Q and A Question_response 6_09_2022 (1).xlsx
XLSX spreadsheet 34 KB Posted
- Solicitation number
- 36C24822R0116
About this file
This document contains a tailored comment matrix and questions and answers related to a solicitation for roof repair services at a Department of Veterans Affairs facility. The solicitation seeks a contractor to replace the roof system at building B106 of the Bay Pines VA Healthcare System campus in Florida. The work includes removing the existing roof membrane and insulation, repairing the concrete deck as needed, replacing roof drains and flashings, reusing perimeter metal and walkways where possible, and installing a new roof system matching the current modified bitumen membrane and tapered insulation. Offerors had until June 2nd, 2022 to submit questions, which the VA has provided written responses to clarify requirements. The period of performance for the work will be 365 days from notice to proceed.
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DIRECTIONS
TAILORED COMMENT MATRIX
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
| Directions & Explanation of TAILORED COMMENT MATRIX |
| This Tailored Comment Matrix is provided in order for potential offerors to provide feedback, comments, and ask questions with regard to the released RFP. |
The sheet labeled "DIRECTIONS" explains this document, and provides directions for its use.
The sheet labeled "MATRIX" contains a table with all labeled and numbered elements from the RFP. This table is where potential offerors may respond to the Government with feedback, comments, or ask questions.
| Directions and explanation of sheet labeled "MATRIX" |
| The MATRIX sheet can be reached by clicking the "MATRIX" Tab at the bottom of this spreadsheet. Add rows as necessary under the applicable item. |
| MATRIX COLUMN DESCRIPTIONS: | |
| Column A: | Contains the Item reference number for this item. This number is used for organizational purposes, when referring to this document only. |
Column B: Contains the section number that each element is labeled, within their respective documents. The section number relates directly to the item's location in the RFP.
Column C: Contains the written title for the corresponding item/section number.
| Column D: | Contains a drop down box for selecting the type of comment. Available options are "Critical" "Substantive" or "Administrative". |
| Critical: Violations of law -or- Unnecessary risks to safety, life & limb, or VA Material; waste or abuse of VHA appropriations; unreasonable burden on resources. | |
| Substantive: Appears or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections; disagree with proposed responsibilities, requirements, and/or procedures. | |
| Administrative: Address typographical, grammatical, and formatting errors (grammar, punctuation, style, etc.) |
Column E: Contains recieved date of offerors' comments/questions/responses.
Column F: Contains space for potential offerors' comments/questions/responses.
Column G: Contains space for VHA comments/questions/responses.
Column H: Contains response date for VHA comments/questions/responses.
Column I: Contains VHA Section/ POC shop comments/questions/response
Column J: Contains Contractor Name requesting /questions/responses.
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
MATRIX
| ITEM # | SECTION or ATTACHMENT # | DOCUMENT NAME | COMMENT TYPE | |
| (Select from drop down) | Received Date | QUESTIONS / COMMENTS | ||
| (With justification of why considered source selection sensitive if applicable) | VA Response | Response Date | VA |
Response
| From | Company Name | |||||||
| 1 | RFP | Administrative | 6/2/22 | RFP states, “The roof system replacement shall include the removal of the existing roofing system and deck” Based on the RFP documents the roof system consists of Roof membrane, tapered insulation, concrete, and metal deck. Please clarify the RFP requirements with regards to exactly what is required to be removed and replaced by the Contractor, i.e. membrane only, or membrane and insulation only, or all roof including the concrete and metal deck. | Contractor, to remove membrane and insulation, repair concrete and metal deck as necessary. Due to the age of the building, we expect minimal deck repair. | Contract and Purchasing Solutions Inc (CPS) | ||
| 2 | RFP | 6/2/22 | The solicitation over states “…on all levels with installation of guard rails.” during the walkthrough it was not apparent where guardrails would be required. Please clarify the RFP requirements. | Guard rails are not required. The SOW will be corrected and resubmitted. | Contract and Purchasing Solutions Inc (CPS) | |||
| 3 | RFP | 6/2/22 | On the walkthrough it was apparent that there is an existing lightning protection and grounding system. Please clarify whether the Contractor is to remove and re-install the existing system, or whether Contractor is to replace with new. Please provide current ground test certification documentation on the existing system. | The current system my be salvaged and reused. The VA will provided information on current system if it is available. The system will have to be recertified. | Contract and Purchasing Solutions Inc (CPS) | |||
| 4 | RFP | 6/2/22 | AS-203 refers to AS-701 which is not provided. Please provide. | Please see attachments | Contract and Purchasing Solutions Inc (CPS) | |||
| 5 | RFP | 6/2/22 | AS-203 refers to AS-723 which is not provided. Please provide | Please see attachments | Contract and Purchasing Solutions Inc (CPS) | |||
| 6 | RFP | 6/2/22 | AS-203 refers to AS-702 which is not provided. Please provide. | Please see attachments | Contract and Purchasing Solutions Inc (CPS) | |||
| 7 | RFP | 6/2/22 | AS-203 refers to AS-204 which is not provided. Please provide. | Please see attachments | Contract and Purchasing Solutions Inc (CPS) | |||
| 8 | RFP | 6/2/22 | During site visit the VA stated that there is a desire on the part of the VA to include Options within the RFP pricing requirements, one option per level of roof, i.e. main roof, stairwell roof, etc, for all 4 varying levels of roof. Please clarify pricing requirements. | Our intent was an RFP for the main roof, with the mechanical room roof and the stairwell roof as bid options. The connector roof between B106 and B100 can also be included as a bid option. | Contract and Purchasing Solutions Inc (CPS) | |||
| 9 | RFP | 6/2/22 | Please identify the VA’s required location for positioning of contractor’s lift/crane. | That would be determined on site but the most likely locations will be on the north or east side of the building. | Contract and Purchasing Solutions Inc (CPS) | |||
| 10 | RFP | 6/2/22 | Can the Superintendent also perform the duties of SSHO and QCM simultaneously. | it is acceptable for the Superintendent to also be the SSHO, but the QC should be separate, or another duty performed by the PM. | Contract and Purchasing Solutions Inc (CPS) | |||
| 11 | RFP | 6/2/22 | Please extend the RFP response date one week presently and then extend again by at least one week past the date RFI responses are issued. | Please see amendment 0001 | Contract and Purchasing Solutions Inc (CPS) | |||
| 12 | RFP | 6/2/22 | Is Contractor required to furnish any permanent roof material protective personnel walkways? If so, please define requirements. | replace walkways as they are existing. | Contract and Purchasing Solutions Inc (CPS) | |||
| 13 | RFP | 6/2/22 | Please provide any additional roof structure as built documentation available. | see attached drawings and specs | Contract and Purchasing Solutions Inc (CPS) | |||
| 14 | RFP | 6/2/22 | Will the Performance Period get extended? Polyiso insulation is running at a 12 month lead time right now so a 120 schedule will nor be practical. | The PoP will change from 120 days to 365 days | Contract and Purchasing Solutions Inc (CPS) | |||
| 15 | RFP | 6/2/22 | Is the tapered insulation system supposed to be min. R-38 or min. 3”? | VA requires R-38 minimum. | Contract and Purchasing Solutions Inc (CPS) | |||
| 16 | RFP | 6/2/22 | Is the new roof system supposed to be 4-ply SBS torch or a single ply membrane? | Our intension is to replace the current roof in kind. | Contract and Purchasing Solutions Inc (CPS) | |||
| 17 | 1 | SOW | Substantive | 06/02/22 | Please clarify if a superintendent can be a triple hat to cover the requirements of SSHO and QA/QC? If no to the question above, will the SSHO need to be full-time for this project? | it is acceptable for the Superintendent to also be the SSHO, but the QC should be separate, or another duty performed by the PM. | Blue Cord Design & Construction | |
| 18 | 1 | SOW | Critical | 06/02/22 | Due to raw materials shortages, the roofing manufacturers cannot provide accurate timelines for material availability or hold material pricing. If there is a price increase for unforeseen material costs, will the Owner pay for the increase in costs? | This will be a Firm Fixed Priced so you will need to encompass the risk in your proposals. | Blue Cord Design & Construction | |
| 19 | 1 | SOW | Substantive | 06/02/22 | Polyisocyanurate Insulation has a current lead time of 60 plus weeks, will this time get added to the schedule? | The PoP will change from 120 days to 365 days | Blue Cord Design & Construction | |
| 20 | 1 | SOW | Substantive | 06/02/22 | Under paragraph 4.5 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984) | |||
| (c) complete the entire work ready for use not later than 210 days after receipt of notice to proceed. Can the 210 days from NTP to completion of work be extended ? | The PoP will change from 120 days to 365 days | Blue Cord Design & Construction | ||||||
| 21 | 1 | SOW | Substantive | 06/02/22 | Under 4.6 52.211-12 Liquidated Damages—Construction (SEPT 2000) (a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $2,528.71 for each calendar day of delay until the work is completed or accepted. Will this project have liquidated damages? | This is to cover the cost of any Liduidated damages that could occur. Standard Clause | Blue Cord Design & Construction | |
| 22 | 1 | SOW | Substantive | 06/02/22 | Please clarify the installation of guard rail(s). | No guardrails are required. | Blue Cord Design & Construction | |
| 23 | 1 | SOW | Substantive | 06/02/22 | What is the roof warranty requirements for the roof system? | 20 NDL, 2 year installer | Blue Cord Design & Construction | |
| 24 | 1 | SOW | Substantive | 06/02/22 | What are the new tapered slope requirements? 1/8” or 1/4” per foot? | refer to spec sections provided | Blue Cord Design & Construction | |
| 25 | 1 | SOW | Substantive | 06/02/22 | Since we are torch applying the modified roof system. Are we required to install a gypsum board over the polyisocyanurate insulation? | roof work is a replace in kind. The new roof will match the existing roof. | Blue Cord Design & Construction | |
| 26 | 1 | SOW | Substantive | 06/02/22 | What will be the attachment requirements for the insulation to the temp roof? | Generally a foam adhesive is used | Blue Cord Design & Construction | |
| 27 | 1 | SOW | Substantive | 06/02/22 | Will the new cap sheet require to be energy star rated? Solar reflectance requirements? | reflectiveness should be no less than 75 | Blue Cord Design & Construction | |
| 28 | 1 | SOW | Substantive | 06/02/22 | What is the ASTM rating for the smooth modified membrane? | see supplied specs | Blue Cord Design & Construction | |
| 29 | 1 | SOW | Substantive | 06/02/22 | What will be the metal type and gauge requirements for exposed metals? For the counter-flashing and coping caps. | match existing, however the exisitng stainless flashing should be reused to the greatest extent possible. | Blue Cord Design & Construction | |
| 30 | 1 | SOW | Substantive | 06/02/22 | Are we to reuse the existing perimeter metal? If so, can we skirt the roof side? | Yes existing perimeter metal will be reused. Not sure about the second part means "skirt the roof side" | Blue Cord Design & Construction | |
| 31 | 1 | SOW | Substantive | 06/02/22 | Are we to install new walk pads in the same location as the existing? | yes | Blue Cord Design & Construction | |
| 32 | 1 | SOW | Substantive | 06/02/22 | Are we to reuse the existing roof drains since the drains are still in good condition? If not, can the roof drain assembly be just replacement and tie into the existing pipe drain before the first 90-degree elbow and please provide a better detail for the roof drain than the solicited one for Sheet AS-851 Detail C.? | When the roof "ballooned" a few months back, some drain caps popped off. The contractor is expected to replace any portion of damaged pipe. Due to the age of the building, we do not expect to see any damage below the 2nd interstitial. | Blue Cord Design & Construction | |
| 33 | 1 | SOW | Substantive | 06/02/22 | Please verify that the following roof areas that are clouded are not part of the solicited SOW. See attached solicited AS-203-FLO drawing. | Correct, this roof was not intended to be in the SOW; however, they may be included in the proposal as bid options. The overhang over the front door is not included at all and does not need to be bid. | Blue Cord Design & Construction | |
| 34 | 1 | SOW | Substantive | 06/02/22 | Can a laydown area be identified since this building has very limited space? | Yes. TBD. | Blue Cord Design & Construction | |
| 35 | 1 | Solicitation | Administrative | 06/02/22 | Are there any file-size limitations for proposal submissions? | Please reference Table 1. Proposal Submission and Preparation on page 8 | Blue Cord Design & Construction | |
| 36 | Volume I | Solicitation | Administrative | 06/02/22 | The proposal instructions require submission of form SF 1442 which was not provided with the solicitation. Would the government please clarify if a copy of this form will be provided? | Please attachment | Blue Cord Design & Construction | |
| 37 | Volume II | Solicitation | Administrative | 06/02/22 | In Factor 1, Subfactor 1 with regards to key personnel. Can the same individual be utilized for multiple project roles? | it is acceptable for the Superintendent to also be the SSHO, but the QC should be separate, or another duty performed by the PM. | Blue Cord Design & Construction | |
| 38 | 10 | Solicitation | Administrative | 06/02/22 | In Factor 1, Subfactor 3 with regards to schedule. The proposal instructions reference an “attachment 10” which was not provided. Can the government please provide this attachment? | Please see attachment 10 in Amendment | Blue Cord Design & Construction | |
| 39 | Volume III | Solicitation | Administrative | 06/02/22 | With regards to Volume III – Past Performance. May offerors submit previously completed CPARS in lieu of PPQs? | VA has no objection to use both CPARS and PPQs, whichever is avialible. | Blue Cord Design & Construction | |
| 40 | 1. Will the bronze aluminum perimeter copping cap be reused? | yes | Abrams Group Construction, LLC | |||||
| 41 | 2. Will the stainless expansion joint covers be re-used? | yes | Abrams Group Construction, LLC | |||||
| 42 | 3. What kind of roof deck is Bldg. 106? (Concrete, light weight concrete, or steel) | concrete over galvanized metal deck | Abrams Group Construction, LLC | |||||
| 43 | 4. Is the existing roof deck sloped or flat? | flat | Abrams Group Construction, LLC | |||||
| 44 | 5. Will roofing system go back 60 mil. TPO or 4 ply SBS torch down? | 60 mil TPO | Abrams Group Construction, LLC | |||||
| 45 | 6. If TPO is the roof system will it be fully adhered or SA? | fully adhered | Abrams Group Construction, LLC | |||||
| 46 | 7. Will ½” or ¼” dens deck be installed over the ISO roofing insulation system? | 1/2" unless otherwise noted in the specs provided. | Abrams Group Construction, LLC | |||||
| 47 | 8. We assume there will be no guardrails installed on the perimeter of this project? | Correct. There is no requirement for the guard rail. | Abrams Group Construction, LLC | |||||
| 48 | 9. Will the roof drain details remain the VA standard replace bolts, clamping ring, and strainer if needed? | Yes. Replace damaged drains, replace all as required. Can slavage and reuse servicable drain parts. | Abrams Group Construction, LLC | |||||
| 49 | 10. Can the lightning protection be re-used? | Yes. The system will have to be recertified. | Abrams Group Construction, LLC | |||||
| 50 | 11. Will aluminum lighting protection be accepted? | the existing lightning protection is copper and it is to be reinstalled and re certified | Abrams Group Construction, LLC | |||||
| 51 | 12. Does the lightning protection need to be re-certified? | Yes. | Abrams Group Construction, LLC | |||||
| 52 | 13. Is there any mechanical, electrical, plumbing, communication equipment, or curbs to be relocated? If so please list. | Just lightning protection. | Abrams Group Construction, LLC | |||||
| 53 | 14. Can the closed down drive on the East side of Bldg.106 be utilized as the lay-down yard? | This proposal can be entertained; but, will have to be cleared with Bay Pines VHA management. | Abrams Group Construction, LLC | |||||
| 54 | 15. Is the thickness of the existing ISO roofing insulation is? (Is it 38 R VA standard?) | Please use the VA standards in the VA Technical Library (TIL), which includes specifices an r valve of 38. | Abrams Group Construction, LLC | |||||
| 55 | 16. Are as-builts required on this project? | Yes. | Abrams Group Construction, LLC | |||||
| 56 | Solicitation | Solicitation | Administrative | 6/2/22 | Can CPARS be used in lieu of PPQs? | VA has no objection to the use of both CPARS and PPQs, whichever is available. | MULE Engineering & Construction | |
| 57 | Solicitation | Solicitation | Administrative | 06/02/22 | Can the Superintendent act as the Safety Manager and Quality Manager (wear all three hats) as long as this person is qualified for each position and can perform all of the required duties? | it is acceptable for the Superintendent to also be the SSHO, but the QC should be separate, or another duty performed by the PM. | MULE Engineering & Construction | |
| 58 | Solicitation | Solicitation | Administrative | 06/02/22 | The scope of work states that the deck must be replaced. Please confirm it is the intent to remove the existing concrete deck and replace it with a new one? | VA has no intention to replace any part of the concrete deck, unless ther is significant damage found when roofing material is removed. If damge is found, that contractor is to perform repairs as needed. Due to the age of the building, VA does not expect find any damanged decking. | MULE Engineering & Construction | |
| 59 | Solicitation | Solicitation | Administrative | 06/02/22 | If detemrined to be serviceable, can the existing lightning protection be reused or must it be replaced with all new parts and pieces? | Yes. | MULE Engineering & Construction | |
| 60 | Solicitation | Solicitation | Administrative | 06/02/22 | The scope of work states the work "includes the replacement of the drains and drain lines" Please clarify if the drain lines running though the building need to be replaced with the drain covers on the roof or if the drain lines themselves can be reused? | When the roof "ballooned" a few months back, some drain caps popped off. The contractor is expected to replace any portion of damaged pipe. Due to the age of the building, we do not expect to see any damages below the 2nd interstitial. | MULE Engineering & Construction | |
| 61 | Solicitation | Solicitation | Administrative | 06/02/22 | During the site visit, it was mentioned that the guard rails were not required due to the parapet height. Please confirm if guard rails are required to be installed as part of this project? | Correct. There is no requirement for the guard rail. | MULE Engineering & Construction | |
| 62 | Solicitation | Solicitation | Administrative | 06/02/22 | Due to price fluctuations, mainly in the roof insulation, will the VA include the price escalation FAR clause? | This will be a Firm Fixed Priced so you will need to encompass the risk in your proposals. | MULE Engineering & Construction | |
| 63 | Solicitation | Solicitation | Administrative | 06/02/22 | The roof insulation currently has a one year lead time. Will the VA pause the contract period of performance after submittals are approved to let the material be received and then restart the contract PoP to complete the work? | The PoP will change from 120 days to 365 days | MULE Engineering & Construction | |
| 64 | All | SOW | Critical | 6/2/22 | It was discussed during the site walk that the SOW in the solicitation was not created for this specific requirement. Please confirm the SOW for this task order will be provided. | The SOW provided was benchmarked from the previous B100 project. The SOW provided is valid for the B106 project; but, the errors will be corrected and re-submitted to address all concerned. | Venergy Group, LLC | |
| 65 | NA | NA | Critical | 6/2/22 | Confirm if there have been any leaks in the current roofing system, past or present with locations. | There are no known leaks. | Venergy Group, LLC | |
| 66 | 1. Overview | SOW | Critical | 6/2/22 | Confirm if the new roofing system is to be 4 ply SBS modified torch applied roof and no alternatives meeting the same specification requirements are acceptable. | Our intention is to replace the current roof with the same current material. | Venergy Group, LLC | |
| 1 | SOW | Substantive | 06/02/22 | Please clarify the installation of guard rail(s). | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | What is the roof warranty requirements for the roof system? | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | What are the new tapered slope requirements? 1/8” or 1/4” per foot? | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | Since we are torch applying the modified roof system. Are we required to install a gypsum board over the polyisocyanurate insulation? | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | What will be the attachment requirements for the insulation to the temp roof? | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | Will the new cap sheet require to be energy star rated? Solar reflectance requirements? | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | What is the ASTM rating for the smooth modified membrane? | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | What will be the metal type and gauge requirements for exposed metals? For the counter-flashing and coping caps. | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | Are we to reuse the existing perimeter metal? If so, can we skirt the roof side? | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | Are we to install new walk pads in the same location as the existing? | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | Are we to reuse the existing roof drains since the drains are still in good condition? If not, can the roof drain assembly be just replacement and tie into the existing pipe drain before the first 90-degree elbow and please provide a better detail for the roof drain than the solicited one for Sheet AS-851 Detail C.? | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | Please verify that the following roof areas that are clouded are not part of the solicited SOW. See attached solicited AS-203-FLO drawing. | See same question above | Blue Cord Design & Construction | ||
| 1 | SOW | Substantive | 06/02/22 | Can a laydown area be identified since this building has very limited space? | See same question above | Blue Cord Design & Construction | ||
| 1 | Solicitation | Administrative | 06/02/22 | Are there any file-size limitations for proposal submissions? | See same question above | Blue Cord Design & Construction | ||
| Volume I | Solicitation | Administrative | 06/02/22 | The proposal instructions require submission of form SF 1442 which was not provided with the solicitation. Would the government please clarify if a copy of this form will be provided? | See same question above | Blue Cord Design & Construction | ||
| Volume II | Solicitation | Administrative | 06/02/22 | In Factor 1, Subfactor 1 with regards to key personnel. Can the same individual be utilized for multiple project roles? | See same question above | Blue Cord Design & Construction | ||
| 10 | Solicitation | Administrative | 06/02/22 | In Factor 1, Subfactor 3 with regards to schedule. The proposal instructions reference an “attachment 10” which was not provided. Can the government please provide this attachment? | See same question above | Blue Cord Design & Construction | ||
| Volume III | Solicitation | Administrative | 06/02/22 | With regards to Volume III – Past Performance. May offerors submit previously completed CPARS in lieu of PPQs? | See same question above | Blue Cord Design & Construction |
File details come from the government source that posted it. Updated .