary - 2023 Attch 4 CS-501 EHRM Paving Details Attch 5 DRAFT.FH-WPB-Site plan 012825 Utility Sketch Attch 6 EHRM - 108.01 - 262200 - RAR Transformers – Gov Signed 1 Attch 7 EHRM Combined site file excerpts Attch 8 EHRM GeoTech Boring Report Attch 9 F.R.S. CU-1 WATER AND SEWER PLAN Rev Attch 10 Mylars Irrigation Plans Attch 11 Report of Geotechnical Services Attch 12 Site - 1.1.18 Attch 13 SS VA Med 47th Semi-Annual GW Monitor Report Attch 14 topo - 7.6.22 Attch 15 Water loop Attch 16 Water Loop-Layout1 Attch 17 WPB VAMC 10627 - 48th SA GWMR Review image5.png image6.png image1.png image2.png image3.png image4.png