36C24824Q1221.docx

36C24824Q1221

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24824Q1221 07-24-2024 Robert R. Edwards 407-646-4272 08-15-2024 15:00

EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827 X X 541620 $19 Million N/A X 36C675 Department of Veterans Affairs Orlando VA Healthcare System Lake Baldwin OPC Orlando Fl 32827 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429 See CONTINUATION Page Provide Re Baseline Asbestos Survey for the Orlando Orlando VA Healthcare System, at Lake Baldwin and Lakemont Campuses.

Prior to submitting questions and quotes, refer to section E.1 52.212-1 and E.2 52.212-2. It is the contractor's responsibility to read the solicitation in its entirety.

See section B.2 to quote.

See Section D. attachments for further details.

See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer: Rohan McKenzie, rohan.mckenzie@va.gov Contract Specialist: Robert R. Edwards, robert.edwards2@va.gov

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 http://www.tungsten-network.com/US/en/veterans-affairs/

5. FSC MANDATORY ELECTRONIC INVOICE SUBMISSION INSTRUCTIONS: Contractors are required to submit payment requests in electronic form in accordance with the submission instructions below.

TUNGSTEN ELECTRONIC INVOICE SUBMISSION

FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL

FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS

1. Vendor Electronic Invoice Submission Methods:

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below.

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org)

1. Vendor e-invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below.

1. Tungsten e-Invoice Setup Information: 1-877-489-6135

1. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

1. FSC e-Invoice Contact Information: 1-877-353-9791

1. FSC e-invoice email: vafsccshd@va.gov

See https://www.fsc.va.gov/einvoice.asp for more information.

6. CONTRACT MODIFICATIONS: The Contractor is advised that only the Contracting Officer, acting within the scope of the contract and his/her duties and responsibilities and after advice and consultation with the point of contact has the authority to make changes that will affect. contract prices, quantity, quality, delivery terms and conditions, or the terms of the contract. In no event shall any understanding or agreement, modification, change order, or other matters in deviation from the terms of this contract between the Contractor and a person other than the Contracting Officer be effective or binding upon the Government. All such actions shall be formalized by the proper contractual document executed by the Contracting Office.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Phase 1: Lake Baldwin 5201 Raymond St Orlando, FL 32803

USA

Contract Period: Base POP Begin: 09-02-2024 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

1001AA

Phase 1:

Re-Baseline Asbestos Survey for Lake Baldwin in accordance with the PWS.

This will include the following buildings:

Bldg.# 500: Lake Baldwin - Main Campus / Main Clinic.

Contract Period: Base POP Begin: 09-02-2024 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis "Estimate"

1001AB

Phase 1:

This will include the following buildings:

Bldg.# 501: Lake Baldwin – Warehouse.

Contract Period: Base POP Begin: 09-02-2024 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

1001AC

Phase 1:

This will include the following buildings:

Bldg.# 502: Lake Baldwin - Boiler/Generator Plant.

Contract Period: Base POP Begin: 09-02-2024 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

1001AD

Phase 1:

This will include the following buildings:

Bldg.# 504: Lake Baldwin – Primary Clinics.

Contract Period: Base POP Begin: 09-02-2024 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

Phase 2:

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

LOCAL STOCK NUMBER: 0002

2001AA

Phase 2:

This will include the following buildings:

Bldg.# 517: Lake Baldwin – Maintenance Shop.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AB

Phase 2:

This will include the following buildings:

Bldg.# 518: Lake Baldwin – Medical Gas storage.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AC

Phase 2:

This will include the following buildings:

Bldg.# 519: Lake Baldwin – Domiciliary Bldg. 1 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AD

Phase 2:

This will include the following buildings:

Bldg.# 520: Lake Baldwin – Domiciliary Bldg. 2 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AE

Phase 2:

This will include the following buildings:

Bldg.# 521: Lake Baldwin – Domiciliary Bldg. 3 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AF

Phase 2:

This will include the following buildings:

Bldg.# 522: Lake Baldwin – Domiciliary Bldg. 4 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AG

Phase 2:

This will include the following buildings:

Bldg.# 3125: Lake Baldwin – Engineering Storage.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AH

Phase 2:

This will include the following buildings:

Bldg.# 3126: Lake Baldwin – Volunteer / FLA / Biomed.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AJ

Phase 2:

This will include the following buildings:

Bldg.# 3127: Lake Baldwin – Grounds Keeping Building.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AK

Phase 2:

This will include the following buildings:

Bldg.# 3128: Lake Baldwin – Domiciliary / IRMS.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AL

Phase 2:

This will include the following buildings:

Bldg.# 3129: Lake Baldwin – Environmental Management Services (Housekeeping).

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AM

Phase 2:

This will include the following buildings:

Bldg.# 3132: Lake Baldwin – Engineering Administration.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AN

Phase 2:

This will include the following buildings:

Bldg.# 3133: Lake Baldwin - Carpentry, Lock Smith, Offices.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AP

Phase 2:

This will include the following buildings:

Bldg.# 3134: Lake Baldwin - ENG SHOPS- Plumbing & Electrical.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

Phase 2: Lakemont Campus 2500 S Lakemont Ave, Orlando FL. 32814 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

3001AA

Phase 2:

Re-Baseline Asbestos Survey for Lakemont in accordance with the PWS.

This will include the following buildings:

Bldg.# 2500 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 562910 - Remediation Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

B.3 PERFORMANCE WORK STATEMENT

Asbestos Survey Services

1. Introduction:

This is a non-personal service contract for the procurement of asbestos survey services. The Government shall not exercise any supervision or control over the contractor service providers performing the services herein. Such service providers shall be accountable solely to the contractor, who is responsible to the Government. The contractor shall provide all the labor, materials, equipment, and transportation necessary to conduct the survey, collect samples, perform lab analysis, and produce the required deliverables.

The Orlando VA Healthcare System (OVAHCS) Safety Department, located at 13800 Veterans Way, Orlando, FL 32827, is responsible for the Health, Safety, and Well-Being of the Staff, Patients, and Veterans at the OVAHCS hospitals and Outpatient Clinics.

2. Background:

Federal regulations for asbestos control have been established by the Occupational Safety and Health Administration (OSHA) and the Environmental Protection Agency (EPA). These regulations are thorough in that they inspect the most accessible functional spaces and observe bulk samples taken of suspect materials. The last Baseline Assessment survey report (See Attachment D.1 and D.2) for the Orlando VA Medical Center located at Lake Baldwin was conducted in 2013. VHA Directive 7714 of 6 April 2017, Asbestos Management Program, calls for a survey following requirements of the Asbestos Hazard Emergency Response Act (AHERA), known as a baseline survey (previously called triennial survey).

The Baseline AHERA Survey is unobtrusive in that samples are not taken where doing so would result in objectionable surface damage or where institutional barriers preclude access. The Asbestos Baseline Survey and Facility Asbestos O&M Plan will be updated when the VISN Occupational Safety and Health Manager or VISN Industrial Hygienist determines that abatement/ removal updates to the baseline have been inadequate during Annual Workplace Evaluations (AWE) (formerly triennial).

3. Objective:

The principal objective is to survey all buildings listed herein. Collecting representative samples of suspect asbestos-containing materials (ACMs), assessing their condition, and quantifying the materials and hazards present throughout the buildings. Provide a Re-Baseline Asbestos Assessment Survey Report and an Operations and Maintenance (O&M) plan for the place of performance herein.

4. Place of Performance:

a. Orlando VA Medical Center, Lake Baldwin VA Clinic. 5201 Raymond St, Orlando, FL 32083.

b. Orlando VA Medical Center, Lakemont Campus. 2500 S Lakemont Ave, Orlando, FL 32814.

i. Table 1. Clin 1 Location:

ii. Table 2. Clin 2 Locations:

***See Attachment D.3: Re Baseline Asbestos Assessment Survey Building Plans***

5. Hours of Operation:

a. Contractor shall perform work during normal working hours, from Monday through Friday, 8:00 a.m. to 4:30 pm. It may be necessary to collect samples outside of normal working hours in areas that are particularly sensitive to disruptions, have tight security controls, or are designated as “clean” areas requiring maintenance of a sterile environment. This should be considered when creating and implementing the schedule for this survey. These hours are listed below in paragraph b and c.

b. Evening Hours: TBD as needed (4:30 p.m. to 10:00 p.m.).

c. Weekend Hours: TBD as needed (8:00 a.m. to 4:30 p.m.).

d. The contractor shall coordinate with the VA Point of Contact (POC) when evening and weekend hours are needed to be scheduled.

6. Government Holidays:

a. The contractor shall not perform work on Federal holidays or when the Government facility closes due to local or national emergencies, administrative changes, or similar Government-directed facility closings. Government shutdowns occur when the Government refuses passage of key bills resulting in the cession of some or all operations by the Government. If the Department of Veterans Affairs is affected by a Government shutdown during the period of performance, the contractor shall not provide services or submit claims against the Government during and after the shutdown. Recognized federal holidays are listed in Table 3.

b. Table 3.

Memorial Day

7. Abbreviated Terms:

a. ACM: Asbestos Containing Materials

b. AHERA: Asbestos Hazard Emergency Response Act

c. CO: Contracting Officer.

d. CS: Contract Specialist.

e. EPA: Environmental Protection Agency

f. NESHAPS: National Emission Standard for Hazardous Air Pollutants

g. NIST: National Institute of Standards and Technology

h. NVLAP: National Voluntary Laboratory Accreditation Program

i. OSHA: Occupational Safety & Health Administration

j. PLM: Polarized Light Microscopy

k. POC: VA Point of Contact.

l. PWS: Performance Work Statement.

m. TEM: Transmission Electronic Microscopy

n. VA: Veterans Affairs

8. Applicable Publications:

a. It shall be the contractor’s responsibility to identify the applicable federal, state, and local laws and regulations and Veterans’ Health Administration (VHA) Directives and apply the procedures and protocols as required. The contractor shall comply with the public laws and statutes including all changes and amendments of federal, state, and local environmental statutes and regulations in effect of the date of issuance of this contract. The contractor shall adhere to the most stringent code or requirement when presented with a conflict between codes, laws, regulations, and standards. The contractor shall make an immediate request to the POC, followed by a written request to the CO concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. The contracting Officer has the right to waive the use of the more stringent code, however, no work altering the scope of this contract shall be undertaken prior to receipt of written approval from the CO. The most current editions of the publications listed below constitute an addendum to this document wherever referenced or applicable.

i. 29 CFR 1910.134 Respiratory Protection Standard. eCFR :: 29 CFR 1910.134 -- Respiratory protection.

ii. 29 CFR 1910.1001 Occupational Exposure to Asbestos, Tremolite, Anthophyllite and Actinolite. eCFR :: 29 CFR 1910.1001 -- Asbestos.

iii. 29 CFR 1926.62 Construction Standard. eCFR :: 29 CFR 1926.62 -- Lead.

iv. 40 CFR 61, Sub-part M, National Emission Standard for Asbestos. eCFR :: 40 CFR Part 61 Subpart M -- National Emission Standard for Asbestos

v. 40 CFR 763 EPA Appendix E to Subpart E (ASHARA). eCFR :: 40 CFR Part 763 Subpart E -- Asbestos-Containing Materials in Schools

vi. EPA 560/5-85-024, Guidance for Controlling Asbestos-Containing Materials in Buildings. purple-book_epa_705-g-2020-2762.pdf

vii. EPA, Asbestos Hazard Emergency Response Act (AHERA) protocols. Asbestos Laws and Regulations | US EPA

viii. U. S. Occupational Safety and Health Administration (OSHA). Home | Occupational Safety and Health Administration (osha.gov)

ix. VHA Directive 7714 Asbestos Management Program. See attachment D.4 in section D.

9. Scope:

a. The contractor shall be responsible for determining the existence of asbestos by conducting Re-Baseline Asbestos Hazard Emergency Response Act (AHERA) Survey that provides the general location, type, quantity, and condition of ACM present. It is thorough in that most accessible functional spaces are inspected, and bulk samples taken of suspect materials are observed.

b. The contractor shall be an accredited asbestos professional by an Environmental Protection Agency (EPA) Model Accreditation Plan (MAP). The contractor shall hold current EPA certifications in Asbestos Building Inspection, Management Planning, and Project. Personnel assigned to or utilized by the contractor in the performance of this contract shall, at a minimum:

i. Be authorized to work in the United States.

ii. Valid Florida Asbestos Business License.

iii. Valid Florida Asbestos Consultant License with valid training certifications for Asbestos.

iv. Management Planner, Asbestos Survey and Mechanical Inspector, and Asbestos Project Designer.

c. All asbestos sampling and analysis shall meet the state’s current requirements and the requirements of this document. The primary source of the contractors’ survey shall be field verification; the contractor shall not rely on the accuracy of previous surveys and shall conduct sampling of questionable or modified areas following a review of previous reports in addition to all areas not covered by previous surveys.

d. The asbestos survey report shall contain a listing of all buildings and rooms, showing where samples were taken, an indexed schedule of samples surveyed with the sample number and other pertinent notes, and a narrative on the methodology of the survey. The laboratory bulk sample report numbers will be correlated with the samples taken. Drawings shall be compatible in scale with all other site drawings unless otherwise noted. This survey shall also provide a consistent and effective Hazard Assessment for all ACMs identified. The final survey results shall be incorporated into a database of all readings using a Personal Computer to create a user-friendly, easily updateable database system that is compatible with existing computer hardware and provide a means for the VA to plan repairs, renovations, and demolition projects, prioritizing health risks for ongoing maintenance.

10. Task:

a. The contractor shall collect asbestos bulk samples and send them to a laboratory for testing to determine the percent of asbestos, type of asbestos, and binding material, and the results documented within the deliverable reports. The contractor shall provide the OVAHCS with hard copies and digital copies (PDF) of all documents (laboratory results, photo log, sampling data, schematics, drawings, field notes, chain of custody, and reports) ports.

b. Asbestos Survey: The contractor shall review prior surveys completed if available (See Attachment A and B), as-built drawings, historical documents, and other related project resources that are available to the contractor. However, field verification of the site by the contractor shall be the primary source of the investigative services. The site visits shall include the taking of bulk samples from suspected locations, performing professional observations, and the use of sound engineering judgment to determine if further detailed sampling is required in specified areas. Sampling should not be taken if it renders the material unstable causes leaking or other deterioration of the base material or poses a hazard to those working in and around the building.

c. Procedures: Asbestos survey shall be performed using general procedures and protocols appearing in EPA 40 CFR, part 763 (AHERA Protocols). However, all suspected asbestos-containing materials, not just interior structures, shall be included in this survey. This work will require removing ceiling tiles, accessing hard ceilings via access panels, entering confined spaces, and working in areas of reduced lighting, high temperatures, and high humidity. The contractor shall be trained to enter confined spaces and shall take all necessary precautions in performing this type of work. The contractor shall replace the same or equal finish material or building components damaged during site investigation and sampling. All safety equipment required for survey and sample collections are the responsibility of the contractor.

d. Whenever asbestos-containing materials (ACM) are discovered by the contractor during field visits, surveys, or verification of prior surveys completed, the contractor shall then incorporate the provisions of this document and data collected into the deliverable reports and drawings.

e. Quality Control Plan: The contractor shall establish a quality control plan for all work, including that of all sub-contractors, to assure compliance with applicable codes and regulations. The contractor shall submit a copy of the quality control plan within 10 calendar days following the contract award. Quality control measures shall include, but not be limited to:

i. Methods for performing all required inspections and tests.

ii. Methods of compliance with applicable Federal, state, and local codes and regulations and VHA directives related to conducting the survey.

iii. Qualifications of field and office personnel assigned to the project.

11. Suspect Material:

a. Exposure to airborne asbestos has been associated with multiple diseases. The Environmental Protection Agency and the Occupational Safety and Health Administration have adopted regulations requiring control procedures for the exposure and disposal of these materials. These regulations also provide guidance to ensure safe working conditions. Examples of materials which may contain or be covered by asbestos are as follows:

i. Thermal System Insulation - TSI (Pipe Insulation and Fittings).

ii. Stack insulation.

iii. Boiler gaskets.

iv. Vibration isolators.

v. Air handling unit blanket

vi. Transite vent hood.

vii. Transite wall.

viii. Transite (soffit and fascia).

ix. All other Transite materials.

x. Sink undercoating.

xi. Sink backsplash.

xii. Sheetrock and joint compound.

xiii. Spray-on ceiling material.

xiv. Linoleum.

xv. Floor tile and mastic.

xvi. Acoustic ceiling tile.

xvii. Roofing materials and associated tars and mastics.

xviii. Exterior stucco.

12. Hidden Suspect Material:

a. Materials may exist in inaccessible or hidden areas of the facility that cannot be observed or inspected during this survey. The contractor shall include all quantities of inaccessible building materials that are suspect ACMs and include them in the database and survey reports. Hidden materials may include, but are not limited to:

i. TSI covered with metal jacketing.

ii. Gasket material at pipe connections between flanges.

iii. Vent pipe or duct insulation within wall cavities.

iv. Vinyl floor tile or sheet flooring beneath sub-floors or overlays.

v. Spray-on acoustic texture hidden by door jams or covered with drywall.

13. Collection of Samples:

a. Collection of samples will be in accordance with CFR 763.86 Sampling. Samples shall be analyzed to cover all suspect materials. Samples of suspect ACMs will be collected in accordance with AHERA and NESHAPS protocols to meet current U.S. Occupational Safety and Health Administration (OSHA), EPA, and VA requirements. The sampling protocol established within AHERA (extended to commercial buildings by ASHARA) shall be used to determine the required number of samples for suspect friable ACM. For miscellaneous materials that are suspected of non-friable ACMs, NESHAPS protocol shall govern the number of samples to be taken.

b. Table 4. SAMPLING PROTOCOL

c. Protocol deviation: The contractor may request, on a case-by-case basis, the implementation of a stop-at-first positive strategy of analysis for approval by the POC.

d. Destructive Sampling: All Suspect ACMs included in this survey shall be collected by the most unobtrusive means possible. Destructive sampling is not permitted. Any debris generated by the sampling shall be cleaned by wet-cleaning methods or by vacuuming utilizing a High-Efficiency Particulate Air (HEPA) filter. Visible emissions shall not be permitted during the sampling, packaging, transportation, or disposal of the samples.

e. Exposure Prevention: The contractor shall collect all samples of suspect ACM in accordance with EPA and OSHA regulations, preventing airborne fiber exposure to the surveyor, the public, and facility personnel.

i. Samples taken in occupied office spaces will be taken in locations that minimize the risk of potential exposure to occupants and the visual impact of the resulting sample location.

ii. The contractor shall restore visible sample locations to a condition as close to the original as possible filling holes with caulking, sealant, or another filler agent similar in tone to the affected material.

iii. When sampling friable materials, the contractor shall encapsulate all sample locations to prevent any subsequent release of asbestos fibers after sample collection.

iv. The contractor shall immediately notify the POC of any hazardous material or highly friable, contaminated occupied areas that pose an immediate threat to the health of the occupants. A written notification shall immediately follow.

f. Measurements: Quantities of materials shall be measured wherever practical to minimize the use of estimated material quantities in the final report.

i. Some material quantities may be determined from area or lineal measurements on existing AutoCAD as-built drawings.

ii. All methods of measurement, whether measured, estimated, or extracted from CAD drawings, shall be approved by the POC.

iii. The survey shall produce quantities with an accuracy from which an abatement contractor could base their quote.

14. Asbestos Laboratory Requirements:

a. Suspect bulk samples shall be sent to a third-party laboratory accredited in the analysis of asbestos samples by Polarized Light Microscopy (PLM) using the Environmental Protection Agency (EPA) Method 600/R-93/116. Additional analysis may be performed on samples where the results are deemed inconclusive by standard PLM, using PLM point count or Transmission Electron Microscopy (TEM) at the request of the VA. This accreditation is provided by the United States Department of Commerce, the National Institute of Standards and Technology (NIST), and the National Voluntary Laboratory Accreditation Program (NVLAP).

b. Chain of custody: Samples of ACM shall be transported under full chain of custody to the laboratory for analysis.

c. Sample Retention: Samples shall be retained by the laboratory for at least ninety calendar days if the reanalysis of any samples is required.

d. Disposal: Bulk samples, or portions thereof, resulting from the survey and not sent to the laboratory shall be managed and disposed of by the contractor in accordance with established federal, state, and local rules and regulations.

15. Asbestos Survey Reports:

a. The contractor shall present a draft report in PDF electronic format and submitted within 90 calendar days after the start of the assessment. The Government will review the report and provide the required revisions to the contractor. The contractor shall then have 20 days to complete the final report and submit it to the Government.

b. These copies shall be labeled and formatted with tabs. The formatting of these copies shall discern between buildings, floors, and other site material locations, likewise electronic copies shall be provided in Adobe PDF, and Microsoft Excel file format (Electronic documents shall be organized similarly to their text versions), clearly labeled with Project Number, Project Name, Date and Contents before submission to the VA. The contractor shall provide electronic a copy and shall contain .pdf files of each drawing. Each electronic copy will be labeled as station #, project #, date, etc. Electronic files shall conform to user-friendly, easily updateable database system that is compatible with existing computer hardware and provide a means for the VA to plan repairs, renovations, and demolition projects, prioritizing health risks for ongoing maintenance. All reports shall include proof of lab accreditation and shall be required for each location and type of lab, (Fixed Site, Mobile Facility, and Field Operation) each shall have a separate accreditation. Listed below are the requirements for each of the deliverable reports:

c. Asbestos Survey Report: This report shall include a narrative, and tabulated templates that at a minimum can identify ACM by:

i. Building/Floor/Room Number

ii. Referenced Drawing Designation

iii. Material Type and Description

iv. Measurable Quantity (Square Feet, Lineal Feet, and/or Diameter)

v. Homogenous Material ID Number

vi. Friable (Yes/No)

vii. Type (TS-Surf-Miscellaneous)

viii. EPA Category (RACM, CAT1 Non-Friable, CAT II Non-Friable)

ix. ACM Quantity

d. Sample Data Report: This report shall include the Original Laboratory Report, Chain-of-Custody Documentation, and ACM and/or PACM Re-inspection & Reassessment Report. The report templates shall at a minimum identify ACM by:

i. Sample Number

ii. Homogenous Material ID Number

iii. Sample Location

iv. Sample Description

v. Percent and Type of Asbestos Identified

e. Hazard Assessment Report: This report shall include at a minimum a narrative report with tabulated report templates that can identify ACM and quantity by:

i. Material Condition (Good, Damaged, Significantly Damaged)

ii. Potential for Disturbance (Low, Med, Hi) Comments/Response

16. Drawings:

a. The contractor shall use/produce drawings that show the locations and types of the ACM identified.

b. The contractor can request drawings from the POC if they are not readily available.

17. Deliverables:

a. Pre-Survey Report: The contractor shall collect and evaluate all existing sampling data, and records of removal, encapsulation, or enclosure of all known asbestos. This shall be presented in a tabular form. Photographs are not required; however, a single photograph of the building showing the building number is encouraged. The contractor shall submit this summation of known acceptable data and areas of no data or unacceptable data within 16 calendar days after the contract award date.

b. Safety Plan: The contractor shall prepare and submit a plan for implementing facility Safety measures (e.g., response to fire alarm, lockout/ tag out, confined space entry, electrical safety) within 15 calendar days after the contract award date.

c. Schedule Milestone Plan: The contractor shall submit with your quote a detailed schedule Milestone plan outlining how your entity will perform the Re-Baseline testing in accordance with the PWS.

d. Re-Baseline Asbestos Report: Report shall be emailed to the POC within one (1) month before the prior to the Period of Performance end date.

18. Deliverable Schedule:

a. Table 5.

19. RECORDS MANAGEMENT OBLIGATIONS:

a. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

b. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

i. includes VHA records.

ii. does not include personal materials.

iii. applies to records created, received, or maintained by contractors pursuant to their VHA contract.

iv. may include deliverables and documentation associated with deliverables.

c. Requirements

i. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

ii. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

iii. In accordance with 36 CFR 1222.32, the contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

iv. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

v. The contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

vi. The contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

vii. The contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

viii. The contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

ix. The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

x. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

xi. Training. All contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

** VHA training for contractors is available in Talent Management System (TMS):

Records Management for Records Officers and Liaisons, Item #3873736

d. Flow down of requirements to subcontractors

i. The contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

ii. Violation by a subcontractor of any provision set forth in this clause will be attributed to the contractor.

36C24824Q1221

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SECTION C - CONTRACT CLAUSES

C.1 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from contract award date through April 30, 2025.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated…