RFI_questions_36C24825R0009.pdf

Request for Information (RFI)

EHRM NEXTGEN WIFI UPGRADES

PROJECT # 673-25-704/ 36C24825R0009

Attachment 2 RFI Tracking Log

RFI NBR Question/

Response

Company

Submitted By

Dated

Received

1 Roughly 60% of the AP’s to be installed are located in identified asbestos areas, who is responsible for the abatement, if necessary?

JB Doe's It

LLC

11/20/24

VA Response: Surgical scrape abatement as necessary.

2 Do we need to x-ray if any vertical penetrations are required? JB Doe's It LLC 11/20/24

VA Response: The VA will not dictate the means and methods of the installation. Each contractor will propose what is needed for them to perform the work.

3 Who is providing the Category 6A patch cords from the patch panel to the network switches?

JB Doe's It

LLC

11/20/24

VA Response: OIT will provide the 6A patch cable

4 Please provide the exact Part Number and Model Number of the Access

Points’s to be installed as in the RFP, it states the Contractor is to supply the mounting brackets and there is no information on the actual AP’s to be installed.

KEE

Solutions

11/22/24

VA Response: Make: Juniper Model Number: AP43

5 In the spreadsheet attachment in the bid documents, this information reflects 130 AP units, and the scope of work document states there are

123 units. Where are the 7 units that are not listed in the SOW in relation to the spread sheet?

KEE

Solutions

11/22/24

VA Response: See the attached List AP and Remarks Clarification

6 Will the installation Contractor need to capture all of the MAC

Addresses and Serial Numbers of Each AP?

KEE

Solutions

11/22/24

VA Response: Yes

7 At each Access Point location VAMC EHRM Specification calls for

QTY 2 CAT6A cables to be pulled for each AP. For this project, will 1 single CAT6A be required or will 2 CAT6A cables be required?

KEE

Solutions

11/22/24

VA Response: 1 Single CAT6A

8 Will this work need to be performed during normal working hours or during the afterhours?

KEE

Solutions

11/22/24

VA Response: To not impede hospital operations, some areas will have to be done on off hours.

9 Will this project require the use of HEPA Carts? KEE

Solutions

11/22/24

VA Response: Yes

10 After review of the floor plans and the spread sheet it shown in the floor plans that there are AP’s listed that are currently in inaccessible areas.

Will the contractors be allowed to install conduit and install the access points in these areas currently reflected as inaccessible due to Asbestos abatement?

KEE

Solutions

11/22/24

VA Response: The contractor is allowed to complete the job with the proper PPE and training.

11 Will there be designated parking at the job site, as the parking at this location is very limited.

KEE

Solutions

11/22/24

VA Response: The contractor can use the freedom parking lot.

12 Please provide Cut-Sheets for the Access Points.

Delgado 11/22/24

VA Response: No cut sheet, we use this link: AP43 | Juniper Networks

US

13 On the SOW there are 123 Access Points listed to install. On the spread sheet there are 125 AP’s listed to be installed. Which is the correct number of devices to be installed?

Delgado 11/22/24

VA Response: See the attached List AP and Remarks Clarification

14 Please provide a Cut-Sheet of the patch panel

Delgado 11/22/24

VA Response: See specifications 27 11 19 (attachment 6 of the SOW)

15 Do you require plenum or non-plenum CAT 6A cables? Delgado 11/22/24

VA Response: Refer to SECTION 27 15 00 (attachment 6 of the SOW)

16 On the prints- Do the new AP devices being installed have to have a halo/ring around the antenna symbol

Delgado 11/22/24

VA Response: Yes

17 Existing data cables and jumpers in the Data Closets are live and active.

In some cases, the existing conditions may require moving around, or in worst case scenario, disconnection of jumpers for the installation of the new patch panel an or punch down.

• Will OI&T be present to oversee the installation of the new patch panels?

• Who is responsible for existing cable management in the Data Closets during the installation of the new patch panels and cable punch-down?

Delgado 11/22/24

VA Response: OIT Will be present during punching of panels. If disconnection is needed in a working area, we will need advance notice to coordinate with staff.

Cable management of existing cables will be untouched. Contractor will be responsible for new AP cable management.

18 In some areas there are AP’s that are sectioned off by the “Closet Coverage Boundaries” but there are some AP’s that do not show a closet in its boundary, it is safe to assume that that it will go to the closest closet even though it’s outside it’s boundary?

Delgado 11/22/24

VA Response: Cable will need to be pulled to the nearest OIT Closet.

19 Please provide prints for the Florida NCA, Home Oxygen, Lecanto CBOC, and the New Port Richey CBOC buildings.

Delgado 11/22/24 https://www.juniper.net/us/en/products/access-points/ap43-access-point.html https://www.juniper.net/us/en/products/access-points/ap43-access-point.html

VA Response: No need for it

20 Please provide information on whether there will be any installation of

AP’s at the above mentioned locations.

Delgado 11/22/24

VA Response: No, See the attached List AP and Remarks Clarification

21 ICRA (Infection Control Rick Assessment): will this project include implementing ICRA, and if so can the VA provide clarification on which areas and which class of ICRA will be required in those areas?

Panacea

Group

11/25/24

VA Response: ICRA class will be determined by location and level of work.

22 Can the VA clarify what Color the cable installed into the conduit needs to be?

Panacea

Group

11/25/24

VA Response: Blue cable for the APs

23 Will the VA be designating a person/persons, to allow access to areas that have been scheduled to be worked in that may be locked or require special access?

Panacea

Group

11/25/24

VA Response: This can be coordinated with the COR

24 Will the VA be providing the punch down panels? Panacea Group 11/25/24

VA Response: Refer to the SOW on the Statement of Work

25 Are there any areas within the scope of work that have hard ceiling or

Atypical ceilings i.e. meeting rooms, board rooms etc, and if so can the

VA please provide pictures of these areas?

Panacea

Group

11/25/24

VA Response: Less than 10% of the ceiling has a hard ceiling or

Atypical ceilings (see Picture 1)

26 When work is scheduled in the surgical unit will the contractor have the ability to cordon off an area in which to perform work efficiently?

Panacea Group

11/25/24

VA Response: After hour (6:00 PM to 6:00 AM)

27 Are there any areas in the scope of work that are considered residential areas?

Panacea

Group

11/25/24

VA Response: No

28 Will the onsite superintendent be required to be employed by the Prime

Contractor or can that person be provided by the subcontractor.

Panacea

Group

11/25/24

VA Response: Yes, by the Prime Contractor

29 5b SOW Attachment 1 does not speak to vertical penetrations. Were the required vertical penetrations identified?

TTS 11/25/24

VA Response: The VA will not dictate the means and methods of the installation. Each contractor will propose what is needed for them to perform the work.

30 Are we required to work with the facility regarding ICRA requirements or will that be provided to us?

TTS 11/25/24

VA Response: The contractor is responsible to provide all of the equipment and PPE required for the ICRA category assigned. Safety and Infection Control must approve and sign the permit(s).

31 What model APs will be utilized? (SOW states we are supposed to provide the brackets.)

TTS 11/25/24

VA Response: Make: Juniper Model Number: AP43

32 5b SOW Attachment 1 lists out 130 APs in various states (124 stated

‘not installed’) but 5a SOW states 123 APs need to be installed.

Building Florida NCA is listed on 5b but does not show up in the provided floorplan, 7 Attachment 2. Should that AP be ignored for purposes of this RFI?

• Should the 6 other APs listed in 5b, that are not stated as ‘need to be installed’ be ignored?

TTS 11/25/24

VA Response: See the attached List AP and Remarks Clarification

33 Are there specific testing requirements for the CAT6A?

• Will a passing test on the CAT6A line suffice for proof of proper line and AP installation? If not, how would this be validated?

TTS 11/25/24

VA Response: A passing test report to Cat6A requirements, including measurement of distance, crosstalk (NEXT, PS-NEXT, Alien

Crosstalk), and attenuation, is required for each installed network connection.

34 Are we responsible for interacting with the personnel who is installing the patch cables between the patch panel and the switch?

TTS 11/25/24

VA Response: OIT will patch cables from the panel to switch

35 Are we required to stay around post installation for AP integration? TTS 11/25/24

VA Response: Only until it is verified that the AP connects the controller.

38 Can we get the make and model of the Access Points? The scope of work shows the VA is providing the access points but we're providing the mounting brackets.

J.E.M 11/25/24

VA Response: Make: Juniper Model Number: AP43

39 On the AP list, it shows there are some APs that are installed but not showing up online, are we being asked to troubleshoot those?

J.E.M 11/25/24

VA Response: If the AP is hung but the cable wasn't pulled to its location because of asbestos or there was no penetration through a wall that will need to be resolved.

40 Assuming the redesign APs are going to be the new APs we are installing, can we get an accurate count of how many are being installed? (I counted 228 throughout the prints, SOW says 123)

J.E.M 11/25/24

VA Response: See RFI 16

41 How many ceiling tiles can be open at one time down a hallway we are installing conduit in?

J.E.M 11/25/24

VA Response: At no time will any ceiling tiles be left open without the contractor physically present.

42 Are we required to use a containment cart throughout the hospital or is it just in certain areas (i.e. Sterile areas)?

J.E.M 11/25/24

VA Response: Where the Asbestos is identified and in sterile areas.

43 What type of conduit is required and what size? J.E.M 11/25/24

VA Response: Refer to SECTION 27 15 00 (attachment 6 of the SOW)

44 What type of firestop is required? J.E.M 11/25/24

VA Response: See Spec SECTION 07 84 00

45 One or two Cat6A cables per AP? KEE 11/25/24

VA Response: See RFI 7

46 Manufacture and Model Number of the VA provided AP in order to provide the correct mounts.

KEE 11/25/24

VA Response: Make: Juniper Model Number: AP43

47 Riser or Plenum Rated Cat6A cables? KEE 11/25/24

VA Response: See RFI 15

48 Does each AP Drop get a Home Run Conduit to IDF’s or Conduit to

Interstitial or Conduit to nearest tray.

KEE 11/25/24

VA Response: You need to run over 80% of the cable in the conduit or tray.

49 AP Counts on Attachment 7a ( Drawing) don’t match the Counts on 5b

SOW Attachment 1 list of AP’s.

KEE 11/25/24

VA Response: See RFI 16

50 For the added floor sleeve in the IDF’s is x-raying of the floor a requirement?

KEE 11/25/24

VA Response: It is not required but the contractor is responsible for any damage.

51 What size of Sleeve? KEE 11/25/24

VA Response: VA didn’t identify the meet and method of the contractor needed to do his operation

52 Can you provide the aera where HEPA carts are required. KEE 11/25/24

VA Response: See AHERA survey 2024 (attached)

53 What Make & Model are the AP's that the contractor will be provided? scDataCom 11/25/24

VA Response: Make: Juniper Model Number: AP43

54 What size patch panels do you want the contractor to provide? scDataCom 11/25/24

VA Response: See specifications 27 11 19 (attachment 6 of the SOW)

55 What hours can be worked after hours? scDataCom 11/25/24

VA Response: Can be coordinated with COR

56 How is installation in the restricted areas being handled? scDataCom 11/25/24

VA Response: After hours with the in PPE appropriate for the area.