36C24824Q1221 0002.docx

DOCX document 108 KB Posted Aug 13, 2024

Attached to: F107--FY24 Re-Baseline Asbestos Survey for Lake Baldwin
Solicitation number: 36C24824Q1221
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8

About this file

Written by GovTribe AI · Aug 13, 2024

This document is an amendment to a solicitation issued by the Department of Veterans Affairs, Veterans Integrated Service Network 8, for an asbestos survey of buildings at the Lake Baldwin and Lakemont campuses. The key details are:

The amendment extends the response due date to August 22, 2024 at 3:00 PM EDT, provides answers to vendor questions, and updates the price/cost schedule to reflect the correct NAICS code of 541620 - Environmental Consulting Services. The 2-phase performance period is from September 2, 2024 to April 30, 2025. The contractor will perform a re-baseline asbestos survey of 19 specified buildings across the two campuses, including sampling, analysis, reporting, and development of an operations and maintenance plan. Point count analysis of samples containing 10% or less asbestos is required on an as-needed basis. The solicitation is set aside for small businesses.

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File	Type	Posted
S02 36C24824Q1221 0004.docx	DOCX document	Aug 21, 2024
36C24824Q1221 0002.docx	DOCX document	Aug 14, 2024
36C24824Q1221 0003.docx	DOCX document	Aug 14, 2024
36C24824Q1221 0002.docx	DOCX document	Aug 13, 2024
52.212-1 ADDENDUM to FAR 52.docx	DOCX document	Aug 12, 2024
Revised STATEMENT OF WORK Asbestos .docx	DOCX document	Aug 12, 2024
2010 Lakemont Campus Asbestos Report .pdf	PDF	Aug 12, 2024
S06 GOVERNMENT RESPONSE TO CONTRACTORS QUESTIONS.docx	DOCX document	Aug 12, 2024
36C24824Q1221 0002.docx	DOCX document	Aug 12, 2024
S02 36C24824Q1221 0001.docx	DOCX document	Jul 31, 2024
36C24824Q1221.docx	DOCX document	Jul 24, 2024
ATTACHMENT B 2014 LAKE BALDWIN BLDG 502 ASBESTOS SURVEY.pdf	PDF	Jul 24, 2024
ATTACHMENT D VHA DIRECTIVE 7714 ASBESTOS MANAGEMENT PROGRAM.pdf	PDF	Jul 24, 2024
ATTACHMENT C RE BASELINE ASBESTOS ASSESSMENT SURVEY BUILDING PLANS.docx	DOCX document	Jul 24, 2024
36C24824Q1221.docx	DOCX document	Jul 24, 2024
ATTACHMENT A 2014 LAKE BALDWIN BLDG 500 ASBESTOS SURVEY.pdf	PDF	Jul 24, 2024

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36C24824Q1221 0002

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827 To all Offerors/Bidders

36C24824Q1221 07-24-2024

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: August 19th, 2024 at 15:00 EDT See CONTINUATION Page

See Continuation Page.

CONTINUATION PAGE

The purpose of the amendment is to address the following:

A. Extend the response date from August 15, 2024, at 15:00 EDT to August 22, 2024, at 15:00 EDT.

B. See Section A.1 for answers to quoters questions.

C. See section A.2 for an updated price/cost schedule using NAICS code 541620.

D. To Provide a revised Performance Work Statement.

E. To provide a revised ADADDENDUM 52.212-1 Instructions to Offerors- Commercial Products and Commercial Services.

F. To provide the Lakemont Asbestos Report

A.1 RESPONES TO QUOTERS QUESTIONS

No.

REFERENCE

(PWS, SOW,

Price/Cost Schedule Structure, etc.)

COMMENT(s)/QUESTION(s)

GOVERNMENT’S RESPONSE

General Question

How will access to all building areas be provided? Should the Contractor expect a VA escort/representative, to be issued keys, etc.?

Yes, a government representative will escort the contractor during the period of performance and keys will be available to space requiring survey.

General Question

What working hours will be expected (particularly related to patient care areas, surgical spaces, etc.)? What percentage of the total building areas should the contractor expect to have limited access.

Refer to Revise PWS, paragraph 5.

General Question

Are exterior areas/roofs to be included in the scope of the surveys? If so, is permanent roof patching/repair to be included in the price?

No exterior or roof areas are included in the scope of the survey.

PWS, paragraph 13

Will electronic CADD drawings be provided? (e.g., dwg).

Refer to Revise PWS, paragraph 13.

PWS, paragraph 17

What is the Government’s expectation for the “itemized survey testing plan” to be included in Volume 2? Is this the same as the Schedule Milestone Plan to be provided as indicated in Section 17 of the solicitation?

Refer to Revise PWS, paragraph 17 and Section 52.212-1, Volume 2.i.

General Question

Are the dates of construction for each building available/can be provided?

Refer to Revised PWS, paragraph 4.

PWS, paragraph 17, Item Numbers 1001, 1001AA. 1001AB and 1001AD

Section 18 of the solicitation says the draft report is due within 90 days of commencement of assessment activities, but Section 17 indicates the report is due no later than one month before the end of the Period of Performance. The Period of Performance for CLINs 1001, 1001AA, 1001AB, 1001AD is 90 days. Please clarify.

Refer to Revise PWS, paragraph 17.

PWS, paragraph 3.

What are the expectations regarding the Operations & Maintenance Plan indicated in Section 3 (due dates etc.)? If required, is the O&M Plan to be issued per building or per campus, and under what CLIN?

Refer to Revise PWS, paragraph 3

PWS, paragraph 15.

Section 15 of the solicitation references a single report; however, Section 15 outlines three different reports. In addition, the survey will encompass 19 buildings over 2 consecutive periods of performance. Does the VA want a single report for all efforts, or individual reports for each building?

Refer to revise PWS, paragraph 15a, b, c, and d.

PWS, paragraph 15

Can the contents of the Asbestos Survey, Sample Data, and Hazard Assessment Reports be consolidated into a single report to include all the required elements?

Refer to Revise PWS, paragraph 15.

PWS, paragraph 14

The solicitation indicates that a third-party accredited laboratory is to be used for sample analysis. Would the Government allow the Contractor to use an in-house accredited laboratory?

Refer to Revise PWS, paragraph 14.

PWS, paragraph 13

Is the flooring under warranty in the OR an area to be sampled?

Refer to Revise PWS, paragraph 13b.

General Question

Are we to sample the areas which have already been remodeled?

Yes

General Question

Lakemont Bldg. What will the days/hours be for sampling this building?

Refer to PWS. Paragraph 5.

General Question

Lakemont Bldg. Is the carpet allowed to be lifted to get proper sampling under it?

Refer to Revise PWS, paragraph 13

General Question

How many separate reports will be needed for the entire project?

Refer to number 10 above.

General Question

How Many Separate Mobilizations should be anticipated?

It’s the Contractor’s responsibility to read the solicitation in its entirety and provide their best approach within their Milestone Plan.

PWS, paragraph 14

Asbestos Laboratory Requirements: This section states that the VA may request some of the bulk samples to be analyzed by point count or TEM. How can we incorporate that into our base bid?

Refer to item numbers 1001AE, 2001AP and 3001AB of the Price Cost Schedule.

General Question

Please confirm that the estimated square footage for building 500 is 214,190 SF instead of 21,4190 SF.

Refer to PWS. Paragraph 4, table 1.

The square footage of building 500 is 214,190 SF.

RFQ, Section C.9

It is my understanding that this solicitation is small business set aside but in section C.9 states that SDVOSB will receive full credit. Please clarify how they will receive full credit?

This clause is removed from the solicitation.

General Question

The solicitation references NAICS code 541620 for Environmental consulting services, which is the correct NAICS code for this type of service, but the Price/Cost schedule reference 562910 for Environmental remediation. Please correct the Price/Cost schedule sheet.

The Price/Cost schedule sheet will be updated before an award is made.

PWS, paragraph 4

Are you able to provide the date, location, and what materials have been remodeled throughout the buildings that are to be tested? There are many areas that have been remodeled and having this information would help us make a clear decision on testing quantity and overall preparation for bidding.

No dates are available, testing is required per the PWS.

General Question

Is a copy of the contract/award for the survey done in 2014 available?

No, the contract information is not available.

Solicitation, B.2 Price/Cost Schedule

Under section B.2 Price/Cost schedule, what is the acronym "SV" stand for? i.e: 1001AA for the Main Campus/ Main Clinic has the number one (1) under Quantity and "SV" under Unit. Next to it, there is a blank section to fill in for Unit Price and a blank section to fill in the Total. Is this a cost per sample you are looking for? Or a general dollar amount per building that you are looking for? in this example, the main clinic for item 1001AA? We need some clarification on this in order to provide the most accurate information on pricing.

SV under the Unit of measure section of the Price/Cost Schedule stands for Service.

General Question

Has the Lakemont building ever been tested for Asbestos? If so, could you provide a report.

Yes, refer to Attachment 2010 Lakemont Asbestos Survey Report.

PWS, paragraph 13

Are you looking for a sample in each room regardless of building material similarity? i.e: If there is a building with 4 offices, and all offices have the same carpet flooring because it was remodeled at the same time, are you looking for the carpet to be tested in all 4 offices, or just one office in the building?

Refer to PWS, paragraph 13.

General Question

What is the allotted timeline for testing to be done of phase 1 and phase 2?

It’s the Contractor’s responsibility to read the solicitation in its entirety and provide their best approach within their Milestone Plan and period of performance.

General Question

During the Site Visit, the Contracting Officer mentioned, If we need to sub-contract and our subcontractors do not have a SAM account to certify they are a small business, which one of the F.A.R checked would change, could you please clarify which one would change

FAR 52.212-5, box 52.219-14, Limitation on Subcontracting will be checked.

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0.00

__________________

Phase 1: Lake Baldwin 5201 Raymond St Orlando, FL 32803

USA

Contract Period: Base POP Begin: 09-02-2024 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

1001AA

1.00

__________________

Phase 1:

Re-Baseline Asbestos Survey for Lake Baldwin in accordance with the PWS.

This will include the following buildings:

Bldg.# 500: Lake Baldwin - Main Campus / Main Clinic.

1001AB

1.00

__________________

Phase 1:

This will include the following buildings:

Bldg.# 501: Lake Baldwin – Warehouse.

1001AC

1.00

__________________

Phase 1:

This will include the following buildings:

Bldg.# 502: Lake Baldwin - Boiler/Generator Plant.

1001AD

1.00

__________________

Phase 1:

This will include the following buildings:

Bldg.# 504: Lake Baldwin – Primary Clinics.

1001AE

2.00

__________________

Phase 1:

The contractor shall perform PLM point count of Bulk Samples that contain 10% of Asbestos or less on a as needed basis.

0.00

__________________

Phase 2:

Re-Baseline Asbestos Survey for Lake Baldwin and Lakemont in accordance with the PWS.

Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

LOCAL STOCK NUMBER: 0002

2001AA

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 517: Lake Baldwin – Maintenance Shop.

2001AB

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 518: Lake Baldwin – Medical Gas storage.

2001AC

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 519: Lake Baldwin – Domiciliary Bldg. 1 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AD

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 520: Lake Baldwin – Domiciliary Bldg. 2 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AE

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 521: Lake Baldwin – Domiciliary Bldg. 3 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AF

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 522: Lake Baldwin – Domiciliary Bldg. 4 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

2001AG

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 3125: Lake Baldwin – Engineering Storage.

2001AH

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 3126: Lake Baldwin – Volunteer / FLA / Biomed.

2001AJ

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 3127: Lake Baldwin – Grounds Keeping Building.

2001AK

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 3128: Lake Baldwin – Domiciliary / IRMS.

2001AL

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 3129: Lake Baldwin – Environmental Management Services (Housekeeping).

2001AM

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 3132: Lake Baldwin – Engineering Administration.

2001AN

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 3133: Lake Baldwin - Carpentry, Lock Smith, Offices.

2001AP

1.00

__________________

Phase 2:

This will include the following buildings:

Bldg.# 3134: Lake Baldwin - ENG SHOPS- Plumbing & Electrical.

2001AQ

7.00

__________________

Phase 2:

The contractor shall perform PLM point count of Bulk Samples that contain 10% of Asbestos or less on a as needed basis.

1.00

__________________

Phase 2: Lakemont Campus 2500 S Lakemont Ave, Orlando FL. 32814 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

3001AA

1.00

__________________

Phase 2:

Re-Baseline Asbestos Survey for Lakemont in accordance with the PWS.

This will include the following buildings:

Bldg.# 2500 Contract Period: Base POP Begin: 12-01-2024 POP End: 04-30-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: F107 - Environmental Systems Protection - Toxic and Hazardous Substance Analysis

3001AB

1.00

__________________

Phase 2:

The contractor shall perform PLM point count of Bulk Samples that contain 10% of Asbestos or less on a as needed basis.

GRAND TOTAL

__________________

See attached document: VASOW100 STATEMENT OF WORK (ATTACHED).

See attached document: 52.212-1 ADDENDUM to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

See attached document: 2010 LAKEMONT CAMPUS ASBESTOS REPORT.

File details come from the government source that posted it. Updated Aug 13, 2024.